Académique Documents
Professionnel Documents
Culture Documents
TOPICS TO BE COVERED
1. General Topics
1. Appointment of Company Secretray
2. Qualification of Company Secretary
3. Functions/legal obligations/duties of Company Secretary
2. Important Topics
1.
2.
3.
4.
GENERAL TOPICS
Chapter # 1
1. Appointment of secretary:
It is not a statuatory requirement to appoint a company secretary till yet. However, directors appoint a
company secretary for meeting the statuatory obligations in compliance of provisions of Company
ordinance, 1984 and other allied laws and matters.
2. Qualification of Company Secretary
Qualification falls into:
Professional/ Academic Qualification
Other Qualification
i. Professional / Academic Qualification :
a) Member of ICAP; or
Document Controller:
b)
c)
d)
e)
Member of ICMAP; or
Member of ICSP (Institute of Corporate Secretaries of Pak); or
Law Graduate; or
Master in Business administration or commerce.
Administrative functions;
Organizational functions;
Coordination functions;
Liason Function;
Managerial Functions.
Document Controller:
IMPORTANT TOPICS
Chapter # 2
Document Controller:
Document Controller:
filing of prospectus with registrar concerned along with treasury challan of Rs. 200 as filing fee;
Subscription is collected from public. total subscription from public as well sponsors and directors
shouldn't be less than minimum subscription;
to refund money of subscription to unsuccessful applicant within 10 days of balloting;
to convene BOD meeting for allotment of shares to successful applicant;
to file return of allotment (Form - 3) with registrar within 30 days of allotment;
to file with registrar duly verified declaration on prescribed format (Form - 22) for obtatining certificate of
commencement of business (section 146)
to obtain certificate of commencement of business from registrar of companies,
2. Minutes of Proceedings of General meetings and Directors [W-2006]
Main Document : it is the main document for recording the proceeding of AGM and BOD meetings;
Evidence: Although it is the evidence of the proceeding of the meeting, but they are never the "inclusive"
nor the " exclusive" evidence of ALL proceedings that have actually taken place.
Time: it is required to be recorded with in 7 days positively.
Inspection: members can inspect the minute book atleast two ( 2 ) hours during the working hours
without payment of fee;
Alteration: Minutes once made and signed can never be altered by striking out or adding anything;
Preparation and approval of Draft minutes: Company secretary prepare draft minutes, and are
approved by Chairman with such changes as he considered necessary to ensure that it contains true and
fair summary of proceedings;
Circulation: Final minutes are circulated to directors for their comments and actions thereon;
Circulation to concerned officer/ document: Secretary furnished copies of minutes to Concerned
officer and department of company for their comments and actions thereon;
Document Controller: