RIBA Outline Plan of Work

Module CON4511
CN/IVE(MH)
January 2016
Reference:
https://www.architecture.com/Files/RIBAProfessionalServi
ces/Practice/Archive/OutlinePlanofWork(revised).pdf

What is RIBA Outline Plan of Work ?

The RIBA Outline Plan of Work is a model of the design
process which explains in details what happens at each
stage and how the various engineers, the quantity
surveyor and others contribute.

The RIBA Plan of Work has been a bedrock document for

the architects profession and the construction industry,
providing a shared framework for the organisation and
management of building projects. It has been amended
and updated over time to reflect developments and
changes in the industry. This lecture is based on the 2007
version although the new version (2013) has been
launched.

Stage A - Appraisal
Identification of clients needs and objectives,
business case and possible constraints on
development.
Preparation of feasibility studies and
assessment of options to enable the client to
decide whether to proceed.

Stage B Design Brief

Development of initial statement of
requirements into the Design Brief by or on
behalf of the client confirming key
requirements and constraints.
Identification of procurement method,
procedures, organisational structure and
range of consultants and others to be engaged
for the project.

Stage C - Concept
Implementation of Design Brief and
preparation of additional data.
Preparation of Concept Design including
outline proposals for structural and building
services systems, outline specifications and
preliminary cost plan.
Review of procurement route.

Stage D Design Development

Development of concept design to include
structural and building services systems,
updated outline specifications and cost plan.
Completion of Project Brief.

Application for detailed planning permission.

Stage E Technical Design

Preparation of technical design(s) and
specifications, sufficient to co-ordinate
components and elements of the project and
information for statutory standards and
construction safety.

Stage F Production Information

Preparation of production information in
sufficient detail to enable a tender or tenders
to be obtained.

Application for statutory approvals.

Preparation of further information for
construction required under the building
contract.

Stage G Tender Documentation

Preparation and/or collation of tender
documentation in sufficient detail to enable a
tender or tenders to be obtained for the project.

Stage H Tender Action

Identification and evaluation of potential
contractors and/or specialists for the project.

Obtaining and appraising tenders; submission

of recommendations to the client.

Stage J - Mobolisation
Letting the building contract, appointing the
contractor.

Issuing of information to the contractor.

Arranging site hand over to the contractor

Stage K
Construction to Practical Completion
Administration of the building contract to
Practical Completion.
Provision to the contractor of further Information
as and when reasonably required.
Review of information provided by contractors
and specialists.

Stage L Post Practical Completion

Administration of the building contract after
Practical Completion and making final
inspections.
Assisting building user during initial
occupation period.
Review of project performance in use.

Post-contract Administration

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Tasks to be done at commencement

of contract
Assist Client to appoint contractor and
subcontractors and advise on signing of contracts
Plan production on site including preparation of
method statement and supervision plan.
Notify relevant authorities and seek statutory
consents before physical work started.
Allow the contractor to take possession of the site
and carry out works.
Coordinate and supervise construction activities.
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Tasks to be done during the progress

of construction
Architect holds regularly progress meetings with
consultants and contractors to ensure control of
operations and progress on site.
Architect, preferably through the clerk of works,
supervises each stage of the work to ensure quality is
maintained.
Architect to issue "Architect's Instructions or variation
order to the contractor if necessary.
Architect to issue "Interim Certificates" for paying the
contractors and sub-contractors work.
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Tasks to be done at Completion of work

Authorized Person, Registered Structural Engineer and
Registered Contractor jointly certify the work fully complies
with all statutory regulations and lease conditions and apply
for Occupation Permit (OP) and Certificate of Compliance
(CC) from the Building Authority and Lands Department.
Architect prepares for the "practical completion" inspection
and issue a "Practical Completion Certificate" to the
contractor
Upon issue of OP, and possibly CC, contractor hands over
the completed work to the client.
Client takes his own insurance, management and
maintenance of the building.
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Tasks to be done after handing over the

works

Contractor starts to make good latent defects during the

defects liability period.

Architect ensures all defects have been rectified and

issue a "Certificate of Making Good Defects"
Client and contractor agree on final account, which is
based on final measurement and takes into account
variation orders and previous payments.
Architect issues "Final Certificate" to conclude the
contractual relationship.
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Feedback

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What is feedback?
systematically collect and record previous
decision and experiences for future reference.
should be carried out throughout the design,
construction processes, and even after the project
is occupied.
Record also the actual layout and construction of
essential services in a set of "as-constructed
drawings" to ease the client's maintenance staff,
may be a contractual obligation.

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