AMP Guidance Note 7 On The DAD

Guidance Note 7: Development Assistance
Database User’s Guide

Understanding how to correctly report aid information in Afghanistan’s Development Assistance Database.
September 2015
2015
Guidance Note 7 Development Assistance Database User’s Guide
Preamble
This Guidance Note No. 7 is the seventh in a series of seven Guidance Notes prepared for both
internal use within the Government of the Islamic Republic of Afghanistan (GIRoA) and for
Development Partners (DP).
This note is designed to provide Afghanistan’s Development Partners with step-by-step

guidance for how to enter annual information about development assistance into the
Government’s Development Assistance Database (DAD). The information contained in this
note complements Guidance Note No. 6 on Aid Reporting, but whilst Guidance Note 6 outlines
the aid reporting process as a whole, this Guidance Note focuses specifically on the data entry
process.
Whilst ultimately the guidance offered is not binding on the Government or the DPs in the sense
of being mandatory in every detail, it outlines the ideal course to pursue for effective reporting of
aid information.
Further notes may be issued over time to provide further clarification and or to cover other
topics related to implementation of the GIRoA Aid Management Policy (AMP).
Other Guidance Notes in this Series
- Guidance Note No 1: On-Budget

- Guidance Note No 2: Alignment of Donor Financed Projects with NPPs
- Guidance Note No 3: Development Framework Agreements (DFA)
- Guidance Note No 4: Finance Agreements (FA)
- Guidance Note No 5: Joint Analysis, Research and Assessments (JARA)
- Guidance Note No 6: Aid Reporting
Acronyms
Acronym Definition
AMD Aid Management Directorate
DAD Development Assistance Database
DGB Directorate General Budget
GIRoA Government of the Islamic Republic of Afghanistan
MoF Ministry of Finance
ODA Official Development Assistance
PFM Public Financial Management
SBPS State Budgeting and Planning System
Aid Management Directorate, Ministry of Finance 2/23

Table of Contents
INTRODUCTION 5
INTENDED AUDIENCE 5
BEFORE YOU BEGIN 6
LOGGING IN 6
PROJECTS LIST 7
ENTERING EXTERNAL PROJECTS 8
1. GENERAL INFORMATION 8
1.1 TITLE 9
1.2 DESCRIPTION 9
1.3 SECTOR & SUB-SECTOR 9
1.4 NPP ALIGNMENT 10
1.4.1 NPP 11
1.4.2 ALIGNMENT LEVEL 11
1.4.3 ALIGNMENT VALUE 11
1.5 PROVINCES 12
1.6 PROJECT SCHEDULE 12
1.7 PROJECT STATUS 12
1.8 DONOR REFERENCE NUMBER 13
1.9 CROSS-CUTTING ISSUES 13
2. ORGANISATIONS & CONTACTS 1
2.1 ORGANISATIONS 1
2.2 CONTACTS 1
2.2 ORGANISATION 2
3. FINANCIAL INFORMATION 2
3.1.2 FUNDING AGENCY 3
3.1.3 1ST LEVEL IMPLEMENTER 3
3.1.4 DATE 3
3.1.5 CURRENCY 4
3.1.6 AMOUNT 4
3.1.7 PROVINCIAL BREAKDOWN 4
3.1.2 COMMITMENT 3
3.1.3 DATE 3

3.1.5 CURRENCY 3
3.1.6 AMOUNT 3
3.1.7 PROVINCIAL BREAKDOWN 4
4. KEY OUTPUTS, NOTES & ATTACHMENTS 5
4.1 KEY OUTPUTS/DELIVERABLES 5

