INTERNAL AUDIT REPORT

Doc. No.: PGS:FM:QM:03

Rev.: 02
Date: April 15, 2015

Scope of Audit:
Process/ Procedure.PGS-IMS-16 Evaluation of compliance

Lead Auditor:Jawaid Iqbal

Audit Report No.:PGS-16/1-15

Auditor(s):Irfan Suleman

Audit #:PGS-IA-15-1

Audit Date:Dec. 1-2, 2015

STEP ONE: Audit Plan

Indicate the Clauses of the Applicable Standard(s) associated with the Scope of Audit:
ISO 9001:2008
8.2.3 monitoring and measurement of
processes
8.2.4 monitoring and measurement of
product
4.2.3 control of documents
4.2.4 control of records

OHSAS 18001:2007
4.5.2 evaluation of compliance
4.3.2 legal and other
requirements
4.6 management review
4.2 OH&S policy
4.4.4 documentation
4.4.5 control of documents
4.5.4 control of records

ISO 14001:2004
4.5.2 evaluation of
compliance
4.3.2 legal and other
requirements
4.6 management review
4.2 environmental policy
4.4.4 documentation
4.4.5 control of documents
4.5.4 control of records

Indicate the following you intend to review. During the audit itself, initial each AFTER you have reviewed it.
Document Number & Title
Indicate documentation associated with the Scope of Audit

Revision

Initial
after
review

PGS-IMS-16 evaluation of compliance

PGH-IMS-05 Control of Monitoring and Measuring Devices
PGS-IMS-13- Managing Legal and Other Requirements

Record
Based on the documentation, indicate the records you expect to audit

Initial
after
review

PGS-FM-HSE-07 HSE Performance Measurement & Monitoring

PGS-FM-HSE-01 HSE Legal & other Requirements & Compliance Register

Departments and Personnel

Indicate departments and personnel you expect to audit. Use titles if possible, not
names.
Warehouse manager. Production supervisor, Safety officer

Initial
after
review

Indicate sources of other requirements that may not be included in the documents above:
Customer Requirements:

Regulatory / Statutory Requirements:

Royal commission Jubail and Yanbu, presidency of meteorology and environment, industrial city regulations
Saudi labor law, social insurance law, civil defense
Other Requirements:

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Doc. No.: PGS:FM:QM:03

Rev.: 02

INTERNAL AUDIT REPORT

Date: April 15, 2015

STEP TWO: Documentation vs. Requirements

Compare the documentation against the requirements, and complete the following:

Does the documentation adequately address all requirements where necessary

Yes

No.

Record details of noncompliance:

Is the documentation suitably controlled in accordance with Document Control procedure?

No. Record details of noncompliance:

Yes

Notes/Comments:

STEP THREE: Undocumented Process Audit

3-1. Record the process inputs. Define what "feeds" the process. This may include product, documentation,
requirements, data, etc. Indicate if evidence verifies the effective implementation of required inputs.
Required inputs:

Verified?

Other inputs:

Verified?

3-2. Define the process methods: If documented procedures are implemented for the process, compare these against
practice and objective evidence, and note any non-conformance found.

3-3. Record the process outputs: Define what results when the process is complete. This may include parts,
documentation, records, data, etc. Indicate if evidence verifies the effective implementation of required outputs.
Required outputs:

Verified?

Other required outputs:

Verified?

3-4. Define the process control methods and criteria: Define how the process is controlled, and by what criteria. If
documented procedures are implemented for the process, compare these against practice and objective evidence, and
note any non-conformances found.

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INTERNAL AUDIT REPORT

Doc. No.: PGS:FM:QM:03

Rev.: 02
Date: April 15, 2015

3-5. Additional Process Audit Requirements

Requirement
Are documents in use properly approved?
Are documents in use properly controlled?
Are documents in use properly updated?
Are records in use accurate to their latest revisions?
Are records legible and complete?
Are records stored, indexed and disposition properly?
Do records of acceptance show evidence of approval authority?
Are non-conformances (product or otherwise) properly handled?
Are the process objectives defined and met?
If objectives are not met, is their evidence corrective action has been taken?
Is there a method for management to analyze the results of the processes?
Is the process conducted under controlled conditions?

Findings
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes
Yes

If you need more room, indicate a "reference number" & write your details in the "Notes Chart" in Add. 1.

STEP FOUR: Summarize Findings for CAR system

Based on the findings and non-compliances you have recorded in the previous sections, summarize the necessary actions needed. For
type, choose one of the following:
C =Corrective action needed (existing noncompliance), P = Preventive action needed (potential noncompliance)
0 =Observation or opportunity for improvement

Describe finding as you want it to appear in the CAR system

Type
(C/P/O)

Recommendation

STEP FIVE: Review Report for Submission

All auditors on the audit team must submit their findings and review by the Lead Auditor. Lead Auditor: review the completeness of this
report prior to submitting it to the TQM Management Representative. Be sure findings show objective evidence, that everything is written
clearly, and that all checklist questions are answered.

Audit report reviewed and ready

Signature of Lead Auditor

for submission:
Date
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INTERNAL AUDIT REPORT

Doc. No.: PGS:FM:QM:03

Rev.: 02
Date: April 15, 2015

STEP SIX: IMS Management Representative's Review

ISO MR: review the report for completeness, objective evidence, and adequacy. Return to the Lead Auditor if any issues are found.

Was the audit conducted by independent personnel? (Check one)

YES

NO. Record actions to take:

Was the audit conducted in accordance with the Internal Audit procedures? (Check one)
YES
NO. Record actions to take:
Have all findings requiring action (as listed in Section Four) been entered in the CAR system?
YES
NO. Indicate why:
Based on the results of this audit, indicate when this audit should be conducted again in the future:
Has the Audit Schedule been updated to reflect this audit?
YES
NO. Indicate why:
I

AUDIT CLOSED
WHEN SIGNED

Signature of TQM Management

Representative
Date

ADDENDUM 1: Additional Notes

Include reference numbers from above checklists, as applicable.

Ref. #

Note

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