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MS WORD
Word is the word processing program of the Microsoft Office suite that allows you to create
documents and reports. This tutorial covers all of the features you need to get started using MS
Word 2003, 2007 & 2010, such as text entry, formatting, spell check, bulleting, numbering, and
much more. Although knowledge of how to navigate in a Windows environment is helpful, this
tutorial was created for the computer beginner.

MAIL MERGE:Mail Merge is a pretty simple concept. It is used to sending circulars, informations, letters etc.,
to more than one person or company at a time is a very tedious task. To overcome this problem
Mail Merge utility can be used, where after drafting a single letter; copies of that letter can be
created with different addresses supplied through stored data source.

STEPS TO CREATE A MAIL MERGE:On the Mailings tab, click Start Mail Merge, and then click Step by Step Mail Merge Wizard.

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SELECT RECIPIENTS
When you open or create a data source by using the Mail Merge Wizard, you are telling
Word to use a specific set of variable information for your merge. Use one of the following
methods to attach the main document to the data source.

Use an existing data source

To use an existing data source, follow these steps:
In the Mail Merge task pane, click Use an existing list.
In the Use an existing list section, click Browse.
In the Select Data Source dialog box, select the file that contains the variable information
that you want to use, and then click Open.
Click OK to return to the main document.
Save the main document.
When you save the main document at this point, you are also saving the data source and
attaching the data source to the main document.
Type the name that you want to give to your main document, and then click Save.

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MACROS
In Microsoft Office Word 2007, you can automate frequently used tasks by creating and
running macros. A macro is a series of commands and instructions that you group together as
a single command to accomplish a task automatically.
Typical uses for macros are:

To speed up routine editing and formatting

To combine multiple commands for example, to insert a table with a specific size and
borders, and with a specific number of rows and columns

To make an option in a dialog box more accessible

To automate a complex series of tasks

Record a macro
On the Developer tab, in the Code group, click Record Macro.
Do one of the following:

Begin recording: - To begin recording the macro without assigning it to a button on the
Quick Access

Toolbar or to a shortcut key, click OK.

Create a button: - To assign the macro to a button on the Quick Access Toolbar, do the
following:

Click Button.
Under Customize Quick Access Toolbar, select the document (or all documents) for which
you want to add the macro to the Quick Access Toolbar.
To make your macro available in all documents, be sure to clickNormal.dotm.

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 Under Choose commands from dialog box, click the macro that you are recording, and
then click Add.
To customize the button, click Modify.
Under Symbol, click the symbol that you want to use for your button.
In the Display name box, type the macro name that you want to display.
Click OK twice to begin recording the macro.

The symbol that you choose is displayed in the Quick Access Toolbar. The name that you type is
displayed when you point to the symbol.

1. Assign a keyboard shortcut: - To assign the macro to a keyboard shortcut, do the following:
Click Keyboard.
In the Commands box, click the macro that you are recording.
In the Press new shortcut key box, type the key sequence that you want, and then
click Assign.
Click Close to begin recording the macro.

2.

Perform the actions that you want to include in the macro.

When you record a macro, you can use the mouse to click commands and options, but not to
select text. You must use the keyboard to select text. For more information about we are
selecting text by using the keyboard.

3.

To stop recording your actions, click Stop Recording in the Code group.

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CHANGE THE KEYBOARD SHORTCUT KEY FOR MACRO

Click the Microsoft Office Button

, and then click Word Options.

Click Customize.
Next to Keyboard shortcuts, click Customize.
In the Categories list, click Macros.
In the Macros list, click the macro that you want to change.
In the Press new shortcut key box, type the key combination that you want to choose.

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 Check the Current keys box to make sure that you aren't assigning a key combination that
you already use to perform a different task.
In the Save changes in list, click the option that matches where you want to run your macro.
To make your macro available in all documents, be sure to clickNormal.dotm.
Click Close
Run a macro

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COMMENTS

Select the text or item you want to comment on, or click at the end of the text.

On the Insert menu, click Comment.

Type the comment text in the comment balloon.

Notes

If the comment balloons are hidden, you can type the comment in the Reviewing Pane.

You can rest the insertion point over the balloon to display the name of the reviewer.

To respond to a comment, click in the comment you want to respond to, and then
click Comment on the Insert menu. Type your response in the new comment balloon.

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SPELLING & GRAMMAR

On the Tools menu, click Options, and then click the Spelling & Grammar tab. Select the
Check spelling as you type and Check grammar as you type check boxes.

Spelling and grammar mistakes can distract readers from the work that you put into your
documents, so you want to eliminate these mistakes. Even so, you probably have your own
preferences for how to use your Microsoft Office program to help you do this. You might prefer
to check spelling all at once when you finish a document. Or you might want to use automatic
spelling and grammar checking (the way red, blue, and green lines) to keep mistakes to a
minimum while you work.

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PAGE SETUP
Page setup is an option in which different type of page are selected.

To create page setup

click on Page layout
select page setup

Then above dialog box is shown and select the size of page as desired.

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TABLE MENU
The table menu is usually used for creating tables and more options related to table. The given
below dialog box shows the items in table menu;

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PROTECT DOCUMENT
Protect document is an option which is used to save personal documents. It also helpful for keep
data safe.

AUTO TEXT
Auto text is helpful for automatic correction of letter as wanted.

Create a new auto text entry

1.

In your Word document, select the text that you want to add to your gallery of AutoText
entries.

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2.

In the Quick Access Toolbar, click AutoText, and then click Save Selection to AutoText
Gallery.

3.

Fill out the information in the Create New Building Block dialog box:

Name: - Type a unique name for the building block.

Gallery:

Category: - Select a category, such as General or Built-In, or create a new category.

Description:

Save in: - Click the name of the template in the drop-down list.

A template must be open to be displayed in the drop-down list of template names.

- Select the gallery that you want the building block to show up in.
- Type a description of the building block.

Options choose one of the following:

Select Insert content in its own page to place the building block on a separate page with
page breaks before and after the building block.
Select Insert content in its own paragraph to make the content into its own paragraph, even
if the user's cursor is in the middle of a paragraph.
Select Insert content only for all other content.

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HYPERLINK
Hyperlink is helpful in connecting to internet. Different pages can be uploaded with its help.

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HEADER & FOOTER

Header & Footer is used to put repetitive information in the top and bottom margins of the
document. A header consist of text or graphics appears of the top of every page.

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To write in top of page or lower of page header and footer are used.

On the Insert tab, in the Header & Footer group, click Header or Footer.

Click Edit Header or Edit Footer.

Type text or insert graphics and other content by using the options in the Insert group on
the Design tab, under the Header & Footer Tools tab.
To save the header or footer that you created to the gallery of header or footer options,
select the text or graphics in the header or footer, and then click Save Selection as New
Header or Save Selection as New Footer.

Insert the document title, author's name, or other document property

Place the cursor where you want to insert the document property in the header or footer.
Under Header & Footer Tools, on the Design tab, in the Insert group, click Quick Parts.
Point to Document Property, and then click the document property that you want.

Insert the current date

Place the cursor where you want to insert the date in the header or footer.
Under Header & Footer Tools, on the Design tab, in the Insert group, click Date & Time.
In the Available formats list, click the format in which you want the date (and time, if you
want) to appear.

Remove the header or footer:

Click anywhere in the document.
On the Insert tab, in the Header & Footer group, click Header or Footer
Click Remove Header or Remove Footer.
The headers or footers are removed from the entire document. If you created different first-page
or odd-and-even headers or footers, or if there are sections that aren't linked, be sure to remove
the headers or footers from each different page or section.

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FIND REPLACE & GO TO

Find, Replace and go key is helpful to finding and replacing different data or file needed.

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MS EXCEL
Excel lets you develop spreadsheets that display data in various tabular and visual formats. The
tutorial covers all of the features you need to get started using Microsoft Excel, such as entering
data, formatting, cell alignment, fonts, mathematical calculations, functions, and much more.
Although knowledge of how to navigate in a Windows environment is helpful, this tutorial was
created for the computer beginner.

