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SULTANATE OF OMAN

PUBLIC AUTHORITY FOR ELECTRICITY AND WATER

CONSTRUCTION OF WATER SUPPLY SYSTEM TO TAWI


NISF, WADI MAHRAM, SAYMA AND OTHER VILLAGES
IN SAMAIL AND IZKI WILAYAT

DRAFT TENDER DOCUMENTS


VOLUME 1 OF 4
PRIME DOCUMENT

March 2012

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

CONSTRUCTION OF WATER SUPPLY SYSTEM TO TAWI NISF,


WADI MAHRAM, SAYMA AND OTHER VILLAGES
IN SAMAIL AND IZKI WILAYAT

TENDER DOCUMENTS

TABLE OF CONTENTS:

VOLUME 1:

PRIME DOCUMENT

VOLUME 2:

TECHNICAL SPECIFICATION

PART 1:

SCOPE AND DESCRIPTION OF WORKS

PART 2:

GENERAL REQUIREMENTS

PART 3:

MECHANICAL SPECIFICATION

PART 4:

ELECTRICAL & SCADA SYSTEM


SPECIFICATION

PART 5:

CIVIL WORKS SPECIFICATION

VOLUME 3:

BILLS OF QUANTITIES

VOLUME 4:

TENDER DRAWINGS

Page I

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

VOLUME 1
TABLE OF CONTENTS
PART 1 INSTRUCTION TO TENDERERS...................................................1
1.

INSTRUCTION TO TENDERERS..............................................................................2
1.1

Project Description......................................................................................................2

1.2

Tender Documents.......................................................................................................3

1.3

Tender and Documents Accompanying Tender.........................................................4

1.4

Tender Documents to be Completed..........................................................................4

1.5

No Alterations............................................................................................................... 4

1.6

Status of Tenderer........................................................................................................5

1.7

Delivery of Tenders......................................................................................................6

1.8

Opening of Tenders......................................................................................................7

1.9

Addenda and Obscurities............................................................................................7

1.10

Tender Bond.............................................................................................................. 7

1.11

Validity of Tender......................................................................................................8

1.12

Currency.................................................................................................................... 8

1.13

Formal Contract and Performance Bond................................................................8

1.14

Bill of Quantities........................................................................................................8

1.15

Documents Confidential...........................................................................................9

1.16

Additional Documents..............................................................................................9

1.17

Adjudication of Tenders..........................................................................................11

1.18

Technical Units........................................................................................................11

1.19

Language................................................................................................................. 11

1.20

Standard Forms.......................................................................................................11

1.21

Correction of Errors................................................................................................11

1.22

Dayworks.................................................................................................................11

1.23

Costs of Tendering.................................................................................................12

1.24

Variation of Contract Price.....................................................................................12

1.25

Compliance with Labour Regulations and Codes................................................12

1.26

Offer without Qualification.....................................................................................12

1.27

Site Inspection........................................................................................................ 12

1.28

Tenderers Liability during Site Inspection...........................................................12

1.29

Compliance with Royal Decrees............................................................................13

1.30

Quality Management System.................................................................................13

1.31

Quality System Documentation.............................................................................13

1.32

Tenderers Breakdown of Unit Rates.....................................................................13

1.33

Post Tender Clarifications......................................................................................13


Page II

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

1.34

Manufacturer, Trade or Brand Names...................................................................13

1.35

National Standards.................................................................................................14

1.36

Procedure for Review of Proposals and Contract Award....................................14

PART 2 CONDITIONS OF CONTRACT.......................................................1


1.

GENERAL..................................................................................................................2

2.

MEASUREMENT OF WORKS...................................................................................2

PART 3 STANDARD FORMS AND APPENDICES......................................1


FORM OF TENDER...........................................................................................................2
APPENDIX TO THE FORM OF TENDER.........................................................................4
FORM OF AGREEMENT..................................................................................................6
APPENDIX "A" TO THE FORM OF AGREEMENT..........................................................8
FORM OF TENDER BOND.............................................................................................10
FORM OF ADVANCE PAYMENT BOND........................................................................11
FORM OF PERFORMANCE BOND...............................................................................12
NOTE TO THE CONTRACTOR......................................................................................13
SCHEDULE OF DOCUMENTS TO BE SUBMITTED BY THE TENDERER AS PART
OF TENDER....................................................................................................................14

PART 4 TENDER SCHEDULES...................................................................1


4.

TENDER SCHEDULES..............................................................................................2
4.1.

GENERAL...................................................................................................................... 2

4.2.

SCHEDULE OF DEVIATIONS.......................................................................................2

4.3.

SCHEDULE OF MANUFACTURER'S EXPERIENCE....................................................4

4.4.

SCHEDULE OF RECOMMENDED SPARE PARTS.......................................................5

4.5.

SCHEDULE OF MAINTENANCE AND ERECTION TOOLS & TACKLES.....................6

4.6.

SCHEDULE OF SUB-CONTRACTORS AND SUPPLIERS...........................................7

4.7.

SCHEDULE OF SITE VISIT...........................................................................................9

4.8.

SCHEDULE OF ADDENDA..........................................................................................11

4.10.

LIST OF ALL OMANI EMPLOYEES........................................................................13

4.11.

LIST OF ALL EXPATRIATE EMPLOYEES..............................................................14

4.12.

LIST OF ALL PRODUCTS AND MATERIALS TO BE USED IN THE PROJECT....15

4.13.

SCHEDULE OF CONTRACTOR INFORMATION AND LOCAL REGISTRATION....16

4.14.

QUALITY PLAN........................................................................................................18

4.15.

PROJECT PROGRAM.............................................................................................19

Page III

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

PART 1 INSTRUCTION TO TENDERERS

Page 1 of 17

Volume 1
Part 1

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Tender Documents

1.

Volume 1
Part 1

INSTRUCTION TO TENDERERS
TENDER FOR:

CONSTRUCTION OF WATER SUPPLY SYSTEM TO


WADI MAHRAM, SAYMA AND OTHER VILLAGES
IN SAMAIL AND IZKI WILAYAT
The Government of the Sultanate of Oman, represented by the PUBLIC AUTHORITY FOR
ELECTRICITY AND WATER (hereinafter referred to as the EMPLOYER) intends to carry out the
works described hereinafter.
The Instructions to Tenderers will form a part of the Contract. Words and phrases are used in
these Instructions (unless the context otherwise requires) in conformity with the usage and
definitions given in the standard Conditions of Contract.

1.1

Project Description

The project scope of works includes:


A) Procurement, construction and commissioning of water supply system with pertaining
structures, equipment, etc., as specified in the Volume 2, Volume 3 and Volume 4 of the
Tender Documents for the following project areas:
A. Wilayat Samail
1.
2.
3.
4.
5.
6.

Tawi Nisf
Mahram;
Wadi Dama;
Yawrakh;
Al Uyaynah;
At Tuwayyah;

B. Wilayat Izki
1.
2.
3.
4.
5.
6.
7.
8.
9.

Tawi Umran;
Tawi Ad Dabun;
Tawi Hammam;
Sayma Ash Shamaliyah;
Sayma Al Janubiyah;
Uwabi Qari;
Qifaysa;
Maqazzah;
Wadi Ash Shibak;

New water supply system for the project areas will integrate some of the existing facilities as
specified in the Tender Documents.
Tawi Nisf area will be supplied with water from the new ground service reservoir, which will be
connected to the existing Dakhliya water transmission pipeline.
Other project areas will be supplied with water from the existing reservoirs, which will be
connected to the new water supply pipeline and existing water distribution networks.
Locations of the existing reservoirs are shown in Tender Drawings, Volume 4 of Tender
Documents.
1.

2.

Tawi Nisf

Approximate length of DI transmission pipeline dia DN 500 is 1.4 km


and DN 300 is 6 km. Water distribution network will be constructed
from HDPE pipes approximate length of 16.5 km, dia DN 250 up to
DN 125.

WM & S

Approximate length of DI transmission pipeline dia DN 400 is 15.2


km, DN 300 is 11.3 and DN 200 is 1,459 km. Approximate length of
HDPE pipes dia 125 is 1.5 km.
Page 2 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

B) Procurement, construction and commissioning of ground service reservoirs and break tanks
with pertaining structures, equipment, etc., as specified in the Volume 2, Volume 3 and
Volume 4 of the Tender Documents at the following locations:
1.

Tawi Nisf

Ground Service Reservoir capacity of 5,000 m3;

2.

WM & S

Break Tank 1 capacity of 2,000 m3;

3.

WM & S

Break Tank 2 capacity of 1,350 m3;

C) Procurement, construction and commissioning of Pump Station 1 capacity of 60l/s @ 175m


with two pumps in first phase (one working + one stand by) with pertaining structures,
equipment, suction reservoir of 6,000 m3, chlorination building, etc., as specified in the Volume
2, Volume 3 and Volume 4 of the Tender Documents.
D) Procurement, construction and commissioning of Pump Station 2 capacity of 20l/s @ 195m
with two pumps in first phase (one working + one stand by) with pertaining structures,
equipment, suction reservoir of 900 m 3, etc., as specified in the Volume 2, Volume 3 and
Volume 4 of the Tender Documents.
H) Procurement, installation and commissioning of SCADA system as specified in the Volume 2,
Volume 3 and Volume 4 of the Tender Documents.

