Dalubhasaang Lungsod Ng San Pablo

My Compilation of
Business Letters

Submitted to:
Mrs. Nieva Monton

Submitted by:
Filipina del Valle
BSBA 3C MARKM
S.Y. 2016-2016

The Business Letter

A business letter is a letter dealing with business. It is written in
formal language, usually used when writing from one business
organization to another, or for correspondence between such
organizations and their customers, clients and other external parties.
Business letters are more formal in writing; follow formats strictly, are
concise, clear and direct to the point.
Business Letters have the same outline a a professional letter.
Parts of your letter:
- Heading
- Date or dateline
- Inside address
- Attention line
- Salutation
- Body
- Complimentary clause
- Signature block
- Initials
- Enclosure notation

Letter of Acceptance

A letter of acceptance is a formal indication of a successful

application or offer for something. For example, Letters of
acceptance or rejection are sent to college applicants after a
review of academic records.

Writing Services
5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: services@ws.com

February 1, 2016
Ms. Natasha Morales
High Engineering Works
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Proposal for Project
We are glad to inform you that your proposal for the project has been
reviewed and accepted. We would like to arrange a meeting with you
to sign the agreement.
We are eagerly looking forward to this project and are happy to have
the opportunity to work with you.

Respectfully yours,
Filipina Del Valle

F.D.V

Letter of Request
A formal letter requesting some service and/or good from
another individual within a professional business
relationship.

Writing Services
5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: services@ws.com

February 1, 2016
Ms. Natasha Morales
High Engineering Works
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Monday's Meeting
We would like to remind you about Mondays meeting. I am sure you
understand the importance of this meeting, and thus request you to be
at our office at 10 a.m. sharp. In case the time does not suit you,
please call our office and fix a different time with my secretary. Please
bear in mind the urgency of this meeting and try not to delay too
much.

Respectfully yours,
Filipina Del Valle

F.D.V

Thank You Letter

A letter of thanks, or thank you letter, is a personal letter
that is used when one party wishes to express appreciation
to another party on a personal level.

Writing Services
5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: services@ws.com

February 1, 2016
Ms. Natasha Morales
High Engineering Works
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Orders made
Thank you for giving us the opportunity to serve you. We appreciate
the confidence that you placed in us, and look forward to a continuing
relationship which will prove beneficial to all concerned.
Should you need any information, please do not hesitate to contact
any of our staff.

Respectfully yours,

Filipina Del Valle

F.D.V

Cover Letter
A cover letter, covering letter, motivation letter, motivational
letter or a letter of motivation is a letter of introduction
attached to, or accompanying another document such as a
resume or curriculum vitae.

April 1, 2019
5252 Oak Head Corner
Makati, Philippines
4021
Ms. Natasha Morales
High Engineering Works
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Job application
I recently saw your job post on Jobstreet that you are seeking an addition to
your marketing team. A new person who can provide innovative approaches
to the challenges of marketing. I am an innovator of new ideas, an excellent
communicator with buyers, and have a demonstrated history of marketing
success.
Presently, I am marketing computer products for a major supplier using
television, radio and news advertising. I have a reputation for putting forth
the effort required to make a project succeed.
Enclosed is my resume for your review and consideration. EFTG Industries
has a reputation for excellence. I would like to use my talents to market your
quality line of engineering products. If you prefer, you may reach me at
+63955-5555 to further discuss my talents and how I can benefit your
company.
Thank you for your time. I look forward to meeting you.

Respectfully yours,
Filipina del Valle

F.D.V
Enclosure: Resume

Letter of Dismissal
A letter of dismissal, or termination letter, is normally used
to terminate one of two situations: an employee's job, or a
contractual arrangement or obligation.

High Engineering Works

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: higheworks@gmailcom

February 1, 201
Ms. Natasha Morales
QA Specialist
QA Department
High Engineering Works
Dear Ms. Morales,
ATTENTION: Ms. Natasha Morales
Subject: RE: Dismissal order

You have been previously notified of certain problems in your

performance as an employee, which problems appear to continue.
Your last warning was already given to you last January 4 of this year.
Your violations of company policy and failure to perform in accordance
with our standards resulted into your immediate dismissal effective
February 3, 2016.

Respectfully yours,
Filipina del Valle
HRDM Manager

F.D.V

Order Letter
An Order Letter is the one that is written by the
person/company placing the request of purchase from
another company. This letter comes into action only when a
detailed study of the desired product has been done in the
market and based on promised service, quality and price of
the product, a decision for a purchase has been made.

High Engineering Works

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: higheworks@gmail.com

February 1, 2016
Ms. Natasha Morales
Chemworks Ltd.
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Purchase order
This is an order for the merchandise described below.
10 EA. AMMONIUM HYDROXIDE 55 GAL. @212.50 2125.00
3 EA. CHAMBERS INDUST. SOLVENT.
HI-CONCENTRATE 55 GAL. 122.00 1220.00
Please ship as soon as possible. Payment terms shall be standard 2%10/nET 30. Method of shipment: UPS.
Any questions regarding this order should be directed to our
procurement assistant, MR. MIKEL MORALES.
Thank you for your prompt and expeditious handling of this order.

