Asset Transactions Aquistions

User Manual - FI08.
02
Title:
Module Name
Asset Transactions_Aquistions
Asset Management
OVERVIEW
Business Process Description Overview
An external acquisition is a business transaction resulting from the acquisition of an asset from a
business partner (in contrast to an "acquisition from internal production"). You can post the acquisition of
a purchased asset in several different ways, using different components of the R/3 System:
In Asset Management (AM) in integration with Accounts Payable

In Asset Management without direct posting to Accounts Payable (posting to a reconciliation
Account).
In Materials Management (MM) at goods receipt or invoice receipt.
If Accounts Payable is also installed, it is recommended that you use the integration advantage and post
"fixed asset to vendor" directly. This means that you can post the asset acquisition and the corresponding
vendor liability in one transaction. Using this transaction reduces the time and energy required for data
entry and the possibility for discrepancies. You can take planned cash discount deductions into account
at the time of the acquisition of the fixed asset.
The following transactions will be covered:

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External Acquisition with vendor

External Acquisition-Acquis. w/Autom. Offsetting Entry
External Acquisition-Clearing Offsetting Entry
Credit memo in Invoice Year
Credit memo in Next Year
Post Capitalization
Edit-Change document
Edit-Display document
Reversal-Other Asset Document
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Maninder Kaur
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Release: ERP 6.0
F-90
ABZON
F-91
ABGL
ABGF
ABNAN
AB02
AB03
AB08
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User Manual - FI08.02

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Asset Management
FI08.02.01 Asset Acquisition with Vendor

Via Menus
Accounting Financial Accounting Fixed Assets Postings

AcquisitionExternal Acquisition with Vendor
Via Transaction Code
F-90
On screen Acquisition from purchase with Vendor Screen, enter information in the
fields as specified in the table below
Input - Required Fields
Document Date
Document Type
Company Code
Posting Date
Currency
Posting Key
Account
Transaction Type
Amount
Asset Value Date
Business Area
Posting Key (Line Item 2)
Account
Amount
Field Value / Comments
The vendor document date

The appropriate document type, will default by the system.
Select from the drop down.
Defaults to System Date
INR or appropriate currency based on the procurement
Usually 70 Debit Asset
Asset Account ID
Usually 100 External Asset Acquisition
The amount for which the capitalization to be done.
Defaults to System Date
The appropriate Business area of the Company code
Usually 31 Vendor Credit
Vendor Account Number
The amount payable to Vendor.
Ensure the Asset Master has been created before acquisition can be posted.
Note down the Asset master number that has been created.
If along with Asset capitalization other revenue values to be credited to the vendor the same can
be done by posting multiple line items debiting the appropriate expense accounts.
Procedural Steps
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Asset Management
Press Enter or click on the icon
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Once entry is complete, it is highly recommended that the user review the financial document prior to
posting. This is done by clicking on the OVERVIEW icon or Document Simulate
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Once satisfied with the displayed information, the document may be posted by clicking on the
SAVE icon or Document Post.
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Asset Management
Document xxxxxxxxxx was posted in company code xxxx

END OF TRANSATION
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FI08.02.02
Asset Management
External Acquisition-Acquis. w/Autom. Offsetting Entry
Note:
Use this procedure when you have received the Asset but not the received the invoice information from
the Vendor
Via Menus

AcquisitionExternal AcquisitionAcquisition With Automatic
Offsetting Entry
ABZON
On screen Acquisition with automatic offsetting Entry, enter information in the fields
as specified in the table below:
Asset Number
Amount Posted
Document Date
Value Date
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Enter Asset Number
Enter the amount of Asset
Enter the Date of Source document
This date is the Asset capitalization date or the date from which system
starts depreciating the Asset
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If you have not created asset master yet, you can create from here.
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Simulate the entry by clicking on icon
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To save the entry click on the icon
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When Asset transaction is posted this is the message you will see displayed at the
bottom of the screen with document no 01xxx xxxxxxxx
<END OF TRANSACTION>
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FI08.02.03 External Acquisition-Clearing Offsetting Entry
Via Menus
AcquisitionExternal Acquisition clearing offsetting entry

F-91
On screen enter information in the fields as specified in the table below:

Document date
Posting date
Reference
Document header text
Clearing text
Radio button for clearing
Posting Key
Vendor number
Amount
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Enter a document date.
Date for posting a document to financial accounting.
One of the key fields that can be used to search for documents at a later retrieval
date. Any user-defined text.
Enter the document header text , any text as per user.

Enter the text for clearing document , any text
Select the appropriate radio button , mostly Transfer posting with clearing
Enter the posting key 31
Enter the Vendor number, from whom the asset is purchased.
Enter the amount of acquisition.
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Now click on the icon Process Open Items

In the screen enter the asset clearing GL account.
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Again, click on icon: Process Open items
Select the entry for your amount only and rest of the entries should be deactivated.
Amount entered and assigned should be same.
Now click on the icon
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Now click on Simulate in Document
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Once the entry is checked , the document should be posted by clicking on the icon
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Once the document is posted , the message in the screen below appears as:
Document xxxxxxxxxx was posted in company code xxxx
END OF TRANSACTION
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FI08.02.04
Asset Management
CREDIT MEMO IN INVOICE YEAR
Via Menus

AcquisitionExternal AcquisitionCredit Memo in Invoice
year
ABGL

Company Code
Asset number
Sub asset number
Document date
Posting date
Amount
Asset value date
Text

Enter your respective company code from the selection.
Enter the asset number for which the credit memo is sent
If the sub asset number exists, enter else leave blank.
Enter the date of the document.
Enter the amount to be posted for credit

A default date comes, can be changed by the user.
Enter the text for the entry, any user defined text can be maintained.

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Click on the icon
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Asset Management
to simulate the document
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The entry will be generated, Click on SAVE
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icon to post the document.
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When credit memo for asset transaction is posted this is the message you will see displayed at
the bottom of the screen with document no 1xxx xxxxxxxx
END OF TRANSACTION
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FI08.02.05
CREDIT MEMO IN NEXT YEAR
Via Menus

AcquisitionExternal AcquisitionCredit Memo in next year
ABGL

Company Code
Asset number
Sub asset number
Document date
Posting date
Amount
Asset value date
Text

If the sub asset number exists, enter else leave blank.

A default date comes, can be changed by the user.
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Click on the icon
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Asset Management
to simulate the document
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The entry will be generated, Click on SAVE
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icon to post the document.
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When credit memo for asset transaction is posted this is the message you will see displayed at
the bottom of the screen with document no 1xxx xxxxxxxx
END OF TRANSACTION
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FI08.02.06
Asset Management
POST CAPITALIZATION
Via Menus

Post Capitalization
ABNAN

Company Code
Existing Asset number
Document date
Posting date
Original value date
Amount
Text
Offsetting account number
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Enter the date on which the asset should be capitalized.

Enter the prior period expense account from the selection
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Click on the Additional details tab It will be in dark blue
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Click on the Simulate icon
Press Enter or click the icon
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FI08.02.07 EDIT CHANGE DOCUMENT
Via Menus

Edit DocumentChange
AB02

Company Code
Asset number
Sub asset number
Fiscal year

Enter the asset number for whose document has to be changed.
If the asset sub number document is to be changed else leave blank.
Enter the fiscal year in which the document is posted.
Press Enter, the next screen as in the below figure will open
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Select the row which document has to be changed.
Click on the details icon

The next screen as in the below figure will open
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Only Text field is editable or can be changed, all other fields are grayed out.
Enter the text
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Click on the SAVE icon
The message in the screen below will appear Asset Document changed
END OF TRANSACTION.
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FI08.02.08
Asset Management
DISPLAY DOCUMENT
Via Menus

Edit DocumentDisplay
AB03

Company Code
Asset number
Sub asset number
Fiscal year

Enter the asset number for whose document has to be changed.
If the asset sub number document is to be changed else leave blank.
Enter the fiscal year in which the document is posted.
Press Enter, the next screen as in the below figure will open
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Select the row for which documents to be displayed .
Then click on the details icon
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Now click on the icon Acct Doc
Asset Management
for accounting document.
The accounting entry passed can be viewed.

END OF TRANSACTION.
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Asset Transactions Aquistions

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User Manual - FI08.

In Asset Management (AM) in integration with Accounts Payable

The following transactions will be covered:

Last changed on:

External Acquisition with vendor

User Manual - FI08.02

FI08.02.01 Asset Acquisition with Vendor

Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code

Input - Required Fields

Field Value / Comments

The vendor document date

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User Manual - FI08.02

Press Enter or click on the icon

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User Manual - FI08.02

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User Manual - FI08.02

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User Manual - FI08.02

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User Manual - FI08.02

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User Manual - FI08.02

Document xxxxxxxxxx was posted in company code xxxx

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User Manual - FI08.02

External Acquisition-Acquis. w/Autom. Offsetting Entry

Accounting Financial Accounting Fixed Assets Postings

Via Transaction Code

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Field Value / Comments

User Manual - FI08.02

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User Manual - FI08.02

Press Enter or click on the icon

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User Manual - FI08.02

Simulate the entry by clicking on icon

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User Manual - FI08.02

To save the entry click on the icon

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User Manual - FI08.02

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User Manual - FI08.02

FI08.02.03 External Acquisition-Clearing Offsetting Entry

Accounting Financial Accounting Fixed Assets Postings

AcquisitionExternal Acquisition clearing offsetting entry

On screen enter information in the fields as specified in the table below:

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Field Value / Comments

Enter the document header text , any text as per user.

User Manual - FI08.02

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User Manual - FI08.02

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User Manual - FI08.02

Now click on the icon Process Open Items

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User Manual - FI08.02

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User Manual - FI08.02