1.2

Tender Documents

The documents issued for tendering, hereinafter referred to as the Tender Documents, are as
follows.
(i)

Volume 1 Prime Document containing:


Instruction to Tenderers;
Conditions of Contract;
Standard Forms;
Tender Schedules;

(ii) Volume 2 Technical Specifications containing:


General Requirements;
Scope and Description of Work;
General and Particular Technical Mechanical Specification;
General and Particular Technical Electrical, Instrumentation & Control Specification;
General and Particular Technical Civil Specification;
(iii) Volume 3 containing:
Preamble to Bill of Quantities;
Bill of Quantities;
Price Summary;
(iv) Volume 4 containing Tender Drawings;
(v) Each Addendum issued in accordance with Clause 1.8 of these Instructions, if any.
The Tenderer shall ensure that all pages of the Tender Documents are complete. In the event that
some parts or pages of the Tender Documents are missing, the Tenderer should notify the Tender
Board in writing immediately.

Page 3 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

All Tender Documents, Addenda and Circular Letters including copies remain the property of the
Employer and shall be returned to the Tender Board on the tender closing date.
Before submitting the Tender, the Tenderer shall read the Tender Documents carefully and satisfy
himself of the tasks, risks, obligations, liabilities and responsibilities to be undertaking in the
Contract.
The Tenderer shall acquaint himself with the Standard Conditions of Contract, the laws of the
Sultanate of Oman, the site of work and specifications of the works specified in the Tender
Documents.

1.3

Tender and Documents Accompanying Tender

The Tender to be submitted by the Tenderer shall be made by completing the Form of Tender, its
Appendix and the Bill of Quantities.
The Tender will be accompanied by:
(i)

The Documents listed in Clause 1.1 of these Instructions;

(ii)

Information concerning the status of the Tenderer in accordance with Clause 1.5 of these
Instructions;

(iii)

Tender Bond in accordance with Clause 1.9 of these Instructions;

(iv)

Confirmation of Performance Bond and name surety in accordance with Clause 1.12 of
these instructions;

(v)

Tenderers Additional Documents in accordance with Clause 1.15 of these instructions;

(vi)

The name and address of the Tenderers Representative preferably in Oman who is
authorized to receive correspondence in connection with the Tender together referred as
the Tender Documents;

(vii) One true copy of the Tender / Proposal;

1.4

Tender Documents to be Completed

The Tenderer shall complete: Form of Tender, its Appendix and List of All Products and Materials
to be used in the Project, List of All Omani Employees, List of All Expatriate Employees, Schedule
of Deviations, Schedule of Site Visit (given in the Volume 1); Table of Guarantee and Technical
Data Sheets (given in Volumes 2 Part 2 and Part 3 ) and the Bill of Quantities (given in Volume
3), in typescript or written in black ink with the whole of the information and prices called for
thereon. Each place provided for the purpose shall be completed with the date and signature of
the person or persons authorized to sign the Tender Documents and of the witness thereof. Every
other Tender Document and document accompanying the Tender, except the Tender Bond, shall
be dated and signed by the same person or persons.

1.5

No Alterations

The Tenderer is not allowed to delete, modify or amend any of the terms or conditions of the
Tender Documents. If he desires to state any condition or reservation, he should enumerate them
in a letter appended to his Tender, and refer to his letter in the tender itself.

No alteration shall be made to the text of Tender Documents listed in Clause 1.1 of these
Page 4 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

Instructions, other than in filling the blanks intended to be filled in accordance with Clause 1.3
above or in compliance with an Addendum sent in accordance with Clause 1.8 of these
instructions. Any alteration to a rate or amount in the Bill of Quantities made by the Tenderer
during the preparation of the Tender must be initialed by the Tenderer prior to the submission of
Tender.

1.6

Status of Tenderer

The Tenderer shall submit with his Tender the information and documents as specified below:
(i)

Constitution of Company

The Tenderer shall submit authenticated copies of the original documents defining the
Constitution of the Company, powers of attorney and other relevant documents.
In the case of a Partnership or Firm, these documents shall be duly authenticated extracts from
the partnership deed or other documents such as those provided by the Ministry of Commerce
and Industry.
These documents shall also show by which persons and in what matter contracts may be entered
into and which persons are directly responsible for the due execution of such contracts and can
give valid receipts together with specimens of their signature.
The power of attorney of the Signatory to the Tender shall have been endorsed by an approved
Omani authority with specimens of their signature.
A Contractor intending to submit a Tender jointly, with or in association with any other firm or firms,
including firms or persons acting in an advisory or consultative capacity, shall submit a statement
showing how the contract commitments will be undertaken and the exact relationship between
each of the parties.
(ii) Qualification and Other Requirements of Joint Venture
A Tender submitted by a joint venture of two or more firms, as partners in a joint venture, shall
comply with the following requirements:
a) The tender shall include all the information listed in Clause 1.36 Procedure for Review of
Proposals and Contract Award of this document, for each joint venture partner, with the
responsibility of each partner for providing the individual personnel and items of
equipment being identified and the financial position of all partners being stated, so that
individually the lead partner can satisfy not less than 60 per cent of the requirements
specified in Clause 1.36, each of the other partners not less than 30 per cent and together
not less than 100 per cent and of the requirements.
b) The tender shall be signed so as to be legally binding on all parties;
c) That the Joint Venture Partners, or the Joint Venture Company and all its proposed subcontractors providing services under this Contract are registered in Oman with the Tender
Board and the Public Authority for Electricity and Water.
d) One of the partners shall be nominated as being in charge and this authorization shall be
evidenced by submitting a power of attorney signed by legally authorized signatories of all
the partners;
e) The tender shall include a pro-forma of the joint venture agreement, which will state, inter
alia, that all partners shall be liable jointly and severally for the execution of the Contract.
Failure to comply with these requirements will result in rejection of the joint ventures tender. Subcontractors experience and resources shall not be taken into account in determining the tenders
Page 5 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

compliance with the qualifying criteria. The responsibility of each partner for providing the
individual personnel and items of equipment shall be identified in the Tender, with Site Agent
being and employee of the lead partner.
(iii) Financial Qualification
The Tenderer shall submit evidence of his financial standing including the name and address of
his bank. Preferably, this shall also include a copy of the last two annual balance sheets and
auditors reports together with authority to approach the Tenderers banker for relevant comment.
(iv) Past Experience
The Tenderer shall submit a detailed description of work of a similar nature and magnitude
completed within the past five years and all works which are presently under construction, giving
the name of the Employer, Consultant, value, duration, location and date of completion.
(v) Referees
The Tenderer shall submit the names and addresses of those for whom he has recently
completed work of a similar nature and who may be approached for relevant comment.

1.7

Delivery of Tenders

The Tender shall be submitted in two envelopes: one comprising a Technical Proposal and one
containing the Commercial Proposal. The Technical Proposal shall contain all the required
documents requested in the tender documents excluding any submission of a Commercial
nature. All submissions of the Commercial nature shall comprise the Tenderers Commercial
Proposal.
The original set of the Tender Documents and Technical Proposal shall be sealed in an inner
envelope marked Original and the other two sets in an inner envelope marked Copy. Both of
these envelopes shall be placed in an outer envelope marked Original and Copy Technical
Proposal sealed with red wax and shall bear the project name, tender number and address of
the Tender Board.
Similarly the original Commercial Proposal shall be sealed in an inner envelope marked Original
and the other two sets in an inner envelope marked Copy. Both of these envelopes shall be
placed in an outer strong envelope marked Original and Copy of Commercial Proposal sealed
with red wax and shall bear the project name, tender number and address of the Tender Board.
The exterior of the sealed package must not reveal the identity of the Tenderer.
The full cost of preparation and submission of the Tender will be borne by the Tenderer. Tenders
shall be delivered to the Office of the Tender Board, Al Khuwair at any reasonable time up to the
latest date and time stated in the Letter of Invitation to Tender or such other day as may be
notified in any Addendum issued by the Tender Board in accordance with Clause 1.8 of these
instructions.
The Tender Documents listed in Clause 1.2 shall be sent with the Tender.
Tender shall only be accepted from the Tenderers who have officially purchased the Tender
Documents.
Any deviations from the Tender Documents shall be stated clearly in the proper schedules.
The Tenderers are responsible for ensuring that any opening of parcels containing Tender
Documents for security or custom purposes is made good before delivery to the Tender Board.
Page 6 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

The Tender Board may, at its discretion, extend the deadline for submission of the Tenders by
amending the Tender Documents. In such case all rights and obligations of the Tender Board and
Tenderer previously subject to the deadline will thereafter be subject to deadline as extended.

1.8

Opening of Tenders

Tenderers Technical and Commercial Proposals will be opened at the offices of the Tender
Board. Time and date for submission of Technical and Commercial Proposals will be specified in
the Invitation to Tender. Any Tender received after the time and date fixed for submission of
Tender will be rejected regardless of the cause of delay.
The tenders shall be evaluated in two steps; the technical proposal will be opened and evaluated
first. After the evaluation of the technical proposals has been completed, the financial proposal for
the technically qualified Tenderers will be opened and evaluated.

1.9

Addenda and Obscurities

Addenda to the Tender Documents may be issued to the Tenderer latest 14 days prior to the date
of delivery of Tenders for the purpose of amending or clarifying the documents. Should there be
any doubt or obscurity in the meaning of any Tender Documents or as to anything to be done
under the Contract or concerning these instructions or as to any other matter or thing, the
Tenderer must set forth such doubt or obscurity in writing and submit it to the Tender Board not
later than 21 days before the latest day fixed for delivery of Tenders. If considered appropriate a
reply in the form of a Circular letter or Addendum will be distributed to all Tenderers to whom
Tender Documents have been issued. Such Addenda will become part of the Tender Documents.
Any interpretation or clarification of the Tender Documents will be made only by formal Addenda.
Neither the EMPLOYER nor any of its employees, nor any agents or servants of the Employer or
Engineer has any authority to make representation or explanation to the Tenderers as to the
meaning of the Tender Documents or as to any other matter or thing concerning the Contract so
as to bind the Employer or to bind or fetter the judgment or discretion of the Engineer in the
exercise of his powers and duties under the Contract except insofar as the Tender Board may
issue a Circular letter or Addendum explaining or amending the Tender Documents.
Amendments to the Tender Documents subsequent to their issue by the Tender Board shall only
be effected by Addenda. The Tenderer shall acknowledge receipt of such Addenda and Circular
Letters by recording them in the appropriate spaces in the Form of Tender.
Circular Letters are Employers responses in the form of a Question and Answer to the queries
sent by the Tenderers during the tender period. Circular Letters issued to all Tenderers by the
Tender Board shall form part of the Contract and the Tenderer shall take into consideration the
contents of such Circular Letter in his Tender.

1.10

Tender Bond

The Tender shall be accompanied by a Tender Bond from a locally registered Insurance Company
or an approved Bank in the Sultanate of Oman for an amount of one percent (1%) of the higher
Tender value in the prescribed forms. The wording of the Tender Bond shall be as per the
prescribed Form of Tender Bond included in the Prime Document.
The Bond shall remain valid for 90 days from the latest date for receiving Tenders but will, in the
case of unsuccessful Tenderers, be returned at such earlier time as a Tenderer whose Tender has
been accepted by the Employer shall have provided a satisfactory Performance Bond.

1.11

Validity of Tender

The tenders shall remain valid for acceptance for ninety (90) days from the date fixed for
Page 7 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

submission of tenders. The Tender Board reserves the right to ask Tenderer for extension of
validity of his Tender and Tender Bond without any change in the prices of the tender. The
Tenderer may refuse to extend the validity of his tender without forfeiting his Tender Bond.

1.12

Currency

The currency of the Contract will be the Rial Omani. In the case of a tender submitted by an
individual or companies abroad, it is permitted to write the prices in foreign currency provided the
equivalent Oman currency must be mentioned. Tender in foreign currency without the equivalent
Omani currency will be rejected.

1.13

Formal Contract and Performance Bond

The successful Tenderer will be required to submit, within 10 days of the receipt of the notification
of the acceptance of the Tender, a Performance Bond to the amount of 5% (Five percent) of the
Contract Value in the form of a bank guarantee for the same. The Form of Performance Bond is
included with this document. The formal contract will be executed thereafter. The Performance
Bond shall be valid for the whole of the Contract and Maintenance Period and will be retained by
the Employer for the entire Contract and Maintenance Period and will be returned to the
Contractor upon the satisfactory completion of the Maintenance Period.
The appointed Tenderer will be required to obtain all the insurances under the Conditions of the
Contract, and to lodge them with the Employer or to furnish an indemnity bond from a bank,
located in the Sultanate of Oman, indemnifying and saving harmless the Employer from loss
which may be caused to him by his defaults to obtain insurance accordingly, within 7 days of
receipt of Engineers order to commence the Works.
Pending the entering into a formal contract the Tender and its acceptance shall constitute binding
obligation upon the Contractor.
Failure to execute the formal contract and to provide a Performance Bond or indemnity bond
within this period, will cause the Tender Bond to be forfeited.
The Tender Bond of the successful Tenderer will be returned upon receipt of the Performance
Bond and execution of the formal contract.

1.14

Bill of Quantities

The Tenderer shall note that every rate and sum of money entered by him in the Bill of Quantities
shall be in Omani Rials, fractions of Omani Rials must be in Baizas. The Tenderer shall enter a
rate or price against each item in the Bill of Quantities. Where the Tenderer wishes to include the
cost of one item in that of another one he shall write NIL in the rates and amounts columns
against the former, indicating in which item or items the cost is included. The unit rates in the Bill
of Quantities shall be written both in the words and figures. The Tenderer shall money out each
item of the Bill of Quantities, cost each page, total the Bill of Quantities and carry the total to the
Form of Tender.
If the Tenderer wishes to make some percentage addition or reduction to the total of the Bill of
Quantities in order to arrive at the sum which he carries to the Form of Tender, such percentage
shall be applied to all items in the Bill of Quantities except those for which provisional sums are
stated and shall be deemed to apply equally to every such item.
No Tender will be considered for acceptance which is in terms of or which contains items priced in
terms of a percentage of some other Tenderers Tender or tendered price.
Any clarification or correction in the Bill of Quantities made by the Tenderer to clerical errors or
Page 8 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

illegibility entered by him in the Bill of Quantities shall be signed by the person authorized to sign
the Tender prior to the submission of the Tender.
The rates and prices set down against the items in the Bill of Quantities shall be fixed for the
entire duration of the Contract and shall be for the full inclusive value of the finished work
described including profit, all obligations and liabilities of every kind arising under the Contract.
The Tenderer may be provided with an electronic copy of the Bill of Quantities as well. If provided,
then in addition to entering the rates and prices as stipulated herein, the Tenderer is also required
to enter the rates electronically and return the compact disc as part of his Tender. In the event of
conflict or ambiguity between documentation submitted in digital form and those submitted in
hardcopy, the hardcopy shall take precedence in all cases.

1.15

Documents Confidential

All recipients of any documents of the Tender Documents (whether they submit Tenders or not)
shall treat the details of the documents as private and confidential.
During the tender period, the Tenderer shall not communicate with anyone related to or deemed
to be related to the preparation of the Tender unless expressly so directed by the Tender Board or
where such communication shall constitute an enquiry as set down above.

1.16

Additional Documents

In addition to Tender Documents issued for tendering purposes, it is mandatory for the Tenderer
to provide and bind in after the Tenderers enclosures section of the prime document, the
following details together with such further information as he may wish to provide in amplification
of his Tender.
Any Tender not accompanied by all additional documents will be rejected.
(i)

Details of the Tenderers proposed program of work from the date of receipt of the Engineers
order to commence the Works showing elapsed time in weeks of all operations of
significance to the Tenderer.

(ii) A statement giving the numbers and categories of supervisory and technical staff and skilled
and unskilled labour to be employed on the Works divided into Omani nationals recruited in
Sultanate of Oman and others together with detailed Curriculum Vitae (CVs) of supervisory
staff to be employed on the work indicating their previous appointments and experience
highlighting the ones of the same field of Works.
Tenderer must submit with his Tender a list of all Omani and Expatriate Employees employed
by the Company ,giving the name of the employee job category and unit rate per month
(monthly salary) in the prescribed forms included in this Prime Document .Tenderer engaging
a high proportion of Omani employees shall be given preferential consideration.
A statement confirming that the Tenderer shall employ a minimum percentage of 30% Omani
employees in this project and proposal of their position within this percentage.

(iii) A list giving types and details of major Constructional Plant (including vehicles) which the
Tenderer proposes to employ on the Works indicating those :

which are owned at the time of tendering and are expected to be free for use on the
works;
Page 9 of 17

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

which are to be acquired inside and outside the Sultanate of Oman and in each case
whether by outright purchase, hire purchase, or hire.

(iv) A statement giving the Tenderers proposals for location or locations and sizes of base
camps, accommodation, offices, workshops and stores.
(v) A complete description of the method of execution of the Works.
(vi) A schedule of laboratory tests that the Tenderer intends to carry out in the site laboratory and
in an independent laboratory.
(vii) Details of any sub-contractors and suppliers, including local firms which the Tenderer
proposes to employ for the execution of substantial portions of the works and a description of
those portions of the Works on which he intends to employ sub-contractors. Details for all
major suppliers and sub-contractors should include:

An indication of the part of the Works to be sub-contracted or covered by the order for
materials;
Proposed supplier or sub-contractor and his address;
Sub-contractors qualifications and related experience in sufficient detail;
Preferential consideration shall be given to the Tenderer who is offering a high proportion
of local specialized sub-contractors, local materials and Omani labour obtained from the
region where the project is to be executed.
(viii) A statement signifying that a site inspection has been made and that the Tenderer has no
doubts or queries regarding the site, ground conditions, access, permits or permission
required. A statement giving details about the Company and a list of similar works carried out
during the last five years giving the name of the Employer, Consultant, value, location,
duration and date of completion.
(ix) A forecast of anticipated interim valuations related to the proposed work schedule, taking into
account the annual cash flow inserted by the Employer in Item 19 of the Appendix to the
Form of Tender.
(x) A statement giving the name(s) of the person(s) authorized to sign Agreements on behalf of
the Company including his (their) specimen signature(s).
(xi) A statement of unresolved doubts as to the meaning of anything contained within the Tender
Documents and of the interpretation relied upon by the Tenderer.
(xii) A copy of each Circular Letter and Addendum, if any, issued by the Tender Board,
appropriately endorsed by the Tenderers.
(xiii) The Tenderer must provided a list of all local and foreign products and materials to be used
in the Work. The details of each products and material shall be given in the prescribed forms.
List of all Products and Materials to be used in the Project and Material Approval Sheet
(MAS), included in the Prime Document.
(xiv) A list of recommended special tools and spare parts for the maintenance of the equipment
for a minimum period of one year, including number and unit rate.
(xv) A Tender Bond in the amount of not less than one percent (1%) of the Tender value as
stipulated in Clouse 1.9. of these instructions.

