Académique Documents
Professionnel Documents
Culture Documents
PR (ND-01)/2016
Page 1
University of Mauritius
Emergency Protocol for Natural Disasters
2. PURPOSE
The Plan aims to:
(i) provide clear precautionary measures, guidelines and procedures to be adopted to
address the associated risks; and
(ii) minimize the loss of life and damage to property through an organized notification
and evacuation process.
Representative of CITS
One Representative from each Staff Union and the Students` Union
Any other Co-opted Member, depending upon the nature of the emergency
PR (ND-01)/2016
Page 2
University of Mauritius
Emergency Protocol for Natural Disasters
4. TORRENTIAL RAIN
The criteria for torrential rain vary from country to country. Torrential rain conditions are
said to exist when the prevailing weather in Mauritius produces 100 millimetres of
widespread rains in less than 12 hours and that this heavy rain is likely to continue for several
hours.
Torrential rain can cause flash floods or urban floods in any locality while the most likely
effect is water accumulations in flood prone areas. Heavy rain may also be responsible for the
overflow of rivulets and streams or even major rivers leading to riverine flooding. Such
floods usually occur downstream where it may not be necessarily raining heavily. Another
hazard in the aftermath of heavy rain is landslide which can occur on hill or mountain slopes
which are usually considered as high-risk areas.
Mauritius Meteorological Services provides flood warning of a general nature without being
site specific or quantifying water level in rivers.
PR (ND-01)/2016
Page 3
University of Mauritius
Emergency Protocol for Natural Disasters
continue for several hours, the Mauritius Meteorological Services will issue
warnings at regular intervals through public and private radio stations and the
Police to keep the public informed of the situation.
4.2b
The Contingency Cell should meet and analyse the situation and report to the
Vice-Chancellor (VC) on the evolution of the situation and would make
appropriate recommendations for emergency decisions that may be required.
4.2c.i
4.2c.ii
For the purposes of deciding whether to open or close the University in cases of
localized flooding, the VC is vested with the discretion which he/she will
judiciously exercise to interrupt classes for the day. He/she will exercise that
discretion in favour of caution rather than in favour of risk, subject to his/her
making a report forthwith to the Ministry of Tertiary Education, Science,
Research and Technology.
The following critical safety aspects shall be considered:
The University Campus may be safer for the students instead of them
travelling home.
The University shall release students unless and until it has ensured that
appropriate transport or safe conduct home is available.
4.2d
PR (ND-01)/2016
Page 4
University of Mauritius
Emergency Protocol for Natural Disasters
4.3 Post Torrential Rain
4.3a
4.3b
The Director of CITS shall make an assessment of the state of the IT network
and infrastructure and submit a report on same to the CFS for submission to the
VC.
4.3c
The VC will send a written report to the Ministry of Education and Human
Resources, Tertiary Education and Scientific Research, informing the latter on
whether or not the University can resume its activities.
4.3d
The CFS with the Services Section will proceed with repair/ remedial measure,
if any, of the UoM building, premises or equipment.
4.3e
PR (ND-01)/2016
Page 5
University of Mauritius
Emergency Protocol for Natural Disasters
5. FLOODING
5.1
Causes of Flooding
There are numerous reasons which can cause flooding, but particularly at UOM, it can be due
to:
5.2
Risk Assessment
A Risk Assessment Exercise has been undertaken throughout the UoM Campus and it was
observed the at the following places across UoM are more likely to accumulate water during
torrential rain which can provoke overflowing of rain water:
5.3
Parking areas
Basement of buildings
Precautionary Measures
5.3a Drainage Systems and Catch Pits
Drainage Systems and Catch Pits to be regularly maintained and kept free of
obstructions at all times to facilitate a good flow of water. This also implies a good
drainage system on the roof of UoM buildings.
PR (ND-01)/2016
Page 6
University of Mauritius
Emergency Protocol for Natural Disasters
5.3b Housekeeping
There should be a proper housekeeping around the UoM Campus at all times,
especially the accumulation of obsolete items should be avoided.
