UniKLRulesandregulationsHandbook7thEdition PDF

UNIVERSITY RULES AND REGULATIONS HANDBOOK
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without prior written permission of UNIVERSITI KUALA LUMPUR.
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The publisher does not bear any responsibility for any incorrect information or omission.
Every measure has been taken to make this book comprehensive and accurate.
Cover Page : UniKL Robot

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Universiti Kuala Lumpur City Campus,
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UNIKL Rules & Regulations Handbook
LIST OF CONTENT
MAIN TOPICS

1.0
2.0
3.0
4.0
5.0
6.0
7.0
8.0
9.0
10.0
11.0
12.0
13.0
14.0
15.0
16.0
17.0
18.0
19.0
20.0
21.0
22.0

Preface
Students Responsibilities
Glossary
PAGE
i
ii
iii
ACADEMIC RULES AND REGULATIONS

The Academic Year
1
Student Status
2
Semester Registration
2
Subject Registration
2
Change of Academic Programme
4
Types of Subject
4
Credit Evaluation Scheme
5
Credit Exemptions
7
Credit Replacements
8
Credit Transfer
8
Application Procedures for Credit Exemptions and Credit Transfers
8
The Principles of Transferring and Exempting Credits
9
Grade System
9
Attendance
12
Eligibility to Sit for Examinations
13
Evaluation Scheme
13
Academic Standing
14
Deans List
16
Graduating
16
Deferment of Study
16
Re-admission after withdrawal or termination of studies
18
General Allocations
18
Appendix 1
20-21

EXAMINATION RULES AND REGULATIONS
1.0
Commission of an Academic Offence
2.0
Examination Rules and Regulations
3.0
Examination Misconduct
4.0
Penalty

STUDENT CODE OF CONDUCT
1.0
Principles
2.0
Objectives
3.0
The Use of Code (Application)
4.0
Definition of Terms
5.0
Responsibilities
22
23
26
27
28
28
29
29
31
LIST OF CONTENT
NO
NO
MAIN TOPICS
6.0
7.0
8.0
9.0
10.0
11.0
12.0

Authority
Attitude Desired in a Student
Rules
Principles for Determining Wrongdoing
Procedures for Disciplinary Action
Disciplinary Action
Appeal against Disciplinary Action
Appendix A Students Declaration
PAGE
31
32
33
54
54
58
59
61
PREFACE
Universiti Kuala Lumpur (UniKL) Rules and Regulations Handbook (7th edition)the UniKL Rules and Regulations (URR) Handbook for Diploma and Bachelors
(Honours) Degree programmes.
The UniKL Rules and Regulations Handbook (URR) (7th edition) provides the
framework for the conduct of academic activities and the code of conduct of
students of UniKL.
The UniKL Rules and Regulations are implemented on the Diploma and Bachelors
(Honours) Degree Programme students starting with the July 2010 academic
session.
PREFACE
The URR was endorsed for adoption in the UniKL Senate Meeting No. 30 (3/2010
meeting on 20 May 2010.
ii
STUDENTS RESPONSIBILITY
STUDENTS RESPONSIBILITY
Students of Universiti Kuala Lumpur (UniKL) are bound to abide by all sections of
the Academic Rules and Regulations and to observe the procedures that govern
their relations with the University.
Each student of UniKL is required to:
1. Understand, appreciate, and comply with all regulations stipulated in this
University Rules and Regulations (URR) handbook.
2.

Be responsible and proactive in obtaining guidance and advice from the

lecturers, Student Academic Advisors, Coordinators, Section Heads,
administrative staff and the Administration of Institutes for any form of
predicaments.
3. Take appropriate actions pertaining to the stipulated regulations stated in

