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LINN-MAR COMMUNITY SCHOOL DISTRICT

BOARD OF EDUCATION
MAY 3, 2010
5:00 P.M.
HIGH SCHOOL UPPER COMMONS

WORK SESSION AGENDA

100 Call to Order and Determination of a Quorum

200 Revision and/or Adoption of the Agenda

Action
Motion: Second:

300 Work Session Discussion/Information

301 IASB Membership for Discussion


The Board will discuss IASB membership for the 2010-11 school year.

302 Construction Update


Associate Superintendent Rick Ironside and Owner’s Representative Steve Emerson will
update the Board on construction projects throughout the District.

303 Facility Naming Policy for Discussion


The Board will discuss the parameters for naming of facilities and spaces of Linn-Mar
buildings.

304 Board Learning: Key Works of School Boards – Continuous Improvement


Superintendent Katie Mulholland will discuss Board learning as it relates to the Key
Works of School Boards – Continuous Improvement.

305 Strategic Plan – Big Picture


The Board will continue its work on developing five areas for goal topics for the
Strategic Plan.

400 Adjournment

The Board moves to adjourn the work session at p.m.

Action
Motion: Second:
LINN-MAR COMMUNITY SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING
MAY 3, 2010
7:00 P.M.
HIGH SCHOOL UPPER COMMONS

100 Call to Order and Determination of a Quorum


200 Revision and/or Adoption of the Agenda
300 Audience Communications
400 Board Announcements
500 Opening of Bids, Public Hearings, and Resolutions

600 Recognition/Proclamation
601 School Board Recognition Week Proclamation

700 Informational Reports


701 Home School Assistance Program Report
702 Enrollment Update
703 Learning Resource Center (LRC) Conversion

800 Superintendent’s Report


801 Superintendent’s Update

900 Old Business


901 SILO Fund Transfer
902 Race to the Top Memorandum of Understanding

1000 New Business


1001 Early Separation Consideration for Class of 2011
1002 Policy 203.8, Ad Hoc Committees, for First Reading
1003 Open Enrollment
1004 Alliant Energy Contract
1005 Proposal for Supplemental Materials Management Support Services
1006 Student Fees
1007 Voluntary Pre-School Grant
1008 Fund Raising Requests

1100 Consent Agenda


1101 Personnel
1102 Bills
1103 Contracts

1200 Communications, Announcements, and Transmittals


1201 Communications
1202 Board Calendar
1203 Committee Reports
1204 Board Announcements

1300 Adjournment

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LINN-MAR COMMUNITY SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING
MAY 3, 2010
7:00 P.M.
HIGH SCHOOL UPPER COMMONS

100 CALL TO ORDER AND DETERMINATION OF A QUORUM

200 REVISION AND/OR ADOPTION OF THE AGENDA

After any revisions (if necessary) are presented, the Superintendent recommends the
Board adopt the agenda.

Motion: Second:

300 AUDIENCE COMMUNICATIONS

The Board invites the public to have input regarding the items on the agenda or items of interest
to its patrons. Patrons should limit their remarks to no more than three minutes. Remarks should
not contain the names or titles of specific students, teachers, administrators or other personnel as
these would be considered sensitive issues and should be discussed in a more private setting with
appropriate administrators. The Board, at its discretion, may choose to place the items on a future
agenda for consideration.

The Board of Education will hear reports on the following items:


1. School Board Recognition Week Proclamation
2. Home School Assistance Program Report
3. Enrollment Update
4. Learning Resource Center Conversion
5. Superintendent’s Report

The Board of Education will be making decisions about the following items:
1. SILO Fund Transfer
2. Race to the Top Memorandum of Understanding
3. Early Separation Consideration for Class of 2011
4 Policy 203.8, Ad Hoc Committees, for First Reading
5. Open Enrollment
6. Alliant Energy Contract
7. Proposal for Supplemental Materials Management Support Services
8. Student Fees
9. Voluntary Pre-School Grant
10. Fund Raising Requests
11. Consent Agenda

400 BOARD ANNOUNCEMENTS

500 RESOLUTIONS, OPENING OF BIDS, AND PUBLIC HEARINGS

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600 RECOGNITION/PROCLAMATION

601 School Board Recognition Week Proclamation Exhibit 601.1


Superintendent Katie Mulholland will read a proclamation declaring May 9-15, 2010, as
School Board Recognition week in the Linn-Mar Community School District.

700 INFORMATIONAL REPORTS

701 Home School Assistance Program Report


Home School Assistance Program Coordinator Renee Krepfle will give the Board a brief
report on the home school program.

702 Enrollment Update Exhibit 702.1


Executive Director of Instructional Services Dirk Halupnik will update the Board on
enrollment and staffing for the 2010-11 school year.

703 Learning Resource Center (LRC) Conversion


Superintendent Katie Mulholland and Associate Superintendent Rick Ironside will
discuss the conversion of the Educational Services Center to the Learning Resource
Center, the departments involved and when the move is likely to take place.

800 SUPERINTENDENT’S REPORT

801 Superintendent’s Update


Superintendent Katie Mulholland will share items of interest with the Board.

