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Saving to a flash drive in Windows XP or Windows 7

Saving from a program or application


1. Insert flash drive into an open USB port. Most flash drives are plug and play, depending on the manufacturer
and the computer settings. Windows recognizes the flash drive and a balloon will pop-up stating that Your new
hardware is installed and ready to use. Do not use the drive until you see that pop-up balloon. After Windows
recognizes your flash drive, it is assigned a drive letter.
In case the auto-play is turned off on your computer, select
the My Computer icon from the desktop and select your
flash drive

2. To save a file from inside a Microsoft office program such as Word, PowerPoint or Excel, select File -> Save OR
File -> Save As....
3. Select your drive either at the drop-down box at the top of
the Save dialog or by selecting My Computer on the left
hand menu. It will most likely be titled Removable Disk X:
(Where X is the letter mentioned earlier) or it may be titled
by the company that sells the drive as in the example here.

4. Double-click on the drive to open its directory, then name and save the file as desired. If you do not see your
Flash Disk Drive Letter in the Save in menu:
1. Select My Computer from the Save in menu.
2. Select the Flash Drive Letter.
3. Click the Open Button.
4. Choose a File Name.
5. Choose the type of document.
6. Click the Save Button.
5. When finished, click on the icon in the system tray at the bottom right of
your screen and follow the instructions to eject or safely remove your
hardware. Depending on the operating system, the eject icon may look like
one of these shown here.
6. Remove the USB drive from the USB port after safely ejecting.

Using Microsoft Explorer


1. Insert flash drive into an open USB port. Most flash
drives are plug and play. Windows recognizes the
flash drive and a balloon will pop-up stating that
Your new hardware is installed and ready to use.
Do not use the drive until you see that pop-up
balloon. After Windows recognizes your flash drive,
it is assigned a drive letter.

2. To save a file using Microsoft Explorer:


a. Select the files from other folders you want to save to the flash drive. Right-click on your file that you
want to save, select Send To... and then select your flash drive.
OR
b. Select the file(s) from other folders you want to save to the flash drive. Drag and drop the file(s) into the
flash drive folder. The file(s) should now be displayed in the flash drive. Continue in this fashion until all
the files you wish to transfer to the flash drive are added.
Note: The Explorer method only saves a copy of the file to your drive; it will not move the original file.
3. Make sure you quit all savable applications such as Microsoft Word, PowerPoint, and Excel before ejecting the
flash drive.
4. Eject the flash drive as described in step 5 above.
5. Remove the USB drive from the USB port after safely ejecting.