5.3c Equipment to be available during Flood Emergency:
Hand Torch
Sand Bags
Yellow Tape
Ropes
Communication Equipment
Siren/Alarm
5.4
5.4a The Contingency Cell would regularly report to the Vice-Chancellor on the evolution
of the situation and would make appropriate recommendations for emergency
decisions that may be required.
5.4b As soon as a warning of heavy rains (i.e. not to wait for Torrential Rains Warning) is
issued by the Meteorological Services, the Contingency Cell shall meet and start its
monitoring.
5.4c Security Officers posted at or in the vicinity of places where there is a risk of water
accumulation, as mentioned above, shall keep a close watch on these areas.
5.4d The protocol set by the National Disaster Risk Reduction and Management Centre for
Torrential Rains will be followed.
PR (ND-01)/2016
Page 7
University of Mauritius
Emergency Protocol for Natural Disasters
5.4e As per communiqu if other regions are safe to travel, all staff and students should be
allowed to leave the University Campus without delay and in a disciplined manner.
5.4f
If safe, close your office door and window, but do not lock them.
Use the nearest safe stairs and proceed to the nearest exit. Do not use the
elevator.
5.4g Furthermore, if the situation is beyond control, external help should be sought from
the Emergency Services like Mauritius Fire and Rescue Services, Police and Health
Institutions in collaboration with the First Aid Centre of UoM.
5.4h As soon as a risk of flooding is assessed by the Contingency Cell, the following
measures shall be initiated:
Services Section:
Contact the Government Fire Rescue Services and other Emergency Services
and report any key message giving exact details.
Ensure all supplies of gas and main power supply are cut off.
Replace forth while all broken or detective glass panels, windows, doors,
shutters, etc.
Switch off Main Electrical Panels and shall ensure that all lines are
disconnected from the main panel.
PR (ND-01)/2016
Page 8
University of Mauritius
Emergency Protocol for Natural Disasters
All Foremen from Services Section:
Close all access routes to adjacent buildings to prevent water from flowing in.
Ensure that all occupants in the parking area are evacuated and directed to the
nearest escape routes/secure location;
Assist any disable person who may be present in the parking area; and
Monitor access to the affected site and authorize people to leave secured
locations only when safe to do so.
Move UOM Personnel and students to a higher floor level of the building.
Head of Department
Head of department with the help of subordinates should ensure the following
precautions:
Close all doors, windows, shutters and other openings properly to prevent
inflow of wind and water.
Remove all equipment in the vicinity of window glass panes to safer places.
Remove any equipment below any roof leakage and to relocate in the safe
area.
Identify any possible place of water ingress and take appropriate steps to
prevent such inflow.
PR (ND-01)/2016
Page 9
University of Mauritius
Emergency Protocol for Natural Disasters
Laboratory Coordinator
Coordinate with Principal Technicians to ensure that all Laboratory staff and
students are evacuated to a safe place.
5.4i
In case students and staff cannot travel to their place of residence because of roads
are over-flooded, provision should be made in terms of foods and a safe lodging
room.
5.4j
As soon as the emergency is over, the Contigency Cell shall submit a post-event
report to the Vice-Chancellor, highlighting any case of injury/casualty, damage to
infrastructure & re-instatement measures and any recommendation for enhanced
response to future emergencies.
PR (ND-01)/2016
Page 10
University of Mauritius
Emergency Protocol for Natural Disasters
6.
CYCLONE
6.1
Cyclone Arrangements
The formulation of the cyclone policy is to ensure that internal arrangements are being
followed by the contingency cell in order to protect the human lives as well as all the physical
structural aspects of the University Building and the allied complexes.
Official cyclone season in Mauritius covers period 1st November to 15th May in a year. At
the approach of the cyclonic season, the Heads of Sections/Units (i.e. Registrar, Deans of
Faculties, Finance Director, the Chief Librarian, Other Directors, Sports Orginiser, Farm
Manager and Supervisor of UoM Press) shall report to the Services Superintendent all
imperfections of the building which they occupy for appropriate repairs and /or maintenance.
