APPLICANTS DETAILS

Attached cv

1.

Name and attach a brief CV (maximum 1 page)

of (all) person(s) associated with the project.
(Provide complete contact address with phone
and email).

2.

In the case of a company, provide details of the

promoters/ directors.

Not applicable.

Annexure - 1
New Age Incubation Network Application Form

SUSAJJIT VYAVASTHA
Automated Attendance monitoring System

IDEA/ INNOVATION
1.

Title of the
invention:

proposed

idea/

innovation/

2.

Name of applying company and registration

number. (if applicable)

Not applicable

DESCRIPTION OF IDEA
1.

Brief write-up (max. 1000 words) with

board details of the original idea/
invention/ IPR/ know-how available
with the individual(s), highlighting its
originality/ novelty and the scientific
principle involved, addressing:
a. Background (why the technology
is required)

a.These days, instructors in universities and colleges take

the attendance manually either by calling out individual's
name or by passing around an attendance sheet for student's
signature to confirm his/her presence. Using these methods
is both cumbersome and time-consuming. Therefore a

method of taking attendance using Bluetooth has been

presented in this paper which is paperless, quick, and
accurate. Application software installed in the instructor's
mobile telephone enables it to query students' mobile
telephone via Bluetooth connection and, through transfer of
students' mobile telephones' Media Access Control (MAC)
addresses to the instructor's mobile telephone; presence of
the student can be confirmed. Moreover, detailed record of
a student's attendance can also be generated for printing
and filing, if needed.

Biometrics is the emerging

technology used for identification. Biometric refers to

automatic identification of a person based on biological
characters such as finger print, iris, facial recognition, etc.
In this article finger print based attendance system is
proposed. Attendance in educational institutions, industries
will require more paper work and time. To reduce this,
automatic attendance system using finger print was
developed. We also call it as Biometric Attendance System.
We have already seen how to used RFID Based
Attendance System using AVR Microcontroller. Here,
we are going to explain how to design the biometric
attendance system circuit using AVR Microcontroller.
Finger print identification is based on the fact that no two
persons will have the same finger print in this world. This
is because of the peculiar genetic code of DNA in each
person. Finger print module differentiates between two
fingers based on the ridges and valleys on finger print.
When the finger print is given it stores the points where
there are changes in the direction of ridges and valleys
using some algorithms. Inside the finger print module a
DSP processor is present to implement and analyze the
algorithm.Main heart of the circuit is finger print module.
This sends commands to the controller when ever finger
print is matched. Microcontroller receives these commands
from the finger print module and uses the internal

EEPROM to store the attendance. Keypad is used to send

the requests to the controller either enroll the new one or to
save the attendance or to exit.LCD display displays the
messages related to the commands received
.
b. Description (how, in laymen
terms, the technology works)

b. Student Attendance System is a project based on

Bluetooth and RFID reader application. These projects are
developing to take learner attendant during class hour as
the students enter the class or lab. This RFID reader gets
the student information through student matrix card. After
get the student information, it will send to the computer in
that class or lab. After that the individual in charge
(professor, staff, and student) must connect to the PC using
Bluetooth to make his/her see the student attendant in that
class. These systems are to avoid student cheating about
their attendant. At the same time, this system will send a
student attendance details to the lecturer e- mail after the
class dismiss. Bluetooth based new wireless applications
can add comfort and security by automation of the tasks
earlier controlled manually. In this paper advantages of low
cost, low power and robustness of Bluetooth have been
exploited to propose and execute two new consumer
systems in the form of a garage door opening system and
an electronic attendance record system.
c.What is missing in existing system

c.

Advantages (what the technology

does, over and above existing
methods)

Wastage of paper and wastage of time.

No backup or recovery.

Increase in proxy attendance.

Lack of parental care.

No assurance of correct information.

How to overcome using our system?

No paper work and time saving.

Full backup and recovery.

Reduced proxy attendance.

Increased parental care.

Full assurance of correct information.

Receipt and storage of objects from remote devices.

 Data management of received files ,extracting the

student ID information.
Comparison of arriving data with previous registration
lists
a. Whai-De Chen Hsuan-Pu Chang, Using RFID
2.

Status of the work already carried out

(highlight, multiple as appropriate):
a. Literature survey/ patent search

Technology to Develop an Attendance System and Avoid

Traffic Congestion around Kindergartens, Ubi-Media
Computing, 2008 First IEEE International Conference
Drawback:
1.

