ANNA UNIVERSITY CHENNAI

GUIDELINES FOR SITTING FEE AND TA/ DA CLAIM FOR DC MEMBERS FOR THE CONDUCT OF DC
MEETINGS AND ORAL EXAMINATION BOARD MEMBERS FOR THE CONDUCT OF VIVA-VOCE
EXAMINATION

Research scholars registered at Anna University and erstwhile AUT, Chennai who are submitting the
claim bills of Doctoral Committee meetings and Viva-Voce examination are requested to provide the account
particulars in the link https://cfr.annauniv.edu/scholars/ from 01.05.2014 onwards. The
reimbursement of eligible amount for the claim bills will be made through Electronic transfer to the
individual suggested by the supervisor forwarded through the HoD/Director of the Centre. Check all the
details thoroughly and do necessary modifications before Submit. Attach the printout of the same along
with other relevant documents. For any clarifications you may contact the office of Centre for Research,
Anna University, Chennai-25, at 044-2235 7117 or mail to: ddresearch@annauniv.edu
1.

DC members can claim any one of the following to attend the DC meeting
(i) First Class train fare plus Incidental Charges (2/3 of actual ticket fare) (both ways)
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(ii) Three tier A/C train fare plus Incidental Charges (2/3 of actual ticket fare) (both ways)
(OR)
(iii) Two tier A/C train fare (both ways) plus Incidental Charges Rs.500/- only
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iv) Travel by car @ Rs.8/- per km for the actual mileage travelled and the printed bill for car travel
duly attested by the supervisor (maximum 300 km for both ways).
NOTE: DC members are not entitled to claim airfare and first class A/C train fare for attending DC meetings.

2.

Oral Examination Board members can claim any one of the following to attend Viva-Voce Examination
(i) Actual air fare (shortest route, economy class and refundable) plus Incidental Charges Rs.1200/- only
The Boarding pass for onward journey and air ticket (both ways) duly attested by the supervisor shall
be enclosed.
(OR)
(ii) First Class A/C (or) Two tier A/C train fare (both ways) plus Incidental Charges Rs.500/- only
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iii) First Class train fare plus Incidental Charges (2/3 of actual ticket fare) (both ways)
(Copy of the tickets duly attested by the supervisor shall be produced)
(OR)
(iv) Three tier A/C or A/C Chair Car train fare plus Incidental Charges (2/3 of actual ticket fare)
(both ways)
(OR)
(v) Travel by car @ Rs.8/-per km for the actual mileage travelled and the printed bill for
car travel duly attested by the supervisor (maximum 300 km for both ways).
(a) Car travel is permitted only if train services are not available.
(b) The car travel bill shall be produced from the origin of travel and not from the place of meeting.

(c) If any member travel by own car (maximum 300 km for both ways), he/she shall certify the
travel with the car number and the Supervisor shall attest the same.
3.

Original train ticket duly attested by the supervisor shall be produced along with the claim bill for DC
members to attend the DC meeting. If copy of the train ticket is not produced, only Three tier A/C fare
shall be sanctioned.

4.

Air tickets (both ways) with Boarding Pass for onward journey duly attested by the supervisor shall be
produced along with the claim bill for Oral Examination, otherwise, only three tier A/C train fare shall be
sanctioned.

5.

If the car bill is not produced/do not follow the norms, only three tier A/C train fare shall be sanctioned.

6.

Supervisor and Joint Supervisor (if any) shall claim sitting fee (only) to attend DC/Oral Examination
Board meetings.

7.

Research Coordinator (Head of the Institution where the scholar is employed) shall claim sitting fee and
conveyance (if applicable) to attend DC meetings.

8.

The halting allowance shall be claimed by enclosing the printed bill duly certified by the supervisor for the
stay in the hotel or in the guest house.

9.

A certificate from the supervisor stating that an amount of Rs.500/- has been spent towards hospitality
charges (Bill need not be enclosed) for the conduct of DC meeting/Viva-Voce Examination and the same
shall be sent along with the TA/DA claims pertaining to Ph.D. scholars for necessary reimbursement.

10.

In each of the claim bill pertaining to DC/Oral examination, to whom the payment has to be made should
be indicated clearly.