INSERT FORMULAS:To insert a function you have follow the following steps:
1. Click on the cell in which you want to insert the function.
2. Select the option function from insert menu.
3. Above dialog box will appear.
4. Select the desired function and click on ok button.
5. The resultant window look like this
You let Excel know that youre about to enter a formula in the current cell by
starting the formula with the equal sign (=). Some formulas follow the equal sign with a builtin function, such as SUM or AVERAGE. Many simple formulas use a series of values or cell
references that contain values separated by one or more of the following mathematical
operators:

+ (plus sign) for addition

- (minus sign or hyphen) for subtraction

* (asterisk) for multiplication

/ (slash) for division

^ (caret) for raising a number to an exponential power

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CHARTS

Charts are graphical depictions of data in your worksheet. Excel can build a chart automatically
based on existing data, after which the chart can be moved, resized, and deleted without affecting
your worksheet data. Charts do not appear within a specific cell, but rather appear over other
cells. When creating a chart, there are some basic rules to keep in mind to make the process
easier. This document gives an overview of the necessary elements of a chart.
Before creating charts following steps should to followed ;
1 Enter the numbers into a workbook.
2 Select the data to be charted.
3 Choose Chart from the Insert menu.
4 Choose either Chart Type from the Format menu or click on the ChartWizard button.
5 Define parameters such as titles, scaling color, patterns, and legend.
Select the data you just entered. Choose Chart from the Insert menu.

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GOAL SEEK:Goal Seeker is part of the "What-If Analysis" tools in Microsoft Excel for performing
data analysis. What-If analysis is the process of studying impact of different variables on
an outcome.
Click "What-If Analysis" and select Goal Seek from drop down menu. The Goal Seek
dialogue box appears.

Enter the cell reference of the spreadsheet cell that has the desired result next to the "Set cell."
This cell should have a formula involving the changing variable.
Enter the desired result in the text box adjacent to the "To value."

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Enter the cell reference either by typing or clicking the reference button next to "By changing
cell" the value that goal seek adjusts to reach the desired result. In the example, it is the blank cell
used in the product formula.
Click OK to start the program and another window pops up specifying the result.
Click OK to accept the result or Cancel to reject the values.

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SORT:We'll put the highest programmer first and the lowest last. This is called a Descending Sort. If
you do it the other way round, it's known as an Ascending Sort.
The first thing to do is to highlight the information that you want to sort. The crucial thing to
remember when you want to sort data in Excel is to include the text as well as the numbers. If
you don't, you'll end up with a spreadsheet where the numbers don't relate to the information,
which could spell disaster in bigger spreadsheets!

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FILTER:In the filter option we can only saw the desire data. In the filter option we use the auto filter
that helps in the filtering.

AUTO FILTER:Auto filter gave the data or text that we want. It display only those rows that matches the
value in the active cell and auto filter arrows to the right of each column label.
Many of us find Microsoft Office Excel spreadsheets very useful for compiling information
about customers, products, sales revenues and other types of data. But when the volume of
data in a single worksheet grows to fill dozens of columns or rows, sorting through it can be a
challenge. If you want to isolate, for example, your top 10 customers in a particular region
over the last six months, you might spend a long time reviewing your data entries.
Fortunately, Excel includes an easy-to-use AutoFilter to show just what you want to see and
hide the rest. Filtering doesn't change your data in any way.

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PROTECT SHEET:Excel 2007 includes a Protect Workbook command that prevents others from making
changes to the layout of the worksheets in a workbook. You can assign a password when you
protect a workbook so that only those who know the password can unprotect the workbook
and make changes to the structure and layout of the worksheets.
Protecting a workbook does not prevent others from making changes to the contents of cells.
To protect cell contents, you must use the Protect Sheet command button on the Review tab.

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CONDITIONAL FORMATTING:Conditional formatting allows you to select one or more cells and create rules for when and how
those cells are formatted.
You can control the cell font, fill colour and border setting, based on the selected cell's contents,
or based on the contents of another cell.
If the rules (conditions) that you specified are met, then the formatting is applied

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FORMULA AUDITING:Excel 2007 offers some effective formula-auditing tools for tracking down the cell thats causing
your error woes by tracing the relationships between the formulas in the cells of your worksheet.
By tracing the relationships, you can test formulas to see which cells, called direct precedents in
spreadsheet jargon, directly feed the formulas and which cells, called dependents, depend on the
results of the formulas. Excel even offers a way to visually backtrack the potential sources of an
error value in the formula of a particular cell.
The formula-auditing tools are found in the command buttons located in the Formula Auditing
group on the Formulas tab of the Ribbon. These command buttons include the following:

Trace Precedents: When you click this button, Excel draws arrows to the cells (the socalled direct precedents) that are referred to in the formula inside the selected cell. When
you click this button again, Excel adds tracer arrows that show the cells (the so-called
indirect precedents) that are referred to in the formulas in the direct precedents.