These are built to avoid the traffic congestion for

2.
3.

the children.
Less security is provided.
Not scalable

Yeop Sabri, M.K. Abdul Aziz, M.Z.A. Mohd Shah,

M.S.R. Abd Kadir, M.F., Smart Attendance System By
Using RFID, Applied Electromagnetics, 2007. APACE
2007
Drawback:
1.

RFID technology is used which required a user to

2.

have extra card for the attendance purpose.

RFID card can be malfunctioned to be used by
hackers.

Lim, T.S. Sim, S.C. Mansor, M.M. , RFID Based

Attendance System, Industrial Electronics &
Applications, 2009. ISIEA 2009. IEEE Symposium
Drawback:
1.

The attendance system contains the RFID tags

2.

which can be easily hacked.

Not scalable.

b.Currently only designing of the application is carried out.

Only design phase we have worked till now. This system
will implement at class room and laboratory. This system is
use to take students attendance by RFID and the data will
be sent to mobile phone. The purpose of this system
b. Development work done so far, if
any, including involvement of
agencies,
consultation
with
experts/ mentors, please give
details including IPR generated
or ownership thereof.

development is to take student attendance more efficient.

This system using student

metrics card to detect the

student attendance and sent the information to computer

and computer will sent the data to lecturer hand phone.
This system will be implementing at classroom and
laboratory. The system will be implemented in classrooms
and laboratories. This system is used to take attendance by

RFID and data will be sent to the mobile phone using

Bluetooth.
c.No Patenting is done.
d.Currently we are working on our own.
e.Technical Feasibility
c.

Patenting of the innovation

d. Sponsored subcontracted work

with any external agencies,
e. Market
feasibility
studies/
reports, if any,
Consumers/ users feedback, if any

Technically the proposed application is possible as all the

required hardware devices is available and software needed
to implement the application can be developed.
Operational Feasibility
Operational feasibility is a measure of how well
a proposed system solves the problems, and takes
advantage of the opportunities identified during scope
definition and how it satisfies the requirements identified in
the requirements analysis phase of system development.
The application is operationally can be working. A working
module can be developed and given to the client and it can
work fully without any hurdle..
Economical feasibility
The
purpose
feasibility assessment

is

of
to

the economic
determine

the

positive economic benefits to the organization that the

proposed system will provide. It includes quantification and
identification of all the benefits expected. This assessment
typically involves a cost/ benefits analysis. The proposed
system wont be that much economically costly as this
application does not require any costly hardware part. All
the equipment needed for the application can be purchased
within the given cost.
3.

Development status (how much further

development is required and why)
a. Is this your project area at the
Participating college?
Y/N
b. Is work in this area going to be
performed in the next 12 months
(as part of ongoing research
activities)?
Y/N
c. How far do you estimate the
work will progress in this time?
d. What is end product/ process/
output resulting from this idea/

a.
b.

YES
All the major work will be finished within this
time. All the working module will be carried out
within implementation this time.
c.This system will implement at class room and laboratory.
This system is use to take students attendance by RFID and
the data will be sent to mobile phone. The purpose of this
system development is to take student attendance more
efficient. This system using student metrics card to detect
the student attendance and sent the information to computer

invention/ innovation?

and computer will sent the data to lecturer hand phone. So,
this system can mark class attendance and update quickly,
print class attendance sheets if necessary, automatically
generate report of class attendance, and the lecturer can see
who is present and who was not present at that time and
many more function. So RFID can be use to implement this
project. When student attend the class the RFID will detect
student matrix card. After that, RFID will send data to the
computer to be stored and it will send a notification to the
mobile phone via Bluetooth. So student list of attendance
will be received by lecturer through mobile phone at the
meant time .This system proposes to be put in the class.
Something like this happens when a student enters the
class, & the mobile application helps in uploading the
information data of that student.

e.

What
are
the
potential
applications and users of the end
products?

c.
1.
2.

Attendance module in the school/colleges.

Attendance module in many other field such as

3.

offices, hospitals etc.

Can be used in the patient monitoring system
where hospital will get to know whether a patient

4.

has come for check up or not.

Vehicle movement can be monitored in traffic
signal juncture.

DETAILS OF SUPPORT SOUGHT FROM

INCUBATION CENTER
1.

Details of proposed project (attach

Business plan, if applicable)
a. Objectives.

Objectives.
1.

