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Project Management With PMP Exam Preparation

Agenda

Project Planning
Develop Project Management Plan
Collect Requirements
Define Scope
Create WBS

Project Planning Process Groups

Devising and maintaining a workable

scheme to accomplish the business
need that the project was
undertaken to address

Develop Project Management Plan

The process of documenting the actions necessary to define,
prepare, integrate, and coordinate all subsidiary plans.
The Project Management plan define how the project is executed,
monitored and controlled, and closed
The Project Management plan content will vary depending upon the
application area and complexity of the Project.

Develop Project Management Plan

1. Project Charter
2. Outputs from
Planning Processes
3. Enterprise
Environmental
Factors
4. Organizational
Process Assets

Input

Tools
1.Project
1. Expert Judgment

Management
Plan

Output

Project Management Plan

Collections of all subsidiary management plans and baselines from

The planning processes

Change Management Plan

Communication Management Plan

Configuration Management Plan

Cost Management Plan

Cost Performance baseline

Human Resource plan

Process Improvement Plan

Procurement Management Plan

Quality Management Plan

Requirements Management Plan

Schedule baseline

Schedule management plan

Scope baseline

Collect Requirements
The Process of defining and documenting stakeholders needs to
meet the project objectives
Requirements include the quantified and documented
needs

&

expectation

of

the

sponsor,

customer,

&

other

Stakeholders
Requirements become the foundation of the WBS, cost, schedule, &
quality planning are all built upon these requirements
Organizations categorize requirements into project requirements &
product requirements

Collect Requirements

Tools
1.Project Charter
2.Stakeholder
Register

Input

1. Interviews
2. Focus Groups
3. Facilitated
Workshops
4. Group Decision
making techniques
5. Questionnaires and
surveys
6. Observations
7. Prototypes

1. Requirement
documentation
2. Requirements
Management
Plan
3. Requirement
traceability
matrix

Output

Define Scope
The Process of developing a detailed description of the
project and product
Developing a detailed project scope statement as the basis for
future project decisions

As time progresses, the scope of a project should become more

clear and specific
What Needs to Be Done in a Project is listed here

In Scope and Importantly Out Scope is determined and listed

Define Scope

Tools
1. Project Charter
2. Requirement
Documentation
3. Organization
Process Assets

Input

1. Expert Judgment
2. Product Analysis
3. Alternative

Identification
4. Facilitated
Workshops

1.Scope Statement
2.Project Document

Updates

Output

Product Analysis
Functional analysis
Analyzing all of the things that a product does, including
primary and related functions to identify unnecessary functions
that might drive up cost on a product.

Value engineering and value analysis

Identifying and developing the cost versus benefits ratio for
each function of a product. A method for controlling costs while

maintaining performance and quality standards. Very common

in military and construction contracts.

Product Analysis

Quality function deployment

Identifying what the customer's needs are, and translating
those needs into technical requirements. Appropriate for each
stage of the product development cycle.
Systems engineering
Analyzing products holistically, integrating factors such as
users, usage environment, and related hardware
or software with which the product must function.

Create WBS
subdividing the major project deliverables and project

work into smaller, more manageable components

A WBS is a deliverable-oriented grouping of the work involved
in a project that defines the total scope of the project
WBS is a foundation document that provides the basis for
planning and managing project schedules, costs, resources,
and changes

Create WBS

1. Project Scope
Management
2. Requirements
documentation
3. Organizational
Process Assets

Input

Tools
1. Decomposition

1. WBS
2. WBS dictionary
3. Scope baseline
4. Project
document
updates

Output

Intranet WBS Organized by Product

Intranet WBS Organized by Phase

Decomposition & Work Package

The breaking down of the WBS is called decomposition
Decomposition Activities includes
Identifying the deliverables and related work

Structuring and organizing the WBS

Decomposing upper level into lower level
Developing and Assigning identification codes
Work Packages are resultants of Decompositions
Lowest level in the WBS where Cost, Time, & resource

estimates

The WBS Dictionary and Scope Baseline

Many WBS tasks are vague and must be explained more so
people know what to do and can estimate how long it will take
and what it will cost to do the work
A WBS dictionary is a document that describes detailed
information about each WBS item

The approved project scope statement and its WBS and WBS
dictionary form the scope baseline, which is used to measure
performance in meeting project scope goals

Advice for Creating a WBS and WBS Dictionary

A unit of work should appear at only one place in the WBS

The work content of a WBS item is the sum of the WBS items
below it
A WBS item is the responsibility of only one individual, even
though many people may be working on it
The WBS must be consistent with the way in which work is
actually going to be performed; it should serve the project team
first, and other purposes only if practical

Advice for Creating a WBS and WBS Dictionary

Project team members should be involved in developing

the WBS to ensure consistency and buy-in

Each WBS item must be documented in a WBS dictionary
to ensure accurate understanding of the scope of work
included and not included in that item
The WBS must be a flexible tool to accommodate
inevitable changes while properly maintaining control of
the work content in the project according to the scope
statement

Summary

Project Planning is an important process groups which leads

the project and saves time and cost.
Project Management plan is sum of documents developed in
planning process group
Requirement Management plan is a management document
which identify how to write scope, define scope change control
process, scope verification process, what will be company
standard WBS codes and which documents will be effected
after change is accepted

Summary
Scope Statement is a document which lists the scope needs to

be done in project and it should be created in a way that it

address In Scope, Out Scope, Project working requirements,
client needs and expectations, standards and regulations need
to be follow in a project.
Work Breakdown Structure deliverable oriented document
which helps to identify the tasks in appropriate headings and
leads the Time, cost, and Human Resource planning

THANK YOU