A project report on the work done during

Summer training

DCM Shriram Consolidated Limited (DSCL)

“Submitted in Partial Fulfillment of the Requirement of

the Degree of”

B.tech. of Computers Engineering

2009-2010

Submitted to: Submitted by :

Mr. M.S.Rau Asif Khan
Add.General Manager B. Tech, III year (C.S.)
MIT, kota
Mr. R.S. Malik
Asstt General Manger

Shriram Training Centre

DSCL, Kota.
 Acknowledgement

In any project that call for study of particular aspects in organization one needs

support from a number of persons who directly or indirectly contribute by way of

discussion, interaction and response. It is impossible to thank all of them but we must

express our heartily gratitude to few of them.

We take opportunity to thank NehaSharma(ISD) for providing me sample

support and encouragement for completing my project. I am deeply indebted to the

exposure given to me especially with regards to meeting the users requirements, to

understand their problems and to understand the working scenario.

I would also like to thank management an staff of DCM Shriram Consolidated limited

(DSCL) for granting me permission for this training.

 PREFACE
Realizing that the practical experience is a academic for all round development
of a personal. As a part of the course Curriculum for B.tech. Degree of Engineering
(Computer science), the Student has to undergo practical training for we 30 days.

The object of training is to provide the student with an insight to the practical
aspects of organization working and environment. Such type of training helps students
to work on real industrial environment, and to gain practical knowledge and build
confidence.

I have much pleasure in submitting the project report on

“DSCL SAP TRAINNING”
 Contents
✔ Company Profile
1.1 About DSCL
➢ History of organization
➢ History of organization(kota Unit)
➢ DSCL’s Core Values and Beliefs
1.1 DSCL’s Primary Businesses:
➢ Agri-Business
➢ Plastic
➢ Chemicals
➢ DSCL Building products
1.1 Board of Directors
1.2 Executive team
1.3 Business team
✔ Enterprise resource Planning
➢ Introduction of ERP
➢ Need Of ERP
➢ Definition
➢ Evolution of ERP
➢ Benefits of ERP
✔ SAP
➢ Introduction
➢ Definition
➢ History of SAP
➢ R/3 Integrated Model
➢ Characteristics of SAP
✔ SAP Overview
➢ General Description of SAP
➢ SAP R/3
➢ The Business Matrix
➢ Benefits achieved from ER
 ✔ Human resources
➢ Definition
➢ HR Module
1. Requitment
2. Personal Management
→ Administrative Structure
→ Organization Structure
→ Info type Group
→ Wage Page Comparison
1. Employee Master Data
2. Training event Management
→ Purpose
→ Training Event Management
1. Payroll
→ Processing of Payroll
→ Indian Payroll Specification
→ Attendence Control Office
→ Employee Self Service
1. Time Management
✔ Bibliography
✔ Conclusion

About DCM Shriram Consolidated Limited (DSCL)

HISTORY OF ORGANISATION
The Delhi Cloth and General Mills Company Limited was established in 1889, becoming the
first textile mill in Delhi. During the year of inception, under the dynamic leadership of LalaShriram , a
visionary industrialist and Philanthropist , the company diversified in a Varity of industries.

Today DSCL manufactures a wide range of products viz. Textile, sugar, vanaspati, fertilizers,
Industrial Chemicals, industrial alcohol, Rayon, Tier Cord and Fabrics, electronic Calculators,
Computers, Computer engineering Products, Cement and Power.

Delhi Cloth mills, the first unit if the company was established in 1888 to produce textile goods
in Delhi. Swatantra Bharat Mills, the most modern mill of its time was commissioned in 1948. Hissar
Textile Mills at Hissar and DCM silk Mills at Delhi were added to the textile activity in the late fifties.
Hindon River Mills was set up in 1972 to produce one of the largest textiles manufacturing operations
in the country.

In 1932 with Dauarala sugar works at Dauarala (UP), the company diversified into sugar
products. Mawan sugar Works was added in 1942 and today DCM has a cane crushing capacity of
7,280 tones per day. It has the privilege of being the first company to export sugar.

The Dauarala Sugar Works has distillery capacity of 20,400 kiloliters per year and
manufacture industrial alcohol and potable alcohol. The DCM Chemical Works, which began
modestly in 1941 with sulfuric acid capacity of a ton per day, has grown and diversified rapidly into a
unit today its product range includes ferric alumina, Hydrochloric acid Nitric acid, Caustic soda, super
Phosphate, stable bleaching powder, soap, granulated fertilizers and chloro sulfuric acid.
 Shriram fertilizers and chemical was set up in 1964 at Kota(Rajasthan). It has a wide range of
products, which includes urea, caustic soda, calcium carbide, PVC, Liquid Chlorine and Hydrochloric
acid. Shriram Rayon also set up at Kota produces rayon, tire chord fabric, sodium sulfate CS2 and
CTC.

DCM established DCM Data products at Delhi where it produces computers and desktop
calculators. DCM engineering products were established at Ropar (Punjab) where engine castings
produced.

In order to carve out more manageable and growth oriented business groups to keep pace
with changing environment, DCM limited was restructured in 1990 into four companies based on
family lines.

In 1990, to create more manageable business entities, DCM Ltd., was restructured into four separate
companies. DCM Shriram Consolidated Ltd. (DSCL) took over 1/3rd of the businesses by the
merging of the following units of the erstwhile DCM:
• Shriram Fertilizer & Chemicals, Kota ( Rajasthan) - Fertilizers, Plastics, Chlor Alkali and Power
• Shriram Cement Works, Kota ( Rajasthan) - Cement
• Swatantra Bharat Mills and DCM Silk Mills (Delhi) - Textiles
HISTORY OF ORGANISATION (KOTA UNIT)

As for back in 1961 the fledgling beginning of one of the company’s biggest Chemical complex
took its roots at Kota by laying the foundation stone of Rajasthan Vinyl and Chemical Industries
which is known today as SHRI RAM FERTILIZERS AND CHEMICALS.

The company under the continuous expansion programmers diversified from chemical to
fertilizers and cement, Cement plant is the first of its kind in the Country and second in the world
because of its Calcium Hydroxide sludge based technology instead of conventional lime stone
rawmaterial.

1990-2000, DSCL added the following units to its portfolio:

• Shriram Alkali & Chemicals, Bharuch (Gujarat) - Chlor Alkali
• Shriram Environment & Allied Services, Gurgaon (Haryana) - Environment & Allied Services
• Ghaghagra Sugar, Lakhimpur Kheri ( Uttar Pradesh) - Sugar
• ShriramBioseed Limited, Hyderabad (Andhra Pradesh) - Seeds
• DSCL ESCO Limited, New Delhi - An Energy Services Company
• HariyaliKisaan Bazaar was started
 • Fenesta windows were launched.
DSCL’s Core Values
DSCL's core values and beliefs are a reflection of its commitment to build a world class,
learning organisation, striving for excellence in all its endeavors.
Customer Focus
• Be sensitive to the needs of the customer; develop superior customer insight
• Commitment to surpass expectations and deliver superior value
Innovation and Excellence
• Strive to think differently and promote creativity
• Make continuous improvement a way of life; drive excellence
People Development
• Continuously improve and upgrade the skills and competencies of our people
• Support people to realize their potential
Team work
• Work closely as a cohesive, well-knit team
• Inculcate a spirit of openness and collaboration
Relationships and Human Dignity
• Value people and partnerships
• Nurture understanding, compassion, trust and respect in all relationships
Social Responsibility and Ethics
• Be a socially responsible corporate, addressing the needs of the community and environment
• Conduct business ethically
• Maintain highest standards of personal integrity

DSCL, s primary businesses are:

1. Agri-Business (Urea fertilizer, Sugar, Farm inputs marketing such as DAP, Pesticides,
Seeds, Agri retailing - HaryaliKisan Bazaar)

The agriculture sector is recognized a strategically important part of the economy and India is today the
world’s
Ajay second largest producer of food after theMrVikram
S Shriram United States.
S Shriram
Chairman & Senior Managing Director Vice Chairman & Managing Director
DSCL agri-inputs business produces Urea fertilizer, is engaged in marketing of a range of other
Mr Rajiv Sinha MrAjit S Shriram
fertilizers, pesticides and other agri-related products.
Dy. Managing Director
The Agri-Business is leveraging modern
Director (Sugar Business)
management practices to realize significant value:
Mr S D Omchary Mr S K Agrawal
• A strong
Chief Executive “Shriram” brand equity.
Director Senior Executive Director
(Textile/ Real Estate Development) (Chemical Business)
• Over 3 decades of direct relationship withMrthe
Mr K KKaul
farming community with supply of agri-inputs,
Sunil Radhakrishna
education, training
Executive Director & Resident Head and community development
Executiveprograms.
Director
Kota manufacturing complex Sugar Business
• Operations spanning the North, West & South of India.
Dr G C Datta Roy MrSovanChakrabarty
• Infrastructure of over 30 sales offices, 12President
Chief Executive distribution warehouses,
& Business Head 200 wholesales and 4800
retail outlets.
Energy Business Agri Inputs

• A JV with BioSeed Genetics International Inc. – ShriramBioSeed Genetics India Ltd that
produces high quality hybrid seeds at Hyderabad, AP, India.
•
2. Plastics (PVC and PVC compounds)

DSCL’s core plastics business is based on a state-of-the-art computer process controlled PVC
Resin(33,000 tpa). Based on the carbide manufacturing process this plant also generates
valuableOther Products such as high purity Calcium Carbide.
In a subsidiary companyShriramPolytech Limited (SPL) the business operates one of India’s largest
PVC Compounds facilities (20,000 tpa). This plant supplies customized products to over 200 industrial
customers.

SPL has also set up an Innovative Polymer Applications Centre (iPAC) which is focusing on
development of further specialty and value added polymer products, innovative customer specific
application solutions and moving in a calibrated manner up the product-value chain

DSCL has introduced a new division, DSCL Building Products, the next step in plastics adding on to the
value chain.

3. Chemicals (Chlor-Alkali)
Ajay S. Shriram Vikram S. Shriram
Chairman Vice Chairman
& Senior Managing Director & Managing Director
Ajit S. Shriram Rajiv Sinha
Director (Sugar Business) Deputy Managing Director
S. D. Omchary S. K. Agrawal
Chief Executive Director Senior Executive Director
(Textile/ Real Estate Development) (Chemical Business)
Dr. G. C. Dutta Roy K. K. Kaul
Chief Executive Executive Director
(Energy Business) & Resident Head (Kota)
S. Radhakrishna
Executive Director
(Sugar Business)
 Awards & Testimonials
Awards Received by DSCL in the last 10 year are:
• National Safety Award in 1967.
• First prize in all India Drama Competition
• Sport Championship in Raj Labor Welfare Tournaments in 1975 to 1987 & 1996
• First Prize & certificate of merit of ShriramPatrika in !973, 1974, 1975 & 1976
from Indian Association of Industrial editors , Bombay & magazine of the year &
First Prize in 1982 & 1983 from Association of Business Communication of India,
Bombay
• Maximum capacity utilization, All India Award for fertilizer in the productivity year
1982.
• Best Industrial Relation Award by Employer Association of Rajasthan in 1989
• National productivity award for best Productivity in Fertilizer in 1990.
• Pollution control Award by Rajasthan state Productivity Council in 1990.
• National Award for Best production in fertilizers industry in 1991-1992.
• FAI’s award for Best production performance of Nitrogenous fertilizers
• Award of energy conservation in the chemical sector in 1996
• SAP star Award for the year 1998 on successful implementation of ERP package
SAP R/3 Award and was give by chairman SAP.
 Enterprise-wide system which integrates the business functions and processes of an
organization

 Typically include: manufacturing, logistics, distribution, inventory, shipping,

invoicing and accounting

 Back Office Systems

 Replaces Countless Departmental and

Workgroup Information Systems

ERP

• SAP R/3 - still must maintain mainframe architecture of large R/2 user population. Strong
finance and accounting. By far the largest vendor (approx. 30% market share).

• Baan - known for manufacturing, distribution, process modeling modules - web and Internet.
 • PeopleSoft - known for human resource package.

• Oracle - simplest product to install and support. Recently advertising flow manufacturing
enhancement.

• J.D. Edwards - SCM module (SCOREx) WSJ 11/17/98.

• Manugistics - Distribution - truck loading and routing focus.

• i2 Technologies - Rhythm product - coordination of flow oriented manufacturing.

Comprehensive forecasting module.

Most organizations across the world have realized that in a rapidly changing environment, it is
impossible to create and maintain a custom designed software package, which will cater to all their
requirements, and also be completely up-to-date. Realizing the requirement of user organizations
some of the leading software companies have designed Enterprise Resource Planning software
which will offer an integrated software solution to all the Functions of an organization

Definition

Enterprise Resource Planning is the latest high-end solution, information technology has lent to
business application. The ERP solutions seek to streamline and integrate operation processes and
information flows in the company to synergies the resources of an organization namely men,
material, money and machine through information. Initially implementation of an ERP package was
possible only for very large Multi National Companies and Infrastructure Companies due to high cost
involved. Today many companies in India have gone in for implementation of ERP and it is expected
in the near future that 60% of the companies will be implementing one or the other ERP packages
since this will become a must for gaining competitive advantage.

Evolution of ERP

In the ever-growing business environment the following demands are placed on the industry:

➢ Aggressive Cost control initiatives

➢ Need to analyze costs / revenues on a product or customer basis

➢ Flexibility to respond to changing business requirements

 ➢ More informed management decision making

➢ Changes in ways of doing business

Features of ERP

Some of the major features of ERP and what ERP can do for the business system are as below:

➢ ERP facilitates company-wide Integrated Information System covering all functional

areas like Manufacturing, Selling and distribution, Payables, Receivables, Inventory,
Accounts, Human resources, Purchases etc.,

➢ ERP performs core Corporate activities and increases customer service and thereby
augmenting the Corporate Image.

➢ ERP bridges the information gap across the organisation.

➢ ERP provides for complete integration of Systems not only across the departments in a
company but also across the companies under the same management.

➢ ERP is the only solution for better Project Management.

➢ ERP allows automatic introduction of latest technologies like Electronic Fund

Transfer(EFT), Electronic Data Interchange(EDI), Internet, Intranet, Video
conferencing, E-Commerce etc.

➢ ERP eliminates the most of the business problems like Material shortages, Productivity
enhancements, Customer service, Cash Management, Inventory problems, Quality
problems, Prompt delivery etc.,

➢ ERP not only addresses the current requirements of the company but also provides the
opportunity of continually improving and refining business processes.

➢ ERP provides business intelligence tools like Decision Support Systems (DSS),
Executive Information System (EIS), Reporting, Data Mining and Early Warning
Systems (Robots) for enabling people to make better decisions and thus improve their
business processes

Components of ERP

To enable the easy handling of the system the ERP has been divided into the following Core
subsystems:

➢ Sales and Marketing

 ➢ Master Scheduling

➢ Material Requirement Planning

➢ Capacity Requirement Planning

➢ Bill of Materials

➢ Purchasing

➢ Shop floor control

➢ Accounts Payable/Receivable

➢ Logistics

➢ Asset Management

➢ Financial Accounting

Implementation of ERP

Implementing an ERP package has to be done on a phased manner. Step by step method of
implementing will yield a better result than big-bang introduction. The total time required for
successfully implementing an ERP package will be anything between 18 and 24 months. The normal
steps involved in implementation of an ERP are as below:

➢ Project Planning

➢ Business & Operational analysis including Gap analysis

➢ Business Process Reengineering

➢ Installation and configuration

➢ Project team training

➢ Business Requirement mapping

➢ Module configuration

➢ System interfaces

➢ Data conversion

➢ Custom Documentation

➢ End user training

➢ Acceptance testing

➢ Post implementation/Audit support

Benefits of ERP
➢ Gives Accounts Payable personnel increased control of invoicing and payment
processing and thereby boosting their productivity and eliminating their reliance on
computer personnel for these operations.

