Académique Documents
Professionnel Documents
Culture Documents
Operations
[1]
TABLE OF CONTENTS
PART1: PERSONAL LEARNING LOG..............................................3
1. Inventory Management........................................................................3
2. Improvements through projects...........................................................3
3. TQM and Lean......................................................................................4
4. Operation Management.......................................................................5
5. ICT System...........................................................................................5
PART 2: INVENTORY MANAGEMENT SYSTEM................................7
1. What is Inventory management system (IMS)?....................................7
2. Data flow diagrams: an approach for creating IMS..............................8
3. Case study: Marston Lodge..................................................................8
4. Conclusion (Part 2).............................................................................10
PART3: PLANNING FOR ICT SYSTEM DEVELOPMENT: THE CASE OF
MARSTON LODGE....................................................................11
1. Introduction........................................................................................11
2. Operations Management....................................................................12
2.1 Problems for Marston Lodge Operations.......................................12
3. Usability of ICT System for Managing Operations..............................14
3.1 Introduction to ICT System............................................................14
3.2 Importance of ICT System for Marston Lodge...............................14
4. Risk Matrix for ICT Development........................................................15
5. Work Break Down in Project...............................................................17
6. Project Team.......................................................................................18
7. Conclusion (Part 3).............................................................................18
REFERENCES...........................................................................20
[2]
to
monitor
the
manufacturing,
production,
supply
and
organising the cost and cycle times for product development while
recovering the quality. It is a division of organisational development for
accomplishing goals and objectives for increasing profit and performance
(Shtub, 2010). The organisations can accomplish its tasks through the help of
entrepreneurs and engaging people who own innovative thinking. Hence
the organisational culture is strong and is attained through integrity.
Presently the key challenge for all companies is to perk up the superiority
and quality of human life through improving the efficiency of its products
(Alder, 2003).
The working processes of organisations encapsulate projects or operations
which are possible through coordination among people, resources and the
method of execution of plans. Operations can repeat during working
processes while projects are provisional for achieving a target. Projects
include the development of innovative products, effecting or changing the
structural basis of organisation, creating a modified form of information
system and implementation of new business course of actions. Hence the
concept for appropriate management of conducting these operations,
projects and processes surrounds the concept of project management.
The outlines of the lecture helped me for clearing my concepts of
improving
project
management
in
organisations
for
my
future
employment.
3. TQM AND LEAN
Good quality products are said to have ground-breaking capabilities which
make them differ from the other products in the market. Quality
management is a methodology through which firms firstly understand the
needs of the customers and deliver them with the products that fulfil their
requirements while keeping the details of elements of quality. This in
return gives an evaluation about the organisational performance and
services. It also creates a stable worth in the eyes of stakeholders for
sustaining the operations of the firm. The efficient quality management
[4]
system makes certain customer loyalty for the organisation and it will be
at the forefront from its competitors (Womack, 1996).
I learnt from the slides that Achieving Competitiveness through Innovation
and Value Enhancement can be a strategy which can be adopted by firms
which is intended for recovering the performance of capital ventures in
the processes of industries through altering the adversarial behaviours.
There are eight main practices for every organisation to be followed
including:
Effectual project concept efficient team for project management
Effective supply chain interrelationship valuable communication and
management level undertaking the project risks efficient novelty and
continuous improvement project implementation efficient
measurement performance
These steps can be vital for me during my professional career as a project
manager.
4. OPERATION MANAGEMENT
The operation management refers to the utilisation of resources within an
organisation that are being utilised, combined and altered through a
controlled manner for adding up values in a management system. The
inputs are initiated by the operational managers to withdraw outputs.
Hence the managers have the liability for bringing out a proper plan that
makes an efficient use of possessions, facilities and knowledge available
in the production facility (Bales et al., 2004). Consequently the system
must be properly managed through scheduled updating for obtaining the
required services and controls must be implementing for quality control
parameters including inventory levels and expenditure.
