USER MANUAL:

The primary objective of the project is to facilitate students and faculty to

get a robust and advanced atmosphere of learning. The project enables
students to take up tests on various subjects and get to know their results
very fast. The faculty at the same time could easily build their tests and
publish them after approval from principal.

The manual is intended to assist the user as well as administrator of the

college who will supervise the college.
1. Request for System Usage:

First of all, the user who wants to access the software have to request for
system usage. By clicking on the link highlighted, the user can be redirected
to the page where it can register its college/university.

The redirected page will be shown as below. Following steps have to be

aencountered while registering the college /university:
1. Enter College Name
2. Enter University Name.
3. Enter Address of institution.
4. Enter valid Email ID which can be used to activate the user account.
5. Click on Request button

Note: 1. All entries are compulsory to enter failing which an error

message will be displayed as shown:
The page shows that there is an error regarding the 1st entry of the
registration page, which is being highlighted. Similarly, error in other entries
can be displayed.
**2. If the college is already registered the message will be displayed as
shown

3. Return to Login Console link will redirect the page to login page for
College Admin , faculty and students.

Action: 1.Clicking on request button, the page will be redirected to the page
where information regarding College Name, University Name and Contact
Email Id will be displayed.

2. The mail will be send to administrator of software which will be regarding

notification about the pending requests. Knowledge from this email help the
administrator to login to its id and approve/reject the request.
2. Providing Login ID by Administrator

Administrator is provided with unique id and secret key which can only be
accessed through intranet. Gaining knowledge from the mail that have been
received by administrator the id can be assigned according to these steps;
1. Administrator can login by entering user ID and password. The
following screen will appear after successful login.

2. After login to the admin section, the administrator can check pending
requests through the Pending Requests link. This link will contain
information about request that have been made by user and not yet handled.
This include information like College Name, Address of College, Email ID
and the option to either assigning ID or reject it. The latter decision depends
upon administrator whether it wants to assign ID to user or not.
Note: The information displayed will be that one which is being entered by
the user previously while requesting for system ID.
3. If administrator wishes to assign ID, it will click on Assign ID option
and the next page will be redirected which allows the administrator to
assign the appropriate ID to user.
If college ID already exists, then the following message will appear and the
ID is not allocated to the user.

4.If the request is rejected then the ID is not approved for the user.

Action: The notification regarding assignment of ID and password will be

sent to user to its email which can be used for further login by user.
4. Functionalities Of College Admin:
By selecting College Admin from the list, in login page , the college
admin can login using the ID and password given by system
administrator.

After successful login ,the college admin can enter into its domain shown
below:
I. My Profile Section:
This section will provide the functionalities regarding profile of
user which include redirection to home page, Change of password
of college admin account and logging out from the session.
a. Home Page: This link will redirect the user to home page of the
user account.
b. Change Password: This link will change the present password
of the college admin
Steps:
1. Click on Change Password link-

The following page will appear:

2. Now in the Enter new password textfield password can be
written which can act as new password.

After clicking on Change button, the password can be modified

and following page is redirected.
 c. Logout: Using this link college admin can end its session.
II. Manage College Section:
College can be managed using this link, which provide facility to
manage faculties as well as students who registered to website to the
same college.
Approve faculty:
Approve Students:
Add Departments:
Departments can be added to the college using this link. This link
gives an option to college admin to increase no. of departments in the
college.
Steps:
1.Click on Add Departments link:
 2.The new page will be opened which will have information about
the existing departments and an option of adding new departments
College Admin can add departments by entering the name of
department into the textfield shown below:

3. The new department is now added to the college and can be

shown in existing department table.

Note: If department name already exists the department cannot

be added into existing department again to remove duplicity.

Add Subjects: Similar to Add Departments link, the subject can be

added by the college Admin according to department.
Steps:
1. Clicking on the Add Subject link.

2. After clicking this link, Choose department from drop down list.
Departments shown in the list will be those which are being added
by the college admin previously. If college admin will not choose
any department then college admin is prompted to enter the
department name first.
3. After choosing the department, the subject can be added by
entering the name of department into the textfield shown below:
4. After this, the college Admin can see the added subject existing
under the selected department.
Note: If subject name already exists the subject cannot be
added into existing subject again to remove duplicity.

Batch Update:
The batch in the college can be updated as a whole using this option.
The file of students list can be taken as a whole and then it can be
used to update batch of students/faculties. However, limitation is that
the file must be in .xls format and should not exceed 5MB in size.
Steps:
1. Click on the Batch Update option as follows:
2. Following Page will appear. Now select type of data to be updated
which can be taken from the file.

3. Select department available from the college-

 4. Browse the file from the system, which is to update the batch of
either faculty or students, depending on list selected from step 2.

5. Finally the batch is updated and the college admin can have the
listings of student in database.

SignUp of faculty/student to website:

Students and faculties can sign up to the website using the registration page
where one can add information about themselves with respect to college.
However candidate must ensure that the college is already registered to web,
to which they belong.

Steps:
1. Click on the link shown on the home page of the site:
2. Select whether the information is being entered of student or of faculty .

3. Select the email id where system admin can send id and password to the
user.
4. Select the college name that already have been registered to the website.
5. Select Department already added to the college by college admin.
6. User’s first Name and last must be entered.
7. User’s Address must be entered.
8. Date of Birth must be selected from the calendar.
9. Click on Register Button. Following message is displayed-
Actions:
1. E-mail will be sent to the College Admin regarding the registration of
user. They can approve the request or reject them.
2. The e-mail will be sent to student after approval regarding its user ID
and password.