this University Rules and Regulations (URR) handbook which are (and not
limited to):
a) to fulfill all the academic requirements stipulated in the curriculum of the
Academic Programme enrolled at the UniKL;
b) to attend lectures/practical training/industrial training/practicum/clinical
training specified by the University.
c) to complete the registration exercises in the course enrolled within the
specified time;
d) to pay the stipulated amount of the Universitys fees within the stipulated
time.
4. Be responsible to fulfill all requirements of his diploma or bachelors degree
programme and of his own progress towards the completion of those
requirements.
5. Avoid reproducing or imitating closely the work and/or opinion of others
obtained through prints or electronic materials without acknowledging or
disclosing their source(s).
iii
GLOSSARY
The Universiti Kuala Lumpur (UniKL) was incorporated and established in 2002
as a private institution of higher learning under the Private Higher Education Act
1995 (Act 555).
The University is the Universiti Kuala Lumpur.
The Constitution refers to the Constitution of Universiti Kuala Lumpur.
The President is the Chief Executive Officer or whomsoever who holds the office
of the Chief Executive as per Article 10 of the UniKL Constitution. He is the highest
executive appointed by the Board of Directors of UniKL to manage and administer
the operations of UniKL
The Institute is the learning centre where the academic programmes of the
Universiti are delivered.
The Dean is appointed by the Universiti as the head of academic at the institute.
An Academic Programme is the programme of study specified by UniKL for the
conferment of a diploma or a bachelors degree.
An Academic Staff is a teaching professional appointed by University. These
include professors, associate professors, senior lecturers, lecturers, assistant
lecturers, specialists, instructors and any person who is hired to teach at the
Universiti.
Credit Hours is a quantitative measure reflecting the volume and the learning load
to attain the required learning outcome.
Credit is the measure of students academic load in order to attain a set of learning
outcomes. An academic load is a quantitative measure of all students learning
time (SLT) which are guided and independent learning activities. The 40 hours of
notional learning time is valued as 1 (one) credit.1
1 Malaysian Qualification Framework, 2007 page 18 & 19
The academic loading based on credit is applicable to the July semester 2010 intake of UniKL MIIT
and will be applicable to all new intakes beginning January semester 2011 onwards.
The University Academic Committee is the committee elected by the Senate to

manage issues pertaining to academic matters.
The University Examination Board Committee is the committee elected by the
Senate to approve results and grades of the Universitis assessments.
GLOSSARY
The Senate refers to the Senate of Universiti Kuala Lumpur which is the highest
authority on academic matters at the University constituted under Article 23 of the
UniKL Constitution.
iv
The Institute Examination Board refers to the committee formed by the Institute
to handle all matters pertaining to examinations.
A Subject is a component of the programme structure which bears a unique code.
A course also refers to a subject.
A students academic performance is evaluated in the form of coursework throughout
a semester and a final examination at the end of the semester. However, in some
subjects, the assessment, are based on coursework.
Coursework refers to assignments that are assessed and evaluated in which the
results contribute to the final grade.
GLOSSARY
Examinations refer to form of evaluation based on a list of questions administered

to students assess their academic achievement.
Students refer to those who are registered with the University for a particular
academic programme.
New students are students who are registered with the Universiti for the first time
in a particular programme.
Returning Students are students who are allowed to proceed to the next semester
of their studies.
He/Him/His
The usage of these terms applies to male and female students/staff.
One Academic Year consists of two semesters of 17 academic weeks (14 weeks
of classes, 2 weeks of examinations and 1 week of revision) and a semester of
8 weeks (7 weeks of classes and 1 week for exams). However, certain academic
programmes may follow different forms of the academic year.
A Semester is a study session allocated by the Universitis Senate for lectures,
assessments and similar instructional activities.
Semester Registration is the process to confirm the status of the student for the
semester.
GPA (Grade Point Average) is the average of grade points received in a particular
semester.
CGPA (Cumulative Grade Point Average) is the accumulated average of grade
points received in all semesters attended.
The Academic Affairs manages the academic administration of students
admissions, records and examinations
1.0
THE ACADEMIC YEAR
1.1

The Universitys Academic Year is divided into two semesters that are the
January Semester and the July Semester and a short semester in May.
1.2
The academic year is divided as illustrated in Table 1:

Table 1: The Academic Year*
Orientation/Induction Week/Re-registration
JANUARY SEMESTER
Classes
Mid-semester Break
Classes
Revision Week
Examinations
Total Academic Week in the January semester
MAY SEMESTER
Classes
Examinations
Total Academic Week in the May Semester
Orientation/Induction Week/Re-registration***
1 week
JULY SEMESTER
Classes
Mid-semester Break
Classes
Revision Week
Examinations
7 weeks
1 week
7 weeks
1 week
2 weeks
* Subject to amendment and applicable from academic year 2011.