From my prospective numerous multinational companies tend to operate
all week long. Hence for operations to be flourishing it is necessary for the
departments and management to cooperate and work as a team. Every
aspect which is behind the panorama should be invisible to the customers
[5]
and visitors for ensuring satisfaction and pleasant stay. This could increase
the competitive advantage in the businesses. Hence in the future if I have
the chance of managing operations of a multinational company I need to
certify all the necessities described in the lecture.
5. ICT SYSTEM
Information and Communication Technologies includes the usability if
devices that permits storage, retrieval, management, broadcasting and
receiving of digital data. The hardware for ICT includes computers, digital
cameras and scanners whereas the software includes standard offline
applications for data processing, specialist applications for computer aided
design and customer relations management. Hence the data obtained is
then processed through control systems, e commerce system and human
resources systems. The major key players for ICT include people, data,
procedures, hardware, software and information required for supplying
data, determine what needs to be done, administrative procedures
through physical components, applying software applications for retrieving
results from the processing data (Slack et al., 2007).
During the lectures I learnt that control over the inventory and supplies
are an integral part of companies as almost 90% of success depends upon
it. ICT system hence provides an easy solution for keeping away from
stock outs, preventing shrinkage and maintaining accounting systems.
Numerous companies have large sums of capitals tied to inventories
which can be old or outdated. These aspects can in return imbalance the
managerial processes of the organisation. Companies can benefit from
developing the inventory management system mentioned due to several
reasons
including
performing
daily
tasks
for
[6]
transportation
costs,
management
of
inventories
is
necessary
for
running
the
organisation. It is also vital for controlling the goods and stock in hand and
for future use of manufacturing. The primary objectives for inventory
management include calculating the expenditures on with holding stocks,
analysing the order quantity which ultimately reduce the costs, for
deducing and deciding upon buying stock in bulk for getting a reduction in
price, avoiding stock outs and realising the limitations of Economic Order
Quantity or EOQ model (Guo, 2010).
For Marston Lodge Inventory management system can hold an utmost
importance as holding stock can be costly for business organisations due
to the high value of products. Even if the quantity of the stock is limited
the expenditure can be high. The Lodges manager, Thomas Cranford can
use the option of Just in Time policy for stock holding which takes the
stock only when it is needed (Stevenson, 2007). However such policies do
not handle the emergency cases due to large variations and uncertainties.
The expenditure for holding stocks can be upon warehouse, interest
charges, harm to the materials while in storage, ordering costs and
delivery costs. They also include the wages or rental charges. Hence the
handling of inventory can give rise to different problems and complexities
resulting in business failures. For instance if there is no withholding stock
or inventory item the production or manufacturing can be halted resulting
in loss of organisation. Hence these problems lead to the development of
an effective inventory management system which can play a significant
[7]
external suppliers for fulfilling the internal needs. In addition people are
required to pay for non-required and non-business items due to the
change in legislations. For creating an impression on people and brand
image there is a necessity to create cost efficient techniques for the
maximisation of profits. The market of hotel management is becoming
fierce as hotels are promoting their names through marketing. This also
requires large investments. Being a four star hotel Marston Lodge needs
to focus upon its internal organisation including the development of
valuable inventory management system.
The inventory management system can be represented as follows:
Inventory Management
The data flows are shown with arrowheads through which data is
transferred from one entity to another. When Warehouse and supplier
[9]
entity is given order of purchase the delivery details along with invoice is
transferred through the inventory system of Marston Lodge the payments
are received back. When the customer gives demand or an order an
invoice is given back through coordinating among different entities. Hotel
Manager, Thomas Cranford is given feedback regarding stocks is given
with updated data. This data is returned along with feedback is returned
to the system. The processing unit includes the kitchen of Marston Lodge
which gives the demands of providing stock for preparation of meals.
Kathryn Hughes can then encounter the demand through coordinating
warehouse and supplier entity for fulfilling the demand by giving a
feedback of providing goods. David Johnson who is the bar manager and
Simon Ormroyd responsible for managing the wine cellar can take help
through the system for keeping a check. Sonia Prenterhgrass the head of
facilities management can take feedback from the response of processing
unit of the Lodge if there is demand from the customer for any
requirement. As ZaynorPolowski is the head for financing, he can take
advantage of the accounting system for updating the Accounts entity.