To create attendance Management System for

easiest way to keep track of attendance for
community organizations such as school clubs,
scouting units, church groups, athletics, or

2.

volunteer groups.
For Attendance Management System covers the
requirements of the Personnel Department in
terms

of

monitoring

Manpower
of

the

Analysis,

Attendance,

day-to-day
Maintaining

Statutory Registers, Monitoring of Leave Records,

Calculation of Overtime and transfer of relevant
3.

information to the Payroll System.

To maintain the system automated and less

4.

complex.
To create application where less man power can be

used thus making the application work efficiently.

1.Sneha Sutrave: exploring and managing our project on
social networks.
2.R.Vasundhara Doma: Designing and testing .
3.Akshay Omkar: General management.
b.

Core team members and their

respective roles.

c. Prof. Uday.S B
d. Approximately One Year.

c.

d.
e.

Mentors/ advisors.

Duration / time schedule

(over 1 year).
Major activities to be
undertaken during incubation
over the next year (e.g.,
design, prototyping, field
trial, demonstration,
consultancy, etc)

e.Waterfall Model design

We are using waterfall approach here.this model was first
process model to be introduced it is also reffered as linear
sequantail life cycle model it is very simple and easy to
understand and use. In this model ,each phase must be
completed fully before the next phase cambin.
As our project is preplanned. Each step are carried
out separately and fully completed. This model do not
overlap.
Advantages of this model are: This model is simple and easy to understand and
use.
It is easy to manage due to ligidity of the model.
In this model phase are processed and completed
one at a time.
Waterfall model works for smaller projects where
requirements are very well understood and our
requirements are mentioned clearly and required
also.
F. Developing a promotional strategy

f.

How will you promote/

advertise your products/
services.

Deciding on a marketing communications strategy is one of

the primary roles of the marketing manager and this
process involves some key decisions about who the
customer is, how to contact them, and what the message
should be. These questions can be answered using a three
stage process, which is equally relevant for all elements of
the marketing mix:
Segmentation
Dividing the marketing into distinct groups
Targeting
Deciding which of these groups to communicate with, and

how to talk to them

Positioning
How the product or brand should be perceived by the target
groups
Messaging
Delivering a specific message in order to influence the
target groups
Commonly used market research methods include:

Sales analysis and buying patterns

Questionnaires

Desk research

Website statistics, especially social media

Focus groups

Face-to-face interviews

Specialist market research companies

Once we will built up an accurate picture of our customer,

it's time to get their attention
2. Targeting
For the purposes of advertising, targeting is the process of
communicating with the right segment(s) and ensuring the
best possible response rate.
Methods of marketing communications
Advertising is just one element of the marketing
communication arsenal, which can be divided into the
following areas:
Advertising a mass media approach to promotion

Outdoor

Business directories

Magazines / newspapers

TV / cinema

Radio

Newsagent windows

Sales promotion - price / money related communications

Coupons

Discounts

Competitions

Loyalty incentives

Public relations - using the press to your advantage

Press launches

PR events

Press releases

Personal selling one to one communication with a

potential buyer

Salesmen

Experiential marketing

Dealer or showroom sales activities

Exhibitions

Trade shows

Direct marketing - taking the message directly to the

consumer

Mail order catalogues

g . Proposed costs and time frame

(indicate investment requirements for first
year of operations).

Bulk mail

Personalised letters

Email

Telemarketing

Point of sale displays

Packaging design

Digital marketing new channels are emerging constantly

Company websites

Social media applications such as Facebook or

Twitter

Blogging

Mobile phone promotions using technology such

as bluetooth

YouTube

E-commerce

Deciding which media channel to use

Getting the best response
3. Positioning
Branding and messaging
Corporate identity
4. Development of the advertising message
Advertising objectives are directly linked to our marketing
plan, and tend to fit into the following generic categories:

Inform - raising awareness of our brand &

products, establishing a competitive advantage

Persuade - generating an instant response (usually

driving sales)

Remind - to maintain interest and enthusiasm for a

product or service

Attachment 2

2.

Are you currently occupying a

facility? If yes, indicate the location
and occupied area in sq. ft. What is
your approximate monthly cost for
this facility?

No

3.

Expected market potential indicate

the basis

We have decided to approach to targeted customers like

educational or management institutes or any other kind of
institutes as our project is for such a kind of institute where
there are many employees working under and attendance is
mandatory and on the basis of marketing strategy we
mentioned we will reach our customers.

4.

Have you received / sought support

from any other body/ any other
financial support (a) for your present
work and (b) for any other work? (If
so, please furnish details)
5.

6.

No

Have you got any award for your

innovation/ for proposed work? If so,
give details.

