Gym Management System

A Capstone Project
Presented to the Faculty of the
Bachelor of Science in Information Technology Program
Arellano University
Jose Abad Santos Campus
In Partial Fulfillment of the Requirements
For the Degree
Bachelor of Science in InformatioTechnology
By
Valeros, Julius Paolo M.
Jayona, Jesus M.
Nevarez, Mike Adrian

December 2015

CHAPTER 1
INTRODUCTION

Background of the Study

The Carlos gym in the Philippines started its business around 2003, managed by
young athletic professionals who decided to venture in this kind of business, working
while enjoying what they really wanted to do and thus they have accumulated 300
members within 1 year and decided to put up another branch to cater all their clients in
2004.

With their high standards of services in the area of fitness, their companys
membership has ballooned that theyre manual recording needed a new system to
expedite their services to their clients and tracking clients records with regards to their
fitness programs and modules to be followed. They encountered the problem of
unmonitored numbers of days that a member should undergo a kind of program to be
followed, missing names of valued clients, address and contact numbers and even
birthdays wherein they would give a discount become tedious task and finding their
voluminous records in their records vault and filing cabinet.
Due this experience they decided to have computerized system that could easily
tract those records and thus, we our group gave our proposal and make it deemed
necessary that they would use a system wherein tracking those record would be easy and
understandable and user-friendly.
We introduce our system, the RFID. In this system names are arranged
alphabetically and numerically through dates of membership, ages, status, gender,
address modules that they want to be enrolled in and numbers of days that they would
like to undergo a certain fitness program, mode of payment and records of medical
history and medication if necessary. By just clicking an icon from their computer those
records will be readily available and those clients will not have to line in queue just
waiting for their records to be find. And for the company also, monitors from those
records daily earnings base on the attendance of clients, automatic totaling of weekly,
monthly, and early income to tract if the company is earning or not.
By using our new system, success and growth and happy clientele of the company
will be expected with the management of Carlos Gym Philippines.

The Carlos gym in the Philippines opened around 2003, they gathered around
300 member and reopen the gym in February 2004 with standards of success with fitness
program, by seeing this problem is to have a manual process, the proposed system will
make it easier and less hassle to the beneficiary and will help modernize and solve the
problems that gym encounter. The study will emphasize the effects of using manual
process of checking membership card of the member and how a proposed system will be
substituted.

Objectives of the Study

General Objective:

The general objective is to develop the record system that manage gym
with radio frequency identification card (RFID).

Specific Objectives

1. To develop and design a system that will have the following features
a. Handle information of the member and trainer
b. To monitor the attendance of the trainer and member
c. To minimize the work of the admin of using manual system into computerized
system method
d. To construct a computer based system of attendance and monitoring that is cost
effective
2. To create that will able to record and display save data of the member and
instructor.

Scope and Limitation of the study

The proposed system will have login, fill up form for a new member in order to
get easy the way and faster way in monitoring their current state in the gym. We also have
tap card and RFID reader for the login, so that when the gym staff will not going to use
logbook and sometimes misplaced and hard to be found when needed. The propose
system will provide an account in the gym that will require some of the personal
information in order to provide username and password for them. The provided account
will be use in logging in and out and to monitor the customer status. The propose system
can add and update new members of the gym. The system monitors the members only.
This system is not capable of verifying every unregistered person that goes in and
out of the gym (such as visitors). The system can only take time in and time out within
the gym.

Significance of the study

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The researcher intended to enrich and upgrade the member monitoring by

developing it into a computerized member monitoring system.

Our member monitoring system will also benefit the members, gym instructor
and the owner of the company.

Our system is designed to help the company to be known using the modern
technology. It is also serves as the companys record holder.

The group decided to choose this study to develop more time efficient, effort
and monitoring system for members to give a better and more effective
service to their clients to improve their jobs by the help of the system.

CHAPTER 2
REVIEW OF RELATED LITERATURE AND STUDIES

The researchers use the following related literature and studies as a basis and
foundation on the subject matter. The information may not be used to its fullest term but
definitely will be part of the system.

smart card has an electronic chip inside; just load the type of pass and Stored Value you
want on your card, and the chip remembers it. Then you simply tap your card each time
you board, and the bus farebox or rail validator looks for the valid pass first.

2.1 Foreign Literature

2.1.1 Attendance Monitoring System: Assessing the impact of smartcard on recording

effectiveness (M.R., 2002)
Smartcards are program to perform tasks and store information. Smartcard are
currently use in telephone, transportation, banking and healthcare transportations.

Smartcard is built with variety of chips with simple memory consisting of byte of
information may have range from 1k up to 64k microcontroller or multiplication memory.
Smartcard are used in individual identification, building and network access are part of a
multi-tiered program that is in the final stages of rolling out. The data in the smartcard
can be read when the physical contact has with the reader
According to Omar and Djuhari (2004), Smartcard has been used in wide range of
application such as to store application history, medical record or telemetry as well as
student identification in most organization with multipurpose of use.

