POLARIS POWER ENGINEERING

Silliman Avenue Extension

Dumaguete City

JOB DESCRIPTION
_____________________________________________________________________________________
Position Title:
Department:

General Clerk
Finance and Admin Department

Reports To:
Supervises:

None

JOB SUMMARY:
Responsible in encoding the Accounts Payables. Responsible also in the computation of service
call and labor contract charges.
SPECIFIC DUTIES AND RESPONSIBILITIES:
1. Records daily the details of the collected documents (CI, DR, PR, CR and OR) in excel.
2. Endorses the recorded documents to Accounts Receivable Clerk II
3. Receives the Cash Slips (CS) / Sales Invoice (SI) stubs used the previous day and records the
details in the excel file. Forwards the fully used up stubs to AR Clerk II for encoding in the
system and returns the unused to Head Cashier the following working day
4. Records in the logbook the release / issuance and return of all accountable forms / documents
5.
6.
7.
8.
9.
10. Encodes the Accounts Payables in the system.
11. Files the Payable Receipts and receipts for cash purchases.
12. Encodes Goulds expenses (Cebu).
13. For Service Call:
a. Verifies job done per service call (in reference to DRs) with the destination logbook and
checks if there are tools used.
b. Determines the hours worked per service man.
c. Computes for the charges hourly rate per service man and the rate for tools, if any.
d. Attaches the computation to the DR.
e. Endorses the DR with computation to the General Manager (GM) for the final amount to
be billed to Customer.
f. Forwards the DR with the final amount indicated by GM to the Accounts Receivable
Clerk (Cathy) for posting in the system.
14. For Labor Contract:
a. Verifies job done per service call (in reference to DRs) with the destination logbook and
checks if there are tools used.
b. Determines the hours worked per service man.
c. Computes for the charges hourly rate per service man and the rate for tools, if any.
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POLARIS POWER ENGINEERING

Silliman Avenue Extension
Dumaguete City
d. Attaches the computation to the DR.
e. Endorses the DR with computation to the Accounts Receivable Clerk (Cathy) for posting
in the system.
15. Records daily the details of the Cash Slips (CS) in excel.
16. Attaches to the SOA the DRs and POs, if necessary before forwarding it to Sales Department.
17. Records /Logs the SOA to be forwarded to Sales Department.
18. Performs other functions that the Supervisor may assign from time to time.

EDUCATIONAL ATTAINMENT and EXPERIENCE:

Education: Bachelors Degree of any Business Course
Experience: At least 6 months experience of related job

Recommended for approval:

Approved by:

Date:

Date:

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