Cycle Count Process

Process Document
Inventory Cycle Count Process & Adjustment

The Document explains the process of setting up Inventory
Cycle count and Process of Cycle count with Adjustments
along with process of uploading physical count data using
custom process.
Rahul Kumar Gupta
Table of Content
CYCLE COUNT PROCESS ................................................................................................................................ 3
SETUP ........................................................................................................................................................ 3
Process: Define ABC Classes.................................................................................................................. 3
Process: Define ABC Compiles .............................................................................................................. 4
Process: Define ABC Assignment Groups.............................................................................................. 8
User Process ............................................................................................................................................ 12
Process: Define Cycle Count ............................................................................................................... 12
Process: Cycle Count Entry.................................................................................................................. 23
Process: Cycle Count Approval & Adjustment Entries ........................................................................ 27
Process: Validation of Adjustment Transactions. ............................................................................... 31
Uploading Cycle Count Data through Custom Program ..................................................................... 35
File Name: CYCLE COUNT PROCESS.Docx

Page 2 of 41
Panasonic AVC Networks India Co Ltd. Confidential For Internal Use only.
CYCLE COUNT PROCESS

SETUP
Process: Define ABC Classes
Navigation: India Local Inventory Oracle Inventory ABC Codes ABC Classes
Enter Classes Values and Description and then Save the record.

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Process: Define ABC Compiles

Navigation: India Local Inventory Oracle Inventory ABC Codes ABC Compiles

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Click on NEW Button
Enter Compile Name, Description, Select Subinventory under Current Scope section, Select Subinventory
under Valuation Scope section, Select Historical usage quantity as Criterion value, 01-APR-2014 as
From Date and 31-JUL-2015 as To Date.

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Save the record and Click on COMPILE Button.

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Following concurrent programs will be submitted automatically and should complete normally.
A> Compile ABC analysis
B> ABC descending value report
Query the compile name created on ABC Compile Form and navigate to Tools View Compile

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It will list all items based on the criteria value selected during creation of ABC Compile.
Process: Define ABC Assignment Groups

Navigation: India Local Inventory Oracle Inventory ABC Codes ABC Assignment Groups

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Create your own Assignment Group providing Group name and attach ABC Compile created in above
step.
Save the record and Click on Group Classes for assigning ABC classes to Items.

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Attach one or more ANC classes as per requirement.
Save the record and click on Assign Items Button for defining the criteria range.

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Note: As I had defined only one class in Assignment group, automatically 100% items are assigned to
class A.
Save the record and will automatically launch concurrent program Define ABC assignments and should
complete normally.
You can re-query the Assignment Group just created and go to Tools View Compile for validating the
item assignment to ABC Assignment Group.

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User Process
Process: Define Cycle Count
Navigation: India Local Inventory Oracle Inventory Counting Cycle Counting Cycle Counts.

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Click on NEW button for creating a New Cycle Count. User need to create New Cycle count every time he
plans for physical inventory count and validation.
Enter Cycle Count Name, Description, Select MTAIC_CAL as Calendar, Select an adjustment Account
which will be used for passing adjustment Entries. Under Scope & Control tab, enter late days as 0
(Zero), Starting Seq as 1, select check box for Unscheduled Entries and Display System Qty in Count
Control Section. Select check box for Subinventory and specify sub-inventory for which cycle count has
to be executed.

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For Serial Controlled items, Use Serial and Schedule tab values as.

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Navigate to Adjustment and ABC tab.

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Select Approval Required as Always. Attach ABC Assignment Group Created under section ABC
Initialization. Save the record.
Change value of OPTION field from NONE to (Re)Initialize and save the record.
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Concurrent Program Initialize cycle count items will be launched automatically and will assign items
and classes defined in the Assignment Group to Cycle Count.
Requery the Cycle count created and Click on CLASSES button.

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Classes assigned to the assignment group will be listed in the form. Enter Counts per year as 12.

Page 18 of 41
Click on ITEMS Button and all the items of ABC Compile will be available as list.
Navigate to the Cycle Count Main Form and select the Cycle Count Created.
Page 19 of 41
Click on SCHEDULE button and enter the sub-inventory for which physical count has to be done.

Page 20 of 41
NOTE: Do not select any items if cycle count for all items transacted through sub-inventory selected
has to be done. Always select ZERO COUNT check box, which will enable you to enter items transacted
through sub-inventory but not having any system on-hand. SAVE THE RECORD.
Go to Tools Cycle Count Scheduler for scheduling the cycle count process.

