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Issues and Concerns re: Court Decrees and Legal Instruments

Affecting Civil Status of Persons1


By.
Lourdes J. Hufana

INTRODUCTION
From January to June 2012, the National Statistics Office (NSO) processed a total of
21,222 requests for annotation of documents affected by court decrees (CD) with the
average of 167 transactions daily and 98,228 requests for annotation of documents
affected by legal instruments (LI) with the average of 775 transactions daily.
The importance of having a correct civil registry document and the increasing
number of adoption cases, not to mention, legitimation, acknowledgement and
dissolution of marriages greatly contributed to the increase of the demands for civil
registry documents affected by court decrees and legal instruments (CDLI).
This paper aims to provide a wider understanding on how CDLIs are processed and
what are the actions available in cases of problems in the processing of these kind
of requests.
A. COURT DECREE
These are court orders which are registrable. These undergone hearing and were
approved by a competent court.
There are many registrable court decrees. But for the purpose of this paper, the
following court decrees will be discussed:
Adoption
Annulment of Marriage
Declaration of Nullity of Marriage
Legal Separation
Presumptive Death
Cancellation/Correction of Entry

A.1. Concepts and Definitions of Terms


Adoption
Adoption is the act whereby one person is received as the offspring of another
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Paper presented by Lourdes J. Hufana, Director III, Civil Registration Department, NSO, during
the 6th National Workshop on Civil Registration held at the SMX Convention Center, Mall of Asia
Complex, Pasay City on August 7-9, 2012.

although he is not such by nature.


It is a juridical act that creates between two persons certain relations, purely
civil, of paternity and filiation.

Annulment of Marriage
It is a court decision declaring the severance of the marriage bond based on
legal grounds provided for under the Family Code.
Declaration of Nullity of Marriage
An act declaring the marriage void from the beginning or inexistent from the
time of its performance. The marriage is fatally defective and cannot be
ratified as in the case of annulment.
Legal Separation
It is a court decision ordering the separation of the husband from his wife. In
legal separation, the spouses are not free to contract subsequent marriages
because they are still married even if already legally separated.
Presumptive Death
A court decree that declares that a spouse is presumed dead if he/she had
been absent for four consecutive years and the spouse present had a well
founded belief that the absent spouse was already dead.
In case of disappearance where there is danger of death under the
circumstances set forth in the provisions of Article 391 of the Civil Code, an
absence of two years shall be sufficient.

Cancellation/Correction of Entry
Court decision declaring the cancellation or correction of any entry relating
thereto, with the Regional Trial Court (RTC) of the province where the
corresponding civil registry is located.
A certified copy of the judgment shall be served upon the civil registrar
concerned who shall annotate the same in his record.

A.2. Registration Procedures


When to Register:
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Generally, registration of all court decrees is ten (10) days after they become
final. Exception is in case of adoption wherein registration is done thirty (30)
days after the decision becomes final.
Who Registers:
Under Rule 50 of Administrative Order No. 1, Series of 1993, the court decree
shall be registered by the successful petitioner upon the advise of the Clerk of
Court. The Clerk of Court may also register the court decree.
Where to Register:
All court decrees should be registered at the Local Civil Registry Office
(LCRO) of the place where the court, which issued the decision or decree is
located.

Who Annotates/Amends Civil Registry Documents:


The concerned civil registry office shall prepare the amended COLB and
make the proper annotation in the document and applicable registry book
after submission of the certified true copy of the decision and Certificate of
Finality by the civil registry office where the court decree was registered.
In cases where the vital event affected by a court decree occurred abroad, the
Civil Registrar General shall prepare the annotated/amended civil registry
document.
OCRG Issuance of Certifications
The following are the requirements to be submitted to NSO prior to the
issuance of an annotated birth/death and marriage; and amended birth
certificate:
Certified True Copy (CTC) of Court Decision;
Certified True Copy (CTC) of Certificate of Registration of the Court
Decision;
Certified True Copy (CTC) of Certificate of Finality;
Certified True Copy (CTC) of birth/death/marriage certificate; and
Certified True Copy (CTC) of Annotated birth/death/marriage certificate
and amended birth certificate (in cases of adoption)

A.3. Standard Annotations


After completion of the documents required for registration, the effects of the court
decrees are annotated in the remarks portion of the civil registry documents with the
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exception of the adoption wherein an amended birth certificate shall be issued.


