Chaunceys at Twin Cedars

Architectural Control Committees Procedure for

Additional Structures and Improvements
1.0 Responsibilities

1.1 It is the responsibility of the Architectural Control Committee (ACC) to

1.1 Enforce the restrictive covenants of the subdivision.
1.2 Review requests for additional structures and improvements to a property
and approve or deny plans consistent with the covenants.
1.1.3 Provide homeowners written approval or denial of additional structures
and improvements in a timely manner

1.2 It is the responsibility of all homeowners in the subdivision to

1.2.1 Comply with the restrictive covenants.
1.2.2 Submit requests for additional structures and improvements of their
property for ACC review and approval prior to implementation and in
accordance with the covenants.
2.0 Procedure

2.0 Any homeowner at any time may submit a request to the ACC, for review and
approval, plans for additional structures and improvements to their property
2.1 All submission must be made in writing using the ACC Proposed Additional
Structures and Improvements Form
2.2 All submissions may be mailed to any ACC member as identified on the ACC
Contact Form
2.3 At a minimum, submissions received by the 15th of the month will be reviewed
and responded to by the first of the following month. Submissions received after
the 15th of the month will be reviewed and responded to on the next monthly
cycle.
2.4 Submissions for additional structures and improvements will be reviewed by the
committee and deemed to be within or outside the terms of the covenants.
2.5 Upon review and approval the ACC will sign the ACC Proposed Additional
Structure and Improvements Form and send a copy to the homeowner at which
time the homeowner may proceed with the improvements
2.6 Upon review and denial the ACC will sign the ACC Proposed Additional
Structure and Improvements Form citing the issue and reason for denial and
send a copy to the homeowner at which time the homeowner may not proceed
with the plan
2.7 A homeowner may resubmit a denied plan at anytime and request the ACC to
reconsider the plan with changes.
2.7.1 A homeowner resubmitting a revised previously denied plan may
request a response on the new plan from the ACC within 15 days
of the resubmission date.
2.8 The ACC and homeowner will agree collectively on an appropriate timeframe for
projects to be complete.
2.9 At anytime during this process a homeowner may request a meeting with the
ACC to discuss acceptable additional structures and improvements and respective
timeframes in order to obtain compliance and approval.
2.10 At a minimum, (3) ACC members must be present at meetings requested by a
homeowner, and all members of the ACC must be in agreement on approved
plans for additional structures and improvements
 2.11 Any additional structures implemented without prior written approval from the
ACC is subject to compliance under the ACC Procedure for Submission, Review
and Remedy of Covenant Violations
2.12 All submissions for additional structures and improvements in process will be
reported at each HOA meeting by the ACC as a means to inform all homeowners
of current ACC activity regarding these matters.

3.0 Forms
3.1 Proposed Additional Structure and Improvements Form
3.2 Architectural Control Committee Contact Form

4.0 Records
4.1 All signed forms and correspondence between the ACC and homeowner will be maintained in
duplicate by two separate ACC members at all times.
4.2 All records maintained by ACC members will be transferred to new members upon completion
of a members committee term.
4.3 A copy of all signed forms will be provided to the homeowner by the ACC as part of the process.

Chaunceys at Twin Cedars

 Architectural Control Committee
Proposed Additional Structures and Improvements Form

In an effort to maintain the quality and value of Chaunceys at Twin Cedars, an Architectural
Control Committee (ACC) has been elected by the homeowners which exists to maintain the
covenants for our subdivision. The following form may be completed by any homeowner as a
request for the ACC to review, and approve or deny additional structures and improvements.

Some examples of items that should be submitted and approved by the ACC before the project
begins are as follows:
• New home construction/home additions or remodeling
• Any out buildings (i.e., storage sheds, detached garages, outdoor showers, trash
collection facility, animal housing facility, and gazebos)
• Fences
• Paint colors
• Swimming pools
• Driveways, parking pads
• Mailboxes
• Significant landscaping including outside lighting, screen planting, retaining walls that
can be seen from the road

By getting ACC approval you are protected if a new neighbor moves in and complains about
your alterations. If you don’t receive approval and someone later complains, you may be subject
to remedy the issue.

At a minimum all requests received by the 15th of the month will be reviewed by the first of the
following month. Requests received after the 15th of the month will be reviewed on the next
monthly cycle.

All submissions in process will be reported at the HOA meetings as means of informing
homeowners of violations under review.

All requests must be submitted in duplicate to the ACC before any building takes place. (If
you have started building, please submit your plans immediately).

When submitting for ACC approval, please include:

• Two (2) sets of plans/blueprints if for a structure: one for our files and one to
return for your files
• Two (2) copies of site plan/plat of survey with the new improvement and current
house location [as well as the septic and any other outbuildings or other items
(i.e., swimming pools, storage sheds, detached garages, etc.)].
• Two (2) copies of this form completed
• Any other details you feel will be important for the ACC to consider
Please complete the following information; if applicable (please include other detailed
information as necessary if not covered below):

Homeowners Name:________________________________________________________
Lot #: ____________________________________________________________________
Address: _________________________________________________________________

Submission Date: __________________________________________________________

Description of Improvement: (keep in mind if they are outbuildings/structures, they must

complement/match the house as specified in the covenants):
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
_____________________________________________________________________________
______

Heated Square Feet: ______

Unheated Square Feet:

Garage Square Feet: ______

Number of Stories:

Exterior Wall Material:

Exterior Wall Material Color:

Roofing Material:

Facia Color: ______

Roofing Material Color:

Window Trim/Door Color(s):

Fencing Material: _________

Fencing Color(s) and height:

Name and address of Company hired to make improvement:

Company:
____________________________________________________________
Foreman/Contact:
____________________________________________________________
Address:
____________________________________________________________
 ___________________________________________________________
_
Phone Number(s):
____________________________________________________________

Anticipated Start Date of Construction: ___________________________________________

Anticipated Completion Date: ___________________________________________________

In approving your plans there are several important guidelines which we want to mention:

1. They must follow Chauncey’s at Twin Cedar’s Neighborhood Covenants.

2. In the event your contractor causes damage to the roads, including shoulders, he/she is
responsible to pay for the repair of the damaged areas.
3. In your construction contract include a trash provision for keeping the job site clean and
orderly.
4. Your contractor must provide parking for sub-contractors on your lot.
5. Your contractor must also make certain to store all building materials on your lot and not
in the street.

Lot Owner(s):

Print Name: ___________________________________ Date: ________________

Signed:_______________________________________ Date: ________________

Review for Approval (to be completed by ACC)

Approved as is
Approved with noted changes: ________________________________________________
_________________________________________________________________________
Denied with noted reason:____________________________________________________
_________________________________________________________________________

Signatures: (to be signed once process complete)

ACC Print Name:________________________ Sign:_____________________ Date:________

Homeowner Print Name: __________________ Sign:_____________________ Date:________

 Chaunceys at Twin Cedars
Architectural Control Committee
Contact Form

Mark Mercurio 868-2234 stonehengemason@nc.rr.com

Steve Sticklin 556-3507 ssticklin1@nc.rr.com