(xvi) A copy of valid Tender Board registration and computer printout document issued by Ministry
of Commerce and Industry containing of the names of the owner(s) of the Company with
specimen signatures. International companies not yet registered shall provide an undertaking
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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

stating that if awarded the Contract shall finish the registration formalities with the Tender
Board and the other concerned government bodies within thirty (30) working days from the
award of Contract.

1.17

Adjudication of Tenders

After the Tenders are opened, they will be checked in all respects for the adequacy of the Tender
requirements specified herein including any errors in computation and omissions.
The Tender Board is not bound to accept the lowest or any Tender and reserves the right to reject
any or all Tenders without assigning any reason.
The Tender Board also reserves the right to reject any tender without additional copy or if the unit
rates are not written both in words and figures.

1.18

Technical Units

The technical units to be employed in all Tenders shall be based on the SI (kg, m, s) system,
unless reference is made in the Specification to other systems.

1.19

Language

All correspondence with the Employer or the Engineer shall be in English Language. Original
documents or copies submitted by Tenderers, which are not in Arabic or English, should be
accompanied by English translations.

1.20

Standard Forms

A set of standard forms prepared by the Ministry of Finance is included in the Tender Documents.
These are for the information of the Tenderer and unless otherwise indicated in the Instructions to
Tenderers no need to be completed.

1.21

Correction of Errors

The Bill of Quantities will be examined prior to the signing of Contract in order to ascertain that
the items are correctly extended at the rates quoted. Should any arithmetical error be found it will
be corrected and, the Tender Value will be amended accordingly. The Tenderer will be informed of
any arithmetical adjustments made should the Tender Board wish to further consider his Tender
and the Tenderer will be required to certify his acceptance.
Arithmetical errors will be corrected on the following bases: if there is discrepancy between the
unit rate and the total price that is obtained by multiplying the unit rate and quantity, the unit rate
shall prevail and the total price shall be corrected. If there is discrepancy between words and
figures, the amount in words will prevail.

1.22

Dayworks

Tenderers shall fill in the schedule of Dayworks rates in the Bill of Quantities. In case of any
additional or substituted works, the Contractor shall be paid for such work under the conditions
set out in the Preamble to the Bill of Quantities and the rates and prices affixed in his Tender.

1.23

Costs of Tendering

The Employer and Tender Board shall not be responsible for, or pay for expenses or loses which
may be incurred by any Tenderer in the preparation and submission of his Tender, in visiting the
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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

Site and obtaining information necessary for preparing and submitting his Tender.

1.24

Variation of Contract Price

The attention of the Tenderer is drawn to the fact that this Contract will not include a variation of
price (labour, materials and plant) clause. The Tenderer shall therefore be deemed to have
included in his Tender for all increases in the cost of labour, materials and constructional plant,
which may occur after submission of the Tender during the period of the Contract except for
increases, which may be reimbursable under Clause 70 of the Standard Conditions of Contract.

1.25

Compliance with Labour Regulations and Codes

All arrangements which affect the engagement including medical screening for work permit,
transport, paying feeding and housing of laborers or other matters in connection there with shall
be subject to the regulations and codes of the Sultanate of Oman, now in force or which may be
made from time to time during the continuance of the Contract.
The successful Tenderer must employ minimum 30% Omanis of requisite skills for all staff
categories ,technical or otherwise, for the execution of the Works. The daily records of staff and
labour deployed for the Project shall be submitted to the Engineer.
The Tenderer must comply with the minimum percentages for employing Omanis in their
organization in accordance with the Regulations and Codes issued by Ministry of Manpower.
Failing to adhere to such requirement shall lead to the rejection of Tenderer`s tender.
Omanization content in the Project and the Company is one of the essential items considered
during the Tender evaluation process.

1.26

Offer without Qualification

The Tender shall be submitted solely on the basis of the Tender Documents issued to the
Tenderers and must be free of any qualification. Should the Tenderer wish to submit an
alternative offer, such offer must be additional to and completely separate from the unqualified
Tender.

1.27

Site Inspection

The Tenderer must visit the Site and obtain for himself, at his own expense, all information
necessary for preparing a Tender. He must carefully examine the Tender Documents and satisfy
himself as to the risks, obligations and responsibilities to be undertaken in the Contract.

1.28

Tenderers Liability during Site Inspection

Persons, firms or companies proposing the Tender and any of their servants or agents will be
granted permission by the Employer to enter upon his premises and lands for the purpose of
inspection in connection with the proposed Tender, but only on condition that such persons, firms
or companies, will release and indemnify the Employer and his servants and agents, from and
against all liability in respect of, and will be responsible for, personal injury (whether fatal or
otherwise), loss of or damage to property and any other loss, damage, costs and expenses
however caused (whether by any act or neglect of the Employer or his servants or agents or not),
which, but for the exercise of such permission would not have arisen.

1.29

Compliance with Royal Decrees

The Tenderer is required to give priority to local produced products and materials to be used in
the Works up to a price difference of not more than ten percent (10 %) over similar imported
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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

products and materials provided such products and materials confirm with the Contract
Specifications.
The Contractor shall be required to insure the materials and goods to be used in the Works with
an insurance company registered in the Sultanate of Oman.
The Tenderer must comply with the provisions of the royal decree No. 39/82.

1.30

Quality Management System

The Tenderer shall have an approved Quality Management System complying to ISO 9001/2000
to demonstrate his ability to supply a conforming product to an established design. The Quality
Management System shall apply to all the Tenderers activities including contract management
during procurement, testing, packing, shipping, storage, construction, site erection and
commissioning.

1.31

Quality System Documentation

The Tenderer shall submit documentation to demonstrate his Quality System including his Quality
Policy Statement, quality manuals, typical quality plans for main items of equipment and other
such documents to indicate his intention and ability to properly control the quality of complete
works.

1.32

Tenderers Breakdown of Unit Rates

During the Tender Evaluation Period, the Tender Board may request the Tenderer in writing to
provide a detailed analysis or breakdown of the unit prices entered by him against various items
in the Bill of Quantities.

1.33

Post Tender Clarifications

To assist in examination, evaluation, and comparison of tenders, the Tender Board may ask
Tenderers individually for clarifications of their Tender including break down of their rates. The
request for their clarifications and response shall be in writing, but no change in the price or
substance of the Tender shall be sought, offered or permitted, except as required to confirm the
corrections of arithmetical errors discovered by the Employer/ Tender Board during the evaluation
of the Tender.
Post Tender Clarifications do not constitute intent to award of the Contract. However, in the event
that the Tender is accepted Post Tender Clarifications and their related answers will form part of
any subsequent Contract as part of the applicable Contract Documents.

1.34

Manufacturer, Trade or Brand Names

The Tenderer shall disregard all manufacturers ,trade names or brand names, model numbers
and foreign certification marks that may appear in the in the Tender Documents. Kitemark and
other foreign certification marks and certification for materials and equipment required from
Original Equipment Manufactures (OEM) are not permissible in this Contract even though
mentioned in the specification.

1.35

National Standards

National Standards shall take precedence over international standards in the specification of
materials, equipment and workmanship for the works. Reference numbers of national and
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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

international standards such as OS, BS, ASTM, etc. referred to in the latest revision of such
standards current at the time of Tender.

1.36

Procedure for Review of Proposals and Contract Award

The Tenderer shall not be permitted to alter his proposal after it has been opened.
Any effort by the Tenderer to influence the Employer and Tender Board in the process of
examination, clarification, evaluation and comparison of Proposals, and in decisions concerning
award of Contract, may result in the rejection of the Tenderers proposal.
Each proposal will be checked in detail to ascertain compliance with the Tender Documents and
completeness of information requested herein, whether the proposal has been properly executed
and whether it is otherwise generally in order. If the proposal substantially deviates from the
Tender Documents it may be rejected.
To qualify for technical and financial evaluation Tenderer shall meet the following minimum
qualifying criteria:
a)

An average annual turnover (defined as billing for


works in progress and completed) over the last three years of at least RO 5 million. It is
mandatory for the Tenderers to meet this criterion, failing which shall lead to
disqualification of Tender submission.

b)

The liquid assets and/or credit facilities held by the


Tenderer available for this Project shall be at least RO 3 million, or equivalent in an
international trading currency.

c)

Experience as prime contractor in the construction


of at least one project over the last five years with a contract value equivalent to this
project together with experience as a prime contractor of at least one water supply project
including pipelines of a similar diameter and water retaining structures.

d)

The Tenderer shall own or have assured access to


(through hire, lease, purchase agreement, availability of manufacturing capacity, or other
means) the following key items of equipment in full working order of sufficient number and
capacity to known commitments, they will available for use in the proposed contract. The
Tenderer may also list alternative or additional equipment, which he would propose for the
Contract, together with an explanation of the proposal.

e)

Mechanical excavators or trenching equipment;


Pneumatic drills and rock breaking equipment;
Pressure testing equipment;
Water tankers;
Mobile cranes;
Dewatering pumps and related equipment;
Field testing laboratory.