900 OLD BUSINESS

901 SILO Fund Transfer


The administration recommends that the Board approve the transfer of $1 million of
SILO funds to Debt Service for payment of General Obligation Bonds.
Action
Motion: Second:

902 Race to the Top Memorandum of Understanding Exhibit 902.1


The administration recommends that the Board approve signing the Memorandum of
Understanding between Linn-Mar School District and the Iowa Department of Education
in support of the implementation of an approved Race to the Top grant application.
Action
Motion: Second:

1000 NEW BUSINESS

1001 Early Separation Consideration for Class of 2011


The administration recommends that the Board considers offering a minimum of four
early separation packages for the Class of 2011.
Action
Motion: Second:

1002 Policy 203.8, Ad Hoc Committees, for First Reading Exhibit 1002.1
The administration recommends that the Board approve Policy 203.8, Ad Hoc
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Committees, for first reading.
Action
Motion: Second:
1003 Open Enrollment
The administration recommends that the Board approve the following open enrollment
request as presented.

Student Grade District Decision


Ayala, Jamie KDG From CR to WE Approved – good cause
Barnhart, Kari 8th grade From Alb. to OR Approved – good cause
Fabiano, William 8th grade From CR to EX Approved – good cause
Hoffa, Derek 8th grade From MISD to EX Approved – good cause
Lembeck, Ross 9th grade From CR to HS Approved – good cause
Smith, Jasmine KDG From CR to BW Approved – good cause
Billings, Michael 9th grade From CR to LM DENIED – no good cause

Action
Motion: Second:

1004 Alliant Energy Contract Exhibit 1004.1


The administration recommends that the Board approve an agreement between Linn-Mar
and Interstate Power and Light Company (Alliant Energy) to replace the transformer at
Wilkins Elementary for a cost of $38,292.
Action
Motion: Second:

1005 Proposal for Supplemental Materials Management Support Services Exhibit 1005.1
The administration recommends that the Board approve a proposal from Terracon to
provide materials management services during construction of the stadium, consisting of
excavating select material and staging on-site for use elsewhere, at a cost of not to exceed
$4,850.
Action
Motion: Second:

1006 Student Fees Exhibit 1006.1


Business Administrator Dave Nicholson will present information on the student fee
schedule for the 2010-11 school year. The administration recommends that the Board
approve the fee schedule as presented.
Action
Motion: Second:

1007 Voluntary Pre-School Grant


Executive Director of Student Services Julie Jensen will present information on the
Voluntary Pre-School Grant application. The administration recommends that the Board
approve the application as presented.
Action
Motion: Second:

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1008 Fund Raising Requests
The administration recommends that the Board approve the following fund raising
request as presented.

Event Date Sponsor Amount


Boys Basketball Camp 6/7/10 – 6/11/10 Boys Basketball $8,000-$10,000
(grades 3-8) 6/21/10 – 6/25/10

Action
Motion: Second:

The following fund raising requests are presented for Board information only.

Event Date Sponsor Amount


Summer Varsity Poms 6/21/10 – 6/22/10 Varsity Poms $2,500
Dance Camp
Summer Strength & 6/7/10 – 6/24/10 HS Athletics (for weight $3,500
Development Camp room equipment)
“Read for Reid” – bone 5/17/10 – 5/21/10 OR OCM class $800
marrow match drive

1100 CONSENT AGENDA

The following information is contained in the consent agenda:


Personnel
Bills
Contracts

1101 PERSONNEL

Certified Staff
Assignment – Reassignment – Transfer

Name Assignment Dept. Action Salary Placement


Clanin, Carla BW from 4th Grade August 12, 2010 Qualified
Teacher to Teacher
Librarian
Epner, Kelsey HS French Teacher August 12, 2010 BA, Step 4
Gassmann, Kali From OR .5 FTE August 12, 2010 Qualified
PE/Health to 1.0 FTE Ex
PE Teacher
Havel, Natalee From WE .5 FTE 5th August 12, 2010 Qualified
Grade Teacher to LG 1.0
FTE 5th Grade Teacher
Nelson, Anah From Ex Spanish Teacher August 12, 2010 Qualified
to OR Spanish Teacher
Noonan, Brynn HS English Teacher August 12, 2010 BA+12, Step 2
Peterson, Kris From Wf .5 FTE to WE August 12, 2010 Qualified
1.0 FTE Music Teacher
6
Certified Staff
Resignation

Name Assignment Dept. Action Reason


DeVault, Ann OR 8th Grade Spanish June 3, 2010 Personal
Teacher
Goedken, Katie OR Special Ed. Teacher June 3, 2010 Personal
Pegump, Julie OR TAG Teacher June 3, 2010 Personal