The proliferation of smartcards of plastic cards started in the USA in the early
1950s, where the low price of the synthetic material in PVC made it possible to produce
robust, durable plastic cards were much more suitable for everyday use than the paper
and cardboard cards previously used, which could not adequately withstand mechanical
stresses and climatic effects. Examples are Diners Club in 1950s and the early generation
of Visa and MasterCard (Rankl and Effling 2003)

The development of the smart card, united with the expansion of the data
processing systems, has created completely new possibilities for devising such solutions.
Vast progress of microelectronics in the 1970s made it possible to integrate data storage
and processing logic on a single silicon chip measuring a few square millimeters (Shelfer
and Procaccino 2002)

Smart cards were invented and patented in the 1970s, there are some disputes
regarding the actual inventor. In 1968, German inventor JurgenDethloff, along with
Helmet Grutropp, filed a patent for incorporating an integrated circuit into an
identification card. In 1970, Japanese inventor KunitakeArimura applied for a similar
patent. Smart cards were introduced in Japan in the same year. However, the first real
progress in the development of smart cards came when Ronald Moreno registered his
smart card (or should we say memory card) patent in France in 1974. In 1977, Michael
Ugon from Honeywell Bull invented the first microprocessor smart card. In 1978, Bull
patented the SPOM (Self Programmed One-chip Microcomputer) that defines the
necessary architecture to auto-program the chip. Three years later, the very first CP8
based in this patent was produced on by Motorola. Today, Bull has 200 patents related to
smart cards. The term Smart Card was not coined, however, until 1980s, when France
initiated a major campaign to export the technology (Husemann, 1999; Hendry, 2001;
Rankl and Effling, 2003)

2.2.1RFID (Radio Frequency Identification): a smartcard reader

Yoon and Lee (2008)
RFID is an automatic identification method, where by identification data
is stored in electronics devices, called RFID tags (transponders) and these data are
retrieved by RFID readers (interrogators) using radio frequencies. RFID systems
can be classified into two categories according to the tags power supply: active
RFID systems or passive RFID systems. In active RFID systems, tags are
equipped with their own batteries, whereas tags. In passive RFID systems do not

have an internal power supply. Therefore compared with passive RFID tags,
active RFID tags enable to greater communication range.

Database Management System: store data information

According to Wahab, Muji and Nazir (2006), database is a self-describing
collection of integrated records. The records stored in a database consisted of linked
tables so that information is chaining each other. Microsoft Access has been used in
designing database this software is relational database management system that store data
to be viewed and modifies easily at any time. It can create different types of interface
objects that allow working with the data in the database become simple and efficient.

A database management system (DBMS)

(Pratt and Lastt, 2011)

is a software program that lets you create a database and then use it to add,
change, delete, sort and view the data in a database. MySQL is freely available as open
source software. Open source software is software for which the source code is freely and
publicly available. Open source promotes software reliability and quality by supporting
independent peer review and rapid evolution of source code. Users are encouraged to
contribute corrections, enhancements, and suggestions for new features to the softwares
developer. The linux operating system is an example of a popular open source program.
MySQL was created in the 1990s by Michael Widenus of TeeXDataKonsult AB in
Sweden. Users in the internet community quickly realized the potential of MySQL for
developing databases for Web applications. MySQL continues to evolve as new
functionality is added to the program.

According to Akerkar and Sajja (2010) knowledge-based system(KBS) is a system that

uses artificial intelligence (AI) to solve problems. It incorporates a repository (database)
of expert knowledge with utilities designed to facilitate the knowledge retrieval in
response to specific queries, along with learning and justification, or to transfer expertisebased systems focus on using knowledge-based techniques to support human decision
making, learning and action. Such systems are capable of cooperating with human users
and are being used for problem solving, training, and assisting users and experts of the
domain for which the systems are developed. In some cases, KBSs are even better than
humans are, as they are enriched with the virtues of efficiency and effectiveness. For
instance, KBSs are able to diagnose diseases, repair electrical networks, control industrial
workplaces, create geological maps, etc. approaches have varied from simple ruled-based
systems (symbolic AI) to more complex models that use fuzzy logic and artificial neural
networks (connectionist AI).

Microsoft Visual Studio as Improvement (Perry, 1998)

Visual Basic 6 is Microsofts latest and greatest version of the Visual Basic
programming language. Although writing programs can be a tedious chore at times,
Visual Basic reduces the effort required on your part and makes programming enjoyable.
Visual Basic makes many aspects of programming as simple as dragging graphic objects
onto the screen with your mouse.
By understanding the background of Visual Basic, youll gain insight into Visual
Basic 6 and youll be better equipped to use Visual Basic. Microsoft based Visual Basic

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on a programming language written for beginners called BASIC. BASIC has been around
for more than 35 years in one form or another. The original language designers wanted to
develop a programming language that beginners could use. With BASIC, new
programmers could become proficient right away. Other programming languages of the
day, such as COBOL, FORTRAN, and Assembler, required much more study than
BASIC before use them effectively

