Alternative Airport Requiring Rental Vehicle Charges

Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings
Print worksheetand attach to TER along with
documentation on airfare to destination airport

Boxes marked with red triangles contain comments. To view, mouse must be in that field.
***These comments contain important information including what documentation is required ***

*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access

Airfares used in comparison should comply with lowest logical fare as stated in regulations

Indicate actual dates event is occuring

Alternate airport

# of Days Cost/Day

Airfare

Enter cost of air

Cost

Destination airport

# of Days Cost/Day

Airfare

Enter cost of air

Car rental - total

$0.00 Car rental

Gas for rental-total

$0.00 Taxi - to/from event

$0.00

Taxi - to/from hotel

N/A

$0.00 Taxi - to/from hotel

$0.00

N/A

N/A

Cost

$0.00

Lodging

$0.00 Lodging

N/A

$0.00

Parking at hotel

$0.00 Parking at hotel

N/A

$0.00

Meals

$0.00 Meals

N/A

$0.00

Total

$0.00 Total

$0.00

#1 NOTE: Must indicate number of days for calculation formula to work.

#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.

Explanations:

Alternative Airport Requiring Rental Vehicle Charges

Print and
attach to
TER

Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings

Boxes marked with red triangles contain comments. To view, mouse must be in that field.

*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access

Airfares used in comparison should comply with lowest logical fare as stated in regulations

Indicate actual dates event is occuring

Alternate airport

# of Days Cost/Day

Cost

Airfare

Enter cost of air

$200.00 Airfare

Car rental

250

N/A

N/A

Lodging

62

Parking at hotel

10

Meals

50

Taxi - to/from hotel

Total

Destination airport

$250.00 Car rental

$0.00 Taxi - to/from hotel
$124.00 Lodging

8/26-30/04
# of Days Cost/Day
Enter cost of air
N/A
2

Cost
$490.00
$0.00

15

$30.00

N/A

$0.00

$50.00 Parking at hotel

N/A

$0.00

$50.00 Meals

N/A

$0.00

$674.00 Total

$520.00

#1 NOTE: Must indicate number of days for calculation formula to work.

#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.
Explanations:

Alternative Airport Requiring Rental Vehicle Charges

Print and
attach to
TER

Complete all shaded areas and submit with TER when incurring
rental car expenses due to flying into alternate airport for airfare savings

Boxes marked with red triangles contain comments. To view, mouse must be in that field.

*** Traveler can only be reimbursed the lower of the two total amounts indicated below ***
See examples tabs at bottom of this spreadsheet for 'no savings'and 'savings shown' - click to access

Airfares used in comparison should comply with lowest logical fare as stated in regulations

Indicate actual dates event is occuring

Alternate airport

# of Days Cost/Day

Cost

Airfare

Enter cost of air

$200.00 Airfare

Car rental

Destination airport

# of Days Cost/Day
Enter cost of air

$490.00

31

N/A

N/A

Lodging

62

$62.00 Lodging

N/A

$0.00

Parking at hotel

10

$50.00 Parking at hotel

N/A

$0.00

Meals

20

$20.00 Meals

N/A

$0.00

Total

$0.00 Taxi - to/from hotel

$456.00 Total

N/A

Cost

Taxi - to/from hotel

$124.00 Car rental

8/26-30/04

$0.00
15

$30.00

$520.00

#1 NOTE: Must indicate number of days for calculation formula to work.

#2 NOTE: If hotel charges vary or if claiming partial day's meals, indicate '1' in # of days
column & enter total amount in cost/day - then do breakdown in explanation area below.
Explanations: