Save

Reset

Name(s):

Print

Sebastin Cha Ros

Course & Selection:

Identifier:
Client:

Chapter 04: The Procurement Process

Exercise 04-01: Review Procurement Master Data
Single Company Code
Rev: 08/25/2010

Introduction
General Notes and Information
It is strongly recommended that you read through the entire exercise prior to starting. Not all instructions
can be provided in a linear manner.
The following symbols are used to indicate important information as described below:
An arrow highlights an important instruction that must not be overlooked.
A text box prompts you to type-in an important piece of information.
Each student or group will be assigned a unique three digit identifier. This identifier is used in all
exercises to uniquely identify your data. Whenever you see ### in these exercises, replace it with your
identifier.
Always work with your data your vendor, your materials, your general ledger accounts, etc.

Business Process Overview

The procurement process allows GBI to acquire or purchase material from a vendor. This process can
be used to purchase trading goods as well as raw material.
In this exercise you will review the master data relevant to purchasing.

Save

Reset

Print

Chapter 04: The Procurement Process

Exercise 04-01

Chapter 04

Exercise 04-02
Exercise Prerequisites
None
Chapter 04: Procurement
Process
Exercise 04-02: Basic Procurement Process
Exercise
Single Company
Code Workflow

Review material
master

Review vendor
master

Review material
inventory

Review account
balance

Exercise Deliverables
Deliverables are consolidated into one answer sheet at the end of this exercise. For this exercise
you will need the following deliverables.

In the System:
None

On the answer sheet:

Answers to the Questions
Fill out answer sheet and submit to your instructor
You may be assigned additional deliverables. Be sure to check with your instructor!

Page 2 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02

Step 1: Review Material Master

Chapter 04: Procurement Process
Review
Exercise 04-02: Basic Procurement Process
material
Single Company Code
master

Step 1.1:

Review vendor
master

Review
material
inventory

Review account
balance

Navigate to the transaction to display material master:

Navigation
Logistics Materials Management Material Master Material Display Display
Current
Q1:

What is the transaction code to display (current) a material: ---------------

MM03

Q2:

What is the transaction code to create (general) a material: ----------------

MM01

Q3:

What is the transaction code to change (immediately) a material: ---------

MM02

Step 1.2:

In the Display Material (Initial Screen) enter the following information:

Field Name

Data Entry

Material

Code for your ELBOW PADS

In order to search for your Elbow Pads, click on the search box next to the text field.
In
the search window, enter *### in the Material field. This will bring up all of your materials.
(ENTER)

Step 1.3:

In the Select View(s) window highlight the following options:

Basic Data 1
Purchasing
Accounting 1
The first time you go through the above step, click on the Default Setting icon
on the dialog box. This will save these selections as defaults so that they will automatically be
selected the next time through. In subsequent iterations of this step, just click ENTER

Page 3 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02
Chapter 04: Procurement Process
(ENTER)
Exercise 04-02: Basic Procurement Process
Single Company Code
Step 1.4:

Next, in the Organizational Levels window, specify the desired organization

levels.

Field Name

Data Entry

Plant

Code for the Miami Distribution Center

Valuation Type

Leave Blank

The first time you go through the above step, click on the Default Setting icon
on the dialog box. This will save these selections as defaults so that they will automatically be
selected the next time through. In subsequent iterations of this step, just click ENTER.

(ENTER)
You are now in the Display Material EPAD1### (Trading Goods) screen.

Step 1.5:

Using the information in the material master, fill in the Table 1. You will have to
navigate between tabs in order to find all the information. Once you are done
with your elbow pads, exit from the Display Material screen and repeat the steps
for the four materials listed below and complete the following table. Each row in
the table is for one material:

Your Road Helmet

Your Repair Kit
Your Off Road Helmet
Your Knee Pad
You can use the navigation arrows
in the upper-right to find all of the views. The simplest
way to access each selected view it to press enter- this will move you through each of the selected
views. Be sure to look at the data in each view; scroll down as well.

Page 4 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02
Your
Material
Procurement
Number

Base unit
Of measure

Chapter 04:
Process
Exercise 04-02: Basic Procurement
Single CompanyEPAD1###
Code
EA

Gross
weight and
Unit of
Process
Weight

Material
Group

Purchasing
Group

Moving
Price

Price
Control

Valuation
Class

32 OZ

SFTY

N00

37.50

3100

RHMT1###

EA

10 OZ

SFTY

N00

25.00

3100

RKIT1###

EA

12 OZ

UTIL

N00

16.00

3100

OHMT1###

EA

15 OZ

SFTY

N00

25.00

3100

KPAD1###

EA

16 OZ

SFTY

N00

37.50

3100

Table 1 Material master data

Exercise Deliverables
In the system:
None

On the answer sheet:

Answers to the Questions
The table with data for your materials

Page 5 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02

Step 2: Review Vendor Master

Chapter 04: Procurement Process
Exercise 04-02: Basic Procurement Process
Review
Single Company Code
material master

Step 2.1:

Review vendor
master

Review
material
inventory

Review account
balance

Navigate to the transaction to display vendor master:

Navigation
Logistics Materials Management Purchasing Master DataVendor Central
Display
Q4:

What is the transaction code to display a vendor:---------------------------

XK03

Q5:

What is the transaction code to create a vendor:----------------------------

XK01

Q6:

What is the transaction code to change a vendor:---------------------------

XK04

Step 2.2:

In the Display Vendor: Initial Screen screen, enter the following information

Field Name

Data Entry

Vendor

Code for your Olympic Protective Gear

Company Code

Code for the GBI US

Purchasing Organization

Code for the US Purchasing Organization

To find your version of Olympic Protective Gear, click on the search box next to the text
field. (
) In the search window, enter *### in the vendor field and press enter. This will
bring up all of your vendors.

Select the following check boxes:

Under General Data: Address
Under Company Code Data: Accounting info
Under Purchasing Organization: Purchasing data

Page 6 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02
(ENTER)

Chapter 04: Procurement Process

Exercise 04-02: Basic Procurement Process
Step
2.3:
Scroll through the different screens using the previous screen
Single Company
Code
screen

and next

icons at the top and answer the following questions:

Q7:

What is the postal code for this vendor: ------------------------------------- 30319 Atlanta

Q8:

What is the reconciliation account number for this vendor: ----------------

300000

Q9:

What are the payment terms: ------------------------------------------------

0001

Q10: What is the order currency: --------------------------------------------------

USD

Q11: What is the minimum order value: ------------------------------------------

0.00

Exercise Deliverables
In the System:
None

On the answer sheet:

Answers to the Questions

Page 7 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02

Step 3: Review Material Inventory

Chapter 04: Procurement Process
Exercise 04-02: Basic Procurement Review
Process
material
Single Company Code
master
Step 3.1:

Review
vendor
master

Review
material
inventory

Review
account
balance

Navigate to the transaction to display material inventory:

Navigation
Logistics Materials Management Inventory Management Environment Stock
Warehouse Stock
Q12: What is the transaction code to display a materials inventory level: -----Step 3.2:

RKIT1012

In the Display Warehouse Stock of Material screen, enter the following:

Field Name

Data Entry

Material

Number for your elbow pads

(EXECUTE)

Q13: How many of your elbow pads are there in the Miami plant: --------------

Exercise Deliverables
In the System:
None

On the answer sheet:

Answers to the Questions

Page 8 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02

Step 4: Review Account Balance

Chapter 04: Procurement Process
Exercise 04-02: Basic ProcurementReview
Process
material
Single Company Code
master
Step 4.1:

Review
vendor
master

Review
material
inventory

Review
account
balance

Navigate to the transaction to display vendor account balances:

Navigation
Accounting Financial Accounting Accounts Payable Account Display Balances

Q14: What is the transaction code to display a vendors balance: --------------Step 4.2:

In the Vendor Balance Display screen, enter the following:

Field Name

Data Entry

Vendor

Number for your Olympic Protective Gear

Company Code

Code for GBI US

Fiscal Year

Current Year

(EXECUTE)

Q15: What is the vendor number for your Olympic Protective Gear: -----------Q16: What is the current account balance for your Olympic Protective
Gear: ------------------------------------------------------------------------

If you get a message No data read for fiscal year this means that there are no
transactions in the system for your vendor. Therefore the vendor balance is zero.

Page 9 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02
Exercise Deliverables
Chapter 04: Procurement Process
In Basic
the System:
Exercise 04-02:
Procurement Process
Single Company Code
None

On the answer sheet:

Answers to the Questions

Page 10 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Chapter 04

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Exercise 04-02

Attachment 1: Exercise Answer Sheet

Chapter 04: Procurement Process
Name(s):
-------------------Sebastin Cha Ros
Exercise 04-02:
Basic Procurement
Process
Single Company Code
Course & Selection: ------Identifier: -----------------Client: ----------------------

Page 11 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Chapter 04

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Exercise 04-02
Q1:

What is the transaction code to display a material: -------------------------

Chapter 04: Procurement Process

Q2: What is the transaction code to create a material: -------------------------Exercise 04-02: Basic Procurement Process
Single Company
Q3:Code
What is the transaction code to change a material:-------------------------

MM03
MM01

MM02

Q4:

What is the transaction code to display a vendor:---------------------------

XK03

Q5:

What is the transaction code to create a vendor: ---------------------------

XK01

Q6:

What is the transaction code to change a vendor: --------------------------

XK04

Q7:

What is the postal code for this vendor: ------------------------------------

30319 Atlanta

Q8:

What is the reconciliation account number for this vendor: ----------------

300000

Q9:

What are the payment terms: ------------------------------------------------

0001

Q10: What is the order currency: --------------------------------------------------

USD

Q11: What is the minimum order value: -------------------------------------------

0.00

Q12: What is the transaction code to display a materials inventory level: ------

RKIT1012

Q13: How many of your elbow pads are there in the Miami plant: ------------Q14: What is the transaction code to display a vendors balance: --------------Q15: What is the vendor number for your Olympic Protective Gear: ------------Q16: What is the current account balance for your Olympic Protective
Gear: --------------------------------------------------------------------------

Page 12 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.

Save
Reset
Print
Chapter 04: The Procurement Process
Exercise 04-01

Chapter 04

Exercise 04-02
Your

Base unit

Gross

Material Process
of measure
Weight and
Chapter 04: Procurement
Number
Exercise 04-02: Basic Procurement Process Unit of
Weight
Single Company Code

Material
Group

Purchasing
Group

Moving
Price

Price
Control

Valuation
Class

EPAD1###

EA

32 OZ

SFTY

N00

37.50

3100

RHMT1###

EA

10 OZ

SFTY

N00

25.00

3100

RKIT1###

EA

12 OZ

UTIL

N00

16.00

3100

OHMT1###

EA

15 OZ

SFTY

N00

25.00

3100

KPAD1###

EA

16 OZ

SFTY

N00

37.50

3100

Table 1 Material master data

Page 13 of 13
For use with Magal / Word: Integrated Business Process with ERP; Copyright 2011 John Wiley and Sons Publishers, Inc.