11.

All claim forms should be submitted together. No separate claims shall be made.

12.

Claims exceeding Rs. 5000/- and above revenue stamp should be affixed and duly signed on the stamp by
the Examiner.

13.

Thesis Evaluation claim of the Indian Examiner(s) shall be included in the viva-voce TA/ DA claims. No
separate claim for thesis evaluation shall be made.

14.

The quick processing of claim bill and reimbursement shall be possible only if all the necessary documents
are attached along with claim bill. In case of submission of incomplete claim bill (insufficient
documents), the eligible amount only will be sanctioned by this office without any further
communication to the supervisor. No further request in this regard will be entertained.

CENTRE FOR RESEARCH

ANNA UNIVERSITY, CHENNAI 600 025

CLAIM BILL FOR Ph.D. PROGRAMME

DC/ ORAL EXAMINATION BOARD EXPERTS REMUNERATIONS (TA/DA AND SITTING FEE)
1
2
3
4

Name of the Scholar

Registration No. and Category
Date and time of DC / Oral Examination
Venue of the Meeting

:
:
:
:

Name of the expert member with full Address

#Supervisor/Joint Supervisor/
Member/Research Coordinator

(#Choose whichever is applicable)

6
i

Amount (Rs.)
Eligible
Actual

Particulars
Travelling Allowance (can claim any one of the following)
a. First Class train fare plus Incidental Charges (2/3 of actual ticket fare) (both ways)
copy of the attested train ticket shall be enclosed

b. Three Tier A/C train fare plus Incidental Charges (2/3 of actual ticket fare) (both ways)
c. (i) Two tier A/C train fare (both ways)
copy of the attested train ticket shall be enclosed

(ii) Incidental Charges

d. (i) First Class A/C train fare (both ways)

500

copy of the attested train ticket shall be enclosed

(Applicable only for Oral Examination and not for DC meetings)

(ii) Incidental Charges

e. (i) Actual air fare (shortest route, economy class and refundable). Boarding pass for
onward journey and air ticket (both ways) duly attested by the supervisor shall be
enclosed

500

(Applicable only for Oral Examination and not for DC meetings)

(ii) Incidental Charges, if travelled by Air (for both ways)

f. If travelled by car, actual mileage (Maximum 300 km for both ways) travelled for
DC/Oral Examination Board meeting
(Printed bill duly certified by the Supervisor should be enclosed)

ii

Thesis evaluation fee (Enclose the filled-in claim form from the Examiner)

iii

a. Sitting fee to the members of Oral Examination Board (Viva-Voce)

b. For Doctoral Committee meeting
(i) Sitting fee
(ii) Local conveyance

iv

Halting charges for DC/Oral Examination meetings. (Original printed bill duly certified by
the supervisor shall be enclosed)

1200
8/per
km
3000
2000
750
500
1500

Subject to the maximum of Rs.1500/-

Total
(Received Rupees ..)
counter sign
Signature of the Supervisor
(Name with Office Seal)

Signature of the Expert member / Supervisor / Joint Supervisor

(For an amount Rs.5000/- above, please affix revenue stamp)

Office use only

Passed for payment of Rs.........................
(Rupees........................................................................)
DIRECTOR (RESEARCH)

CENTRE FOR RESEARCH

ANNA UNIVERSITY, CHENNAI 600 025

CLAIM BILL for HOSPITALITY

This claim should be made by the Supervisor towards refreshment expenses only
incurred on the day of DC Meeting / Viva-Voce Examination
1

Name of the Scholar

Registration No. and Category

Date and time of DC / Oral Examination

Venue of the Meeting

Name of the Supervisor with full Address

Hospitality charges for DC/Oral Examination meetings.

Rs. 500

Certified that a sum of Rs.500/- has been spent towards hospitality charge in connection with the DC meeting/
Viva-Voce Examination of the research scholar, __________________ & Reg. No. _____________ held on
______________.

Signature of the Supervisor

(Name with Office Seal)

For Office Use

Passed for payment of Rs................... (Rupees...............................................................................................................................................................................)

DIRECTOR (RESEARCH)