The following are the standard annotation that shall be entered in the civil registry
documents:

For Annulment of Marriage


Pursuant to the decision dated __________ rendered by Judge
_______________ of the Regional Trial Court of __________, Branch
____, under Case No. _________, the marriage between ___________
and ______________ celebrated on _________________ is hereby
declared annulled.

For Declaration of Nullity of Marriage


Pursuant to the decision dated __________ rendered by Judge
_______________ of the Regional Trial Court of __________, Branch
____, under Case No. _________, the marriage between ___________
and ______________ celebrated on _________________ is hereby
declared null and void.

Legal Separation
Pursuant to the decision dated __________ rendered by Judge
_______________ of the Regional Trial Court of __________, Branch
____, under Case No. _________, the parties are hereby declared legally
separated.

For Presumptive Death


Spouse declared presumptively dead as per court decree issued by
Regional Trial Court of __________________ Branch _____________
on _____________ under Case No. _________________ .

Cancellation of Civil Registry Document


Pursuant to the decision of the court dated _________________
rendered by Judge ___________________ of the Regional Trial Court
of
__________________, Branch _______, under Case No.
_______________, this Certificate of __________________ bearing
registry number ____________is hereby ordered cancelled .

Correction of Entry
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Pursuant to the decision of the court dated _________________


rendered by Judge ___________________ of the Regional Trial Court
of
__________________, Branch _______, under Case No.
_______________, the ____(entry)__________ is hereby ordered
corrected from _________________ to _____________________.

A.4. Issues on Court Decrees


The following are some of the problems encountered by the Office in the
processing of civil registry documents affected by court decrees.

1. No certificate of finality attached in the court decision


The annotated civil registry document / amended birth certificate cannot be
processed unless the following substitute documents will be submitted for
processing of the documents:

A copy of entry of judgment


An official publication of the decision in case the same was issued by the
Court of Appeals (CA) and Supreme Court (SC)
Writ of Execution
Certificate of No Opposition/Appeal issued by the Office of the Solicitor
General (OSG), Court of Appeals (CA) and Supreme Court (SC)
Reproduce copy of the court order/decision duly certified by the Records
Management and Archives Office (RMAO) with regards to those rendered by
the defunct Juvenile and Domestic Relations Court (JDRC).
(*Entry of Judgment Certifies that a decision has been rendered as well
as sets out its dispositive portion referring to that part of the judgment
which actually settles and declares the rights and obligations of the
parties and is the subject of execution).
(*Writ of Execution a remedy afforded by law for the enforcement of a
judgment. Its object is to attain satisfaction of the judgment on which the
writ is issued. The court issues the writ on motion of the winning party
upon the finality of the judgment or order sought to be enforced.)

2. Decision of court effecting the correction on second registered birth


certificate
The request for the annotated birth certificate will not be processed. Before the
decision of the court can be effected, the first registered birth certificate should
be cancelled in court.
3. Registered court decree not certified and signed by the concerned civil
registrar
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The request for the annotated civil registry document/amended birth certificate
cannot be processed unless every pages of the court decision is certified and
signed by the concerned civil registrar.
4. Inconsistency in the decision and the civil registry document
If some parts of the decision bear inconsistent items in the affected civil registry
document the following should be done:
The client should request the court through his/her lawyer to file an
amendment of the court decision if the same is inconsistent with the civil
registry document;
If the civil registry document has erroneous entries, this should undergo
correction either in the court or through R.A. 9048 before the decision of the
court should be enforced.

5. Foreign court decision on adoption not validated by foreign court


Under Memorandum Circular 2007-008 (Guidelines in the Annotation of Civil
Registry Documents Involving Foreign Judgment/Orders), all foreign court
decisions should undergo validation by the Philippine courts before they can be
effected in civil registry documents.
In cases of adoption when the court who issued the decision is a foreign court
the process of validation should be sought. Exception from the process of
validation are adoptions coursed through the Inter-Country Adoption Board or
ICAB wherein the petition for adoption is immediately forwarded to the
Department of Foreign Affairs (DFA), the concerned civil registry office (if born
in the Philippines) and the NSO for preparation of an amended birth certificate.

6. Annotation of the fact of the reappearance of the spouse declared


presumptively dead by the court in the marriage certificates of the
present spouse.
The effects of the reappearance of the absent spouse declared presumptively
dead by the court should not be annotated in the marriage certificate of either
the first or second marriage of the present spouse.
However, the
reappearance of the absent spouse shall have the effect of declaring the
subsequent marriage as null and void.

7. Effect of rescission of adoption


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If an adoption has been rescinded by the court, the effects of such decision
shall be annotated in the amended birth certificate. Once all the supporting
documents have been forwarded to the NSO, the amended birth certificate
shall also be annotated and the birth certificate prior to adoption shall be
issued. The amended birth certificate shall not be issued anymore.
There is no standard annotation in the rescission of adoption. The annotation
is based on the dispositive portion of the court. Currently the office is drafting
an office memorandum standardizing the annotation for rescission of the
adoption.
The following is the sample annotation for the rescission of adoption received
by the Office:
Pursuant to the decision dated _______________ rendered by Judge
________________ of the Regional Trial Court, __ Judicial Region,
Branch ______ of __________________, ______________ under
Special Proceedings No. _______, judgment is hereby issued ordering
the rescission of the adoption of the minor ______________. As the
Adoption is now rescinded the adoptee shall now henceforth use
________________________, which is the name stated in the original
birth certificate
8. Issuance of a birth certificate prior to adoption
As a rule, the birth certificate prior to adoption will not be issued anymore
following the approval of the petition of adoption. Under Rule 16B(3)(c) of the
New Rules of Adoption, the original birth certificate (or the birth certificate prior
to adoption) shall already be sealed. However, it can be opened only upon
order of the court who issued the decree of adoption.

9. Title of the petition filed in court is for A Petition to Allow Petitioner to


Re-marry Pursuant to the Second Paragraph of Article 26 of the Family
Code but the decision of the court is for validation/recognition of divorce
The NSO shall act on the decision of the court in spite of the fact that the title of
the case does not specifically state the validation of the divorce because the
body of the court decision clearly stated that the foreign court decree of divorce
is authentic and in conformity with the law on divorce of the country where it
was decided, thus recognized as valid.

10. Validity of a subsequent marriage pending the declaration of nullity of


the previous marriage
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All marriages subsequently contracted by the spouses are considered void for
being bigamous in the absence of a court declaration nullifying the first
marriage.
The spouse who contracted a second marriage has to file a petition for
declaration of nullity of the first marriage. However the second marriage
contracted by the said spouse is not automatically considered valid by reason
of the declaration of nullity of the first marriage.
A second marriage contracted by either of the spouses should also be declared
null and void before he/she can re-marry.
B. LEGAL INSTRUMENTS
Are sworn statements in a form of affidavit which affect the civil status of persons.
These acts are executed without an order from the court.
Like court decrees, there are also many registrable legal instruments. But for the
purpose of this paper, the following legal instruments will be discussed:

Affidavit of Reappearance
Option to elect Philippine Citizenship
Legitimation/R.A. 9858
Acknowledgement/R.A. 9255
Parental Authorization or Ratification of Artificial Insemination

B.1. Concepts and Definition of Terms

Affidavit of Reappearance
It is a sworn statement of the fact and circumstance of the reappearance of
the absent spouse shall be recorded in the civil registry office of the residence
of the party or parties.
Option to Elect Philippine Citizenship
It is a statement that allows the child (those who were born before Jan. 17,
1973 of Filipino mothers and of alien fathers) to choose or elect Philippine
Citizenship upon reaching the age of majority.
Legitimation
A remedy in which the child, who is illegitimate, is considered legitimate by
virtue of the parents not being disqualified to marry each other at the time
when the child was conceived and the fact that they subsequently married
each other after the child was born.
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Republic Act 9858 (Legitimation of Children Born to Minor Parents)