4.2 NOTES/COMMENTS 5
4.3 UPLOAD DOCUMENTS 5
4.4 UPLOAD PHOTOS 5
5. USER ACTIVITY LOG 5

ANNEXES 7
ANNEX A: SECTORS & SUB-SECTORS 8
ANNEX B: NATIONAL PRIORITY PROGRAMS 9
ANNEX C: PROJECT STATUSES EXPLAINED 10

Introduction
This document provides guidance on what constitutes the correct aid data and information to be
reported in the Development Assistance Database (DAD) online system and explains how to
report it. The DAD is the official aid-reporting platform of the Government of the Islamic
Republic of Afghanistan (GIRoA).
An important distinction should be made at this point. The accuracy of reported aid data and
information pertains to getting the data right, while correctness of reported aid data and
information is about getting the right data. This Guidance Note is intended to improve both the
accuracy and correctness of development assistance data in Afghanistan.
Collecting data and information about aid that is correct involves first establishing agreement
among all aid reporting agencies about what types of information is necessary and in what
format it should be reported. This document provides the basis for that agreement, by
documenting what will become a common understanding of each of the fields referred to in the
DAD.
By establishing a consistent set of definitions, data and information will be comparable between
donor agencies, a prerequisite for informing resource allocation decisions. A consistent set of
definitions also means that data and information reported by different funding agencies will still
refer to the same real world concept or entity.
Whenever possible, the definitions presented herein are based on international standards and
broadly accepted definitions and understandings. The GoA defers mainly to the International
Aid Transparency Initiative (IATI) definitions according to their most recent version (2.01), to
ensure that Afghanistan’s aid information can be easily compared to other countries.
The information entered in the DAD feeds directly into the State Budgeting and Planning
System (SBPS) and allows the GIRoA to base resource allocation decisions in part on the
information provided annually by donors. Given the degree to which the Afghan budget
depends on influxes of development assistance, the importance of this data to Afghanistan’s
public financial management (PFM) processes cannot be underplayed.
Intended Audience
The document is intended for both new and existing staff of a funding agency that are
responsible for reporting aid information to the GIRoA. It provides guidance on the data entry
process, based on frequently asked questions received from donor agencies. It can also be
used to align internal definitions and concepts about aid information with the GIRoA and other
agencies operating in Afghanistan..
The document may also be used by donor focal points within the GIRoA to enable dialogue
between the Government and development partners to be based on a single common
understanding of various concepts and definitions relating to development assistance in
Afghanistan.

Before You Begin
Before you begin, check the following:
1. Do you have DAD credentials (a Username and Password)?

§ If you do not have credentials you can do one of the following:
• Click the “Request a new account” link on the login page, located
below the password field; or
• Call the help desk via Skype ID: dgb_helpdesk; or
• Phone the helpdesk on: +93 (0)772 423 677; or
• Email: support.mis@budgetmof.gov.af.
2. Do you have the URL to access the DAD?

§ If not, go to: http://dadafghanistan.gov.af and bookmark1 it in your browser.
3. Has a primary reporting officer and a backup reporting officer been nominated within
your organisation? Do you know who they are?
§ Primary Reporting Officer:

§ Backup Reporting Officer:
Logging In
Using the credentials issued to you, enter the username and password and press the green
“Enter DAD” button.
If you’ve forgotten your password, click the “Forgot your password?” link on the login page,
located below the password field.
If you do not have credentials, click the “Request a new account” link on the login page,
located below the password field.
1
To bookmark a web site in most browsers running on Apple’s OSX, use ⌘+D. For browsers running on Microsoft’s
Windows use CTRL+D.

Figure 1: The login page for the Development Assistance Database.
Projects List
Once you’ve logged in successfully, you will be presented with the following page:
Figure 2: The main project listing shown to the user upon successful login.
In the DAD, aid information is reported by “project”. As a user of the DAD, the main
informational units you will be responsible for are “external projects”. External projects in the
DAD are those that are also referred to as “off-budget” – where ODA contributions are made by
the funding agency directly to a first-level implementing agency (and not through an
intermediate multilateral fund like the ARTF or through the Government’s national budget
systems).

As a user of the DAD, you will not be responsible for providing information for on-budget
projects as these are considered “core projects” in DAD terminology and reporting on these
projects is the responsibility of staff of the Directorate General Budget (DGB) in the Ministry of
Finance (MoF).
Entering External Projects
To enter an external project, press the Create New Project button, located above the first orange
horizontal bar labelled: My Draft Projects.
For any external project entered in the DAD, there are four data entry sections2 and one
additional section containing the audit history of the project. No data entry is required in the fifth
section named: “5. User Activity Log”.
The four data entry sections are:

1. General Information
2. Organisations and Contacts
3. Financial Information
4. Key Outputs, Notes and Attachments
Below is an explanation of each of the above sections, including a description of individual

fields and how the information is used by the DAD system.
1. General Information
This is the first section of the “External Project Form” into which information is entered. The
section name is in black and underlined at the top of the section. All fields are numbered in
small bright red boxes beside the name of the field that is written in the blue bar that spans the
form left to right. 3
2
There exists a fifth section: “5. User Activity Log”, but a user is not required to enter any information in this section.
The fifth section simply shows the project’s editing history.
3
When asking for technical support which involves field on the “External Project Form”, it is always best to refer to it
using the section name, then the field name or the field number (ex. General Information, Field XX).