Page 21 of 41
Concurrent Request Generate automatic schedule requests will be launched automatically and should
complete normally.
Requery the cycle count created on cycle count Main Form. Go to Tools Generate Count Request for
generating the system snapshot and count data.

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Concurrent Request Generate cycle count requests will be launched automatically and should
complete normally.
Process: Cycle Count Entry

Navigation: India Local Inventory Oracle Inventory Counting Cycle Counting Cycle Count
Entries.

Page 23 of 41
Select Cycle Count Name fro LoV and click on Find Button.
Alternatively, Requery the cycle count created on cycle count Main Form and Click on COUNTS Button.
The new pop-up form will display the items available in specified sub-inventory of cycle count. Go to the
Adjustment tab and enter the counted quantity for items in list in COUNT QUANTITY Column.

Page 24 of 41
Add additional lines if required for items physically available but not available in system on-hand. Do not
enter Count Sequence for such items and NEW Count check box will automatically get checked for such
Page 25 of 41
item lines. These items should be one from ABC descending value report generated while ABC
compilation based on historical usages.
Enter additional item code, sub-inventory code and count quantity.
Save the record.

Close the Cycle Count Entries Form. Requery the Cycle count on Cycle count Main Form.
Go to Tools Entries and Adjustment Report

Page 26 of 41
Concurrent request Cycle count entries and adjustments report will automatically launched which will
give the detail of cycle count data and adjustment required data.
Process: Cycle Count Approval & Adjustment Entries

Navigation: India Local Inventory Oracle Inventory Counting Cycle Counting Approve Counts.

Page 27 of 41
Select The Cycle count name to be approved for Adjustment.
Click FIND Button.

Page 28 of 41
Alternate Method: Requery the Cycle count on Cycle count Main Form and Click on APPROVALS button.

Page 29 of 41
Go to Tools Set All To Approved for approving all entries at once alternatively, manually select the
Radio Button of Approved/Rejected/Recount against each line of the Cycle count.

Page 30 of 41
SAVE the Record.
System will automatically process the adjustment entries for all approved discrepancies.
Material transaction form can be used for validating the adjustment transactions.
Process: Validation of Adjustment Transactions.

Navigation: India Local Inventory Oracle Inventory Transactions Material Transactions.

Page 31 of 41

Page 32 of 41

Page 33 of 41

Page 34 of 41
Uploading Cycle Count Data through Custom Program

For uploading physical count data with respect to cycle count created in system following steps need to
be followed.
Navigate to inventory/cycle count responsibility and submit the concurrent program PAVCI: Cycle
Count Listing Report. This report will accept Cycle count name as parameter and will give detail of
items with quantity available as per system (system on-hand as on cycle count schedule date).

Page 35 of 41
Review the concurrent program
Once the program completes normally, open the output file.

The output file will be in below format.
Cycle Count Listing
Organization Name:
RAW MATERIAL TV
Report Date:
Report Date 15-SEP-2015 12:52
Organization Name
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
Cycle Count
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
Subinventory
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
Item
'00203602001
'00204409011
'00206604011
'00206604011-1
'00904409011
'0M1G1740 10 47 H1
'A48PKM17EPP
'A745300-A
'A746659-A
'A746671-A
'A746740-A
'A747151-A
'A747154-A
'A747155-A
'B0EAKT000049
'B3PAA0000585
'K6B1AGA00070
'K6G1AYY00033
'SN100C
Description
CASING LOT A 14" (SALORA)
CASING LOT B 21" (SALORA)
CHASSIS ASSY 20" (SALORA)
SCREW M4x10
SOUND GENERATOR
AIRCON DISPLAY BOARD
AIRCON PCB
AC MAIN BOARD
AIRCON
AIRCON BOARD
AIRCON PCB
AIRCON PCB
DIODE
PHOTO COUPLERS
MAGNET RELAYS (FOR PCB )
RELAY
SOLDER BAR
Prim Abc
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Status
Count Due Date System Quantity Current Count Quantity
100
Uncounted
14-Sep-15
20
Uncounted
14-Sep-15
30
Uncounted
14-Sep-15
4
Uncounted
14-Sep-15
10
Uncounted
14-Sep-15
150
Uncounted
14-Sep-15
10
Uncounted
14-Sep-15
60
Uncounted
14-Sep-15
23
Uncounted
14-Sep-15
89
Uncounted
14-Sep-15
30
Uncounted
14-Sep-15
99
Uncounted
14-Sep-15
16
Uncounted
14-Sep-15
36
Uncounted
14-Sep-15
40
Uncounted
14-Sep-15
23
Uncounted
14-Sep-15
19
Uncounted
14-Sep-15
5
Uncounted
14-Sep-15
1
Uncounted
14-Sep-15