Respectfully yours,
Filipina del Valle
Procurement Head
F.D.V

Letter of Apology

Apology letters are always addressed to the person too

whom you want to make an apology. Apology letter contains
reason for apology as well as reason for making a mistake.
Where as, it should also be written in the letter that same
mistake would not be repeated by the person in future.

High Engineering Works

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: higheworks@gmailcom

February 1, 2016
Ms. Natasha Morales
Chemworks Ltd.
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Defective ventilator
Your letter of January 24, 2016 has been received, and we were very
sorry to hear about the problem you experienced with our product.
We maintain rigid inspection standards, but occasionally an
imperfection does slip by, as it unfortunately did in the case of your
order.
We have entered a replacement order to be shipped to you at once.
Your satisfaction is extremely important to us and we apologize for the
inconvenience you have been caused. Our team will make sure that
this would not occur again in the future.
Thank you for purchasing our products.

Respectfully yours,
Filipina del Valle
Procurement Head

F.D.V

Letter of Invitation
An invitation letter can be a formal or informal invite sent by
anyone for numerous reasons. All invitations will involve
requesting the presence of a person, or group of people, to
attend an event or some sort of visit. Invitation letters are
sent in advance in order to give the recipient time to plan or
decide ahead.

Children With Disabilities Foundation

430 Smithson Drive, Suite 500 Makati City, Philippines
Phone: (123)9876543 Email: cwdfoundation@gmail.com
February 1, 2016
Ms. Natasha Morales
Executive Director
430 Smithson Drive, Suite 500
Makati City, Philippines

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: 2016 IDCRI Conference
The purpose of this letter is to formally invite you, on behalf of the Board of
Directors, to be the Closing Keynote Speaker at the upcoming 2016
International Disabled Children Research Institute (IDCRI) Conference.
The theme of this conference is "Disabling the Disability - Looking It Straight
In the Eye".It will be held at the Mountainview Conference Facility, in
Vermont Auditorium, Makati from March 3 to 5, 2016.
We will forward a complete draft speaker program to you in a couple of
weeks to give you an idea of the specific subjects that will be covered by the
other speakers. We expect attendance this year to be the highest ever; in the
area of 2,000 delegates and 150 speakers.
In closing, we would be pleased and honored if you would consent to be our
closing speaker at the 2016 IDCRI Conference.
I will call you in a week or so to follow up on this.

Respectfully yours,
Filipina del Valle

F.D.V

Letter of Condolence

A letter of condolence, or condolence letter, in a business

situation, should be a direct, short, and sincere. These
letters are also sometimes referred to as sympathy letters,
or letters of sympathy. Business condolence letters are
normally typewritten on corporate letterhead paper. The
sample letter of condolence below is typical of a business
condolence situation.

High Engineering Works

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: highengrworks@gmail.com

February 1, 2016
Mrs. Natasha Morales
430 Smithson Drive, Suite 500
Makati City, Philippines

Dear Mrs. Morales

I was deeply saddened to learn of Frank's death and I would like to express
my sincere sympathy to you and your family on behalf of the senior
management team here at High Engineering Works.
Your husband was highly respected by managers and employees alike
throughout the entire company. He was regarded as a visionary leader by
anyone who ever worked with him.
Frank's contributions to this company during his 27 years of dedicated and
selfless service were many and varied. In the early years he was a major
part of our initial expansion overseas. Believe me, his contributions to this
company will not be forgotten.
Please accept my heartfelt condolences at this difficult time and I ask you to
please pass these sentiments on to your children. Your husband was a
remarkable man in many ways. Knowing him personally as I did for many
years, I am well aware of the difference he made in the lives of many people,
both here in the company, and in his private life. He will be missed by many.

With sincere sympathy,

Filipina del Valle
President and CEO

F.D.V

Letter of Congratulations

Congratulation letters can be written for any reason whether

it is someones marriage ceremony, birth, promotion,
achievement or success. Greeting for congratulation can be
done verbally by personally meeting the respective person
or else a congratulation letter can be written. Letter written
for congratulating someone should state the feelings of the
sender towards the receiver.

Deerwood Resorts Ltd.

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: daerwoodsrltd@gmail.com
February 1, 2016
Ms. Natasha Morales
Sales Specialist
Sales Department
Daerwoods Resorts Ltd.

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Greetings of Congratulation
On behalf of everyone here at Deerwood Resorts Ltd., I would like to
sincerely congratulate you on your recent graduation from Mountain State
University with your M.B.A in Marketing.
I must say that I was not surprised to read of your success in the newspaper.
During your first of four summers as an employee at our Lakeland Family
Resort I noted how bright you are and how you have a very quick mind for
business. Combine those attributes with your relentless work ethic and
commitment to quality customer service, and it is obvious that you have a
wide-open future ahead of you. I can only hope that your experience working
with us contributed in some small way to your success.
On behalf of the management and staff at Deerwood Resorts I wish you all
the best in your future career and life endeavors, whatever they may be.

Sincerely yours,
Filipina del Valle
President and CEO

F.D.V.