Figure 3: General information section of the External Projects Form.
1.1 Title
The title field is the official label for the project. It is ideally the name that appears in the
financing agreement signed between the funding agency and the Government. It should not
contain your internal reference code to the project as there is a separate specific field for that
purpose (and it will be described later in this document). The title field will appear in all project
listings in the DAD. Information entered into this field should not use acronyms. Please spell out
acronyms for clarity.
1.2 Description
The description field is a free text field providing space to briefly describe what the project is
about. Ideally, the project description should be one to three sentences long and should
articulate the main purpose, objectives, and target beneficiaries of the project in a clear and
succinct manner. If there are multiple projects with similar names, the description can be used
to identify the difference between them.
1.3 Sector & Sub-sector
The sector and sub-sector drop-down lists are used to classify each project according to
Afghanistan National Development Strategy (ANDS) sectors and sub-sectors. These are the
standard sectors and sub-sectors into which all development projects are organised and
classified in Afghanistan.
In the common case where a project addresses more than one sector and sub-sector, funding
agencies should classify projects according to the most obvious or prominent focus of the
project. However, in the project description (field 1.2, above), funding agencies can also
mention additional ANDS sectors supported by the project..
The list in Annex A explains the sectors and sub-sectors as specified in the ANDS. The drop-
down lists in the DAD correspond to levels 3 and 4 of the ANDS classification of development
assistance.

In the ANDS there are 17 sectors. In the DAD there are 18 sectors in the drop-down list, with
one additional sector called “4.1.1 - Unclassified”. The “Unclassified” choice is meant only as a
temporary classification. All projects in the “Unclassified” category need to be assigned into a
sector prior to the completion of the data entry process.
In the ANDS there are 28 sub-sectors. In the DAD there are 29 sub-sectors in the drop-down
list, with the additional sub-sector being “4.1.1.1 - Unclassified”. Again, the “Unclassified” choice
is meant only as a temporary classification. All projects in the “Unclassified” sub-sector need to
be assigned into a sub-sector prior to completion of the data entry process.
If there is any uncertainty about how a project should be classified under the ANDS, please
refer to the Aid Management Directorate for specific guidance.
Upon selection of a sector, a list of related sub-sectors will be made available from the next
drop-down list to be selected from. A project can only be linked to one ANDS sector and sub-
sector classification, and this is a required field.
1.4 NPP Alignment
The NPP alignment data is used to answer a key question about the how development
resources are aligned with the national priority programs of the Government. There are 20
approved NPPs (see Annex B) In order to specify alignment of a program a number of pieces of
information must be provided.
Figure 4: Adding a piece of information always involves using a green "Add" button.
NPP information is added by first pressing the Add button to access the “Add/Edit NPP
Alignment Information” form. A project can be aligned to more than one NPP. For each NPP,
press the Add button and fill out the “NPP Alignment Information” form fields:

Figure 5: Add/Edit NPP Alignment Information form.
1.4.1 NPP
This field is a drop-down list with 20 possible values. See Annex B for a comprehensive list of
the National Priority Programs. Once a program has been selected then the level or degree to
which the project aligns, “Alignment Level”, with the selected NPP is entered.
1.4.2 Alignment Level
“Alignment Level” is a subjective measure that denotes the level or degree to which the project
aligns with the selected NPP is entered. At level 1, the project is fully aligned with the NPP. At
level 4, the project is only very slightly (partially) aligned with the selected NPP. For level 2, a
project is not fully aligned with the NPP, but is more aligned than nonaligned. Similarly choosing
level 3 means that the project is more nonaligned than aligned.
While there is no precise measure for alignment level, users are requested to consider the
proportion of project funds directly allocated to each NPP (see Alignment value, below) to
inform how projects are classified.
There is no alignment level value that means completely nonaligned. Obviously, if a project is
completely nonaligned with a particular NPP, then one would simply not select the NPP. Note
that “Alignment Level” is not a required field.
1.4.3 Alignment Value
In order to provide a quantifiable measure for the degree of project alignment to the NPPs,
“Alignment Value” asks users to quantify the exact monetary value of project funds that directly
support each NPP. For example, project funds that are allocated towards operational costs of
the organization as a whole (and not to administer the particular project) should not be
included. You can select the value in your home currency, for example, GBP, but you will also
need to provide the exchange rate to 1 USD in the “Rate” field in that case. The rate to be used
should be the rate on the day the project was signed on, or if pre-arranged, the date of the
framework agreement under which the project is covered. If you provide your alignment values
in USD, then enter “1.0000” in the “Rate” field.
When you press the OK button on the “Add/Edit NPP Alignment Information” form, alignment
information for one NPP will then be listed against the project. To enter NPP alignment
information for more than one NPP, repeat the steps above, starting with pressing the Add
button on the “External Project Form” in section 1.4 “NPP Alignment”

1.5 Provinces
The “Provinces” section allows users to specify which province will directly benefit from the
project. At least one province must be nominated if a commitment is to be recorded against a
project.
There are three provincial classifications that require additional explanation as they are often
confused with each other: (i) “00 - Country-Wide”, (ii) “99 - Central Ministries”, and (iii) “01 -
KABUL”. In order to determine which provincial classification to use between these three
options, users should consider where the direct beneficiaries of the project reside.
(i) The Country-Wide option pertains to a project whose beneficiaries are spread across
all provinces. For example, if a project is headquartered in Kabul but provides
educational materials to all provinces, the correct provincial classification to choose
would be “00 - Country-Wide” and not “01 - KABUL”.
(ii) If a project is based specifically within the central ministries (for example, in the
Ministry of Public Health in Kabul), the correct provincial classification would be “99 -
Central Ministries” and not “01 - KABUL” or “00 – Country-Wide”, even if the project
provides technical assistance to the Ministry of Public Health to deliver services to all
provinces. Most forms of technical assistance to the Government will fall into this
category, including technical assistance to government bodies that are not ministries
(ex. IDLG, CSO, President’s/CEO office, etc.)
(iii) If a project benefits Kabul municipality directly, only then should the classification “01 -
KABUL” be used.
1.6 Project Schedule
The project schedule represents the start and end date associated with the project. The
duration is calculated automatically in months and days4. The project’s start and end dates
determine the year records that are created against which disbursements and commitments are
recorded. If a project spans 3 years by its start and end date, then 3-year records will be
created by the DAD against which disbursements and commitments can be recorded. The
fields that will be affected by the start and end dates chosen are “3.1.7 Provincial Breakdown”.
See the section on Provincial Breakdown for more information on the relationship between the
start and end dates selected and how that translates into records for each year.
1.7 Project Status
This field allows users to indicate the project’s stage in a single field. See Annex C for a list of
the project statuses and their meanings. A project can only have a single status at any single
point in time.
4
There is a typographical error in that the “days” field calculated is labeled “dates”. This will be corrected in an
upcoming release of the DAD.

1.8 Donor Reference Number
This is the internal reference number within your funding agency for the project. This is a free-
form text field. It is not a required field.
1.9 Cross-cutting Issues
A project can also address one or more crosscutting development issues. To specify these
crosscutting issues, select a value from the drop-down list and press the Add button.
Figure 6: Specifying crosscutting issues a project addresses.

2. Organisations & Contacts
This section of the “External Projects Form” is used to ensure that the project is associated with
the correct organisations and that people associated with the project can be easily reached.
2.1 Organisations
To add an organisation, users should first select the organisation type from the “Type” drop-
down list. A list of available organisations will then appear in the “Organisation” drop-down list.
Once both the “Type” and the “Organisation” are selected, the Add button can be used to
relate the organisation to the project.
Users should choose at least one agency within the GIRoA as the “Administrating Agency”5.
which is the Government counterpart to the project. To choose the Administrating Agency, click
the radio button in the last column of the “Organisations” table.
2.2 Contacts
Before contacts can be added to a project, organisations must first be nominated in section 2.1.
Only then will the drop-down list of organisations and known contacts in section 2.2 be
populated so that they can be selected and added to the project’s list of contacts. If a contact
does not appear in the list of known contacts, then a new contact needs to be added. New
contacts can be added in the “Create New Contact” form, accessed by pressing the Add new
contact button.
Figure 7: Adding a new contact to a project.
5
There is a typographical error in that the “Administration Agency” column is labeled “Administrating Agency”. This
will be corrected in an upcoming version of the DAD.
Figure 8: Specifying the contact details for a new contact on a project.
2.2 1 Organisation
To fill in this sub-field, first select the organisation to which the contact belongs. It should be
noted that only the organisations added to the project in section 2.1 will be available for
selection in section 2.2.1. Then, in sections 2.2.2 to 2.2.5, enter the full name of the contact in
Title Case, add their job title, email address and phone number, respectively, and press the
OK button to save. The contact will now be available for selection in the contact drop-down list
and can be added using the Add button.
3. Financial Information
This section of the “External Project Form” provides a space for the project’s financial
information to be captured and consists of the following pieces of information: (3.1)
“Commitments & Disbursements”, and (3.2) “Commitments & Disbursements Breakdown by
Provinces (Aggregated by Donor)”.
The first step is to press the Add button in section 3.1. This will open the “Add/Edit
Commitments & Disbursements” entry form.
Figure 9: Add/Edit a new commitment or disbursement for a project.
Then, in section 3.1.1 select either “Commitment” or “Disbursement”. Depending on which

option is selected, the form will modify automatically to collect the appropriate information. Note
the following pre-conditions before this form can be used:
1. A commitment cannot be entered unless at least one province has first been assigned to
the project in section 1.5.

2. A disbursement cannot be entered unless there is a commitment against which to disburse

it. At least one commitment must be entered first.
In the case that “Commitment” is selected… In the case that “Disbursement” is selected…
Figure 10: Add/Edit Commitment Form Figure 11: Add/Edit Disbursement Form
3.1.2 Funding Agency 3.1.2 Commitment

Select the funding agency for which this To access this option in the data entry
commitment pertains. Remember that process, commitments must have been
some projects have multiple funding entered for the project prior to selecting
agencies making contributions to it. Only the “Disbursement” option.
the funding agencies that were entered in
section 2.1 will appear here in the funding 3.1.3 Date
agency drop-down list. The date the commitment was officially
made, as per the Gregorian calendar.
3.1.3 1st Level Implementer The date format is dd/mm/yyyy. It
Select the 1st level implementer to whom should be a date between the start
the commitment will be disbursed for the date and the end date of the project,
project. Only the organisations that were inclusive of those dates.
entered in section 2.1 will appear here in
the 1st level implementer drop-down list. 3.1.5 Currency
The currency the disbursement was
3.1.4 Date made in.
The date the commitment was officially
made, as per the Gregorian calendar. The 3.1.6 Amount
date format is dd/mm/yyyy. It should be a The total amount of the disbursement
date between the start date and the end in the nominated currency. Remember

date of the project, inclusive of those that the amount corresponds to the
dates. disbursement made for a particular
year and for a particular province or set
3.1.5 Currency of provinces. It could be that the
The currency the commitment was made province chosen is “Country-wide”, but
in. nonetheless this is considered a
province as far as the DAD is
3.1.6 Amount concerned.
The total amount of the commitment in the
nominated currency. Remember that the 3.1.7 Provincial Breakdown
amount corresponds to the commitment The years available in the “Year
made for a particular year and for a (Gregorian)” drop-down list are created
particular province or set of provinces. It based on the years spanned by the
could be that the province chosen is project’s start date and end date in
“Country-wide”, but nonetheless this is section 1.6. See this section in the
considered a province as far as the DAD “Commitments” case for an explanation
is concerned. of how the year values in the drop
down-lists are created and how to use
3.1.7 Provincial Breakdown them when entering a disbursement.
The years available in the “Year
(Gregorian)” drop-down list are created
based on the years spanned by the
project’s start date and end date in
section 1.6. For example, a project that
starts 21st December 2015 through 20th
December 2018, will result in four years
appearing in the “Year (Gregorian)” drop-
down list: 2015, 2016, 2017 and 2018.
When a Gregorian year is selected, the

two corresponding Hijri years will populate
the “Year (Corresponding Hijri Year)”
drop-down list. There are two years
placed in the drop-down list because a
Gregorian year does not correspond
perfectly to the Afghan fiscal year. For
example, the Gregorian year 2015
corresponds to 354 days in the 1393
Afghan fiscal year (i.e. 01/01/2015 to
20/12/2015) and 11 days in the 1394
Afghan fiscal year (i.e. 21/12/2015 to
31/12/2015). So if 2015 were selected in
the “Year (Gregorian)” drop-down list, the

corresponding Hijri years shown will be

1393 and 1394, and the user will need to
specify to which Hijri year the commitment
will be allocated6.
A provincial breakdown can be made in

the same year as the section 3.1.4 date or
in a later year, but not before.
The total amount of the commitment must

be allocated to the provinces for the
project. Partial allocation is not permitted
and an error message will be displayed if
a partial allocation is attempted.
4. Key Outputs, Notes & Attachments
4.1 Key Outputs/Deliverables

This section is used to list the outputs of the project, as per the project’s logical framework.
4.2 Notes/Comments
This section is used to make general notes about the project and is best suited to leaving a
more detailed audit trail of changes to the project’s fields. For example, a user might place the
following note/comment on the project record: “Saeed Kamal, edited start date, 12/03/2015”.
4.3 Upload Documents

This section allows one or more files to be selected from your computer for uploading onto the
project record.
4.4 Upload Photos

This section allows one or more files to be selected from your computer for uploading onto the
project record.
5. User Activity Log
The user activity log section of the external project entry form records the audit trail of the
project record’s lifecycle from creation to the last time it was edited. This section is for
informational purposes only and no data entry is required in this section.
6
The “Year (Gregorian)” will not change as a result of changing the “Year (Corresponding Hijri Year)” drop-down list.


Annexes
The annexes section provides lists of values and their corresponding explanations. The values
represent the contents of various fields in the data entry forms. By understanding what the
values mean, project attributes can be correctly specified in the DAD.

Annex A: Sectors & Sub-sectors
Not Used by DAD Used by DAD

3 x Pillars (1 Digit) 8 x Sub-Pillars (2 Digits) 17 x Sectors (3 Digits) 28 x Sub-Sectors (4 Digits)
1.1.1.1 - National Defence
1.1.1.2 - National Security & Police
1 - Security 1.1 - Security 1.1.1 - Security
1.1.1.3 - Disbandment of Illegal Armed Groups
1.1.1.4 - De-Mining
2.1.1 - Governance & Public 2.1.1.1 - Governance & Public Administration
Administration Reform & Human
2.1 - Governance & Rights 2.1.1.2 - Human Rights
2 - Governance
Rule of Law
2.1.2 - Justice & Rule of Law 2.1.2.1 - Justice & Rule of Law
2.1.3 - Religious Affairs 2.1.3.1 - Religious Affairs
3.1.1 - Energy 3.1.1.1 - Energy
3.1.2 - Transport 3.1.2.1 - Transport
3.1.3 - Urban Development 3.1.3.1 - Urban Development
3.1 - Infrastructure &
Natural Resources 3.1.4 - Mining 3.1.4.1 - Mining
3.1.5 - Information & 3.1.5.1 - Information & Communications
Communications Technology Technology
3.1.6 - Water 3.1.6.1 - Water
3.2.1.1 - Primary & Secondary Education
3.2.1.2 - Higher Education
3.2.1 - Education
3.2.1.3 - Science & Research
3 - Social & 3.2 - Education &
3.2.1.4 - Sports
Economic Culture
Development 3.2.2.1 - Culture
3.2.2 - Culture, Media & Youth 3.2.2.2 - Media
3.2.2.3 - Youth
3.3 - Health 3.3.1 - Health & Nutrition 3.3.1.1 - Health & Nutrition
3.4 - Agriculture & Rural 3.4.1 - Agriculture & Rural 3.4.1.1 - Agriculture
Development Development 3.4.1.2 - Rural Development
3.5.1 - Social Protection 3.5.1.1 - Social Protection
3.5 - Social Protection 3.5.2 - Refugees, Returnees and
3.5.2.1 - Refugees, Returnees & IDPS
IDPS
3.6 - Economic 3.6.1 - Private Sector Development 3.6.1.1 - Private Sector Development & Trade
Governance & Trade 3.6.1.2 - Public Finance