➢ Reduce paper documents by providing on-line formats for quickly entering and
retrieving information.

➢ Improves timeliness of information by permitting, posting daily instead of monthly.

➢ Greater accuracy of information with detailed content, better presentation, fully

satisfactory for the Auditors.

➢ Improved Cost Control

➢ Faster response and follow up on customers

➢ More efficient cash collection, say, material reduction in delay in payments by

customers.

➢ Better monitoring and quicker resolution of queries.

➢ Enables quick response to change in business operations and market conditions.

➢ Helps to achieve competitive advantage by improving its business process.

➢ Improves supply-demand linkage with remote locations and branches in different

countries.

➢ Provides a unified customer database usable by all applications.

➢ Improves International operations by supporting a variety of tax structures, invoicing

schemes, multiple currencies, multiple period accounting and languages.

➢ Improves information access and management throughout the enterprise.

➢ Provides solution for problems like Y2K and Single Monitory Unit(SMU) or Euro
Currency.
 SAP = Systems, Applications and Products in Data Processing

 German Based Company

 One of Largest Independent Software Vendor in the World

 ERP Market Leader (SAP R/3 and mySAP ERP)

 80% Fortune 500 Companies Use SAP

 Over 18,500 Customers in 120+ Countries

 Over 12 million users

➢ DEFINITION:--
An international provider of comprehensive, enterprise- class information
Systems with Proven Success supporting large, global manufacturing and distribution
Enterprises.

SAP is the leading Enterprise Information and Management Package worldwide.

Use of this package makes it possible to track and manage, in real-time, sales,
production, finance accounting and human resources in an enterprise.
The third generation set of highly integrated software modules that perform
common business function best on multinational leading practices. Take care of any
Enterprise however diverse it may be in operations, spread over the world
geographically
 History of SAP
SAP the company was founded in Germany in 1972 by five ex-IBM engineers. In case
you’re ever asked, SAP stands for System, Andwendungen, Produkte in which - translated
to English - means Systems, Applications, Products in Data Processing. So now you know!
Being incorporated in Germany, the full name of the parent company is SAP AG. It is
located in Walldorf, Germany which is close to the beautiful town of Heidelberg. SAP has
subsidiaries in over 50 countries around the world from Argentina to Venezuela (and pretty
much everything in between). SAP America (with responsibility for North America, South
America and Australia ) is located just outside Philadelphia, PA.
 Characterictics of SAP R/3
➢ Rich in functionality
➢ International orientation
➢ Tight integration-across functions
➢ Incorporates 20 years’ experience
➢ Highly configurable
➢ Highly secure data handling
➢ Seamless hanging of database.
➢ Accurate order promising
➢ World-wide standardization

SAP Implementation at DSCL

To transform itself into a World Class Indian organization, DSCL embarked on a number
of initiatives to continuously improve itself to respond to the increasingly competitive
environment.
In the year 1998, DSCL implemented SAP (System, Application and Products in Data
Processing) to run its business effectively & efficiently.

In order to deploy a world-class standard integrated business management package DSCL

looked for following features:
 Integration of integrates isolated functional systems.
 one-time data entry at source.
 Generation of timely and useful MIS.
 “SAP OVERVIEW”
DSCL is one of the early organizations in India to have implemented SAP R/3 ERP system across its
business since 1998. Nearly all the initiatives in the organization have moved forward because of the
very strong emphasis on teamwork including use of cross-functional teams to address issues,
opportunities and problems. We worked aggressively to bring reorientation in our business
processes in order to achieve high levels of efficiencies, cost competitiveness and thereby deliver
better value to our customers.

What made us to embark upon Information & Communication Technology?

In the early 90s we recognized that we had to restructure and re-engineer our business processes in
order to build a strong infrastructure for improving our business competitiveness. We approached
this objective from several directions, which included organization-wide emphasis on TQM. We
strongly felt that unless we completely revamp the limited information technology usage and bring it
in line with world-class systems, we will not be able to overcome the business stalemate.

Why only SAP R/3?

We employed some of the best available consultants for our business process re-engineering and to
identify the gaps. On taking up implementation of the various recommendations, we evaluated
different ERP options. SAP met our criteria of a package with a very wide user base, which would
provide us a window to business practices in the best companies. Though there was a fear of cost
and time over runs, we thought it was a risk worth taking. We decided to go ahead with SAP and
launched project BEST – Business Excellence through SAP Technology.

The IT Journey at DSCL:

For a major IT initiative for business e- enablement, the company made a long term IT action plan
and has networked all its locations on a Wide Area Network (WAN) and implemented SAP R/3
Enterprise Resource Package (ERP) across the Company.
In process of e-enablement, all the locations were geographically connected through VPN & VSAT
based wide area network and Locally through copper base LAN and were equipped with high end
desktops from HP, IBM and Dell and a central Data Center having around 40 Servers was created at
Kota, Rajasthan to provide ERP services centrally. Other key IT enabling initiatives implemented
were Customer Relationship Management (CRM) and Business Information Warehousing (BIW) and
the final outcome was a total e-enabled organization.

The new Business Matrix:

ERP implementation has completely changed the DSCL’s business thought process and has created
a complete new business matrix. The various dimensions of this new business matrix are:
a. Materials Management – underpins the supply chain, including
i. Requisitions
ii.Purchase orders
 iii.Goods receipts
iv.Accounts payable
v.Inventory management
b. Sales and Distribution – takes care of business from order to delivery, including
i. RFQ
ii.Sales orders
iii.Pricing
iv.Picking (and other warehouse processes)
v.Packing
c. Financial Accounting– essentially deals with the regulatory ‘books of accounts’, including
i. General ledger
ii.Book close
iii.Tax
iv.Accounts receivable
v.Accounts payable
d. Controlling – basically deals with internal cost/management accounting, including
i. Cost elements
ii.Cost centers
iii.Profit centers
iv.Internal orders
v.Product costing

e. Plant Maintenance – maintains equipment (e.g. a machine, an oil rig, an aircraft etc),
including
i. Labor
ii.Material
iii.Down time and outages

f. Production Planningand Quality – manages production process and product quality

inspections, including
i. Capacity planning
ii.Master production scheduling
iii.Material requirements planning
iv.Inspections
v.Certificates

g. Information Systems: ERP information system consolidates and summarizes ongoing

transactions within the organization and provides management with all the information it
requires at all times from internal as well as external sources for better decision making.

Benefits achieved from ERP.

it has changed the work culture in the organization significantly. Process cycle time has
reduced, information is available timely and is transparent. Supply chain areas have become
more streamlined. Manpower productivity has improved. Many of these benefits have directly
improved our bottom line whereas many others have helped to change the attitude and culture
in the organization.

Infact this is Beginning

and
not an end
……
 SAP Modules

R/3's applications are modules. They can be used either alone or combined with other
solutions. The integration capability of these applications increases the benefits derived for
any company.
Logistics
Logistics comprises all processes involved in purchasing, materials management, manufacturing,
warehousing, quality management, plant maintenance, service management and sales and
distribution. All applications access a shared consistent database, supported by production data
management.

• SD: Sales & Distribution SD actively supports sales and distribution activities with
outstanding functions for pricing, prompt order processing, and on-time delivery, interactive
variant configuration, and a direct interface to profitability analysis and production.
 • PP: Production Planning and Control
PP provides comprehensive process for all types of manufacturing: from repetitive, make-to-order,
and assemble-to-order production, through process, lot and make-to-stock manufacturing, to integrated
supply chain management with functions extended MRP and electronic kanban, plus optional interfaces
to PDC, process control systems, CAD and PDM.

Production Planning and Control

 • PS: Project System PS coordinates and controls all phases of a project, in direct
cooperation with Purchasing and Controlling, from quotation to design and approval, to
resource management and cost settlement.
• MM: Materials ManagementMM optimizes all purchasing processes with workflow-
driven processing functions, enables automated supplier evaluation, lowers procurement and
warehousing costs with accurate inventory and warehouse management, and integrates
invoice verification.

• QM: Quality Management QM monitors, captures, and manages all processes

relevant to quality assurance along the entire supply chain, coordinates inspection processing,
initiates corrective measures, and integrates laboratory information systems.
• PM: Plant Maintenance PM provides planning, control, and processing of scheduled
maintenance, inspection, damage-related maintenance, and service management to ensure
availability of operational systems, including plants and equipment delivered to customers.
• SM: Service ManagementSM provides highly integrated customer service functionality
to compete in today's global markets.
• PDM: Product Data Management PDM supports in creating and managing product
data throughout the product life cycle.

Financials
Financials is a suite of integrated financial application components encompasses all aspects
of financial accounting, investment management, controlling, treasury management, and
enterprise controlling.
 • FI: Financial Accounting FI collects all the data in company relevant to accounting,
providing complete documentation and comprehensive information, and is at the same an up-
to-the-minute basis for enterprise-wide control and planning.
• CO: Controlling CO is a complete array of compatible planning and control
instruments for company-wide controlling systems, with a uniform reporting system for
coordinating the contents and procedures of company's internal processes.
• IM: Investment Management IM offers integrated management and processing of
investment measures and projects from planning to settlement, including pre-investment
analysis and depreciation simulation.
• TR: Treasury TR is a complete solution for efficient financial management that ensures
the liquidity of worldwide company, its structures, financial assets, profitability and minimizes
risks.
• EC: Enterprise Controlling EC continuously monitors company's success factors and
performance indicators on the basis of specially prepared management information.

Financial Information Flow

FI Features

➢ Strong control capabilities and audit support

➢ Multi-currency/multi-national
➢ Online budgeting/planning
➢ Supports country-specific requirements
➢ Real-time daily world-wide p&L reporting
➢ Activity-based costing
➢ World-wide assets management

Human Resources
HR provides solutions planning and managing company's human resources, using
integrated applications that cover all personnel management tasks and help simplify and speed
the process.
 • PM: Personnel Management PM is a complete solution for personnel administration,
recruitment management, travel management, benefits administration and salary
administration.
• OM: Organizational Management OM assists in maintaining an accurate picture of
organization's structure, no matter how fast it changes. It is systematic and forward planning
tool that considers the final effects of all personnel events thus it's complete solution for
personnel cost planning.
• PA: Payroll Accounting PA addresses payroll functions from a global point-of-view
and gives the capability to centralize payroll processing or decentralize the data based on
country or legal entities.

• TM: Time Management TM is integrated with payroll accounting, controlling,

production planning, plant maintenance, project system, external services and shift planning. It
provides with a variety of standard reports that will assist in tracking and analyzing employee
time with completeness and accuracy.

• PD: Personnel Development PD assists with planning, monitoring, and analyzing

scheduled seminars, training courses, and business events, registration and booking, price
determination and invoicing.

PROGRAMMING ABAP/4

ABAP/4 is the programming language used by SAP’s developers to build the transactions that

make up the R/3 application. Corporations to customize the R/3 application also use it. In

general, customers of SAP to develop complex applications from scratch, but instead to provide
additional business functionality don’t use ABAP/4. For example, it’s not necessary for a

customer to write a program in ABAP/4 to manage inventory levels, because SAP has already

written transactions to accomplish this objective.

The two most common uses for ABAP/4 are producing custom reports and developing custom
interfaces for SAP. In this context, a report is an ABAP/4 program that reads specific data from
SAP’s database and then displays the data via a computer screen or a printed page. An
interface, on the other hand, is an ABAP/4 program that moves data into SAP, or reads data from
SAP and writes it out to a system file to be transferred to an external computer system, such as a
legacy mainframe. Other uses of ABAP/4 includes conversion of programs that changes data
into a format usable by SAP, and custom transactions similar to the SAP transactions that make
up the R/3 application, but are written by users to fulfill some business functions not provided by
SAP.

HOW ABAP/4 AND DATA INTERACT IN SAP

Almost all ABAP/4 programs manipulate data from the SAP database to some extent. Data manage by
SAP is often broken into two categories: master data and transactional data (called documents in SAP):

➢ Master data is information that usually corresponds to physical objects, such as materials,
vendors, customers, or plants.
➢ A document is information that usually corresponds to an event such as a purchase order, an
invoice, a change in inventory, or a sales order. Documents can be identified in the system by
a document number, which can be externally assigned or assigned by SAP, depending on the
configuration.

Master data is needed in order to create any document; for example, an invoice can’t be created
without a vendor to issue it. A change in inventory, referred to in SAP as a material movement,
must refer to a material and a plant. Each SAP module has master data that it manages and
documents that are created in the course of normal business operations. For example, the FI
module, which manages finances and accounting, manages master data such as general ledger
accounts and documents such as journal entries and check payments.

Linking SAP R/3 to Other Applications: BAPIs

SAP does not solve everything. For example, the firm s forecasting or customer relationship
management processes may not be modeled within SAP. Where SAP doesnot provide a solution,
 it is possible to bolt-on another application to attain the requiredfunctionality. SAP has an open,
component-based architecture that enables integration withother applications. This architecture
consists of two key elements:
1. SAP Business Objects are essentially black boxes that contain SAP R/3 dataand business
processes, while suppressing the details of their data structure orspecific implementation details,
and
2. BAPIs (Business Application Programming Interfaces) define how the applicationlinks to SAP
R/3.The result is a standard method of communication between SAP R/3 and otherapplications.
Business Objects are the business-application versions of real-world entities, such as a
sales order or an employee. The core of the business object is the actual data (forinstance, an
employee s name and id number.) The interface is a set of clearly defined
methods, each specifying what operations can be performed on this data (including the possibility
of altering it).
A BAPI is a method of an SAP business object, which enables external access toSAP R/3 data
and processes. Figure 6 illustrates how business objects and BAPIsfunction. For instance, if an
application performs demand forecasting by exponentialsmoothing, the application can examine
quantity demanded in the past, product byproduct, even if products have different data items.

Architecture of SAP R/3

The R/3 Basis system is a multi-tier client/server system. The individual software components
are arranged in tiers and function, depending on their position, as a client for the components
below them or a server for the components above them. The classic configuration of an R/3
System contains the following software layers:

Database Layer

The database layer consists of a central database system containing all of the data in the R/3
System. The database system has two components - the database management system
(DBMS), and the database itself. SAP does not manufacture its own database. Instead, the
R/3 System supports the following database systems from other suppliers: ADABAS D,
DB2/400 (on AS/400), DB2/Common Server, DB2/MVS, INFORMIX, Microsoft SQL Server,
ORACLE, and ORACLE Parallel Server.

The database does not only contain the master data and transaction data from your business
applications, all data for the entire R/3 System is stored there. For example, the database
contains the control and Customizing data that determine how your R/3 System runs. It also
contains the program code for your applications. Applications consist of program code, screen
definitions, menus, function modules, and various other components. These are stored in a
special section of the database called the R/3 Repository, and are accordingly called
Repository objects. You work with them in the ABAP Workbench.