Local Literature
Paranaque City Updates Time and Attendance Systems
Bernabe (2011)
The new attendance machines will enable it to resolve the issues of long queues
as well as employee complaints. A total of 40 Model 628 Double Engine ZK Finger Print
Stand Alone Time Recorders were purchased. City hall took 15 units while the rest were
installed in other local government facilities. The upgrade was jointly run by the city
governments Human Resource Management Office and the Electronic Data Processing
(EDP) Office.
University Wide Biometric Smart Card ID System: Far Eastern University
Barredo (2011)
this system aimed to enhance its security protocols. The FEU community is
required to be fingerprinted and photographed for the generation of the FEU Biometric
database that is integrated to gate computer terminals in which the Biometric ID is
scanned prior to entry to the university. This study focuses on the different aspects in the
Universitys Gate Entry System which involve the Biometric Smart Card ID, Security

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policies for students, employees, faculty members and visitors, dress code, fair treatment
of the security guards. This research study is also in response to the Total Quality
Management being implemented in the school.

5Upgrades the ID, now in High Tech: St. Paul College of Ilocos Sur
Tagorda (2010)
St. Paul College of Ilocos Sur continues global standards competency as it
recently made breakthrough regarding a more technologically advanced ID. This said
new ID is equipped with electronic Cash, Electronic Broadcasting System, Attendance
Monitoring System, Integrated Grading System and Performance Evaluating System. The
electronic cash is the advanced way of paying at the canteen. ID card holders will be able
to load allowances at the Finance Office, these allowance will become money within the
ID and can be used only at the canteen. On the other hand, the E-broadcasting system
will enable parents, faculty, staff and administration to monitor the entrance and exit from
the school campus. It can also be used to disseminate information, announcements and
inquiries. The attendance monitoring is for the students entry and exit of the campus. A
text message will be generated and forwarded to students parents on their childs
whereabouts. Students grades can also be accessed, as well as evaluation forms, through
the integrated Grading System and Performance Evaluating System, respectively.

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ISM Card: International School Manila

(Toze, 2011)

International School Manila in Taguig, use ISM campus card is your ISM issued
ID card. The ID card identifies the users name and ID number. This card also stores value
card which it can use in the HS/MS cafeteria and in other areas in the future. Students
will receive their ID cards at the start of the year through the ES/MS/HS Office. Parents
may opt for a campus card at the cost of P250. This can be obtained through paying the
fee at the cashier and then proceeding to the Security Office for processing. Please take
note that ISM will cover all other fees associated with the campus card enrollment for
parents. Household staff will receive a regular ID and then work off of a voucher system
should they wish to use a debit system while on campus.

Student Information System: University of Cordilleras

Marrero (2009)

In his study entitled Student Information System for the University of the Cordil
leras stressed that the concept of Information Systems (IS) emerged in the early 1960s.
More often, when information system is defined, the field Information Science is always
associated, IS is an academic field that deals with the generation, collection, organization,
storage, retrieval, and dissemination of recorded knowledge. Furthermore, it is a collectio
n of related components designed to support operations, management, and decision maki
ng in an organization. Generally, IS is supposed to inform people. Information System su
pports people or users in making intelligent decisions based upon the information derived
from reliable data.

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Student monitoring using RFID with SMS Advisory: Polytechnic University of the
Philippines

Rosario (2014)

the purpose of this system is to monitor the arrival and departure of Polytechnic
University of the Philippines students. The students will use their RFID card (Radio
Frequency Identification) to enter in the school premises. The RFID reader will detect if
the RFID card is registered on the database of the school. The function of SMS (Sort
Message Service) Advisory is it will give the parents the information regarding the time
of the arrival and departure of their children in the PUP campus even though they are at
home.

An SMS and RFID-Based Notification System: Lipa City Colleges

Mojares (2009)

, this program evolves the needs of the parents of Lipa City Colleges in monitoring
whether their children are in the school or not in specific time. It gives the parents to have
information about the presence of their children in school. It tackles the time in and time
out of every student as well as sending of SMS notification and generating the attendance
report for the parents. Using RFID, a student requires to login in the system on a daily
basis. The scanning of the ID is a must because it indicates students data in the system.

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Conceptual Model of the Study

Input
Non-Member
Fill up the
personal
information
Member
View
attendance
Admin
Username
Password

Process

Output

Information
Management
Adding,
Deleting,
Viewing
Items on
Members
Admin
Information

Confirmed Login

Welcome
Adding
Member
Registered
Successfully

User Accounts
Members
Admin
Ordering
Access
and
Viewing
Orders
from
Products
Offers

Figure 1. The Conceptual Model of the Study

Evaluation

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METHODOLOGY
This chapter presents the project design, project development, operation and
testing procedures as well as the evaluation procedure.

Project Design

instrutor information
train member

instructor

instructor information
train member
admin

bill amount
member information
bill amount

gym
management
system

bill amount
member information
bill amount
pay bill

tap card number

tap card number

Database

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customer