Annex B: National Priority Programs
Cluster National Priority Program

1 Afghan Peace and Reintegration (APRP)
1 Financial and Economic Reforms (PFM Roadmap)
1 Integrated Trade and SME Support Facility (ITSSF)
1 National and Regional Resource Corridors Program (NRRCP)
1 National Water and Natural Resources Development
1 Sustainable Decent Work Through Skills Development and Employment Policies for Job-Rich Growth
2 e-Afghanistan Program
2 Education for All
2 National Comprehensive Agriculture Production & Market Development
2 National Extractive Industry Excellence Program
3 Efficient and Effective Government
3 Expanding Opportunities for Higher Education
3 National Energy Supply Program
3 National Rural Access Program
4 Capacity Development to Accelerate NAPWA Implementation
4 Local Governance
4 Strengthening of Local Institutions (NSP)
4 Urban Management Support (UMSP)
5 Health for All Afghans
6 Program for Human Rights & Civic Responsibilities

Annex C: Project Statuses Explained
Project Status in DAD Explanation of Project Status
Planned (Unfunded) The project is planned but no funding has been acquired for it at this time.
Planned (Funded) The project is planned and funding has been secured by way of an executed financing
agreement.
Approved The project has been approved to commence.
Rejected The project has been rejected and cannot proceed to commencement.
In Progress The approved project has commenced and is now an active project.
Completed The project has been completed.
Suspended The project was in progress but has been halted pending further action.
Cancelled The project was in progress or was suspended and has been terminated.
Figure 12: The project status lifecycle used in the DAD.

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AMP Guidance Note 7 On The DAD

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Guidance Note 7: Development Assistance

Database User’s Guide

This note is designed to provide Afghanistan’s Development Partners with step-by-step

Other Guidance Notes in this Series

- Guidance Note No 1: On-Budget

AMD Aid Management Directorate

DAD Development Assistance Database

DGB Directorate General Budget

GIRoA Government of the Islamic Republic of Afghanistan

MoF Ministry of Finance

ODA Official Development Assistance

PFM Public Financial Management

SBPS State Budgeting and Planning System

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BEFORE YOU BEGIN 6

ENTERING EXTERNAL PROJECTS 8

2. ORGANISATIONS & CONTACTS 1

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4. KEY OUTPUTS, NOTES & ATTACHMENTS 5

4.1 KEY OUTPUTS/DELIVERABLES 5

5. USER ACTIVITY LOG 5

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Before You Begin

Before you begin, check the following:

1. Do you have DAD credentials (a Username and Password)?

• Call the help desk via Skype ID: dgb_helpdesk; or

• Phone the helpdesk on: +93 (0)772 423 677; or

2. Do you have the URL to access the DAD?

§ Primary Reporting Officer:

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Figure 1: The login page for the Development Assistance Database.

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Entering External Projects

The four data entry sections are:

Below is an explanation of each of the above sections, including a description of individual

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Figure 3: General information section of the External Projects Form.

1.3 Sector & Sub-sector

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1.4 NPP Alignment

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Figure 5: Add/Edit NPP Alignment Information form.

1.4.2 Alignment Level

1.4.3 Alignment Value

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1.6 Project Schedule

1.7 Project Status

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1.8 Donor Reference Number

1.9 Cross-cutting Issues

Figure 6: Specifying crosscutting issues a project addresses.

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Figure 7: Adding a new contact to a project.

Figure 8: Specifying the contact details for a new contact on a project.

Figure 9: Add/Edit a new commitment or disbursement for a project.

Then, in section 3.1.1 select either “Commitment” or “Disbursement”. Depending on which

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2. A disbursement cannot be entered unless there is a commitment against which to disburse

3.1.2 Funding Agency 3.1.2 Commitment

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When a Gregorian year is selected, the

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