As soon as a cyclone approaches the vicinity of Mauritius and the outer islands and gusts are
expected to exceed 120 km/h, the warning system is put into effect by the Meteorological
Services. It consists essentially of a numbered series of Cyclone Bulletins and of a summary
statement of the class of warning designed to keep the public informed of the progress of the
cyclone.
When a meteorological station records 120 km/h it is not unlikely that, in some localities,
gusts may be reaching 130 to 140 km/h. The threshold of 120 km/h, represents the speed at
which appreciable damages may start to occur, and exposed or weak trees or larger branches
and structures may start to blow down.
The following terminology has been adopted in the South West Indian Ocean Region for
classifying cyclonic disturbances and will be used in Cyclone Bulletins:-
Terminology
Tropical Storm
Under 89
ii
89 to 124
iii
125 to 165
PR (ND-01)/2016
Page 11
University of Mauritius
Emergency Protocol for Natural Disasters
iv
Tropical Cyclone
166 to 233
234 to 299
vi
The Class System of Warnings should be based primarily on the extent of the risk and
secondly on the time factor. The coded Class System by itself can, in no way, indicate the
intensity or size of the cyclone nor the extent to which gusts will exceed 120 km/h.
Classes of Cyclone Warnings
CLASS I
CLASS II
CLASS III
CLASS IV
TERMINATION
6.2
Cyclone damage can be minimized if care is taken to ensure that buildings and installations
are in a good state of maintenance. The Chief of Facilities and Services is responsible for
ensuring that satisfactory state of general maintenance is attained before the cyclone season
and that the fittings of doors, windows and shutters are secured.
PR (ND-01)/2016
Page 12
University of Mauritius
Emergency Protocol for Natural Disasters
The cyclone policy comprises four sections, namely:
a)
General Preparedness
b)
c)
d)
The aftermath
6.2a
6.2a.i
General Preparedness
Offices
Equipment (e.g. computers, printers, etc.) along with important documents and
other valuable items are moved away from windows and kept safely to mitigate
any damaging effect resulting from possible cyclonic conditions/torrential rains;
Identify any possible source of water ingress and take appropriate steps to
address potential water infiltration; and
6.2a.ii
Identify any possible source of water ingress and take appropriate steps to
address potential water infiltration;
PR (ND-01)/2016
Page 13
University of Mauritius
Emergency Protocol for Natural Disasters
Equipment, apparatus, chemicals and other valuable items are moved away from
windows and kept safely to mitigate any damaging effect resulting from possible
cyclonic conditions/torrential rains;
In particular, special care shall be taken to keep safely chemicals that are likely
to react with water;
6.2a.iii
Switching off of lights, fans and other appliances in areas not covered under
section 6.2a.i and 6.2a.ii above such as corridors, toilets, etc.; and
6.2a.iv
Services Section
Replace forth while all broken or detective glass panels, windows, doors,
shutters, etc.
All precautionary measures have been taken prior to the closing of University
buildings etc.
As soon as Class II warning has been issued, arrangements should be made for
the watchmen to report on duty
PR (ND-01)/2016
Page 14
University of Mauritius
Emergency Protocol for Natural Disasters
6.2a.v
6.2b
Security Officers
At the approach of cyclone season the Heads of Sections/Units (i.e. Registrar, Deans of
Faculties, Finance Director, the Chief Librarian, Other Directors, Sports Orginiser, Farm
Manager and Supervisor of UoM Press) should report to the Services Superintendent all
imperfections in the building which they occupy that could be affected by a cyclone and
that require repairs and or maintenance.
the required repairs and or maintenance are affected and that a satisfactory state
of maintenance is kept at all times and especially at the approach of the cyclone
season.
2.
3.
tree branches likely to cause damage to the building, telephone and electricity
the UoM property is clear of loose material that can cause injury and damage
6.
all broken or detective glass panels, windows, doors, etc. are repaired or replaced
in advance.
6.2c
PR (ND-01)/2016
Page 15
University of Mauritius
Emergency Protocol for Natural Disasters
Manager and Supervisor of UoM Press) should ensure that all necessary precautions are
being taken for security of buildings and/or occupants, as applicable.
1. ensure that all necessary precautions and preliminary actions have been undertaken by the
assigned team for building security and its occupants.
2. ensure that all the company vehicles are fuels filled.
3. liaise with the Farm Manager to prone all elongated tree branches
As soon as Class II warning becomes in force, lectures shall stop and students should be requested
to leave the University premises without delay.
If a Class II warning is in force at the beginning of any day, the University will not be opened for
the students.
As soon as the students have been asked to leave the University premises, the Chief of Facilties
Computers, movable equipment, apparatus, stationery, etc. should as far as possible be placed in a
safe place to mitigate any damaging effect should the building itself be affected by the cyclone.
In the same spirit every member of the staff should see to it that any Universitys property which
is under his/her responsibility is placed in a safe place.
Supervising Officers (SEA/PEA/AO, as may be the case) and the Services Section shall
ensure that all doors, windows and shutters have been properly secured and all precautionary
measures have been completed before a Class III warning becomes in force.
PR (ND-01)/2016
Page 16
University of Mauritius
Emergency Protocol for Natural Disasters
3. On Cyclone warning Class III
All members of the staff should be released immediately as a Class III warning is in force
during working hours.
In case a Class III warning is in force at the beginning of a work day, the University shall
remain closed for the staff as well as during, such time as the warning is in force.
Staff who are required and bound to attend duty during a cyclone warning Class III or IV
shall continue to do so.
6.2d
The Aftermath
After the lifting of a cyclone warning Class III or IV, and depending upon the time at which
the official communiqu is issued by the Meteorological Services, staff shall attend duty as
soon as the cyclone warning Class III or IV is officially lifted, provided this is done before
10:00 hours, and on the assumption that public transport has resumed.
After a cyclone, the Chief of Facilities and Services shall set up a task force as soon as
possible after the termination of the cyclonic conditions.
The Report should indicate the extent of damage, if any, of buildings and material, including
furniture, equipment, apparatus, stationery, etc. and an estimate of cost. In assessing any
damage to the buildings the advice of the Services Section could be sought. Nil return also
should be submitted.
PR (ND-01)/2016
Page 17
University of Mauritius
Emergency Protocol for Natural Disasters
Appendix 1
Cyclone Precautionary Measures
1.
Close all doors, windows and other openings to prevent inflow of wind and water.
2.
3.
4.
5.
Remove all equipment near glass pane windows and place in a safe location.
6.
Watch out any sign of roof leakage and remove any equipment or valuable beneath and place in a
safe location.
7.
Prevent flooding, identify possible sources of water inlet and take appropriate measures.
8.
Watch out cables (electric and telephone) hanging loosely and which might break.
9.
Pruning out of tree branches which might be a source of danger to glass panes.
10.
Remove any possible or potentially hazardous flying objects likely to fly or fall by wind which
might cause damage and injury (example flower pots, etc.).
11.
12.
Clean and maintain in good conditions all roofs, drain pipes, etc.
13.
Replace immediately all broken and near broken glass panes, windows, doors, etc.
14.
15.
Beware if any, chemical likely to react dangerously with water, i.e. fire or explosion, etc.
16.
After the cyclone, beware when entering any wet part of the building, possibility of highly
slippery floor or electrical leakage therefore shock and electrocution seek assistance of
competent persons.
PR (ND-01)/2016
Page 18
University of Mauritius
Emergency Protocol for Natural Disasters
EMERGENCY NUMBERS
IMPORTANT PHONE NUMBERS (INTERNAL)
Direct Line
Extension
UoM HOTLINE
403 7900
7900
Services Section
7509/7599
403 7699
7699
403 7999
7999
403 7586
7586
115
999
Ambulance
114
6011100
Meteorological Station
6861031/6861032
6011300
PR (ND-01)/2016
Page 19