**Some programmes conducted at UniKL may follow different academic
calendar(s).
*** The orientation week coincides with the semester break for the May
semester.
Total Academic Week in the July Semester

Semester Break
TOTAL
1 week
7 weeks
1 week
7 weeks
1 week
2 weeks
18 weeks
7 weeks
1 week
8 weeks
18 weeks
6 weeks
52 weeks
ACADEMIC RULES & REGULATIONS
ACADEMIC RULES AND REGULATION
2.0
STUDENT STATUS
2.1
Student status is based on the following conditions:

2.1.1

registered as a student with the University for the academic

programme on the stipulated registration duration;

2.1.2

registered for subjects stipulated in the study plan for the said
semester within the specified duration; and
2.1.3
paid for his tuition fees.
3.0
SEMESTER REGISTRATION
3.1

All students must register their academic semester online within the
time indicated by the University but all related payments must be paid
prior to registration.
3.2
Registration Period

3.2.1

3.3
Late Registration

3.3.1

3.4

Registrations are opened until the Friday of the first week of

the new academic semester.
Late registrations are opened until the Friday of the second

week of the new academic semester and will be subjected to a
fine of RM50.
If a student fails to register his academic semester within the specified

period without any valid reasons given, his student status will be deferred
or he will dismissed from the University.

3.4.1

The deferred semester will be included in the duration of his

study.
3.5
Deferment and termination of study is provided for in item 20.9.
4.0

4.1

SUBJECT REGISTRATION
All students must register their subjects online before the academic
semester begins. Students will not be allowed to attempt examinations
forun registered subjects.

4.1.1

A students semester registration will be revoked and

his student status will be deferred or terminated if he fails to
register his subjects within the specified period, unless he
provides valid reasons acceptable by the Dean.
4.2
Adding Subjects.
Students may add subjects before the end of week 1 of an academic

semester but the approval to do so is subject to the availability of places
in the classes concerned.
4.3
Dropping Subjects.

4.3.1

Subjects may be dropped before the end of week 4 of an

academic semester.

4.3.2

Students must apply to drop their subjects; not attending

lectures or tutorials or failure to submit coursework will not be
considered as the subjects being dropped.
4.4
Withdrawing Subjects (W).

4.4.1

Applications to withdraw registered subjects must be made

from week 5 to week 9 of an academic semester. Withdrawals
are not allowed after week 9.

4.4.2

Subjects withdrawn within the specified period will be

recorded in the results slip as W, and this grade will not be
calculated in the GPA for the respective semester.
4.5
Repeat Subject for Grade Improvement.

4.5.1

4.6
Students who received grade C- and D for a subject will be

given ONE chance to improve those grades. For the purpose
of CGPA calculation, the better grade will be counted.
However, the new grade received will be taken in the GPA
calculation for the current semester.
Verification of Subject Registration

4.6.1

Students are responsible to verify the correctness of

their subject registration records by week 4 and to print a copy
of their online subjects registration.

4.6.2

After week 4, any corrections of subject registration record

can only be done for:
subjects registered with the wrong subject codes; or
a)
b)
change of grouping

4.6.3

Corrections in 4.6.2 must be done with the approval of the Dean

based on the support by the lecturer concerned and students
will be penalized RM50 for each request.
4.6.4

4.6.5

The Academic Affairs must be informed of any corrections.

After week 9, no correction to the subject registration record is
allowed.
5.0
CHANGE OF ACADEMIC PROGRAMME
5.1

Students can only change their academic programme once and are
only allowed to do so before the third admissions semester of their
study in the current academic programme.
5.2

The approval to change from one academic programme to another

must be obtained from the Dean(s) of Institute(s) before the new
semester begins.
5.3

The student who applies for a change of his academic programme must
be in good academic standing or pass.
5.4

Students will be registered as a first semester student of the new

academic programme or will join an advanced semester depending on
the amount of credits allowed to be transferred for the same or equivalent
subjects taken at the previous academic programme.
5.5

Details of all subjects attempted (credits, grades, GPA and CGPA)

in the former academic programme will be transferred to the new
academic programme upon the approval of the change of academic
programme by the Deans of Institutes.
5.6

The receiving institute shall decide which subject which may be

used to satisfy the relevant graduation requirements. Upon graduation,
the student may have earned more credits than that required for
graduation.
5.7

The student will follow the same programme structure that is being
followed by the cohort that he joined in the new academic programme.
5.8
The maximum study duration is based on the new academic programme.
6.0
TYPES OF SUBJECTS
6.1
MQA Compulsory.