No

Any other information relevant to the

project that you wish to communicate
with us.

All Details Furnished

7.

Please list down monthly, quarterly

and annual goals for incubation.

Section 1 - Annual Work Goals

Annual Work Goal 1:

Time Duration

1.

First

Work to be done

Months

Initial Design and research

about the project is done, all
the requirements will be
collected

and

systematic

design is carried out.

2.

Next

Moths

Initial circuit design will be

carried out with Bluetooth
devices.

All

communication

the
channel

work is analysed.

3.

Next

moths

Software needed for the

application is created with
the

interfacing

with

the

hardware kit.

4.

Next
months

BUSINESS PLAN FORMAT

1.

Problem you are solving

Final testing and deployment

process can be carried out.

Problem Solving:
Student Attendance System is a project based on
Bluetooth and RFID reader application .These projects
are developing to take learner attendance during class
hour as the students enter the class or lab. This RFID
reader gets the student information through student
matrix card. After get the student information, it will

send to the computer in that class or lab. After that the

individual in charge (professor, staff, and student)
must connect to the PC using Bluetooth to make
his/her see the student attendance in that class. These
systems are to avoid student cheating and continuous
monitoring
about their attendance. At the same time, this system
will send a student attendance details to the lecturer email after the class dismiss. Bluetooth based new
wireless applications can add comfort and security by
automation of the tasks earlier controlled manually.
If there is any specific problem arises in the application, our
2.

Your value propositions how do

you solve customers problem

team will interact with the customers and documents all the
issues with the application and then analyzing all the issues
will try to resolve the issue with at utmost care. The reason of
the development of biometric system is to take student
attendance more efficiently. This method uses the students
matrix card to track students attendance and send information
to the computer and the computer will send data to a mobile
phone of lecturer. The listing of students will be automatic,
quicker and more security intensive than current methods of
registration.

3.

What enables you the magical

technology or business model
innovation that differentiates you

The main difference with our team is that we as a team believe

in the modern day technology, we would like people to use the
new technology which will bring best to their business. We are
enthusiastic and have the ability to analyze the problem of the
customer and able to resolve it efficiently without any
difficulty.

4.

Your revenue model how will you

make money, pricing etc

Our proposed module can be sold to the potential customer for

their business development purpose. Our application makes
customer business to work more efficiently less troublesome
and more accurately works. There is potential market for this
kind of application in the market. We have analyzed by our
research that not few institute uses this kind of automatic
attendance system kit.
We can sell our module after the creation around 65,000/rupees as research and development process is finished and we

have to do only the end work.

We are using following marketing strategy in our
5.

Sales and marketing strategy how

do you plan to spread the word
around about your solution, how
would you sell it?

project:
Marketing strategy is sorting out who our audience
actually is, and then finding out what has meaning for
them. What do they care about, and how does this relate to
our offer? What message can we deliver that is both true
and meets consumer squarely at the level of their needs?
Marketing strategy is the process of uncovering messages
that can be heard.
In marketing, there is strategy and there are tactics. A lot
of marketing, in practice, is preoccupied with what I call
tactical experimentation. This is the act of throwing all
kinds of things out at the world or at broad demographic
targets to see what works. As we do this you are spending
money, potentially lots of it. The idea in this method is to
do this until we find some marketing actions that work,
and when we find them you can then do more of those.
This

process

often

results

in

the

classic Wanamaker dilemmaHalf the money I spend on

advertising is wasted; the trouble is I dont know which
half. He was speaking of advertising, but the principle
applies.
Marketing strategy allows to use pathways and footholds
that apply limited marketing budget more effectively
(everyones marketing budget is limited). Marketing
strategy facilitates ability to apply marketing money to the
correct half of the Wanamaker equationthe half you are
not wasting on audiences who do not value message.

6.

Management team who are the

main team members and advisors

1.Sneha Sutrave
2.R.Vasundhara Doma
3.Akshay Omkar
Supporting member-G.Mahesh

7.

Financial projections what are

your cash flows projections
expenses and revenue? How much
money do you need to raise as
investment? When would you start
breaking even operationally?

Section 1 - Annual Work Goals

Annual Work Goal 1:

The main cash flow will
Cash flow projection

take place by selling the

automatic

attendance

system module to the

institution

Initial capital

To start the manufacturing

these module one will
need at least 3,45,000/-

When it would be
operational

( Three lac forty-five

thousand rupees)
Need at least 9-12 months
to start it operational.