The designer, design consultant, or sub-contractor employed for


the design of those parts of the temporary or permanent works for which the design is
responsibility of the Contractor, shall have sufficient previous experience and the
necessary software and other facilities necessary to carry out such work.

Failure to comply with these requirements will result in rejection of tender.

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 1

Tenders will be evaluated based on scoring system, giving seventy (70) points weight to the
Technical Proposal and thirty points (30) weight to the Financial Proposal as specified below.
Criteria for evaluation

Maximum score

A. Technical Proposal

70 points

A1. Experience and performance of the Tenderer as main contractor in


similar projects.
a.
b.

Experience
Performance

10 points
15 points

A2. Proposed organization structure of the Contractors site management


and construction team.

5 points

A3. Omanization level and deployment of Omani staff and labour

5 points

A4. Qualification and experience of key staff proposed for the project

10 points

A5. Proposed construction methodology, work program and construction


plant and manpower.
i) Construction methodology
ii) Construction Program
iii) Manpower

3 points
5 points
7 points

A6. Use of local products and materials.

5 points

A7. Completeness and quality of overall tender submission.

5 points

B. Financial Proposal based on the corrected tender amount

30 points

Tenderers will have to score minimum 50 points in the technical proposal in order to qualify for the
financial proposal.
The Financial Proposal will be scored as follows: The Tenderer that is determined to be
responsive to the requirements of these tender documents and which has submitted the tender
with the lowers corrected Tender Value will be given a score of 30 points and the financial
proposal from the other responsive Tenderers will be scored proportionately based on the lowest
Tender Value.
The total score for each responsive Tenderer will be the sum of the points calculated above for
the Technical and Financial Proposals.
The Contract will be awarded to the Tenderer whose Tender has the highest total score, who is
responsive to the requirements of the Tender and who satisfies the post-tender clarification
requirements.

The Employer's intention to award the Contract to the successful Tenderer shall be documented
by a Letter of Acceptance. Upon receipt of the Letter of Acceptance, the successful Tenderer is
expected to immediately issue similar letters or notices to each of the manufacturer or supplier of
material and equipment to avoid occurrence of delays.
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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Volume 1
Part 1

The formal Contract Agreement to be executed by the parties shall set forth the basic
understanding between the Employer and the Contractor incorporating:

The Tender Documents;

The duly filled-in Form of Tender, Tender Price Schedules, Tender Schedules
including: Time Schedule, Unit Rates Schedule, Monthly Rates Schedule, Spare Parts
and Tools Schedules, Schedule of Performance Guarantees, Schedule of Subcontractors and Suppliers, Schedule of Addenda, Quality Plan, Safety Plan and
Schedule of Technical Data;

Where applicable, schedule of deviations from and/or amendments to the Tender


Documents as agreed upon in writing during the Contract negotiations;

Such changes in the above documentation as may be required by the Ministry of


Legal Affairs;

Until the Contract Agreement is executed, the successful Tenderer shall be bound by the
terms and conditions of these Tender Documents and the Letter of Acceptance.
The Tenderer's customary proposal sheets, if any, and descriptive information submitted shall
also form part of the Contract Documents but only in so far as they are not in contradiction with
the Tender Documents.
The Contract Agreement when executed shall be deemed to include entire agreement between
the parties thereto, and the Contractor shall have no right to claim any modification thereto
resulting from any representation or promise made at any time by any officer, agent, or employee
of the Employer or by any other person.

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

PART 2 CONDITIONS OF CONTRACT

1 of 2

Volume 1
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Tender Documents

1.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 2

GENERAL

The
following
Standard
Conditions
prepared/published/issued by and titled:

shall

be

official

conditions

of

Contract

Sultanate of Oman Standard Documents for Building and Civil Engineering Works Fourth
edition, September 1999 Complete with its forms, and Standard Conditions of Contract, all
together printed in pages numbered from 1 to 62 inclusive.

The following Clauses from Standard Documents for Electrical and Mechanical Works (Including
Erection on Site) First Edition April 1987 shall be applicable for this Contract and shall
complement each other with the provisions of the main Standard Documents.
a)
b)
c)
d)

Clause
Clause
Clause
Clause

12 Program including sub-clauses from 12.1 to 12.4;


19 Patent Right including sub-clauses from 19.1 to 19.3;
25 Testing of Plant including sub-clauses from 25.1 to 25.7;
26 Delivery of Plant including sub-clauses from 26.1 to

26.6;
e)

Clause 29 Tests on Completion including sub-clauses from 29 up to


29.6;

f)

Clause 33 Defects After Taking Over including sub-clauses from


33.1 up to 33.12;

g)

Clause 55 Guarantees including sub-clauses from 55.1.

This document shall be deemed to be part of this Section and shall form an integral part of these
Tender Documents. The Contractor is deemed to have his own copy of the above mentioned
Standard Documents.
2.

MEASUREMENT OF WORKS

The Bill of Quantities contains estimated quantities only. Therefore, Clause 55 of the Conditions
of Contract will be applicable and Clause 56 will not apply.

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

PART 3 STANDARD FORMS AND APPENDICES

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Volume 1
Part 3

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

SHORT DESCRIPTION OF WORKS: CONSTRUCTION OF WATER SUPPLY SYSTEM TO TAWI


NISF, WADI MAHRAM, SAYMA AND OTHER VILLAGES IN
SAMAIL AND IZKI WILAYAT

FORM OF TENDER
Notes:

The Appendix forms part of the Tender. Tenderers are required to fill up all the blank
spaces in this Form of Tender and Appendix
H.E. THE CHAIRMAN OF THE TENDER BOARD
P.O. BOX 787 AL KHUWAIR, POSTAL CODE 133
SULTANATE OF OMAN.

After Compliments,
1)

Having examined the Instructions to Tenderers, Drawings, Standard Conditions of


Contract, Specification and Bill of Quantities for the execution of the above named
Works, we, the undersigned, offer to execute, complete and maintain the whole of the
said Works in conformity with the said Instructions, Drawings, Standard Conditions of
Contract, Specification and Bill of Quantities for the sum of Omani Rials
...
(RO .. ) or such other sum as may
be ascertained in accordance with the said Conditions.

2)

We undertake if our Tender is accepted to commence the Works within 60 (sixty) days
of receipt of the Engineers order to commence, and to complete and deliver the whole
of the Works comprised in the Contract within 730 (seven hundred thirty) days
calculated from the last day of the aforesaid period in which the Works are to be
commenced.

3)

If our Tender is accepted we will obtain the guarantee of a locally registered Insurance
Company or Bank (as required in the Sultanate of Oman Standard Conditions of
Contract for Building and Civil Engineering Works Fourth Edition, September 1999.) to
be jointly and severally bound with us in the sum of five (5%) percent of the Contract
Value for the due performance of the Contract under the terms of a Performance Bond
to be approved by you.

4)

We agree to abide by this Tender for a period of 90 days from the date fixed for
receiving the same and it shall remain binding upon us and may be accepted at any
time before the expiration of that period.

5)

In the event of our Tender being accepted and until a formal Agreement is prepared and
executed this Tender, together with your written acceptance thereof, shall constitute a
binding obligation upon us.

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Volume 1
Part 3

6)

We understand that you are not bound to accept the lowest or any Tender you may
receive.

8)

We acknowledge receipt of the following Circular and Addendum:

Reference Number

Date

and confirm we have taken account thereof in our Tender.

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Volume 1
Part 3

APPENDIX TO THE FORM OF TENDER


Sr.

Clause

01

Ruling Language

5 (1) (a)

The language in which the Contract


Documents have been drafted

02

Amount of
Guarantee

10

5% of the Contract Value

03

Minimum Amount of the Third Party


Insurance

23 (2)

1,000,000.000 R.O.

04

Period for Commencement


Engineers order to commence

41

60 (sixty) days

05

Time for Completion

43

730 days

06

Amount of Penalties for Delay

47 (1)

10,000.000 RO per day of delay, up to


10% of Contract Sum

07

Period of Maintenance

49 (1)

365 days

08

Quantities

55

Estimated Quantities

09

Percentage for adjustment of P.C.


sums contained within provisional sums

59 (4) (c)

.. percent

10

Advance Payment

60 (2)

10% of the Contract Value excluding


Sums for Contingencies

11

Recovery of Advance

60 (2)

10% of the Total Interim Certificate


Value up to amount of the Advance

12

Payment for Materials at Site

60 (4) (b)

13

Minimum Amount of Monthly Interim


Certificate

60 (4)

80% of the BOQ rate for supply of the


items for which supply is specified in
BOQ.
RO 300,000.000

14

Time within which payment is to be


made after certificate

60 (5) (a)

60 days

15

Percentage of Retention Money

60 (7)

10% of the Gross Interim Certificate

16

Limit of Retention Money

60 (7)

5% of the Contract Value

Performance

Bond

or

from

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Sr.

Volume 1
Part 3

Clause

17

Payment of Retention Money

60 (8)

18

Interest for delay in payment

60 (9)

19

Cash Flow

60 (13)

50% upon issue of the Certificate of


Completion 50% after the period of
Maintenance
7% per annum

Yearly Cash Flow

2012

2013

2014

2014

Percentage of Contract Value

15%

50%

25%

10%

Dated this day of 201


Signature in the capacity of
Duly authorized to sign Tenders for and behalf of ..
..
..
(IN BLOCK CAPITALS)
Address:

Witness:

Occupation: .

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Volume 1
Part 3

FORM OF AGREEMENT
THIS AGREEMENT is made on the day of 201.. BETWEEN the
Government of the Sultanate of Oman, represented by the PUBLIC AUTHORITY FOR
ELECTRICITY AND WATER, (hereinafter called the EMPLOYER) of the one part and
M/s
..
(hereinafter called the CONTRACTOR) of the other part
WHEREAS the Employer is desirous that certain works should be executed viz:

CONSTRUCTION OF WATER SUPPLY SYSTEM TO TAWI NISF, WADI MAHRAM,


SAYMA AND OTHER VILLAGES IN SAMAIL AND IZKI WILAYAT
and has accepted a Tender by the Contractor as summarized at Appendix B Summary of
Contract Value for the execution, completion and maintenance of such Works
NOW THIS AGREEMENT WITNESSED as follows:
1)

In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract hereinafter referred to.

2)

The following documents shall be deemed to form and be read and construed as part
of this Agreement. viz:
a) The said Tender
b) The Instructions to Tenderers
c) The Standard Conditions of Contract
d) The Tender Schedules
e) The Specification
f) The Bill of Quantities
g) The Drawings and Standard Drawings
h) The Employers Letter of Acceptance
**
**

3)

In consideration of the payments to be made by the Employer to the Contractor as


hereinafter mentioned the Contractor hereby covenants with the Employer to execute,
complete and maintain the Works in conformity in all respects with the provisions of the
Contract.

4)

The Employer hereby covenants to pay the Contractor in consideration for the
execution, completion and maintenance of the Works the Contract Price at the times
and in the manner prescribed by the Contract and as stated in the Cash Flow contained
In the Appendix to the Form of Tender.

**

Other additional documents as required

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Volume 1
Part 3

IN WITNESS whereof the parties hereto have hereunder set their respective hands and seals on
the day and year first above written.

Signed by a duly authorized signatory


for and on behalf of the Government
of the Sultanate of Oman

Witness

Signed by a duly authorized signatory


for and on behalf of the Contractor

Witness

Ratified in accordance with Sultan Decree


No. 48/76 as amended

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

APPENDIX "A" TO THE FORM OF AGREEMENT


CONSTITUTION OF COMPANY

1.

INTERNATIONAL COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit notarially
authenticated copies of the original documents defining the constitution of the
Company, powers of attorney and other relevant documents. In the case of a
Partnership or Firm these documents shall be duly authenticated extracts from the
partnership deed or other documents. These documents shall also show by what
persons and what manner contracts may be entered into and what persons are directly
responsible for the due execution of such contracts and can give valid receipts together
with specimens of their signatures.
An overseas power of attorney of a foreign signatory to the Tender shall be endorsed
by an approved Omani authority (such as an Embassy).
A Contractor intending to undertake the Contract jointly or in association with another
firm or firms including firms or persons acting in an advisory or consultative capacity
shall submit a statement showing how the contract commitment will be undertaken and
the exact relationship between each of the parties.

2.

OMANI COMPANIES
The Contractor shall prior to the signature of the Form of Agreement submit copies of
the official Company Registration Particulars, i.e. partnership, limited liability, joint
venture, joint stock, together with the commercial registration number. These
documents shall also show by what persons and in what manner contracts may be
entered into and what persons are directly responsible for the due execution of such
contracts and can give valid receipts together with specimens of their signatures.

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Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
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Volume 1
Part 3

APPENDIX "B" TO THE FORM OF AGREEMENT

SUMMARY OF CONTRACT SUM


(FOR USE WITH VALUES IN OMANI RIALS ONLY)
Bill No.

DESCRIPTION

PRICE IN RO

B1.

General Items and Preliminaries

B2.

Ground Investigation

B3.

Water Distribution Network for Tawi Nisf Village

B4.

Water Reservoir at Tawi Nisf Village

B5.

SCADA System for Tawi Nisf Water Supply System

B6.

Water Transmission Pipeline CP1-PS1

B7.

Water Transmission Pipeline PS1-BT1

B8.

Water Transmission Pipeline BT1-ET1

B9.

Water Transmission Pipeline ET1-ET2

B10.

Water Transmission Pipeline WMS1-PS2

B11.

Water Transmission Pipeline PS2-BT2

B12.

Water Transmission Pipeline BT2-ET3

B13.

Break Tank 1

B14.

Break Tank 2

B15.

Pumping Station 1

B16.

Pumping Station 2

B17.

SCADA System

B18.

Day Works
SUBTOTAL
Value of General Items and Preliminaries
Value of Measured Works
Value of Provisional Sum
Value of Daywork Schedule
Contingencies (10% of Bills No. 2 to 17)
TOTAL CONTRACT VALUE

9 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

FORM OF TENDER BOND


H.E. The Chairman
Tender Board
P.O. Box 787
Al Khuwair, Postal Code 133
Sultanate of Oman
Tender Bond No. ................................
By this bond we.........................................................................................................................
whose address is .........................................................................................................................
hereby guarantee Messrs ............................................................................................................
of .................................................................................................................................................
and hold at your disposal the sum of R O.....................................................................................
and/or ..........................................................................................................................................
being 1 % of the Tender Sum from ................................ until ............................ a total period of
ninety (90) calendar days.
This bond shall be free of interest and payable in cash on your first written demand in the event
of the Tenderer either withdrawing his Tender within a period of ninety (90) calendar days from the
date for the receipt of Tenders or failing to provide a Performance Bond within ten (10) calendar
days of acceptance of the Tender without any reference to or contestation on behalf of the
Contractor.
This bond should be returned to us upon its expiry or upon fulfillment of our undertaking
whichever is the earlier.

Authorized Signatories

(To be issued by a locally registered bank)

10 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

FORM OF ADVANCE PAYMENT BOND


Ministry of Finance
P.O. Box 506, Muscat
Postal Code 113
Sultanate of Oman
Advance Payment Bond No. .................................
Whereas...........................................................................................................................................
(hereinafter called "the Contractor") has been awarded a Contract dated ...........................
for construction, completion and maintenance of ........................................................................
....................................................................................................................... for the value of
RO. .......................................( Omani Rials....................................................................................)
...............................................................................................................................................
and in consideration of your making an advance payment of RO..............................................
...............................................................................................................................................
to the Contractor being 10% of the Contract Sum, less any sum for Contingencies included in the
Contract Sum, by this bond,
we ........................................................................................................
whose address
is ..............................................................................................................................
guarantee to pay you a sum not exceeding R.O............................................................................
...............................................................................................................................................
on your first written demand without reference to or contestation on behalf of the Contractor.
It is understood that our liability towards you will be progressively reduced by the amount repaid
to you by the Contractor as contained in the Certificates and Payments against the said advance
payment.
This bond will be effective from................................................................. and shall be valid
until .................................... , or until the amount of the advance payment is fully recovered,
whichever is later.
This bond should be returned to us upon its expiry or upon fulfillment of our undertaking
whichever is the earlier.

Authorized Signatories

(To be issued by a locally registered bank)

11 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

FORM OF PERFORMANCE BOND


Ministry of Finance
P.O. Box 506, Muscat
Postal Code 113
Sultanate of Oman
Performance Bond No. .................................
Whereas...........................................................................................................................................
(hereinafter
called
"the
Contractor")
has
been
awarded
a
Contract
dated ........................................
for
construction,
completion
and
maintenance
of
..........................................................................
........................................................................................................................ for the value of
RO .....................................( Omani Rials......................................................................................)
...............................................................................................................................................
by this bond we ................................................................................................................................
whose
address
is ..............................................................................................................................
are held and firmly bound unto the Government of the Sultanate of Oman represented by the
Ministry of Finance, Muscat in the sum of RO........................................... being five percent (5%)
of the Contract Value.
We agree to make unconditional payment under this bond on your first written demand without
any reference to or contestation on behalf of the Contractor provided the claim is received by us
on or before................................................................................. .
The Guarantee will be effective from................................................................. and shall be valid
up to .................................... after which date our liability shall automatically cease.
This Guarantee should be returned to us upon its expiry or upon fulfillment of our undertaking
whichever is the earlier.

Authorized Signatories

(To be issued by a locally registered bank)

12 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

NOTE TO THE CONTRACTOR

Whilst the Performance Bond is an "On First Written Demand" Bond, the Employer may, but is not
bound to, adhere to the following procedure. If the Employer considers that the Contractor is in
default of the due performance of his duties under the Contract, then the Employer will give
fourteen days written notice to the Contractor of this occurrence during which time the Contractor
shall rectify such performance to the satisfaction of the Engineer.
If in the opinion of the Engineer such performance is not rectified the Engineer shall inform the
Employer accordingly in writing.
The aforementioned shall not, in any manner whatsoever, alter the nature of the "On First Written
Demand" Bond.