6.1.1

Students are required to take these subjects as a condition

to graduate. MQA Compulsory subjects are Bahasa
Kebangsaan A (only for students who did not obtain credit
in the subject at SPM level), Pengajian Malaysia and
Pendidikan Islam / Moral.

6.1.2

University Compulsory Subjects.

6.2.1

6.3
Major foundation subjects are designed to provide students

with the basic knowledge in their areas of study and to
enhance their understanding of the subjects which they will
pursue in their academic programmes.
Major Core

6.4.1

6.5
These subjects are deemed compulsory by the University. All

students are required to pass these subjects before they can
be considered for graduation.
Major Foundation.

6.3.1

6.4
International students are exempted from taking the Mata

Pelajaran Wajib (MPW) MQA. However, they are required to
take up other subjects to attain the minimum credit required for
graduation.
Major subjects provide students with knowledge pertaining

to their area of specialization. The knowledge will provide
students with clearer understanding of their field of study.
Elective.

6.5.1

Elective subjects are related to the core subjects. The elective

subjects enhance students understanding of their programme
of study.
7.0
CREDIT EVALUATION SCHEME
7.1

The credit evaluation scheme below (from 7.2 to 7.4) is applicable to all
UniKL students except the July semester 2010 intakes of UniKL City
Campus MIIT.
7.2

Credit Hours
Each subject will carry a specific credit value.
6.2
7.3

Credit Evaluation
With the exception of specific cases, the credit value for each subject is
as outlined in Table 2.
Table 2: Credit Evaluation

Class types

Lecture
Contact
Contact hours
hours
per semester
per week
Credit
hours
14
2-3
28-42
21
Practical/
laboratory/
Projects / field work
Tutorial
7.4

Credit Load per Semester

Students are advised to register not more than 18 credit hours per
semester. Students are only allowed to register more than 18 credit
hours in specific situations where a written approval is obtained from
the Dean responsible. The approval must then be produced during
registration.
7.5

Credit Scheme
The credit scheme below (from 7.6 to 7.8) is applicable to the July
semester 2010 intake of UniKL MIIT and will be applicable to all new
intakes beginning January semester 2011 onwards.
7.6
Credit.
Each subject will carry a specific credit value.
7.7

Credit Evaluation
One (1) credit is equivalent to forty (40) notional hours of students
learning time per subject. Student learning time is calculated based on
all learning activities, face to face and non-face to face/independent
student learning time. Examples of learning activities are shown in the list
below:
i)

Face to face interaction/Guided Learning with lecturers/instructors for

example:
- tests / quizzes
- examinations
- seminars / invited speakers
- tutorials
- laboratory work
- field work
- studio work / clinical work

- project presentation
- industrial placements
ii)

Independent Student Learning Time, for example:

- Preparing for lessons/ tutorials/ practical
- Completing Assignments
- Completing Project Work/ Final Year Project/ /Preparing for
Presentation
- Revising for Examination & Sitting for examination
7.8

7.9
Credit Load per Semester

Students are advised to register not more than 21 credits per semester.
Students are only allowed to register more than 21 credits in specific
situations where a written approval is obtained from the Dean responsible.
The approval must then be produced during registration.

Programme Credit Requirements.

7.9.1

7.10
The number of minimum credits needed to complete a diploma

or a bachelors degree depends on the requirement of each
programme.
The Maximum Period of Study

7.10.1

The maximum period of study for students including

those who have obtained credit exemptions /credit replacement is six (6) years for diploma and eight (8) years for
bachelors degree programmes.
8.0
CREDIT EXEMPTIONS
8.1

A student may apply for credit exemptions for subjects already taken
at another academic programme prior to his admission into UniKL, under
the following conditions:

a)

subjects taken and passed in the previous academic

programme of the same level without him completing or
graduating from that programme; or

b)

subjects taken in a previous academic programme of a lower

level provided he has completed and graduated in that
previous programme.
8.2

The value and grade of a subject eligible for credit exemption will not
be calculated into the students GPA and CGPA in the new academic
programme.
8.3

For a combination of subjects from the previous academic programme

to be considered for credit exemptions to one (1) University subject,
the student must have obtained a minimum of grade C in each of the
subjects being combined.
8.4

Credit exemptions will not be allowed for subjects taken at Foundation/

Matriculation/STPM/A-level for bachelors degree programmes, except
for MQA compulsory subjects which have the same subject codes.
9.0
CREDIT REPLACEMENTS
9.1

Students may receive Credit Replacements for certain subject(s)

based on the results attained for a subject taken at another institution
while still studying at the University. These subjects will be included in the
GPA and CGPA calculations.
9.2
Applications for Credit Replacement.