Hence the demand of any customer can be fulfilled through proper
maintenance of inventory management system.
4. CONCLUSION (PART 2)
Control over the inventory is an integral part of companies as almost 90%
of success depends upon it. Inventory management system hence
provides an easy solution for keeping away from stock outs, preventing
shrinkage and maintaining accounting systems. Numerous companies
have large sums of capitals tied to inventories which can be old or
outdated. These aspects can in return imbalance the managerial
processes of the organisation. Marston Lodge can benefit from developing
the inventory management system mentioned due to several reasons
including performing daily tasks for transportation costs, inventory
expenditures and customer contentment. The logistic system can also be
improved and there can be remarkable reduction in importing materials
which can save large amounts of money. Hence adopting this business
[10]
trend can also synchronise the supply chain of products which are
manufactured locally. Consequently the whole scenario can give an
assistance to raise profit margin within a short period for Marston Lodge.
[11]
including
dynamic
simulations,
linear
and
mixed
integer
to
monitor
the
manufacturing,
production,
supply
and
data through all locations (Motwani et al., 2003). It involves the efficient
usability of units into and out of the inventory of an organisation hence
controlling the operations of the company. However it is not only
documentation of raw materials but also takes in the operational
processes which undergo numerous stages. Materials are tracked from
their production houses to the point where finished goods are created for
identifying the needs and regulating the ordering amounts. It also involves
the record keeping of finished goods which are prepared for shipment.
Risk matrix gives an idea about risk assessment and level of risk in which
firms are through assigning them categories (Hellsten, 2000). Hence this
approach provides a mechanism through which decision making for asset
management can be done for Marston Lodge case study.
2. OPERATIONS MANAGEMENT
The operation management refers to the utilisation of resources within an
organisation that are being utilised, combined and altered through a
controlled manner for adding up values in a management system. The
inputs are initiated by the operational managers to withdraw outputs.
Hence the managers have the liability for bringing out a proper plan that
makes an efficient use of possessions, facilities and knowledge available
in the production facility. Consequently the system must be properly
managed through scheduled updating for obtaining the required services
and controls must be implementing for quality control parameters
including inventory levels and expenditure (Stevenson, 2007).
2.1 PROBLEMS FOR MARSTON LODGE OPERATIONS
Hotels including Marston Lodge tend to operate all week long. Hence for
operations to be flourishing it is necessary for the departments and
management to cooperate and work as a team. Every aspect which is
behind the panorama should be invisible to the customers and visitors for
ensuring
satisfaction
and
pleasant
stay.
This
could
increase
the
there are numerous factors in Marston Lodge that needs attention and
improvement, mentioned below:
Resources
For Marston Lodge the resources include materials, inventory and capital
or fund inputs to the production processes. The Human resources are
considered to be the vital component for organisation including Marston
Lodge. With the technology advancements on the rise an extreme
quantity of human input can aid in planning and controlling activities.
Through the usability of intellectual abilities of people of Marston Lodge,
managers can reproduce the value of their employees three folds.
Material resources including inventories, supplies are the major assets of
Marston Lodge which can be regulated with the capital including stocks,
taxes and bonds for regulating the flow of the resources. Hence there is a
need for properly organising the resources of Marston Lodge which needs
to be fulfilled by the management.
Front desk
The front desk services are considered as the major helping hand for hotel
management. The front desk officers needs to have an increased potential
for greeting the guests and should be present 24 hours. Hence for
effectual performance there is a need for Marston Lodge to develop
competent and resourceful checking systems which can readily provide
the information for checking in and out, making reservations, coordination
with the housekeeping staff and managing inventories and supplies for
rooms and kitchen. Additionally financial reviews are also carried out by
the front desk officers. Hence there is an urgent necessitation for the
management of Marston Lodge to adopt new strategic way for managing.
Food and Beverages
Marston Lodge endow the customers or guests with full service or
continental breakfast. It the responsibility of kitchen manager to generate
daily menus keeping in mind the preparatory time and delivery of food
[14]
while maintaining the quality. The staffs of Marston Lodge include head
chef and prep cooks. However the inventory management for kitchen
supplies is not efficient with respect to the demands. Hence the operation
managers should consider this aspect for better performance in future.
Maintenance and Housekeeping
In Marston Lodge the housekeeping department is considered to be the
fundamental part of hotel management operations. Cleanliness and
hygiene is the most fundamental aspect which should be considered for
the guests experience. The linen and bedding should be changed
regularly along with the maintenance of common areas and lounges.
Heavy duty cleaning should be performed every month for washing
windows, polishing furniture and carpets. However the guests are very
disappointed
from
the
performance
of
staff
with
respect
to
the
procedures
through
[15]
physical
components,
applying
transportation
costs,
inventory
expenditures
and
customer
contentment (Konig, 2009). The logistic system can also be improved and
there can be remarkable reduction in importing materials which can save
large amounts of money. Hence adopting this business trend can also
synchronise the supply chain of products which are manufactured locally.
[16]
that
currently
Marston
Lodges
management
lacks
the
Type
Risk
Financial
of
Description
ITC projects are erroneously
[17]
Impa
ct
0.6
Likeliho
od
0.8
Result
23
Risk
Level
High
Risk
R2
Financial
Risk
R3
Technology
Risk
Security Risk
R4
R5
Information
Risk
R6
Security risk
R7
Shareholder
risk
R8
Retailer Risk
Risk
Criteria
1
5
2
2
0.2
0.2
Low
0.6
0.8
25
High
0.5
0.5
16
Medium
0.6
0.8
22
High
0.8
0.8
22
High
0.6
0.4
10
Medium
0.7
0.6
13
Medium
25
(R3)
(R
5)
12
16
22
12
15
10
Insignifi
cant (1)
Minor
(2)
Modera
te (3)
Major
(4)
Catastrop
hic (5)
High
(R2)
Mediu
m
[18]
(R4)
(R6)
(R8)
Low
Structure (WBS) is utilised for signifying work packages and budding out
and tracking the expenditure and agenda for the project. The work is
divided into everyday jobs, each one of which has a director, a responsible
establishment, expenses and schedule, practical scope and to the scope
possible, a specific geographic piece of the machine (Golany, 2012).
A WBS for Marston lodge will make available a road map for scheduling,
supervision, and managing all aspects of a project, including the following:
Classification of work
cost estimation
Financial plan
Time approximation
scheduling
Resource allotment
Expenditures
altering the project plan
Efficiency
Presentation
The WBS for Marston Lodge can be created through the splitting up of
elements at numerous levels through varying bases. It is vital that if the
ICT project has to be implemented a new and up to date WBS must be
developed including:
[19]
6. PROJECT TEAM
The project team for the proposed ICT project will be based on existing
and new staff members. The detail is given as follows:
Existing staffs
New staffs
A separate project manager for ICT project
Two or three specialists who can help in developing project and
maintaining if after accomplishment
7. CONCLUSION (PART 3)
[20]
[21]
REFERENCES
PART 1
Bales, R.R., Maull, R.S., and Radnor, Z.(2004) The development of supply
chain management within the aerospace manufacturing sector, Supply
Chain Management: An International Journal, Vol. 9 Iss: 3, pp.250 255
Lock, D. (2003), Project Management, 8th ed, Aldershot,Gower
Muller, M. (2011). Essentials of inventory management. AMACOM Div
American Mgmt Assn.
Slack, N., Chambers, S., and Johnson R.(2007) Operations Management,
5th Ed, Harlow, Pearson Ed
Shtub, A., & Karni, R. (2010). Business process improvement. In ERP (pp. 217-254). Springer US.
Iskanius, P., & Kilpala, H. (2006). One step closer towards ebusinessthe
implementation
of
supporting
ICT
L.
J.,
&
Ritzman,
L.
[23]
P.
(1999). Operations
management. Addison-Wesley.
R.
(2003).
Query
processing,
resource
management,
and
A.
(2000). The
knowledge
management
toolkit:
practical
[24]