13 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 3

SCHEDULE OF DOCUMENTS TO BE SUBMITTED BY THE TENDERER


AS PART OF TENDER
The Tenderer must properly bind in, after this page, the additional documents required by Clauses
1.5 and 1.15 of the Instructions to Tenderers. A short list of these is given below:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.

11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.
25.
26.
27.
28.
29.

Documents defining constitution of company;


Power of Attorney;
Registration Certificates;
Balance sheets and Auditors Report including authorization from Tenderers bank;
Tender Bond;
Confirmation of Provision of Performance Bond should Tenderer be successful;
A statement of unresolved doubts, regarding the meaning of anything contained within the
Tender Documents and the interpretation relied upon by the Tenderer;
An outline statement of the methods proposed for the execution of Works;
Proposed Program (Bar Chart) for carrying out the Works, showing the sequence of
execution and completion dates, taking into consideration Item 8 above;
A forecast of anticipated interim valuations related to the proposed work schedule taking
into account the annual cash flow inserted by the Employer in Item 19 of the Appendix to
the Form of Tender
Details of the proposed staff and management organization for the Works, including the
supervisory staff, their qualifications, previous appointments and experience;
Details of Construction Plant;
Details of Proposed Sub-Contractors;
Details of Proposed Laboratory and Field Tests to be conducted;
Proposal for Location of Base Camps, Offices etc. for Contractors staff and labour;
Details of national standards and codes of practices which the Tenderer proposes as
alternatives to the Standards mentioned or implied in the Tender Documents;
Statement signifying that a Site visit has been made and that the Tenderer has no doubts or
queries regarding the ground conditions at work area;
List of similar works completed for the last five years, including the name of the Employer,
Consultant if any, Description of work, value, duration and date of completion.
List of current contracts including details of contract value, expected completion date, name
of the Employer and the name of the Consultant or Engineer;
A copy of Circular Letter and Addendum, if any;
Certificate that Quality Management System complies with BS EN 150 9002:1994 Quality
System Documentation;
Schedule of Deviations;
Schedule of Recommended Spare Parts;
Schedule of Maintenance and Erection Tools and Tackles;
Material Approval Sheet;
List of All Products and Materials to be used in the Project;
List of recommended special tools and spare parts with number and unit rates;
List of All Omani Employees;
List of All Expatriate Employees;

14 of 15

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

1 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

PART 4 TENDER SCHEDULES


2 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

3 of 19

Volume 1
Part 4

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

4 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

4.

TENDER SCHEDULES

4.1.

GENERAL

The Tenderer shall complete all schedules included in this section.


5 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

All schedules must be signed and accompanied by the company seal. The absence of any
response against any part in the Schedules of Deviations will be taken as implying agreement
with that part in full and without deviation.
4.2.

SCHEDULE OF DEVIATIONS

The Schedule of Deviations or departures is based on the following requirement:


In principle, the Tenderer shall prepare his Tender in full compliance with the conditions and
requirements as stated in the Tender Documents.

6 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

Should the Tenderer raise objections to any requirements of the Tender Documents or be of the
opinion that any deviations from the General and Technical Specifications would contribute to an
improvement of the availability, reliability, flexibility or safety of the sites, without reducing the
specified requirements, he will be allowed to quote accordingly.
Such deviations, however, shall in any case be entered item wise into this separate Schedule of
Deviations and have to be clearly justified. Reference shall be given to the respective Clause or
Sub-clause of the Tender Documents. Hints of a general nature only, without reference to a
certain Clause or Sub-clause of the Tender Documents will not be considered and may result in
the rejection of the Tenderer's proposal.
Where applicable the Tenderer shall note the impact on cost and time schedule for compliance.
7 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

If no deviations are entered into the Schedule of Deviations, the Tenderer will be considered to
have completely accepted, without reservation, all conditions and requirements of the Tender
Documents.
The Tenderer should note that in the event of awarding a Contract, no deviations from the Tender
Documents, except those listed below and specifically approved by the Engineer in writing, will be
acceptable.
The Employer reserves the right to accept or to reject any or all deviations/proposals, and in case
of Notification of Award, only the accepted deviations shall be binding.

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

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Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

Note: Attach additional sheets if necessary. Non-listing of deviations, if any, shall make the bid
non-responsive.

Sequ
ence
No.

Clause No. of
General Technical
Requirements
& Particular
Technical
Requirements

Deviation/Variation

10 of 19

Price & Program


Difference in Case
the Deviation
is Accepted

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

11 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Company: ............................................................
Signed: ..................................................

12 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

4.3.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF MANUFACTURER'S EXPERIENCE

The Tenderer shall furnish here a list of equipment/systems of capacity similar to the specification
requirements manufactured by the manufacturers offered and person's to whom a reference may
be made by the Employer in case the Employer considers such a reference necessary.

13 of 19

Tender Documents

No.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name and Description

Client

14 of 19

Installation
Date

No. of
Operating
Hours

Volume 1
Part 4

Persons to
whom
Reference
may be made

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

15 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


Signed: ..................................................

16 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

17 of 19

Volume 1
Part 4

Tender Documents

4.4.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF RECOMMENDED SPARE PARTS

The Tenderer shall give below a list of spare parts recommended for two years trouble free
operation of the Equipment offered by him. Prices shall be included in the Tender Price.

18 of 19

Tender Documents

Item Manufacturer
No.
& Part No.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Description

Delivery Qty
Period Requi
(Weeks)
red

Unit Price
(RO)
In Figures

19 of 19

In Words

Volume 1
Part 4

Total Price
(RO)

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

20 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

21 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


Signed: ..................................................

22 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

23 of 19

Volume 1
Part 4

Tender Documents

4.5.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF MAINTENANCE AND ERECTION TOOLS & TACKLES

The Tenderer shall give below the list of special maintenance, erection tools and tackles offered
by him. Price be included in the Tender Price. Tenderer shall include all special tools required for
operation and maintenance. During the Contract the adequacy of the tools quoted herein shall be
demonstrated to the O&M staff. In case of inadequacy of offered tools & tackles the Contractor
shall provide additional required tools and tackles at no extra cost.

24 of 19

Tender Documents

Item
No.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Particulars

Qty.

Unit Price (OMR)


In
Figures

25 of 19

In
Words

Volume 1
Part 4

Total Price

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

26 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

27 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


Signed: ..................................................

28 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

29 of 19

Volume 1
Part 4

Tender Documents

4.6.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF SUB-CONTRACTORS AND SUPPLIERS

The Contractor shall list on the attached schedule all items of the Work he has planned to SubContract together with the name and address of the confirmed Sub-Contractors. In addition the
Contractor shall provide the following information for all major suppliers or sub-contractor
proposed as follows:
a.

An indication of the part of the Works to be sub-contracted or covered by


the order for materials or design;

b.

Sub-contractors qualifications and experience in sufficient detail to


evaluate;
30 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

c.

Extent of service to be given by the supplier or sub-contractor;

d.

Previous experience with similar works;

e.

Standard applicable.

Volume 1
Part 4

The Engineer/Employer reserves the right to reject any Sub-Contractor for whatever reason. If a
Sub-Contractor is rejected, the Contractor shall propose an acceptable alternative at no additional
cost to the Employer.
No Sub-Contractor shall be changed, and no additional Sub-Contractor introduced during the
course of the Contract without the written approval of the Engineer/Employer.
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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

Similarly, the Contractor shall list all Suppliers of Materials or Services he is proposing to utilize for
the execution of the Works.
Proposed Equipment Manufacturers and their equipment shall be from the "PAEW List of
Approved Products" - latest revision where applicable.
For the items of equipment, which are not on the above-mentioned list, the proposed
manufacturers and equipment shall be of PAEW acceptable make and subject to PAEW
approval.

32 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


33 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Signed: ..................................................

34 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

TABLE 1
LIST OF SUB-CONTRACTORS
The following list of Sub-Contractors is to be filled in completely and shall be binding upon the
Tenderer in case of Contract award:

35 of 19

Tender Documents

No.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Item

Sub-Contractors
Name & Address

Volume 1
Part 4

Experience
Submit as an Attachment
to this Schedule a
relevant Experience list
of the design consultant

36 of 19

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

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Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

38 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

If more than one sub-contractor, specify works performed by each one

Name of Company: ............................................................


Signed

39 of 19

Date: .............................

Tender Documents

4.7.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF SITE VISIT

During the Tender Period, the Tenderer shall visit the sites and the water pipeline route to
appraise conditions and gather the necessary information. Tenderer shall enclose a copy of the
document duly signed by PAEW Personnel as a proof for having visited the Sites. The Tenderer
shall submit the following declaration duly completed along with the Tender.

40 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

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Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

INSPECTION OF SITE
We hereby confirm that we have visited and carefully examined the Sites and pipeline route and satisfied ourselves as to the nature of all existing roads or other means
of transport or communications and as to possible interruptions thereto and as to
access to and from the Site.
We have made enquiries, examined and satisfied ourselves as to the nature and
location of conditions affecting our obligations under the Contract.
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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

We have made local and independent enquiries as to storms, prevailing winds,


climatic conditions, and other similar matters.
We have satisfied ourselves to the sources and means of obtaining adequate
supplies of skilled and unskilled persons and all materials and equipment required for
carrying out obligations under the Contract.
We have considered the possible effects whilst carrying out of the Contract that may
be caused by the breakdown of communications or because of storms, floods or
adverse weather conditions.