Application Layer

The application layer consists of one or more application servers and a message server. Each
application server contains a set of services used to run the R/3 System. Theoretically, you
only need one application server to run an R/3 System. In practice, the services are distributed
across more than one application server. This means that not all application servers will
provide the full range of services. The message server is responsible for communication
between the application servers. It passes requests from one application server to another
within the system. It also contains information about application server groups and the current
load balancing within them. It uses this information to choose an appropriate server when a
user logs onto the system.

Presentation Layer

The presentation layer contains the software components that make up the SAPgui (graphical
user interface). This layer is the interface between the R/3 System and its users. The R/3
System uses the SAPgui to provide an intuitive graphical user interface for entering and
displaying data. The presentation layer sends the user’s input to the application server, and
receives data for display from it. While a SAPgui component is running, it remains linked to a
user’s terminal session in the R/3 System.

HR MODULE:
 SAP HR Introduction:
• Definition
As we said that HRM is the management of people working in an
organization, it is a subject related to human. For simplicity, we can say
that it is the management of humans or people. HRM is a managerial
function that tries to match an organization’s needs to the skills and
abilities of its employees. Human Resource Management is responsible for
how people are managed in the organizations. It is responsible for bringing
people in organization helping them perform their work, compensating
them for their work and solving problems that arise.

• HR module
➢ Recruitment module
➢ Personal Management
➢ Payroll
➢ Time Management
➢ Training & Event Management

Personal Management
PM is the complete solution for personal administration recruitment
management, Travel management, benefits administration and salary administration.

Organizational Management
OM assist in maintaining an accurate picture of organization’s structure,no
matter how fast its changes.
Payroll Accounting
PA addresses payroll functions from a global point of view and gives the
capability to centralized processing.

Time management
TM is integrated with payroll accounting controlling, production, planning,
plant maintenance, project system, external service & shift planning.

Personal Development
PD assist with planning monitoring and analizing scheduled seminars traing
courses, business event, registration and booking.
• Features
– Centralized employee database
– Easy access to information, irrespective of location
– Removal of multiple data entry points
– Validation of data as per our rules

Structure of personnel Administration

→ Enterprise Structure - Administrative Perspective

– Definition of the organization from administrative control perspective
– Personnel Area
• Dividing Company into Sub-Units, primarily based on geography or
administrative units
• Examples: SFC Kota, SCW Kota, Corporate Office
– Personnel Sub Area
• Sub-division of personnel areas into departments or employee work centers
• Examples: Corp HRD, Kota FertElec, Bharuch Stores, Gomti Sales

→Enterprise Structure - Organization Perspective

– Structure as per individual’s perspective
– Employee Group
• Category of employment
 • Examples: Regular, Temporary, Seasonal
– Employee Sub Group
• Sub-Classification of employee groups into grades of employment
• Examples: Sr. Vice President, Manager B, Assistant A, Skilled Worker
– Payroll Accounting Area / Payroll Area
• Group of employees for whom the payroll is executed at one pointy of time
• Examples: Kota Workmen, Kota Sr Managers & Above
– Jobs, Positions and Organization Units

→Info Type Group

Definition: - An info type group or info group is a sequence of related info type is
displayed one after the other for maintenance purposes when a personnel action is
performed.

Usage: - The info group guarantees that during the personal action all information
needed for the business process is started.

Types of information:
➢ Personal Data ( Info type 0002)
➢ Address ( Info type 0006)
➢ Bank Details ( Info type 0009)
➢ Personal Action ( Info type 0000)
➢ Basic Pay ( Info type 0008)
➢ Organizational Data ( Info type 0001)
➢ Organization Assignment (Info type 0003)
➢ Education (Info type 0004)

Action Hiring:
This action is perform which has a path as: Human
Resources- Personal Management- Administration- HR Master Data-
Personal Action.

➢ To maintain that data for an employee.

➢ Enter personal no. then info type no.
➢ Enter the sub type.
➢ Enter the start and tae end data’s.

→Wage Type Comparison Tool For Posting

To provide the proponents with means to check the correctness of Wage Type
mapping for posting to minimize errors during payroll process.
– Salary Components
 – Classification and valuation of wage types as per entitlement
– Examples: Basic, HRA, DA, Conveyance, Club Membership

Employee Master Data

The personnel action function sequentially groups infotypes together to create a
personnel procedure for each action
Examples of personnel actions are:
➢ Hiring
➢ Benefits
➢ Transfer
➢ Separation

Training and Event Management

Purpose
The Training and Event Management component has a wide range of
powerful functions to
enable you to plan and manage all kinds of business events from training events
to conventions
simply and efficiently.
Its flexible reporting and appraisal functions provide you with important
decision support
feedback to ensure that the business events you offer are both high quality and
effective.

Training and Event Management is an integral part of SAP HR and has

interfaces to all of the
relevant SAP application components, making it a basis for extending and
updating your
employees' skills and knowledge. Integration with Personnel Development lets
you convert
training proposals directly into bookings for employees with qualification deficits
or needs.
The connection to the SAP Knowledge Warehouse gives you direct access
from the Training and
Event Management application and its self-service applications to a variety of
training materials
(self-teach materials and so on).
Training and Event Management contains an extensive range of functions
that are user-friendly
and intuitive. The application's graphical user interface greatly facilitates
navigation and operation
of the system.
 Training and Event Management
Calculate business event costs and propose prices
Budget function
Cancel business events
Create a business event brochure
Day-to-Day Activities:
Process all types of booking activities: book, prebook, replace, rebook, and
cancel
attendance (levy cancellation fees optionally
Prioritize bookings
Book individual and group attendees
Check attendees for attendance prerequisites and time conflicts etc.
Output correspondence automatically or manually
Use standard letter/mail merge functions
Use multiple correspondence templates
Activity Allocation and Billing
Perform actual cost transfer posting for event costs
Perform internal activity allocation for attendance fees
Perform internal activity allocation for instructor function
Billing
Create credit memos
Recurring Activities
Generate attendance lists
Output confirmation of attendance notifications
Appraise attendees
Appraise business events
Follow up business events (e.g. transfer qualifications for successful
attendance)
Reporting:
Request reports for all relevant data on attendance, business events, and
resources
Cross-Application Usability Functions:
Direct connection to Microsoft Word for all correspondence and publications
(such as event
brochure, attendance lists, or correspondence).

DSCL Payroll Function in HR

CHANGE
START
RELEASE
EXIT PAYROLL
PAYROLL
THE
CORRECTION
REMOD
PAYROLL
MASTER DATA
SUBSEQUENT ACTION
PAYROLL

HR Transaction Code (T- Code)

➢ PA10 : Personal file
➢ PA20 : Display HR data
➢ PA30 : Maintain HR master data
➢ PA40 : Personal event
➢ PA41 : Chang hiring data

→Procesing of Pay roll as per Indian Requirements

➢ Pay roll simulation/Processing
➢ Pay roll accounting
 ➢ Off cycle run for mid term payments

→Indian Pay Roll Specification

➢ Basic
➢ DA
➢ HRA
➢ Section 80c, 88, 89
➢ Mobile bills, electric bills, water, gas, Patrol
➢ Reimbursements, Allowances and Perks
➢ ESI, LWF, Gratuity, superannuation
➢ Medical Reimbursements LTA
➢ Leave encashment

→Attendance Control Office

➢ Daily uploading of punches.
➢ Daily work Schedules
➢ Leave management
➢ Discrepancy handling
➢ Overtime Processing
→Employee Self Service
It is internet portal service for employees of company. It provides the facility
access or updates the whole data of employee. Employee can check or update
Own profiles components as:
➢ Personal data
➢ Salary pay slip
➢ Traveling/ visit plan of company
➢ Leave Request
➢ Punch Regularization
➢ Outgoing of Company
➢ Change Most Personal Data
➢ View Remuneration Statements, Own Time Reports, Time Balances,
Benefit Selections and Costs
➢ Will Grow into other ESS Functions
➢ Replace time entry process at Texas State
➢ Allow each Departmental Time Admin to choose between central vs
decentralized data entry
➢ Leave balances computed & updated automatically
➢ Approved by immediate supervisor or time administrator via Workflow
 Scope Defined (continued)

Time Management:
• Enables flexible representation of all personnel procedures involved in recording and
evaluating employee time data
➢ Infrastructure for time data recording
➢ Work schedules
➢ Record of planned attendance and absences
➢ Recording of attendance and absence
➢ Annual and Sick Leave accrual
➢ Time evaluation
• Ability to transfer absence and attendance data to other SAP applications
 Time Management:
 Work schedules
 Time records
 Attendance and absence records
 Attendance and absence quotas
 Error corrections
 Time Management Application
 The Time Management application processes employee data pertaining
to time:
 Establishes and maintains work schedules
 Timesheet data entry using CATS
 Records and processes personnel time worked
 Performs evaluations based on time
 The following are examples of Time Management reports:
 Personal Work Schedule report
 Daily Work Schedule report
 Attendance report
 Absences report
 Error list
BIBLIOGRAPHY:
1. www.sap.com
2. www.dscl.com
3. www.onestopsap.com
4. www.ebooksearchengin.com/sap_overview.html
5. www.sapbrains.com’
6. www.sapendusers.com
 CONCLUSION:
An effective corporate information security program is essential to sound
business practices. Many companies either don’t have security policies or have policies that are
wordy, hard to understand, vague, incompatible with other companies policies, hard to
implement, impossible to enforce. An organization’s information security policies must provide
a sound foundation for its overall security program applying the policies helps a company
protect itself from undue harm and unnecessary risk.

As we know that the SAP R/3 is an integrated business system designed to help
organization run such business process as managing inventory, creating requisitions, processing
sales orders, paying invoices and so on.

SAP R/3 provides a single integrated system to handle the needs of all departments in a
corporation. This integration is the single biggest advantage to SAP R/3.
As per the discussion in the study we conclude that:
 SAP R/3 is rich in functionality & highly configurable.
 With the help of SAP R/3 a Minimum data redundancy & Maximum data consistency is
possible.
➢ With the help of SAP R/3 Online information of customers, stocks, sales etc. is possible.
➢ Availability of complete details of all equipment across the company with maintenance
history is possible through SAP.

➢ With the help of SAP R/3 seamless handling of database is possible.