Page 36 of 41
Delete top four (4) rows of the report so that the column heading should become the first row.
Then enter Count Quantities in Count Quantity column for items physical count has been completed.
If item is not available in the list, add item at the last row of the report output and enter count quantity.
Following fields are mandatory for adding additional items subject to condition that the additional items
are available in ABC Group attached to the Cycle Count.
Cycle Count Name
Subinventory
Item
Primary Uom Code
Count Quantity
Note: Item code should start with GRAVE ACCENT symbol i.e. `.
After entering items/count quantity in the report output the file should look like.
Organization Name
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
RAW MATERIAL TV
Cycle Count
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
UPLOAD_1
Subinventory
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
PCB-CON
Item
'00203602001
'00204409011
'00206604011
'00206604011-1
'00904409011
'0M1G1740 10 47 H1
'A48PKM17EPP
'A745300-A
'A746659-A
'A746671-A
'A746740-A
'A747151-A
'A747154-A
'A747155-A
'B0EAKT000049
'B3PAA0000585
'K6B1AGA00070
'K6G1AYY00033
'SN100C
F2A1A471A476
B3ABA0000789
Description
CASING LOT B 21" (SALORA)
CHASSIS ASSY 20" (SALORA)
SCREW M4x10
SOUND GENERATOR
AIRCON DISPLAY BOARD
AIRCON PCB
AC MAIN BOARD
AIRCON
AIRCON BOARD
AIRCON PCB
AIRCON PCB
DIODE
PHOTO COUPLERS
MAGNET RELAYS (FOR PCB )
RELAY
SOLDER BAR
Prim Abc
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea Class A
Ea
Ea
Status
Count Due Date System Quantity Current Count Quantity
100
100
Uncounted
14-Sep-15
20
Uncounted
14-Sep-15
30
Uncounted
14-Sep-15
4
Uncounted
14-Sep-15
10
Uncounted
14-Sep-15
150
152
Uncounted
14-Sep-15
10
Uncounted
14-Sep-15
60
Uncounted
14-Sep-15
23
Uncounted
14-Sep-15
89
90
Uncounted
14-Sep-15
30
Uncounted
14-Sep-15
99
100
Uncounted
14-Sep-15
16
Uncounted
14-Sep-15
36
Uncounted
14-Sep-15
40
35
Uncounted
14-Sep-15
23
Uncounted
14-Sep-15
19
Uncounted
14-Sep-15
5
Uncounted
14-Sep-15
1
2
Uncounted
14-Sep-15
5
4
Then save the file with name as XXPAVCI_CYCLECOUNT.csv and format should be .CSV i.e. comma
separated values.

Page 37 of 41
Now move/copy this file to location \\10.85.10.7\Inv_Upld

NOTE: For production instance the file need to be moved to location \\10.85.10.8\Inv_Upld
When asked for Replace, plz select option of Copy & Replace
Now login to oracle application, navigate to inventory responsibility and submit concurrent program
request set PAVCI Cycle Count Process.

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It will automatically swap following programs.

A> XXPAVCI_CYCLECOUNT_LDR
B> XXPAVCI_INV_CYCLECOUNT_PKG
C> Cycle Count Entries Open Interface Worker (Cycle Count Entries Open Interface Worker)
Upon successful completion of all above program, the count data will get loaded on to cycle count and
can be reviewed & approved from cycle count adjustment form for further adjustment process.

Page 39 of 41
Once the lines uploaded are approved and saved, cycle count adjustment entries will be passed
automatically by the system.
Note: Plz note that before entering/loading physical count data into oracle application, below form
need to be filled in and signed/approved by designated authority. The form need to be submitted
along with the cycle count listing report output and physical count quantity filled in defined column
for the purpose.
The form is also available on the last page of this document.
Physical_Count_Appr
ov._ Form.doc
Here Completes the Process of Cycle Count with approval and adjustments.

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Internal Use Only
Panasonic AVC Networks India Co. Ltd.

Information Technology Department
Physical Count Form
User Name : First* ___________________ Middle ______________ Last* ___________________
Section ____________ Department* _______________ Division* ____________ Dated* ________

Oracle ERP Report Name details
Status
Users(Sign & Name)
PAVCI: Cycle Count Listing Report
____________
User HOD
_______________
CFO/Project Manager
____________________
Finance Director
___________
MD

Page 41 of 41

Cycle Count Process

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Process Document

Inventory Cycle Count Process & Adjustment

File Name: CYCLE COUNT PROCESS.Docx