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

We have acquainted ourselves as to the laws and regulations, which are applicable to
the work to be performed by us under the Contract, and we have verified that any
permits, approvals and authorizations, if required, can be obtained.
We have obtained all necessary information of all matters whatsoever which may
affect our execution of the Contract.

44 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


Signed: ..................................................

45 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

46 of 19

Volume 1
Part 4

Tender Documents

4.8.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

SCHEDULE OF ADDENDA

The Contractor shall note below the receipt of Addenda issued during the Tender period. The
Addenda shall form part of the Contract documents, failure by the Contractor to list any Addenda
does not relieve him from compliance with the same.

47 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Reference No.

Date Received

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Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

49 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Name of Company: ............................................................


Signed: ..................................................

50 of 19

Volume 1
Part 4

Date: .............................

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

MATERIAL APPROVAL SHEET (MAS)

51 of 19

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Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

Project:

Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and Other Villages
in Samail and Izki Wilayat

Tender No.:

___________

CONTRACTOR:
MAS No.:

Manufacturer:

MAS Name:

Supplier (GCC or Foreign)**

BOQ Ref:
Specificatio
n Ref:
Drawing Ref:

Time Required at Site:


B.S. Ref.:
Sample Attached:

Yes
52 of 19

No

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

Certificate Attached:

Yes

No

Assurance of Delivery on time:

Yes

No

Remarks:
Signature:

Date:

Stamp:

ENGINEER:
Above information given by Contractor is
Yes
No
correct
Required
1.
__________________________________________________________
information:
2.
__________________________________________________________
53 of 19

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Tender Documents

3.

Volume 1
Part 4

__________________________________________________________

54 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Recommended
:
Material:

Volume 1
Part 4

Rejected:

Recommended with comments:


_____________________________________________________________________________
_____________________________________________________________________________

Signature:
In case of product
recommended is NonOmani give reason
Signature:

Date:

Stamp:

Date:

Stamp:
55 of 19

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

EMPLOYER:
Recommended
:
Material:

Signature:

Rejected:

Recommended with comments:


_____________________________________________________________________________
_____________________________________________________________________________
Date:

Stamp:

** This will be only considered if local manufacturer for the specified or alternate product is no available.

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Tender Documents

4.10.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

LIST OF ALL OMANI EMPLOYEES

Tenderer shall list below all Omani Employees employed in the Company.

Serial
No.

Name of Employee

Job Category

57 of 19

Rate/Month
(R.O.)

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

58 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

59 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

60 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

NB. Contractor shall provide additional sheet if required.

61 of 19

Volume 1
Part 4

Tender Documents

4.11.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

LIST OF ALL EXPATRIATE EMPLOYEES

Tenderer shall list below all Expatriate Employees employed in the Company.

Serial
No.

Name of Employee

Job Category

62 of 19

Rate/Month
(R.O.)

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

63 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

64 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

NB. Contractor shall provide additional sheets if required.

65 of 19

Volume 1
Part 4

Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

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Volume 1
Part 4

Tender Documents

4.12.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and Other Villages in Samail and Izki Wilayat

Volume 1
Part 4

LIST OF ALL PRODUCTS AND MATERIALS TO BE USED IN THE PROJECT


The Tenderer must list below all Products and Materials to be used in the Project. If the Material/Product is made in Oman, give the name of
the Manufacturer. If the Material/Product is foreign, indicate whether it will be obtained from local market an give your reasons for not using
Omani materials and product. All proposed material shall be supplied from renowned suppliers preferably from the PAEW approved list of
manufacturers and suppliers wherever available. The material shall be of high quality and PAEW reserves the right to select the material
proposed irrespective of the price of the material. The Contractor shall consider this in their quoted price and no price variations shall be
acceptable in this regards.

No.
Name of
Material/Product

Omani
Material/Product
Manufactures

Foreign
Material/Product
Local
Foreign
Market
Market

NB. Contractor shall provide additional sheets if required.

67 of 19

Reasons for not using Omani Materials/Products

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Tender Documents

4.13.

Volume 1
Part 5

SCHEDULE OF CONTRACTOR INFORMATION AND LOCAL REGISTRATION


The following information is required for determination of the Tenderer's financial,
technical and production capabilities for judgement of the Tenderer's qualification to
perform the Contract. Details of the local agent and their registration shall also be
provided.
A)

Name of Tenderer (1)............................................................................................


..............................................................................................................................
..............................................................................................................................
Business Address: ...............................................................................................
..............................................................................................................................
..............................................................................................................................
Country: ...............................................................................................................

B)

Type of Firm (individually owned, partnership, corporation or joint venture).

C)

D)

Submitting the Bid: ................................................................................................


...............................................................................................................................
Name of Owners/Partners: ....................................................................................
...............................................................................................................................
...............................................................................................................................
...............................................................................................................................
Annual Report (Tenderer to attach) or qualification statement given general
description of the firm, sort of business carried out, balance sheet, profit and
loss statement, turnover and business done by the firm, duly authenticated
(Tenderer to attach).
Location and Address of Manufacturing Facilities:
1.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

2.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

3.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

4.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

5.

......................................................................................................................
......................................................................................................................
......................................................................................................................
....................................................................................................................
Note (1): Only one Name to be quoted here

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PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Tender Documents

Volume 1
Part 5

E)

Full Description of Factories Owned and the annual manufacturing


capacities of the various items manufactured:

1.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

2.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

3.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

4.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

5.

......................................................................................................................
......................................................................................................................
......................................................................................................................
......................................................................................................................

F)

The Tenderer shall attach details of local agent and their registration as
stipulated.

G)

Licensing Arrangement: If the equipment is manufactured under license, the


name of the licenser and details of the licensing arrangement, such as the
duration of the license, the facilities provided to the Tenderer by the licenser and
whether future improvements are available or not, etc. shall be stated. A copy of
the license agreement may be attached. The above required information shall
be quoted below for the:

a)

Equipment Name: .................................................................................................


Licenser: ...............................................................................................................
Duration of License: ..............................................................................................
Facilities provided: ................................................................................................
Future improvement: .............................................................................................
License Agreements: ............................................................................................
Further Particulars: ................................................................................................
...............................................................................................................................
...............................................................................................................................

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Tender Documents

4.14.

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 5

QUALITY PLAN

General
It is essential that all components of the system are designed and manufactured to the highest
level of quality.
The Contractor shall maintain and use a Quality System, which complies with the appropriate part
of BS 5750 or ISO 9000 & 14000 to control the Works.
The Contractor shall employ such persons possessing the necessary qualifications to ensure that
correct level of competence is applied to the Works in order to meet the specifications.
If the Contractor chooses to Sub-Contract part of the Works, he shall ensure that his SubContractors have an effective quality system. This quality system shall not relieve the Contractor
of his responsibility for the quality of the finished Works.
Documents to be submitted within 14 days of the effective date of Contract
A definite quality plan covering all items of equipment / works shall be provided by Contractor as
well as all Sub-Contractors.
This quality plan shall be consistent with the policies and objectives of the quality manual and
shall contain:
An organisation chart defining the reporting relationships for those persons who are
responsible for controlling the quality of the work including interfaces between Site and base
office employees. The chart shall also indicate whether staff are assigned full or part time to
the Contract;
A schedule of responsibilities for staff controlling the quality of the Works;
Quality Procedures; These shall list each control activity throughout the life cycle of the
Contract and indicate the

Activity to be performed;
The applicable acceptance / rejection criteria, specification, standard, etc.;
The record to be produced as objective evidence of compliance.

The Quality Plan shall be subject to the approval of the Employer/Engineer. The Engineer may
also require the addition of further hold / surveillance points and additional or alternative tests to
these plans.
The following areas shall be covered as a minimum:

Engineering, Design, Procurement;


Fabrication;
Installation, Erection, Construction;
Commissioning, Start-up;
Material handling;
Document control

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Tender Documents

PAEW, Sultanate of Oman


Construction of Water Supply System to Tawi Nisf, Wadi Mahram, Sayma and
Other Villages in Samail and Izki Wilayat

Volume 1
Part 5

Quality Audit
The Contractor and leading Sub-Contractors may be subject to a quality audit before award of
Contract with follow-up audits at any time during the execution of the Contract. The Contractor
shall carry out at his own expense quality audits at his major Sub-Contractor's premises and audit
reports shall be furnished to Engineer/Employer for information.
QUALITY ASSURANCE QUESTIONNAIRE
Additional information or detailed answers to specific questions may be appended to this
questionnaire.

QUESTIONS
1.

ANSWERS

Has the Quality System, which is to be used


on this Contract, been independently
assessed?
By whom
When
Approved to what standard

2.

4.15.

Are you prepared to release quality audit


reports, for audits, which will be conducted
during the performance of this Contract, to
the Employer/Engineer when they are
produced?
The Employer/Engineer will treat such
reports in confidence.

PROJECT PROGRAM

Contractor shall attach a bar chart showing the Schedule of work to be carried out under this
Contract.
The bar chart shall be complete with start and completion dates of various activities, milestones
and critical path from the Project start to its completion.

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