9.2.1

Students wishing to undergo temporary studies in a different

institution recognized by the University must obtain a prior
written approval from the respective Deans.

9.2.2

Applications for credit replacements must be done within the first

semester after returning to the University.
10.0
CREDIT TRANSFER
10.1

Students may apply for credit transfer for all subjects attempted in
earlier programmes which may have equivalency to the subjects offered
in the new programmes.

10.1.1

The credits, grades, GPA and CGPA will be transferred to

the new programme. These subjects will be included in the
CGPA calculations for graduation purposes. Credit transfer is
common for a student who has successfully changed his
academic programme.
11.0

APPLICATION PROCEDURES FOR CREDIT EXEMPTIONS AND

CREDIT TRANSFER.
11.1

All applications must be accompanied by the certified copies of the

original transcript of examination results and syllabus or outline of the
subjects at the relevant institutions.
11.2

Applications must be made within the first semester at the University for
new students or for a new programme.
12.0

THE PRINCIPLES OF TRANSFERRING AND EXEMPTING CREDITS.

The credit of a subject may be transferred or exempted if:
12.1

the subject(s) are of the same credit value or equivalent or more to

the subject(s) in the new programme;
12.2

the subjects must be equivalent/similar to 75% in content based on

subject to subject comparison,
12.3
the subject must affirm the achievement of similar learning outcomes
12.4
the subject must be from an accredited programme; and
12.5

the student must have obtained at least a grade C or equivalent in the

subjects.
12.6

The maximum amount of credit exempted is 30% of the total credit hours
to graduate, not including the MQA compulsory subjects.
13.0
GRADE SYSTEM
13.1
Grade and Point Values
13.2
A students performance in a subject is reflected by the grade received.
13.3

The relationship between the grade and the point value is as shown in
Table 3:
Table 3 : The Relationship between Grade and Point Value
Mark
Grade
Point Value
Status
80 100
4.00
Pass
75 79
A-
3.67
70 74
B+
3.33
65 69
3.00
60 64
B-
2.67
55 59
C+
2.33
50 54
2.00
45 49
C-
1.67
40 44
1.00
0 39
0.00
Pass
Pass
Fail
10
Table 4: The Relationship between Grade and Status for Industrial Training
Mark
80-100
40-79
0-39
13.4
Grade
M
Merit
S
Satisfactory
F
Fail
Status
Pass
Pass
Fail
Passing Grade

13.4.1

The general passing grade in all subjects is D and above,

except for Industrial Training and Co-curriculum. However, in
some UniKL programmes, the passing grade for each subject
may depend on the requirements of the institute with
approval from the Senate.

13.4.2

The passing grade for all MQA Compulsory subjects is Grade

C.
13.5
Grade Points.

13.5.1

The points are counted by taking the total credit for a

particular subject and multiplying it with the grade received
for a particular subject. For example a student who receives
an A in Calculus which carries 3 credit hours/credit receives 12
grade points for the subject (3 credit hours/credit x 4.00 point
value for an A).

13.5.2

The semester grade point is the total grade points from all
subjects taken in one semester.
13.6
Calculating the GPA and CGPA.

13.6.1

13.6.2

The Grade Point Average (GPA) is defined as the total grade

point received by a student in a semester divided by the number
of credit hours/credit counted in that semester.
Semester Grade Point
Total Credit hour/Credit calculated for that semester
The Cumulative Grade Point Average.(CGPA) is defined as the
sum of all the semester grade points divided by the total credit
hours/credit counted for all semesters.
Total Semester Grade Points for All Semester
Total Credit hour/Credit Calculated for All Semesters
Please refer to Appendix 1 for examples.
Repeating Subjects.

13.7.1

Students who failed a subject are required to repeat the failed

subject during their study. For the purpose of calculating the
CGPA, the failed subject will be replaced with the best grade
received.

