Bidding for the Supply and Delivery of Brand New Motor Vehicles

BID DATA SHEET

ITB Clause
1.1

The PROCURING ENTITY is:

1.2

BASES CONVERSION AND DEVELOPMENT AUTHORITY (BCDA)

The lot(s) and reference is/are:
Supply and Delivery of Brand New Motor Vehicles with the following details:
Lot 1: Twelve (12) Brand New Units of 2013 Crossover Utility Vehicles (CUV)
Qty

Twelve
(12)
Units

Item

TYPE

ENGINE
TRANSMISSION
DISPLACEMENT
cc
AUDIO
CAPACI CAPACITY

Any four-wheel utility type

vehicle
with not less than four doors
4 Cylinder, Diesel
Manual
Not exceeding 2,500

Approved
Budget for the
Contract (ABC)
Php15,000,000.
00

CD player/Tuner
Eight (8) Passengers Minimum
Seating Capacity (including
driver)
COLOR
To be determined
OTHER REQUIREMENTS
1.

Unit
a. Must be at least ten (10) years in the
Philippine Market.
b. Availability of spare parts all over
Luzon.
c. Basic tool kit with complete set of tools,
new spare tire, early warning device,
tint, floor matting.
d. Free LTO registration for the first three
(3) years.
e. Free labor on preventive maintenance
service within the first 5,000 kilometer
check-up.
f. With air-conditioning unit.
g. With magwheels.

2.

Dealers
a. Must be at least ten (10) years in the
business as authorized dealer of brand
new vehicles.
b. Dealer must have service centers in
Metro Manila and Pampanga.

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 1 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

Lot 2: One (1) Unit Brand New Unit of 2013 Pick-up Type of Vehicle
Qty

One (1)
Unit

Item

TYPE

ENGINE
TRANSMISSION
DISPLACEMENT
cc
AUDIO
CAPACITY

Any four-wheel utility Pick-up

type vehicle with not less
than four doors
4 Cylinder, Diesel
Manual
Not exceeding 3,000

Approved
Budget for the
Contract (ABC)
Php1,300,000.0
0

CD player/Tuner
Five (5) Passengers Minimum
Seating
Capacity
(including driver)
COLOR
To be determined
OTHER REQUIREMENTS
1. Unit
a. Must be at least ten (10) years in the
Philippine Market.
b. Availability of spare parts all over
Luzon.
c. Basic tool kit with complete set of tools,
new spare tire, early warning device,
tint, floor matting.
d. Free LTO registration for the first three
(3) years.
e. Free labor on preventive maintenance
service within the first 5,000 kilometer
check-up.
f. With air-conditioning unit.
g. With magwheels.
2. Dealers
a. Must be at least ten (10) years in the
business as authorized dealer of brand
new vehicles.
b. Dealer must have service centers in
Metro Manila and Pampanga.

2.1

The Funding Source is:

The Government of the Philippines (GOP) through the 2013 Capital Outlay budget
of the General Services Department approved by the BCDA Board of Directors in
the amount of SIXTEEN MILLION THREE HUNDRED THOUSAND PESOS
(Php16,300,000.00) inclusive of VAT and other applicable taxes.

5.1

No further instructions.

5.2

Not applicable.

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 2 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

5.4

Per Sec. 23.5.1.3 of the IRR of RA 9184, the Bidder must have completed, within
at least a period of three (3) years from November 2010 to November 2013:
- one (1) contract that is similar to the contract, equivalent to at least 50% of the
ABC
For this purpose similar contracts shall refer to contracts involving
the supply and delivery of brand new motor vehicles.

5.5

No further instructions.

6.3

No further instructions.

Not Applicable.

8.1

Subcontracting is not allowed.

8.2

Not applicable.

9.1

BCDA will hold a Pre-Bid Conference for this Project:

on 9 December, 2013 at 2:00 p.m.
at the BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st St.,
Corner 2nd Avenue, Bonifacio Global City, Taguig City

10.1

Prior to deadline of issuance of Bid Bulletin, written requests for clarification

should be addressed to the:
Chairman of the Bids & Awards Committee for Goods
(same address under 9.1)
Follow-ups on the request can be made with the Secretariat, BAC for Goods:
JOSEFINA V. PE, LEONOR M. RIVERA & MARINELL R. PACLIBAR
Telephone nos. 575-1771, 575-1782 & 575-1781 Central FAX No. 816-09-96
Email Address: jvpe@bcda.gov.ph, lmrivera@bcda.gov.ph or mrpaclibar@bcda.gov.ph

12.1

No further Instructions.

12.1(a) (i)

No other acceptable proof of registration is recognized other than SEC, DTI or

CDA.

12.1(a)(iii)

Statement of Bidder of all on-going and completed government or private contracts

shall include all such contracts within three (3) years prior to the deadline for the
submission and receipt of bids (November 2010 to November 2013):

(FORM SF-GOOD-13a) Statement of all ON-GOING government and

private contracts awarded but not yet started supported with the following
documents from two (2) of the biggest contracts, if any;

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 3 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

1. Contract or Purchase Order; and

2. Notice of Award or Notice to Proceed

(FORM SF-GOOD-13b) Statement of at least one (1) COMPLETED

government and/or private contracts which is similar in nature supported with
the following documents: (in accordance to Clause 5.4 of the BDS):
1. Contract or Purchase Order; and
2. Certificate of Acceptance or Certificate of Completion or
Official Receipt of Last Payment made.

One (1) completed contract of similar nature must have a value of at least 50% of
the Approved Budget for the Contract (ABC) of bidding at hand.
13.1

The financial component of the bid shall contain the Financial Bid Form in the
format as provided in Sample Form 11.

13.2

No further instruction.

15.4 (a)(iii)

No incidental services required.

15.4(b)

Not applicable.

15.5
15.6

Bid Prices shall be fixed. Adjustable price proposals shall be treated as nonresponsive and shall be rejected.
No further instructions.

16.1(b)

Not applicable.

16.3

No further instructions.

17.1

Bids will be valid until one hundred twenty (120) days from the date of bid
opening.

18.1

The Bid Security shall be in the following amount:

Forms
a) Cash, cashiers/managers check,

Percentage of the ABC

Amount (2% of ABC)

b) Irrevocable letter of credit

c) Surety bond
d) Any combination of the foregoing.
e) Bid Securing Declaration per
GPPB Res. No. 03-2012

Amount (5% of ABC)

Proportionate to share of form with
respect to total amount of security
(see Sample Form 9)

The Bid Security must be placed inside the Technical Proposal Envelope as Tab
H and labeled as Bid Security. An O.R. shall be issued to the Bidder after the
said envelope has been opened and acknowledged during Bidding.
18.2

The bid security shall be valid for one hundred twenty (120) days from bid
opening.

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 4 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

Additional grounds for forfeiture of the Bid Security:

1.

18.5 (a)(iv)
and
18.5(b)(iii)

2.
3.
4.
5.
6.
7.

20.1

Submission of eligibility requirements and bid(s) that contain false

information, falsified documents, or the concealment of information in the bids
in order to influence the outcome of eligibility screening or any other stage of
the public bidding.
Allowing the use of ones name, or using the name of another for
purposes of public bidding.
Refusal to accept an award, or enter into contract with the Government
without justifiable cause, after the Bidder had been adjudged to have the
Lowest Calculated Responsive Bid.
Refusal to clarify or validate in writing its Bid during post-qualification
within a period of seven (7) calendar days from receipt of the request for
clarification.
Any documented unsolicited attempt by a bidder to unduly influence the
outcome of the bidding in his favor,
Failure of the potential joint venture partners to enter into the joint
venture after the bid is declared as successful.
All other acts that tend to defeat the purpose of the competitive bidding,
such as habitually withdrawing from bidding, submitting late bids or patently
insufficient bid, for at least three (3) times within a year, except for valid
reasons.

The following ITB Clause 12 documents shall be sealed and marked as follows:
- Original Eligibility Documents sealed in one (1) envelope and marked as
ORIGINAL-ELIGIBILITY DOCUMENTS;
-

20.3

Original Financial Documents sealed in one (1) envelope and

marked as ORIGINAL-FINANCIAL PROPOSAL

1. The Bidder shall submit one (1) ORIGINAL and one (1) COPY of the
Eligibility Documents, and Financial Proposal described in ITB Clause 12.1
and BDS Clause 20.1
2. There shall be two (2) big envelopes the Original and the Copy. Inside each of
the two (2) big envelopes are two (2) small envelopes Eligibility Documents
and Financial Proposals, to be MARKED as follows:
2.1. BIG Envelope

Mark as ORIGINAL BID

2.1.1 Small Envelope

Mark as ORIGINAL Eligibility Documents

2.1.2 Small Envelope

Mark as ORIGINAL Financial Proposal

2.2 BIG Envelope

Mark as COPY of BID

2.2.1 Small Envelope

Mark as COPY of Eligibility Documents

2.2.2 Small Envelope

Mark as COPY of Financial Proposal

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 5 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

3. SAMPLE COVER OF ENVELOPES:

(ORIGINAL or COPY )
ELIGIBILITY DOCUMENTS
THE CHAIRPERSON
BAC FOR GOODS
BIDDING FOR (Name of Goods or Services)
BIDDERS COMPANY NAME (All CAPS): ________________________
ADDRESS (All CAPS): _______________________________________
TEL. NOS._______________ FAX NOS._____________________
DO NOT OPEN BEFORE (SPECIFY THE DATE/TIME OF
OPENING OF BIDS)

21

Bidders shall submit their Bids at the

Central Receiving and Releasing Area (CRRA)
BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31 st St.,
Corner 2nd Avenue, Bonifacio Global City, Taguig City
The deadline for Submission of Bids is:
20 December 2013, 1:00pm

24.1

The place of Bid opening is:

BCDA Corporate Center, 2nd Floor Bonifacio Technology Center, 31st St., Corner
2nd Avenue, Bonifacio Global City, Taguig City
The date and time of Bid opening is: 20 December 2013, 2:00 pm

25.1

No further instructions.

27.1

Not applicable.

28.3

No further instructions.

28.3(b)

Bid modification is not allowed.

28.5

No further Instructions.

29.2(b)

During Post Qualification,

1. Bidders shall present Income & Business Tax Return in the following Forms:
- manually filed tax returns or
- tax returns filed through the Electronic Filing and Payments System (EFPS)
NOTE: The latest income and business tax returns are those within the
last six (6) months preceding the date of bid submission.

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 6 of 7

Bidding for the Supply and Delivery of Brand New Motor Vehicles

2. Based on Sec. 29.3 of the ITB, BCDA reserves the right to inquire or secure a
certification or any form of document from the bidders clients attesting whether
the bidder has rendered a satisfactory or non-satisfactory performance of their
contracts.
29.2(d)

No other requirement.

32.4 (g)

A Purchase Order shall be issued to the winning bidder.

34.2 (g)

The effective date of the contract shall be the date of signing of the Purchase Order.

_______________________________________________________________________________________________________________
Bid Data Sheet - Page 7 of 7