User Instructions for SmartCal Excel Measurement Report

Templates

Table of Contents
1

TEMPLATE VERSIONS .......................................................................................................................... 2

INSTALLING ........................................................................................................................................ 2

USE ................................................................................................................................................... 2

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1 Template Versions
The Excel measurement report template is supplied in two versions
(i) for use with Excel 2003 installed under Windows XP;
(ii) for use with Excel 2010 installed under Windows 7.
The following notes apply to both versions.
DO NOT use the Microsoft Conversion utility for converting one version to the other since some functionality may be
lost.

2 Installing
The required version of the template should be copied from the supplied CD or downloaded file onto a PC in the
normal way. After copying, ensure that the file attributes of the template have been set to Read only. This will
protect the file from being accidentally overwritten.
The template is best seen on a 1024 x 768 resolution screen display, but it will operate with any normal display.

3 Use
3.1.

The templates have been configured to encourage working to GLP (Good Laboratory Practice)
standards.
3.2. Only cells not coloured or shaded are intended for data entry.
Any message in red text on a yellow background is a warning message indicating a conflict of settings.
Work through the settings in the sequence shown below (Section 3.5) should remove the conflict and the
warning message.
3.3. Select the template and open it.
3.4. There will be six tabs (worksheets) showing at the bottom of the displayed spreadsheet. The first
(Initial) is for setting up some test parameters and entering some initial information. The other five are
for the reporting and charting test results which can be stored electronically or printed for paper copies
(more later). Each worksheet can be viewed by selecting its tab.
3.5. The Initial sheet should be initially displayed; if not select its tab.
i) Select the required language from the drop-down list.
ii) Select the test temperature from the drop-down list (not necessary if using MT Control Limits). The four
standard test temperatures of 70C, 100C, 130C and 160C will be shown, together with a fifth
option of specifying any test temperature between 50C and 200C.
iii) Set the required control limits from the drop-down list.
MT Control Limits (certified and standard) have been configured into the template and will be used
to show control limits. In this case the temperature setting is ineffective. Each of the Report sheets for
the four standard temperatures can be used independently and saved as one workbook file.
Manual Input limits allow the user to enter their own control limits. In this case the temperature
setting is essential. If the test temp is a MT standard, the chart will also show the appropriate MT
Control limits for comparison. Each workbook file can then only be used at this temperature.
iv) In all cases, five entries concerning the Moisture Analyzer are required: Company, Instrument Type,
Instrument ID, Location and Contact Person. They are all mandatory. If there is no information to enter
in any of these, then enter N/A (Not Applicable) or similar wording. Do not leave blank.
v) If all of these parameters are going to be the same every time, the file can be saved as an Excel
Workbook and used as a master file so that this information is not required to be entered every time. If
so, ensure the Save As filetype is set to Excel Workbook. After saving, set the file attributes of the
Workbook file to Read only to protect it from being accidentally overwritten.
vi) If Manual Input limits have been selected, proceed to section 3.7.
3.6. Use of Performance Test spreadsheets using MT Control Limits.
Select the Report Sheet for the required test temperature (Report 70C, Report 100C, Report
130C or Report 160C, or if a non-standard temperature has been set on the Initial

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spreadsheet, then select the Report Other tabbed spreadsheet, which will show the selected test
temperature.
The Report spreadsheet will display the initial information entered in the Initial spreadsheet (section
3.5(iv)).
Proceed to Section 3.8.
3.7. Use of Performance Test spreadsheets using Manual Input limits
Select the Report Sheet for the required test temperature (Report 70C, Report 100C, Report 130C or
Report 160C, or if a non-standard temperature has been set on the Initial spreadsheet, then select the
Report Other tabbed spreadsheet, which will show the selected test temperature.
There will be entry boxes for the required lower and higher control limits to be entered. If these are entered
in the wrong order, a warning message will appear.
The control chart will display the entered values and, if a standard test temperature is being used, the MT
control limits for comparison.
3.8. Calculating and Charting Normalized Test Results
The control chart will display the required control limits and, if a standard test temperature is being used
and the MT control limits for comparison if they are not already the selected Control Limits.
Below the chart is a table to accommodate up to 24 tests. Each row accommodates 1 test.
For each test
i) Enter the date. This must be the current date: pre-dating or post-dating of test results is not accepted.
ii) Enter the environmental humidity (%RH) and temperature. When these entry cells are selected, the
acceptable entry range will be displayed.
iii) Enter the test measurement result (% Moisture Content, %MC).
iv) Enter the testers name.
v) The normalized test result (%MCN) will be shown only when these five pieces of information have
been entered. An indication will be shown as to whether this result is within the required control limits
or not.
vi) Enter any comments (this is an optional field, but it is recommended to enter None if no comments
are required).
vii) The normalised result will be shown on the control chart.
viii) Save the file as an Excel Workbook with a suitable filename.
ix) The sheet can be printed on A4- or letter-size paper.
x) Both the tester and reviewer must hand-sign and date the paper copy.
3.9.

When finished, close Excel.

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