Trace Dependents: When you click this button, Excel draws arrows from the selected
cell to the cells (the so-called direct dependents) that use, or depend on, the results of the
formula in the selected cell. When you click this button again, Excel adds tracer arrows
identifying the cells (the so-called indirect dependents) that refer to formulas found in the
direct dependents.

Remove Arrows: Clicking this button (or the Remove Arrows option on its drop-down
menu) removes all the arrows drawn, no matter what button or command you used to put
them there. Click the Remove Precedent Arrows option on the drop-down menu to get rid
of the arrows that were drawn when you clicked the Trace Precedents button; and
Remove Dependent Arrows to get rid of the arrows that were drawn when you clicked
Trace Dependents.

Show Formulas: To display all formulas in their cells in the worksheet instead of their
calculated values (just like pressing Ctrl+`).

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Error Checking: When you click this button or the Error Checking option on its dropdown menu, Excel displays the Error Checking dialog box, which describes the nature of
the error in the current cell, gives you help on it, and enables you to trace its precedents.
Click the Trace Error option on this buttons drop-down menu to attempt to locate the cell
that contains the original formula that has an error. Click the Circular References option
on this buttons drop-down menu to display a menu with a list of all the cell addresses
that contain circular references in the active worksheet.

Evaluate Formula: Clicking this button opens the Evaluate Formula dialog box, where
you can have Excel evaluate each part of the formula in the current cell. The Evaluate
Formula feature can be quite useful in formulas that nest many functions within them.

Watch Window: Clicking this button opens the Watch Window pane, which displays the
workbook, sheet, cell location, range name, current value, and formula in any cells that
you add to the watch list. To add a cell to the watch list, click the cell in the worksheet,
click the Add Watch button in the Watch Window pane, and then click Add in the Add
Watch dialog box that appears

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POWER POINT:Power Point is the component of Microsoft Office that is used to create professional quality
presentation. Welcome to the wonderful world of presentation. A presentation is a structured
delivery of information. These can be reproduced on transparency, paper, on screen presentation.
Teachers, professors, politicians & sales representative make presentation to sell their concepts.
PowerPoint creates multimedia presentations to display information in a graphical format.
The tutorial covers all of the features you need to get started using Microsoft PowerPoint, such as
creating slides, applying templates, running your slide show, printing, and much more. Although
knowledge of how to navigate in a Windows environment is helpful, this tutorial was created for
the computer beginner. PowerPoint is graphic presentation software that helps you present your
ideas effectively, in a professional looking manner, through the use of drawings, charting,
outlining and word processing. A single PowerPoint presentation file may be used to generate a
slide show, speakers notes, an outline, audience handouts, and Web pages and may contain
animations, video clips, graphics, sound and hyperlinks.

SLIDE TRANSITION

Slide transitions are the visual movements as one slide changes to another. Many different slide
transitions are available in programs such as PowerPoint or Open Office Impress.Click on slide 1
to highlight it. From the PowerPoint menu bar, click on Slide Show. From the Slide Show menu,
select Slide Transition:
When you click on Slide Transition, you'll see the following dialogue box appear

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CUSTOM ANIMATION
You can apply custom animations to any object on a PowerPoint slide. With PowerPoint text
objects, you animate the entire text object or just individual paragraphs. You can also specify
whether the effect goes all at once, word by word, or letter by letter. Custom animation lets you
create four types of animation effects:
o

Entrance effect: Objects can appear via any of the 52 different ways, such as Appear,
Blinds, Fade, Descend, Boomerang, Bounce, Sling, and more.

Emphasis effect: This effect lets you draw attention to an object that is already on the
slide. PowerPoint offers 31 different emphasis effects.