This Law amended Article 177 of the Family Code as follows: Children
conceived and born outside of wedlock of parents who, at the time of the
conception of the former, were not disqualified by any impediment to marry
each other, or so disqualified only because either or both of them were below
eighteen (18) years of age, may be legitimated.
Acknowledgement/ Admission of Paternity
It is a public instrument acknowledging an illegitimate child by both parents or
by the mother alone if the father refuses.
Republic Act No. 9255
It is the Law which allows illegitimate children to use the surname of their
father. It amended Article 176 of the Family Code of the Philippines. In this
Law, the illegitimate child shall use the surname of the father if acknowledged
at the back of the birth certificate; acknowledged in a separate public
document or in a private handwritten instrument.
This Law merely allows the child to use fathers surname, it this does not
change the status of the child from illegitimate to legitimate.

B.2. Registration Procedures


When to Register:
All legal instruments should be registered within thirty (30) days from the date
of execution.
However, under Rule 6 of Administrative Order No. 1, Series of 1993 (Rules
and Regulations Governing the Implementation of Republic Act No. 9255), the
public document not made on the record of birth, or the Affidavit to Use
Surname of the Father (AUSF) shall be registered within twenty (20) days
from the date of execution at the place where the birth was registered.
Otherwise the procedures of late registration shall be applied.
Who Registers:
It shall be the duty of the person concerned to submit four (4) copies of the
legal instrument to the civil registrar of the city/municipality where the legal
instrument was executed.
Where to Register:
As a general rule, legal instruments are registered at the place of their
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execution.
Exceptions to this rule are:

Affidavit of Reappearance where the parties are residing.

Admission of Paternity, Acknowledgement, Legitimation, Voluntary


Emancipation of Minor, Parental Authorization/Ratification of Artificial
Insemination where the birth of the child was recorded.

All public documents executed abroad shall be registered with the Civil
Registry Office of Manila.

Public documents affecting vital events occurring abroad shall be


registered with the Civil Registry Office of Manila.

Who Annotates/Amends Civil Registry Documents:


The civil registry office where the vital event is registered shall make the
proper annotation in the document and applicable registry book after the
certified true copy of the legal instrument is registered.
In cases where the vital event affected by a court decree occurred abroad, the
Civil Registrar General shall prepare the annotated/amended civil registry
document.

OCRG Issuance of Certifications


The following are the requirements to be submitted to NSO prior to the
issuance of an annotated civil registry document:
Certified True Copy (CTC) of Legal Instrument;
Certified True Copy (CTC) of Certificate of Registration;
Certified True Copy (CTC) of civil registry document without
annotation; and
Certified True Copy (CTC) annotated civil registry documents.

B.3. Standard Annotations


For Legitimation/R.A. 9858
If the birth was registered using the surname of the father:
Legitimated by the subsequent marriage of parents < Name of
Father> and <Name of Mother> on <Date of Marriage> at <Place
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of Marriage> under registry number <Registry Number of the


Affidavit of Legitimation >.

If the birth was registered using the surname of the mother:


Legitimated by the subsequent marriage of parents < Name of
Father> and <Name of Mother> on <Date of Marriage> at <Place of
Marriage> under registry number <Registry Number of the Affidavit of
Legitimation >.The child shall be known as < Name of the child by
virtue of the legitimation>.

For Acknowledgement
Acknowledged by (name of acknowledging parent/s) on
acknowledgement); Family name changed to ________________.