Special Request Letter

Special request letters make a special demand and not a
routine or an ordinary request.

February 1, 2016
5252 Oak Head Corner
Makati, Philippines
4021
Ms. Natasha Morales
GitHUb Enterprise
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales

ATTENTION: Ms. Natasha Morales
Subject: RE: Request for a refund
The GitHub mincer I purchased from you on January 25, 2016 turned
out to be quite a disappointment. While it looked the same as the one
I saw in your commercial, it did not perform in the same way.
Following the instructions, I placed an onion in its proper
position and pushed down on the mincer, which immediately
bent out of shape. I experienced the same problem when I
attempted to dice a carrot.
Therefore, I am returning the GitHub mincer to you and ask that you
issue me a full refund. I am not interested in receiving a replacement.

Respectfully yours,
Filipina del Valle

F.D.V.

Letter of Claim
A Claim Letter is a tool informing a company of the partial or
full damage done and requesting a decent reimbursement
against it. It however may either be written by the claimant
informing about the loss or the company giving the
reimbursement informing the claimant of the reimbursement
that is on its way may also write it.

February 1, 2016
5252 Oak Head Corner
Makati, Philippines
4021
Ms. Natasha Morales
MAFRE Insular
321 Rizal Park Drive
Manila, 1234

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Insurance Claim
This is regarding the insurance claim for my car. My policy number is
ASJK26541002.
The details of the accident are as given below.
I parked my vehicle in the parking area at my office. Unfortunately a delivery
truck tried to park between two cars and hit my car from behind. The body
from behind got smashed.
When I realized I immediately contacted your customer care and gave the
details. I checked all my Insurance papers and realized that I am eligible for
a claim of Php 25,000 .Your Company sent a representative and filed the
report and they told that they will call me soon regarding the insurance and
will get the feedback from the company at the earliest.
I would like to bring to your notice that I didnt get any correspondence from
the company yet in spite of my reminders for last ten days.
Kindly look into it and expecting a positive response at the earliest.

Respectfully yours,

Filipina del Valle

F.D.V.

Sales Letter
A sales letter is used in much customer-producer
relationship. For example, a sales letter can be used for
promotion of product or even to offer a service for the
currently malfunctioning product.

North Motors Ltd.

5252 Oak Head Corner, Makati, Philippines
Phone: (123)9876543 Email: daerwoodsrltd@gmail.com

February 1, 2016
Ms. Natasha Morales
Purchasing Head
Purchasing Department
TEBC Co. Ltd.

Dear Ms. Morales,

ATTENTION: Ms. Natasha Morales
Subject: RE: Used Cars Offer

Buying a new car was the in thing during the past couple of years. The
trend was short lived due to the shiny little cars gave very often and
spare parts being difficult to find. On top of it, the parts were
expensive. Then the buyers of cars realized the value of used cars. We
at North Motors do the buying and selling used cars as it is our
specialty. These nearly new cars handpicked by us are just like new
cars. In addition, if they need we do a bit of refurbishment too.
Your company buys cars to be given to your employees to make them
to work better. As purchasing head, you are involved in this activity. As
you know, used cars come in handy for this kind of purpose, as they
are able to cover long distances at a stretch. They are a more resistant
to wear and tear. Your consideration will be very much appreciated.

Respectfully yours,
Filipina del Valle
Sales Officer

F.D.V.

Love Letter
Sending love letter is a great gesture that anyone could
really be amazed and surprised making them respond to the
devotion and love someone has to offer. There can be
several ways to send a romantic letter as well as there are
also several papers that you can use in writing such letters,
all you have to do is to make sure that it is acceptable,
sweet and of course engaging.

February 1, 2016
5252 Oak Head Corner
Makati, Philippines
4021
Alden Richards
321 Park Drive
Mission Hills, California
USA, 1234

Dear My Love,
Ill forever treasure the entire moments that we had been together.
You can always rely on me regardless of the distance. Lets hold the
ride of life together. I felt unsure where the journey would take us
when we first met, but we begun to carefully get familiar with each
other.
Im thankful to God for bringing you into my life. Ill be missing the
most wonderful thing in my life if I didn't met you. You provide me
happiness although the world looks sad and overcast.
To me, you are my world and my everything. I value the entire
moments we had together, from good to bad, as every fight has
brought us really closer. Because of you I became
a stronger
individual and a better person.

Love always,
Filipina del Valle

Friendship Letter
Friends often share things via letters and those friendly
letters has some important things to cover. In a friendly
letter, you can write anything you like to share with your
friend.

February 1, 2016
5252 Oak Head Corner
Makati, Philippines
4021
Natasha Diawatan
321 Park Drive
Mission Hills, California
USA, 1234

Dear Natasha,
I hope you are fine with your health Natasha. How are you and your
parents? Convey my regards to eve ryone in your family.
I am writing this letter to inform you that I will visit California next
week for a conference. As I will be free on the weekends, I want to
meet you all, since it was long ago from the last time we hang out.
Tell me your convenience, so that we can plan our meeting effectively.
See you soon!

Sincerely yours,
Filipina del Valle