Exit effect: This is how an object leaves the slide. You can apply one of the 52 different
effects, including Disappear, Blinds, Peek Out, Ease Out, Spiral Out, and so on.

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Motion path: A motion path lets you create a track along which the object travels.
PowerPoint provides you with 64 predefined motion paths, such as circles, stars, teardrops,
spirals, springs, and so on.

You can create more than one animation for a given object. For example, you can give an object
an entrance effect, an emphasis effect, and an exit effect. Each effect that you apply has property
settings that you can tweak to customize it. All effects have a Speed setting. Some effects have
an additional property setting that lets you control the range of an objects movement.

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ACTION BUTTON:Action Buttons let you navigate quickly and efficiently within a slide show. They can also be
used to activate hyperlinks, letting you jump outside of the show to visit useful websites. If you
want one or more buttons on all slides, they can be added to the Slide Master and so show up
automatically on all slides. Or specific buttons can be created just for specific slides.
Start by displaying slide to which button is to be added. If you want the button to be on all slides,
do this with the Slide Master slide. (To create or change the Slide Master, click View, Master,
and Slide Master.) If it is a single slide, have the slide in either Normal (showing slide, notes and
outline frames) or Slide (dominated by slide, with notes and outline frames almost invisible)
view.

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SLIDE LAYOUT:Slide layouts define containers, positioning, and formatting for all of the content that appears
on a slide. Placeholders are the containers in layouts that hold such content as text (including
body text, bulleted lists, and titles), tables, charts, Smart Art graphics, movies, sounds,
pictures, and clip art.
NOTE Although you can add text and object placeholders to a layout or slide master, you
cannot add placeholders directly to a slide.
Microsoft Office PowerPoint 2007 includes nine built-in slide layouts, or you can create
custom layouts that meet your specific needs and that you can share with other people who
create presentations by using PowerPoint. The following graphic shows the slide layouts that
are built-in to PowerPoint

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SLIDE DESIGN:The Master Slide is the design template or design theme used for the slides within your
presentation. There are four different master slides -- title master, notes master, handout master
and the most common, the slide master.

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CUSTOM SLIDE SHOW:A custom show in PowerPoint is a group of slides selected from a larger presentation to
present as a smaller presentation, without having to recreate a new presentation from scratch.
The Custom Shows feature in PowerPoint lets you create several similar slide shows stored in
a single PowerPoint presentation file. A PowerPoint presentation can contain as many custom
shows as you want. Each custom show is a subset of a complete presentation composed of
selected slides from the complete presentation.

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POWER POINT SLIDE CREATION:When you start a new presentation using either a design template or blank presentation option,
the first screen you see is the New Slide Dialog Box. After you create your presentation file, you
can add or delete slides whenever necessary.
The first screen of your presentation is the Title Slide, which should be attractive, as it is said
first impression is the last impression. The AutoContent Wizard, you need to create a Title Slide
for your presentation by selecting the Title Slide Layout.

Adding a Slide:The steps to add a new slide are:

1. Select to add a New Slide option from the Insert Menu or click the Insert New Slide
button on the toolbar.
2. Select an appropriate layout from the New Slide dialog box.
3. Click on the OK button.

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DELETING SLIDES:Sometimes you want to remove slides from presentation, which you feel will not serve any
purpose in your presentation. If you can do without those slides it is better to remove those
slides from the presentation, it is because presentation should be to the point you want to
highlight & it should be exact but not lengthy.
Display or click the slide you want to delete.
Choose Edit, Delete Slide from the menu.
Copy a slide from one presentation to another.
Display the slide that will precede the slide you want to insert.
On the Insert menu, click slides from Files.

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Find and select the presentation you want to copy a slide from.
Click Display
Select the slides or slides you want to copy, & then click Insert.
To copy an entire presentation, click Insert all.

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USING WORD ART TO ADD CREATIVE TEXT:Power points word art lets you take plain text & add some pizzazz to presentations. With 30
styles of word art to select from, its simple to make text stand out. Word Art is easy to use
and unlike graphics, Word Art allows you to use the formatting tool bar to change the
appearance of text.
To Use Word Art
On the Insert menu, click pictures and then click Word Art.

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