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eDiscovery, Records Management, and Information Governance for Defense and Federal Agencies
TM
eDiscovery, Records Management, and Information Governance for Defense and Federal Agencies
Table of Contents:
Dear Colleague, Main Conference Day One......3-4
Main Conference Day Two......4-5
When it comes to the electronicall About Our Sponsors ..................6
y stored information (ESI) of your org
do you know what you have, whe anization,
re it is and how to access it when Solutions Zone ...........................6
necessary?
About Our Media Partners .........6
The explosion of ESI has resulted in
the overwhelming challenge of man Pricing .......................................7
that information. Throughout the aging
Federal Government, managers are Hotel Information ......................7
to keep up with the amount of ESI struggling
and use the most economical, effic Registration Information ............8
reliable means for creation, retrieva ient, and
l, maintenance, preservation, and
of electronic records in any media. disposition
impact your records management program disposition of e-records in the first place makes compliance with
Open Government, FOIA and Privacy initiatives much easier
• How can you leverage the Privacy and FOIA resources in your
9:20 The Federal Records Act In the 21st Century organization to strengthen the RM piece?
• Improve the methods by which government information, including
10:10 Morning Networking Refreshment Break In order to introduce an effective e-records management program, an
organization needs the “buy-in” of the technology, legal and business
management offices. The costs of starting up an e-records
10:40 Panel: Setting Up An Electronic Information management program are high – it requires properly trained people,
Management Office/Team/Process/System advanced technology and an organizational-level culture shift. However,
James Willson-Quayle, PhD the costs of not having an effective system can be even higher.
Chief, Records, Research and Content Branch •
Avoiding penalties for not producing records –sanctions and fines
US Joint Staff for non compliance
• Electronic storage is expensive: Developing an effective “Retention
Sponsored By: TM
3
2:20 Presentation: Meeting The Challenges Of The successful implementation of a records management system
eDiscovery depends on three things: governance, business process analysis, and
technology. Governance means having the policy and procedural
James D. Shook, Esq., CIPP infrastructure and executive sponsorship in place for good record-
Director, E-Discovery and Compliance Legal Team keeping. GAO deployed a “big bucket” approach to creating its
EMC records retention schedule, using three high-level record categories
More than ever, agencies may find that they are spending a that mirror the way people work. This facilitated adoption of the
substantial portion of their budgets on meeting eDiscovery and FOIA retention schedule. Filing appropriate business-related
Open Records requests. Much of this expenditure is allocated to documentation into these big buckets in the system was easy. All
outside vendors, consultants and lawyers to locate, process and records management cleanup activities and the closing of files are
review data. Fortunately, today's Information Management tools can completed on the back end of the system—the details of which are
help you to manage, retain, locate and process data in a cost- known to records administrators only. Lastly, the chosen technology
efficient manner while substantially minimizing your risk. In this was truly integrated--the document and records management
session, we will cover the obligations found in today's challenging modules are closely interrelated. Ms. Teti will walk you through the
environment, and how to meet those challenges with best practices implementation process at GAO and will demonstrate how a
and technology solutions. simplified approach to records management can be sold to senior
management and ultimately adopted by the end-user.
8:15 Chairperson’s Opening Remarks 9:20 Weathering A Stormy Economy: The Regulatory
Forecast
Craig Carpenter
8:30 Federal Chief Information/Knowledge Officers’ Vice President and General Counse
Panel: Checking In With The Business And Recommind
Technology Sides
Highlights of key regulations affecting e-discovery and how they are
Catherine Teti impacting the Federal Government sector
Managing Director for Knowledge Services •
Structure and regulatory responsibilities of different agencies, roles
Chief Agency Privacy Officer within each agency, and how to best interact with them in
Government Accountability Office (GAO) proceedings involving e-discovery
Robert J. Carey •
Resolving concerns about privacy and information security
• Identifying the components of an effective overall electronic
Chief Information Officer
Department of Navy information management, retention and destruction strategy for
Federal Agencies
• The role of advanced technology in regulatory investigations
you can address an eDiscovery matter 3:10 Afternoon Networking Refreshment Break
11:30 Panel: Preparing For The Electronic Tsunami 3:40 Panel: The Human Capital Side Of eDiscovery
Michael Corrigan Readiness
Contractor, Sumaria Systems Inc. David C. Shonka
Senior Information Strategist Principal Deputy General Counsel
Office of the Under Secretary of the US Air Force Federal Trade Commission
Rob Feigenbaum Tracy Greer
Regional Vice President of Sales Networks & Technology Enforcement Section, Antitrust Division
NUIX Department of Justice (DOJ)
The Federal Government is only starting to embrace Web 2.0, social Ensure proper training of all personnel that create and use records to
networking, cloud computing and all of the other buzzy new ensure compliance
technologies. They already have a huge problem trying to keep up • Developing the Human Resources needed for effective records
with email and standard applications – like Word, Excel. The management and eDiscovery readiness
AMOUNT of electronically stored information is growing at a speed • Meeting needs for more experienced people on eDiscovery and
manner?
• What is on the technology horizon?
•
Tools for managing information overload 4:30 e-Records Management At The US Agency For
International Development (USAID)
12:20 Luncheon For All Attendees Ken Matthews
Program Specialist (Electronic Records Division)
US Agency for International Development (USAID)
1:30 Panel: Federal General Counsels’ Offices On Best practices and lessons learned from the Electronic Records
eDiscovery Readiness Division of USAID, including:
• Developing a data management strategy
Thomas N. Ledvina
• Proactive eRecords management
Associate General Counsel (Litigation) and Director
• Recommended electronic filing structure
US Navy Litigation Office
David C. Shonka
Principal Deputy General Counsel 5:20 eDiscovery Readiness For The Federal Government
Federal Trade Commission Summit Concludes
Risk Management and Information Assurance from the GC’s Office
Perspective
Sponsored By: TM
5
About Our Sponsors
AccessData has pioneered digital investigations for more Guidance Software is recognized worldwide as the
than twenty years. Its automated, in-house eDiscovery solution industry leader in digital investigative solutions. Its
allows users to identify, collect, forensically preserve, process, TM EnCase® platform provides the foundation for
analyze and produce electronically stored information. The turnkey solution has built- government, corporate and law enforcement
in litigation hold capabilities, advanced early case assessment functionality, and its organizations to respond to eDiscovery requests; conduct internal investigations;
distributed processing allows organizations to process massive data sets in a fraction respond to regulatory inquiries or perform data and compliance auditing; and defend
of the time required by other solutions. AccessData eDiscovery allows users to collect the network and secure sensitive data. www.guidancesoftware.com
from laptops, desktops, databases, servers, email and more than 30 popular structured
data repositories. Additionally, AccessData eDiscovery enables large-scale auditing to Nuix has spent the past ten years developing and refining the
detect data leakage and files that are not in compliance with an organization’s records world’s most advanced eDiscovery and electronic investigation
retention policies. For more information visit: www.eDiscoverywithAccessData.com. software. Nuix revolutionizes the way government and private
organizations investigate electronic information, improving
Clearwell delivers a true government-class solution that simplicity and accuracy, and slashing the time and cost of investigations. Nuix
automates the document processing, de-duplication, analysis, customers include major corporations, advisory firms, state and federal government
and review process. Rated as a "Strong Positive" (highest possible departments, police and anti-corruption bodies, financial institutions, law firms,
rating given) in Gartner's 2009 E-Discovery MarketScope Report and voted a Top 5 E- litigation support firms as well as regulatory and security agencies. Nuix has customers
Discovery Software Provider by the 2008 Socha-Gelbmann survey, Clearwell dramatically in over twenty countries.
lowers the cost of government investigations by culling-down a large dataset to a much
smaller, relevant dataset; and delivering proven review and project management Recommind's search-powered Information Risk Management
capabilities that enable teams to rapidly find the most critical documents for each (IRM) platform automatically accesses, organizes, collects and
investigation. The Clearwell E-Discovery Platform is easy to use, install, and maintain – analyzes large volumes of information from a variety of sources
delivering a compelling ROI, often within a single investigation. Investigation teams at to address an enterprise's critical eDiscovery, compliance, email categorization and
leading organizations such as the Department of Homeland Security / the Office of knowledge management needs. With faster, more accurate access to and greater control
Inspector General, Constellation Energy, Cisco, Johnson & Johnson, Microsoft, and Toyota over information, organizations can lower risk, improve productivity, increase the value of
have all realized significant value and benefits using Clearwell. These benefits include: information assets, and improve competitiveness and profits. All Recommind products are
• Acceleration of early case assessments from weeks to hours powered by the CORE platform, a fully integrated set of technologies which deliver the
• Cull-down of data by up to 90% most accurate information - irrespective of language, information type or volume, or
• Increase in review throughput and consistency keyword - to the applications and users who need it, automatically. As a leader in the
• Reduction of movement of data across multiple, disparate tools development of best practices in the areas of eDiscovery, regulatory compliance, records
• Improvement in the defensibility of the e-discovery and investigation process management and data retention, Recommind actively participates in a variety of industry
groups focused on information risk management issues. In addition to being members of
Deloitte Discovery is a global, one-stop service provider the EDRM group (Electronic Discovery Reference Model), Recommind co-chairs the Search
for all discovery related services including litigation and XML Schema Working Groups. Recommind is also actively involved in the Sedona
readiness, data collection, data filtering, processing, Conference, the DESI Workshop, Association of Corporate Counsel, ILTA, Women in
hosting, document review and production. With flexible pricing options designed to eDiscovery and other industry groups. Recommind customers include Bertelsmann,
meet a variety of our clients requests, we work without a one-size-fits-all approach to BMW, DLA Pieper, Eversheds, Novartis, Shearman & Sterling, and Verizon.
help counsel and companies control the costs and mitigate the risks associated with
the discovery process. Tangent is a leading provider of innovative computing solutions
for Corporate, Government, Education, and Healthcare.
EMC Corporation (NYSE: EMC) is the world’s leading Innovations include email archival, content filtering, and spam
developer and provider of information infrastructure technology filtering solutions. The DataCove email archival appliance is a simple, affordable
and solutions that enable organizations of all sizes to transform appliance for compliance with State and Federal legal e-Discovery requirements.
the way they compete and create value from their information.
Information about EMC’s products and services can be found at www.EMC.com.
Solutions Zone
Optimize your time at the eDiscovery Readiness 2010 training conference by visiting the decisions that will produce immediate results. We’ve taken some of the guesswork out
Solutions Zone. The Solutions Zone features companies that provide technologies and of the process. Only companies leading the way in records management, information
services to help you with eDiscovery readiness, Records Management, and Information governance and eDiscovery readiness will be allowed in the Solutions Zone.
Governance. For your convenience, the networking activities including breakfasts,
coffee breaks and receptions are now centrally located in the Solutions Zone. If you are a solution or service provider seeking to participate in The Solutions
Zone, please contact Ryan Fleischhauer at 646.200.7546 or email
The Solutions Zone supplies you with the advice, help and tactical answers to the key Ryan.Fleischhauer @wbresearch.com.
challenges that you are currently facing. It is critical for you to make smart investment
The eDiscovery Readiness for Government conference is the newest addition to the suite of training conferences
WBR has produced and developed for the DoD and U.S. Federal Government since 2001. WBR is pleased to offer the
following training conferences. They are packed with actionable lessons and best practices, and led by high-level, forward
thinking leaders in the U.S. military and federal government.
Sponsored By: TM
7
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eDiscovery, Records Management, and Information Governance for Defense and Federal Agencies
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REGISTER TODAY! Call: 1-888-482-6012 or 646-200-7530 Fax: 646-200-7535
speaker faculty:
Hear from the high-level
Organizations Include:
Supporting
Arlington VA
Sheraton National
June 8-9, 2010