COMMUNICATION

TELEPHONE / FAX / TRANSPORT

1.

Doc. No.: ADM/SOP-14

Rev.: 00
Date of Rev: Feb 9, 2016
Page: 1 of 3

OBJECTIVE
To draw Guidelines for usage of Telephone / Fax / Transport provided by the Company
at Projects.

2.

SCOPE
This SOP shall apply to all Project Sites within Pakistan.

3.

RESPONSIBILITIES
Incharge Site Administrative Services shall be responsible to ensure that the titled
facilities are provided against requirement according to the procedure as laid down:

4.

DEFINITIONS / ABBREVIATION
LTV
HSE

Light Transport Vehicles

Health Safety & Environment

5.

PROCEDURE

(i)

USE OF COMPANYS TELEPHONE / FAX

(ii)

5.1

Telephone at Site shall be used only for official purpose.

5.2

Private use of Telephone / Fax shall only be allowed in case of acute

Emergency.

5.3

Overseas calls shall only be made with specific approval by Site Manager/Project
Manager

5.4

For private usage of Telephone/Fax, the individual shall be charged Telephone /

Fax charges as given on ADM/FRM-43.

5.5

Monthly Telephone / Fax Statement record must be prepared at Site on Form

No. ADM/FRM-44 if the said report is not generated through the PABX software.

USE OF COMPANYS TRANSPORT

5.6

Transport at Site (hired / company owned) shall be used only for official purpose,
including authorized medical duty in case of employees injury / severe sickness.
Private use of Companys transport shall only be allowed in exceptional cases of
acute emergency and for such destinations as are located within a radius of 150
Kilometers from the Project Site and where public transport is not available. For
private use prior written permission must be obtained from the Project Manager /
Site Manager.

5.7

No one at Site will be allowed to use company vehicle (hired / company owned)
beyond the site premises after sunset. Use of Companys transport shall only be
allowed in exceptional cases of acute emergency and special approval should be
granted from Project Manager/Site Manager under necessary security
arrangements.

This document is the intellectual property of Descon Engineering Limited. Any unauthorized use, including the modification and
reproduction of the content is strictly prohibited. Copyrights Ordinance 2002, All rights reserved.

COMMUNICATION
TELEPHONE / FAX / TRANSPORT

Doc. No.: ADM/SOP-14

Rev.: 00
Date of Rev: Feb 9, 2016
Page: 2 of 3

5.8

No transport will leave the Site without proper Transport Request Projects Doc.
Ref. ADM/FRM-46 duly approved by Site / Project Manager, or his authorized
representative, as the case may be.

5.9

Transport Request Projects should clearly indicate the name, designation, of the
employee requesting for transport, purpose of visit, approximate duration and
destination of the journey.

5.10

Every vehicle at site shall be allotted a Log Book to be maintained by the

Incharge Transport at Site and every user must sign the log book to endorse the
trip .

5.11

On receipt of the Transport Request Projects (minimum two hours in advance)

the transport will be assigned by the Incharge Site Administrative Services, if
available.

5.12

Before the vehicle proceeds for duty as assigned, the Transport Incharge will
record the initial meter reading of the vehicle in the Log Book as well as on the
Transport Request Projects, which shall be deposited at main gate.

5.13

On returning to site, the final meter reading of the vehicle will also be recorded in
the Log Book by the Transport Incharge and countersigned by the user.

5.14

For duly approved private use of Companys transport (if available) the individual
shall be charged @ Rs. 18.00 / Kilometer plus overtime / daily allowance of the
driver assigned on duty.

5.15

Monthly Transport Report must be prepared, at Site, on Form No. ADM/FRM-45

5.16

No body at Site is allowed to drive (company/rental) vehicle without the

designated driver.

5.17

In case of non-availability of designated driver, only valid driving license holder

duly certified by Site HSE may drive Company/ rental vehicle, subject to
permission by Incharge Site Administration Services

5.18

On receipt / transfer of companys (LTV) vehicles from one project to other the
I/C Site Administrative Services will ensure the authenticity / validation of all legal
documents of the said vehicle ( i.e. Registration book, road token tax, insurance ,
approved Route permit etc.

6. TRAFFIC SAFETY
I/C Site Administrative Services will ensure that Drivers of Company/ rental vehicles
Strictly comply with the HSE Traffic Safety Rules & Procedures inside as well as
outside the Project Site

This document is the intellectual property of Descon Engineering Limited. Any unauthorized use, including the modification and
reproduction of the content is strictly prohibited. Copyrights Ordinance 2002, All rights reserved.

COMMUNICATION
TELEPHONE / FAX / TRANSPORT

7.

Doc. No.: ADM/SOP-14

Rev.: 00
Date of Rev: Feb 9, 2016
Page: 3 of 3

RELATED DOCUMENTS
Telephone / Fax Request Slip

ADM/FRM-43

Monthly Telephone / Fax Report

ADM/FRM-44

Monthly Transport Report

ADM/FRM-45

Transport Request Projects

ADM/FRM-46

This document is the intellectual property of Descon Engineering Limited. Any unauthorized use, including the modification and
reproduction of the content is strictly prohibited. Copyrights Ordinance 2002, All rights reserved.