Writing : Composing Efficiently

Nikko Sucahyo
15/387169/PEK/20719
In writing messages, there are two types of composing techniques in making the
messages efficient and faster, such as the general composing techniques and the special
composing techniques. In general composing techniques, we will be talking about the process
of writing the message in general, setting goals and the steps in getting it done, while the
special composing techniques will be discussing writing process in a certain situation that
people will most likely face as a challenge in writing.
The first step of writing message would be the initiation process, which is the process
of determining the communication strategy that the writer would use and the consideration
of the reason, temporary feelings involved, riskiness of the possibility of getting a certain
record, how immediate response needed, timing, and appropriateness of the message.
Afterwards, the next step would be the five different writing composition process that will be
explained later, and the overlapping stage of rethinking of each previous five-stage writing
composition where new information, ideas, and reorganization might be gathered later.
The five stage of writing composition involves five different aspects of writing that
helps the writer in visualizing the composition process from the beginning to the end, and the
possibility in looking back at previous processes to add more information or ideas or even
reorganizing the whole writing for each composition processes. The processes includes the
research stage of gathering information from a wide possibility of sources; the organization of
the informations gathered from the research process by grouping similar ideas or composing
organizational blueprint by using outlines or even idea charts and mindmap as a tool. Then
the writer have to determine the focus of ideas for the readers to get and the essence of the
message by determining what the audience need to know the most, distinguishing major and
minor ideas, and stating the ideas in teaching manner and in the simplest way possible. Later
the writer need to draft off of the thoughts and consideration from prior steps, then comes
the editing part where the writer edit the document from the aspects of strategy, macro level
of the whole document, the micro level of words and sentences, then the correctness of
grammar and punctuations.
The other technique of writing message is the special composing technique where the
writer of the message have to deal with special challenges in writing consists of overcoming

the writers block, collaborative group writing, and writing using email. The writers block is
the situation where the writer has a temporary inability in writing the message where
inspiration, which is the main part of the writing process, would not come easily to the
writer. Overcoming the writers block, the writers could apply strategies such as changing the
writing task that the writer is currently working on, changing activity by doing other things
than the writing process, and changing the perceptions about the writer and the writings
itself. The other challenge is the group writing, where the writer have to collaboratively write
in group, and agreeing group guidelines alongside with sticking to the tasks and timeline are
the way to go. Lastly, using email where writing could be efficient, it might be unclear,
innapropriate and burdensome if not done properly. Writers must not use email when they are
in certain situations such as in an angry mood, in need to convey sensitive or negative
information, in need to interact directly to the audiences or might run the risk of annoying or
interrupting the audience, and providing or asking confidential matters. Writers also need to
carefully choose first word since readers or audience might only look at the first words, and
also consider use polite words and be cautious with jokes and emoticons since writing lacks of
gestures, facial expressions, and tonal voice where it is easier to execute in direct
interaction. Lastly, writers need to think twice in sending the email and thinking back
whether the writer is in emotional condition composing the email and consider sending email
if the email is considered safe to be publicly seen.