(date

For Republic Act 9255


For births registered under the surname of the mother:

With registered admission of paternity


Child was born in the Philippines, the admission of paternity was
executed at the back of the COLB and the AUSF was executed in the
Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born in the Philippines, the admission of paternity was
executed at the back of the COLB and the AUSF was executed
outside the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born outside the Philippines, the admission of paternity
was executed at
the back of COLB/RB and the AUSF was
executed in or outside the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
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Child was born in the Philippines, a separate public document was


executed in or outside the Philippines and the AUSF was executed in
the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born in the Philippines, a separate public document was
executed in or outside the Philippines and the AUSF was executed
outside the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born outside the Philippines, the public document was
executed in or outside the Philippines and the AUSF was executed in
or outside the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born in the Philippines, the admission of paternity was
made in a private handwritten instrument and the AUSF was executed
in the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.
Child was born in the Philippines, the admission of paternity was
made in a private handwritten instrument and the AUSF was executed
outside the Philippines.
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to RA
9255.
Child was born put side the Philippines and the admission of
paternity was made in a private handwritten instrument and the
AUSF was executed in or outside the Philippines
The surname of the child is hereby changed from (original surname)
to (new surname) on (date AUSF was executed) pursuant to R.A.
9255.

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Without admission of paternity


Child was born in the Philippines, a separate public document and the
AUSF are to be executed in the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.
Child was born in the Philippines, a separate public document is to be
executed in the Philippines and the AUSF is to be executed outside
the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.
Child was born in the Philippines, a separate public document is to be
executed outside Philippines and the AUSF is to be executed in the
Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.
Child was born in the Philippines, a separate public document and
AUSF are to be executed outside the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.

Child was born outside the Philippines, a separate public document


and the AUSF is to be executed in or outside the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.

Child was born in the Philippines, the admission of paternity was


done in a private handwritten instrument and the AUSF is to be
executed in the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.
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Child was born in the Philippines, the admission of paternity. Was


done in a private handwritten instrument with two supporting
documents and the AUSF is to be executed outside the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to R.A. 9255.
Child was born outside the Philippines, the admission of Paternity
was done in a private handwritten document and the AUSF is to be
executed in or outside the Philippines.
Acknowledged by (Name of Father) on (date). The surname of the
child is hereby changed from (original surname) to (new surname) on
(date AUSF was Executed) pursuant to RA 9255.
Affidavit of Reappearance
The effect of the Affidavit of Reappearance is not annotated in the marriage
certificate of any parties. The recording of the Affidavit of Reappearance shall
automatically terminate the subsequent marriage.
Option to elect Philippine Citizenship
There is no rule under Administrative Order No. 1, Series of 1993 re the annotation
of the effects of naturalization. What the rules provide is only to register at the office
of the civil registrar of the city/municipality where the instrument was executed not
later than thirty (30) days from the execution and upon payment of the required fees.
In order for the effects of the Option to elect Philippine Citizenship to be annotated in
the birth certificate, a petition for correction of entry should be filed Under Article 412
of the Civil Code of the Philippines to correct the citizenship of the applicant.
(Article 412). No entry in a civil register shall be changed or corrected without a
judicial order)

B.4. Issues on Legal Instruments

1. Same registry number in the Affidavit of Acknowledgment and Affidavit


to Use the Surname of the Father (AUSF)
The request for birth certificate cannot be processed. The civil registry office
should be requested to assign separate registry numbers for the Affidavit of
Acknowledgement and the AUSF.

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Assigning of registry number should follow the rules provided in Memorandum


Circular 2010-04 (Guidelines in the Correction of Entries in the Geographic,
Statistical Portion and/or Registry Numbers on Civil Registry Documents).

2. Public document/affidavit is not certified and signed by the concerned


civil registrar
The request for the annotated birth certificate should not be processed unless
every pages of the public document/affidavit is certified and signed by the
concerned civil registrar.

3. Certified copy of registered Affidavit of Legitimation is not available


If the registered Affidavit of Legitimation is no longer available, the request for
the annotated birth certificate can still be processed provided that that the
following shall be submitted:
1. Certified true copy of the particular page of the Registry Book where the
entries in the fact of birth appears;
2. Certified true copy of the particular page where the fact of Legitimation
appears;
3. Affidavit executed by the civil registrar attesting to the fact that all efforts
have been exerted to locate/retrieve the document;
4. Marriage certificate of the parents of the applicant to prove the occurrence
of the subsequent marriage which produced the effects of legitimation;
5. Certificate of No Marriage (CENOMAR)

4. Execution of Affidavit of Legitimation in case of death of the parent/s


If the parents are dead, the legitimation of the birth of the child can be
processed after the following rules shall be complied:
The surviving parent in case one of the parents dies or is presumed dead
shall execute an Affidavit of Legitmation. The surviving parent should be
required to submit the death certificate or the judicial declaration of
presumptive death
If both parents are dead and an Affidavit of Legitmation was executed during
their lifetime, the Affidavit of Legitimation shall be registered as part of
supporting documents for legitimation
In case both the parents are already dead without executing any Affidavit of
Legitimation, the child if of age, may file a petition for legitimation in court. If
the child is a minor, the judicially appointed guardian may file petition in court.
5. Registration of legal instruments executed abroad
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All legal instruments executed abroad shall be registered in the Civil Registry
Office of Manila, including legal instruments which may be executed in the
Philippines if the vital events occurred in a foreign country and duly registered
with the Philippine Consulate.
6. Annotation of the fact of the reappearance of the spouse declared
presumptively dead by the court in the marriage certificates of the
present spouse.
The effects of the reappearance of the absent spouse declared presumptively
dead by the court should not be annotated in the marriage certificate of either
the first or second marriage of the present spouse.
However, the
reappearance of the absent spouse shall have the effect of declaring the
subsequent marriage as null and void.

7. Execution of Supplemental Affidavit of Legitimation for R.A. 9858


where one of the spouses cannot be located anymore
Prior to the implementation of R.A. No. 9858, several requests for the
processing of legitimation approved at the Local Civil Registry Offices
(LCROs) which the Office of the Civil Registrar General (OCRG) cannot
process due to the minority of either or both parents of the child.
Under Memorandum Circular 2011-6 (Guidelines in the processing of
legitimation prior to the effectivity of Republic Act No. 9858 (An Act Providing
for the Legitimation of Children born to Parents Below Marrying Age,
Amending for the Purpose the Family Code of the Philippines, as Amended),
if one of the parents is already dead, the surviving parent shall execute the
supplemental affidavit attaching the death certificate of the deceased spouse.
However, in case the parent is dead the supplemental affidavit executed by
only the surviving parent shall still be considered valid.

8. Can the Affidavit of Legitimation executed prior to R.A. 9858 with


clause that one of the parents is a minor be accepted immediately
without the need of executing the Supplemental Affidavit of
Legitimation?
There is no need to execute a supplemental affidavit because the previously
executed Affidavit of Legitimation filed before the effectivity of R.A. 9858
already bears a clause referring to the minority of one of the parents. This is
a substantial compliance with the requirements for legitimation under R.A.
9858.

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9. Petition for legitimation denied due to the previous marriage of the


father prior to the conception and birth of his child to his present wife
The child cannot be legitimated anymore because of the impediment. The
other remedy is to file a petition for R.A. 9255 so that the child can use the
surname of the father.
However, before the petition for R.A. 9255 shall be processed, the registered
affidavit of legitimation should first be cancelled in court.
10. Annotation on Certificate of Live Birth (COLB) of a Child who is Late
Registered at the same time legitimated by Subsequent Marriage of
Parents
A child acknowledged by the father by signing at the back of the COLB is late
registered using the surname of the father under R.A. 9255 (An Act Allowing
Illegitimate Children to Use the Surname of the Father) at the same time to
annotate his legitimation.
The child shall be registered using the in the surname of the father (applying
R.A. 9255 with acknowledgment of paternity) then legitimation with the
annotation shall be as follows:
Legitimated by subsequent marriage of parents on _________at
__________.
There is no need to mention in the annotation that, the child shall be
known as (first name, middle name, last name).
Conclusion
The National Statistics Office (NSO) has always committed itself to provide fast,
efficient and quality service to its clients in the issuance of annotated civil registry
documents. This can be attained if the supporting documents forwarded to our
office are correct and accurate.
We hoped that this presentation helps in understanding some of the cases we
encountered in the submission of requirements/supporting documents and making
the correct annotation for civil registry documents affected by court decrees and
legal instruments.

___________

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