Classified Staff
Assignment – Reassignment – Transfer

Name Assignment Dept. Action Salary Placement


Bormann, Alex O&M Temporary March 23, 2010 $9.25/hour
Grounds Worker
Crawford, Drew O&M Temporary April 26, 2010 $9.25/hour
Grounds Worker
Dietz, Gregg TR from Regular Sub to March 18, 2010 Personal
Sub Bus Driver
Gamerdinger, Judy HS/NS General April 19, 2010 Increase in hours;
Help/Cashier from 4.25 to 6.25
hours/day
Hunting, Dan O&M Temporary June 4, 2010 $9.25/hour
Grounds Work
Keppler, Drew O&M Temporary April 12, 2010 $9.25/hour
Grounds Work
Leonard, Kathy HS/NS from Full-time to April 19, 2010 6.5 hours/day;
Part-time General Help $14.62/hour
Odgaard, Peter O&M Temporary April 12, 2010 $9.25/hour
Grounds Work
Scheer, Jeff HS/NS General Help April 23, 2010 Increase in hours;
from 3.75 to 4
hours/day
Sewell, Michael O&M Temporary March 23, 2010 $9.25/hour
Grounds Worker

Classified Staff
Resignation

Name Assignment Dept. Action Reason


Baker, Wm. Everett HS Custodian June 1, 2010 Retirement
Blad, Angela NS/HS General Help April 22, 2010 Personal
Duncan, Pearl Home School Part-time April 29, 2010 Personal
Secretary
Olson, Leonard TR Sub Bus Driver June 2, 2010 Retirement
Read, Tracy HS Part-time Community May 7, 2010 Other Employment
Services Secretary
Schuman, Vicki HS/NS Full-time General April 23, 2010 Personal
Help/Cashier
Walton, Sandra LG Special Ed. Assistant June 2, 2010 Personal
7
Extra-Curricular Positions
Assignment – Reassignment – Transfer

Name Assignment Dept. Action Salary Placement


Frangella, Nate From Head 7th to Head 8th August 18, 2010 Schedule H,
Grade Football Coach Category D
Williams, Cassondra Asst. 9/10th Softball May 10, 2010 Schedule H,
Coach Category D

Extra-Curricular Positions
Resignation

Name Assignment Dept. Action Reason


Rupert, Christin Assistant 8th Grade April 6, 2010 Personal
Volleyball Coach
Schweiss (Sorensen), Asst. Girls Swimming/ April 19, 2010 Personal
Tracy Diving Coach
Tompkins, Melissa 8th Grade Volleyball April 7, 2010 Personal
Coach

1102 Approval of Bills Exhibit 1102.1

Special Revenue, General, and Nutrition Fund Bills

1103 Approval of Contracts Exhibit 1103.1


The administration recommends the Board approve the following contracts as presented:
1. An agreement for Athletic Training Services between Linn-Mar Schools and St.
Luke’s Methodist Hospital for an annual fee of $14,500 for the next 3 school
years with a five percent increase annually.
2. An agreement between Linn-Mar Schools and Grant Wood AEA to provide
services for a .5 FTE autism consultant for the 2010-11 school year at an annual
salary of $31,793 plus benefits of $8,524 and $2,016 in administrative fees for a
total cost of $42,333.
3. A Cooperative Sharing Agreement for Girls Swimming & Diving for the 2010-11
school year between Linn-Mar, Marion, Mt. Vernon, and Anamosa School
Districts.

1104 Items removed from the consent agenda for separate action:

Action
Motion: Second:

1105 Approval of the Consent Agenda


It is the recommendation of the superintendent that the consent agenda be approved as
presented.
Action
8
Motion: Second:

1200 COMMUNICATIONS, ANNOUNCEMENTS, AND TRANSMITTALS

1201 Communications

1202 Board Calendar

May
May 3 4:00 p.m. Budget/Audit Committee ESC
May 3 5:00 p.m. Work Session HS Upper Commons
7:00 p.m. Regular Board Meeting
May 10 7:30 a.m. All Staff Recognition HS Auditorium
May 10 5:00 p.m. Policy Committee ESC
May 17 5:00 p.m. Closed Session HS Upper Commons
7:00 p.m. Regular Board Meeting
May 26 4:00-5:30 p.m. Board Reception for Retirees HS Upper Commons
May 30 1:00 p.m. Graduation Ceremony US Cellular Center
June
June 7 5:00 p.m. Closed Session-Supt. Eval.
5:30 p.m. Open Session-LRC renovation
June 14 5:00 p.m. Work Session Upper Commons
7:00 p.m. Regular Board Meeting

Information

1203 Committee Reports


Budget/Audit..........................................Barry Buchholz, Todd Hutcheson, Dave
Nicholson
Career & Technical Education................Helen Romanowsky, Dirk Halupnik
Comprehensive School Improvement.....Bob Gilchrist, Dirk Halupnik
Construction Advisory Council..............Barry Buchholz, Bob Gilchrist, Rick Ironside,
Katie Mulholland
Energy Efficiency...................................Todd Hutcheson, Rick Ironside
Equity Advisory......................................Tina Patterson, Dirk Halupnik
Executive Committee..............................Barry Buchholz, Ann Stark, Katie Mulholland
Health & Human Development...............Bob Crawford, Julie Jensen
Linn-Mar Foundation..............................Ann Stark, Katie Mulholland
Policy......................................................Helen Romanowsky, Tina Patterson, Bob
Crawford, Katie Mulholland

1300 ADJOURNMENT

The Board moves to adjourn the regular meeting at p.m.

Action
Motion: Second: