PC Manual For Students

PC Manual for Students
IT Support Center
PC Manual
For Students
Oct.2014
General Affairs Division
IT Support Center
IT Support Center
Index
I. How to Login to your PC ........................................................................................................................ 1
II. G-way ......................................................................................................................................................... 3
1. G-way ....................................................................................................................................................... 4
2. Log in to G-way ...................................................................................................................................... 4
3. Top page of G-way ................................................................................................................................. 5
4. Menu ......................................................................................................................................................... 5
5. Link ........................................................................................................................................................... 6
III. Change GRIPS password .................................................................................................................... 7
1. Change password ................................................................................................................................... 8
2. Set a secret question ............................................................................................................................. 9
IV. GRIPS Webmail..................................................................................................................................... 10
1. Log in to GRIPS webmail ...................................................................................................................... 11
2. Language setting ................................................................................................................................... 11
3. Check messages ................................................................................................................................... 12
4. Send a message ................................................................................................................................... 12
5. Delete a message ................................................................................................................................. 12
6. Forward a message .............................................................................................................................. 13
7. Contact list ............................................................................................................................................. 14
V. Student File Server Manual ................................................................................................................. 15
1. How to access stu-file server inside the campus ............................................................................ 16
2. How to access stu-file server from outside of the campus ........................................................... 16
VI. Kaspersky Virus Scan ......................................................................................................................... 18
1. Computer virus can harm your PC without any intentions. .......................................................... 19
2. Update the virus definition files. ........................................................................................................ 20
3. Scan viruses .......................................................................................................................................... 21
VII. How to Use a Scanner ...................................................................................................................... 23
1. How to use the scanner on students printer .................................................................................. 24
2. How to use the scanner in the Student lounge (5F) ...................................................................... 25
VIII. Printer ................................................................................................................................................. 27
1. Print ........................................................................................................................................................ 28
2. Change the language ........................................................................................................................... 30
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I. How to Login to your PC
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Please Login to your computer in this way:

Password: GRIPS Password
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II. G-way
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1. G-way
G-way is the entrance to the services GRIPS provides. You are able to access it both on campus and
from the outside of the campus.
2. Log in to G-way
Access to G-way (https://gportal.grips.ac.jp/fw/dfw/ASTSV004/).
You can also access to G-way through the [Intranet] on GRIPS official website.
On the log in page, put your GRIPS ID and the GRIPS password. Then, click [Login].
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3. Top page of G-way

On the top page, this information is shown.
Class Information: Announcement about the classes you have registered a week from today
Schedule: Todays schedule
News: Announcement from GRIPS. Click on the title to read the message.
4. Menu
On the Menu bar, there are links you can access to other services.
Click on [+] to show the links.
If Pop-up block appears

If the message below shows up when you move to a new window, click [Options for this site] and
select [Always allow]. If the different message appears, refer to the Help of the browser.
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5. Link
As for the following services or websites, click [Link] and select the one(s) you wish to access.
Name
Contents
GRIPS Mail
Web mail
GRIPS Homepage
Homepage
Library Web
GRIPS Library Homepage
My Library
Borrow/reserve books
GRIPS OPAC
Online Public Access Catalog
File Server
File server for students
Change Password
Change password
IT Support Center
IT Support Center Homepage
The contents for the [Link] may be different from above.

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III. Change GRIPS password
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Log in to GRIPS Password change window

Click on [Change Password] in GRIPS Gateway (https://gpw.grips.ac.jp/webmtn)
Put the GRIPS ID and the GRIPS password, and click [GO].
GRIPS ID
Current Password
1. Change password
Put the new password which should be in between 6 to 16 letters in [New Password] and
[Confirm New Password]. Then, click [EDIT].
New Password
New Password
Click [OK] to complete.
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2. Set a secret question

Set a secret question in case you forget the password.
Click [Identity Confirmation][Secret Question], and put the answer in [Secret Answer].
Then, click [EDIT].
Select the question from below
Put the answer
Click [OK] to complete.
Here is the default setting

Secret Question
What is your mothers maiden name
Secret Answer
GRIPS Password you received on the first

day
Attention!
If you change the password here, all passwords for log in to PC,
Webmail, SSL-VPN System, and Library System will be changed.
DO NOT CHANGE PASSWORD in other ways.
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IV. GRIPS Webmail
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1. Log in to GRIPS webmail

Access to GRIPS Webmail (http://gwmail.grips.ac.jp), and put the GRIPS ID and the GRIPS
password. Then, click [Log in].
Put the GRIPS ID and the GRIPS password. Then, click [Log
in].
2. Language setting
Click
on the right of the top page [Settings].
Click [General] Set the language you wish to use, and click [Save Changes]
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3. Check messages
Click [Inbox] to read messages.
Emails larger than 20M cannot be received.
4. Send a message
Click [COMPOSE]
After composing an email, click [send].
To add Cc or Bcc, click [Cc] or [Bcc]
To attach the file, click [Clip icon]
5. Delete a message
Check the box next to the title and click [Delete].
The message you delete moves to the Trash, and the message is not completely deleted, yet.
Click [Delete]
Check in the box next to the message you wish to delete.
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6. Forward a message
Click [Settings] [Forwarding and POP/IMAP] [Add a forwarding address].
Add a forwarding addressclick [Next].
Click [Proceed].
Check [Forward a copy..], put the email address you wish to forward to, and click [Save
Changes].
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7. Contact list
Click [Contacts] to add contacts.
Click [NEW CONTACT] and fill out the contact information. Then, click [Save now].
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V. Student File Server Manual
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Introduction
The capacity of each folder is 100 MB. Delete any unnecessary files to keep it below 100MB.
Be careful when you delete your files/folders by putting them into the Trash Can or pressing the
Delete key. The files/folders will be deleted from the server completely.
Your personal data is at your own responsibility. Back up the data on your storage devices if
necessary. GRIPS is not responsible for any troubles such as lost or damaged data.
Delete all of your data in your personal folder completely before the graduation.
There is a shared folder for each program in Stu-File server. You can use the folder to share files
among students in the same program. All data will be deleted at the end of the academic year. Any
necessary data for new coming students can be stored in the files for coming students folder.
There is a public folder in Stu-File server. You can use the folder to share files among all students.
All data will be deleted on the 1st of every month.
1. How to access stu-file server inside the campus

Double-click the stu-file short cut on the Desktop. Only accessible inside the campus.
Choose your program from the International Program, and choose the folder the same as your
student ID number.
2. How to access stu-file server from outside of the campus

After logging in to G-Way, click [Link][File Server] in [Menu].
In the window below, put your GRIPS ID in [Username] and password in [Password]. Then, click
[Sign in].
Click [Stu-file].
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Choose your program.
Choose your course.
If the window below shows up, log in again with your GRIPS ID and the password.
Then, click [Continue].
You can both upload and download files.
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VI. Kaspersky Virus Scan
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1. Computer virus can harm your PC without any intentions.

Make sure to scan your computer regularly.
Your PC can be infected with virus in such ways

Email
Delete an email immediately from a person you dont know.
Never open any suspicious attachments.
Make sure to update [Windows Update].
Disable [Preview].
Web
Do not go to any suspicious websites. It might install the virus automatically.
Do not any download any unnecessary programs.
Make sure to scan any downloaded files.
Network
Do not share any unnecessary network.
Use the unique password and change it regularly.
Any chat programs, messengers (Skype, MSN, Yahoo Messenger), exchanging mediaCD-R, USB
memory stick, File share programs can bring viruses.
USB memory stick

Do not connect a USB memory stick to a PC if the antivirus software is not installed.
Scan a USB memory stick before it is connected to a PC.
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2. Update the virus definition files.

Double-click Kaspersky Anti-Virus on the lower right corner.
The warning shows up if the virus definition files are old.
To renew the virus definition files, click [Update] and [Start update].
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3. Scan viruses
Click [Scan] and select the drive you wish to scan.
This function is good for scanning a USB memory stick.
Click [Full Scan] to scan everything in the PC.

It takes time to complete [Full Scan], but please do it regularly.
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Click [Quick Scan] to scan specific areas you wish to scan.

It takes less time, but it doesnt scan fully.
After completed scanning, the result shows up. If any viruses are shown, click [Disinfect (by default)].
If the window on the right shows up after that, click [Delete (by default)].
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VII. How to Use a Scanner
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1. How to use the scanner on students printer

Insert the USB memory to the printer and choose [Store to USB].
Choose the format in the widow below.
Put the document either or , and press [Start].
Place the document face-up on the tray.
Place the document face-down and close the cover.
After the scanning, choose [Close] and take out the USB memory.
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2. How to use the scanner in the Student lounge (5F)

Double-click on [EPSON Scan] on the Desktop.
You see this sign when somebody else is using the scanner.
Set up , and click [Scan].
[Office Mode]
Choose either black/white or color.
Choose Resolution
Usually, its set for 200dpi

As the number is higher, the quality is
better, but it takes more time.
The quality might be

better when all is ticked.
Click [Scan].
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Set up , and click [OK].
Choose where you would like to save.
Choose Image Format

JPG or PDF
Click [OK].
Click [Save File].
[Edit page]
You can rotate images
[Add page]
You can add more pages
You can find the image on the Desktop.
Before you start scanning, make sure this PC and the scanner are connected with a USB cable.
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VIII. Printer
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1. Print
Choose the printer of your choice [4F-1], [5F-1], [5F-2], [5F-3], [5F-4] or [6F-1] and click [OK].
Choose [2-sided print], [Multiple-up] or [Output Color] in the [Property].
In the [Enter User Details] window, put [Billing ID] and [Password]. Then, click [OK].
You can choose whatever you like for [Billing ID] and [Password].
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Insert the card in the card reader next to the printer.
For GRIPS ID card
For SUICAPASMO
GRIPS ID card is non-rechargeable.
Press [Charge Print].
Find your user ID and press [Job List]
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Select the document you wish to print, and press [Print].
2. Change the language

Press [Service Home] [Language] to change the language.
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