SALES - SALES ORDER DELIVERY - AR INVOICE INCOMING PAYMENTS

STEP 1. On the Modules, select the Sales-A/R and under it, select Sales Order.
Then a Sales Order Document will appear.

STEP 1.2. Click the round button, to see the list of customers. Then select a
particular customer then, click Choose.

STEP 1.3. To see the list of

items to be placed under
Item No., follow the same
steps as the above by
clicking the round button.

STEP 1.4. Supply the quantity, unit price

and the delivery date of the sales order.
Then, click Add.

STEP 1.5. Upon adding, a dialogue box

will appear telling if delivery date will be
updated. Click Yes to update.

STEP 1.6 Then again, click Add to

create the Sales Order Document.

STEP 2. To create a delivery document,

under the same module, click Delivery
then a document will appear.

STEP 2.1. To see the list of

customers, click the round
button. In the list, select same
customer as in the sales order,
then click Choose.

STEP 2.2. On the lower right portion of the document,

click Copy From to place the same information as
the sales order. A list of sales orders will appear then
select same customer as on the sales order document.

STEP 2.3 After clicking, Choose, a system notification will

appear. Click Finish to continue. Then the delivery will now
be link to previously created sales order. Then click Add.

STEP 2.4. Upon adding, a

notification will appear
saying that you could not
change the document once
you add it. Click Yes to
continue.

STEP 2.5. After clickingYes, another notification will appear telling us

to select the serial number of the item to be delivered to the customer.
After selecting, click Update then click Ok. Again, click Add to
create the document.

STEP 3. Under the same module, select A/R Invoice and said document will appear. On the
customer portion, click the round button to see the list of customers and choose same
customer as the previous documents then, click Choose.

STEP 3.1. On the lower right portion, click Copy From to place the same
information as on the previous documents. A list will appear then select Delivery to
link the delivery to the previously created documents. Then, click Add then, Yes.

STEP 4. When the account of the customer is due, it is the time for the
company to collect payments from them. Click Banking then Incoming
Payments.

STEP 4.1. After clicking Incoming Payments, said document

will appear. On the code portion, click the round button to
see the list of customers. Choose the same customer then.

STEP 4.2 Check the box of the transaction you are

accounting. Then right click on the mouse to select the
payment means of the customer.

STEP 4.3. Choose the mode of payment, in here we chose cash as the mode. Then,
click the round button to see the list of accounts of the company click Choose
after selecting a particular account.
. Click the small box beside the Total then you will see a list, then select Copy
Balance Due to place the total receivable.. Then click Ok then click Add and
the transaction is now closed.

STEP 6. To prove that the transaction is closed, go back to the creation of Sales order
then click the icon for last data record to reveal the last record then right click on the
mouse and you will see a list, then select Relationship Map. Then if you are not
permitted to see the relationship map, click Authorized by another user button and
log-in as a manager with 1234 as the password.

STEP 6.1. After logging in as a manager, you will now see the Relationship
Map.