13.7.2

Status Other Than Grades. Other than the A, B, C, D, F above,

the following status are also used:

13.7.2.1

I = Incomplete - this status is awarded to students who

fail to sit for an examination or fail to complete assignments
such as projects and such, in the time given, due to illness
and supported by verifications by a medical doctor
or a specialist or for other reasons with the approval
of the Dean. The student is required to sit for a special
examination as replacement for the initialexamination or
complete the required assignment. An appropriate time
extension will be considered but the grade for the
subject must be available to be endorsed in the next Senate
meeting.

13.7.2.2

IP = In Progress. This status is given to students at the end of

the first semester of their Final Year Project. This
status indicates the work progress of the students
before a final grade is awarded in the later semester. This
grade is applicable to all bachelor degree students who
register for WPB49806 Final Year Project.

13.7.2.3

IS = Incomplete due to an alleged commission of an Academic

Offence pending results of enquiries.

13.7.2.4

CE/CR = Credit Exemptions/Replacements. This status is

given to students who have been granted credit exemption/
replacement for certain subjects in accordance to relevant
regulations. In such cases, students will be regarded as having
received the credit hours for the relevant University subjects.

13.7.2.5

S = Satisfactory and F = Failed. This status is given to

subjects such as Industrial Training and Co-Curriculum.
S will be given to students who have fulfilled the requirements
of the subjects satisfactorily. The S status is not calculated
in the GPA and CGPA. A studentwho obtains an F status is
required to repeat the subject to qualify for an S status.
13.7
11
12

13.7.2.6

13.7.2.7

M = Merit. This status is given to students who obtained >

80%in the Industrial Training assessment. The status M will
be given to students who have fulfilled the requirements
excellently. The M status is not calculated in the GPA and
CGPA.

13.7.2.8

AU = Audit. This status will be given to students who have

registered for a subject but do not take part in the
assessments as provided in the programme structure or study
plan.

13.7.2.9

XB = Bar from Assessments. This status will be

given to students who fail to attend more than 80% of
the total contact time per subject. Students with this status
are considered to have failed in the final examination and
also in the overall assessment of the subject.
W = Subject Withdrawal. This status is given to students who

withdrew a registered subject within the allocated time, as
provided for in 4.4. The subject will not be calculated in the
GPA.

13.7.2.10 XA = Absent during Final Examination. This status will be

given to students who fail to attend the final examination

without medical reason or approval from the Dean.

13.7.2.11

XM = Examination Misconduct/Academic Misconduct. This

status is given to students who are failed due to examination
misconduct or who have committed academic misconduct in
their coursework.

13.7.2.12 Students with Grade XB, XA and XM will be given grade point

of 0.00

13.7.2.13 The XB, XA and XM will appear in their examination results

slips but will not appear in their academic transcript.
14.0.

14.1

ATTENDANCE
14.2.

Students with less than 80% attendance from the total contact hours for
every subject without reasons acceptable by the Dean, will be barred from
taking part in any forms of assessments. For subjects without final
examinations, the coursework will not be evaluated. Students will be given
Grade XB.
Students must attend all classes and other instructional activities

conducted by the University.
Some programmes conducted at UniKL may follow different

percentage of attendance requirement.
15.0
ELIGIBILITY TO SIT FOR EXAMINATIONS
15.1

Students shall not be allowed to attempt the examination for subjects

which they have not registered for.
15.2

Students shall only be allowed to sit for the final examinations for the
subjects that they have registered if they can produce the official
Examination Entry Slips.
15.3

Students must pay for their tuition fees prior to sitting for their
examination. Otherwise, students will be barred from taking the
examinations.
16.0
EVALUATION SCHEME
16.1
Subject Evaluation

16.1.1
Assessments for each subject will be carried out

periodically and continuously based on work done within

the academic weeks in a semester in the manner determined

by the Institute or in accordance with Universitys approval.
16.2

Types of Assessment
Students performance is assessed in the following manner:

16.2.1

Coursework through tests, assignments / project and quizzes.

Contribution from coursework should not be more than 60%
except for subjects which are assessed entirely based on
coursework.

16.2.2

Final Examinations will be held at the end of each semester

for each subject taken. Not less than 40% from the total
marks are to be allocated for the final examinations.

16.2.3

Final examinations must be held within the allocated time

and in modes approved by the University.

16.2.4

All students, with the exception of barred students, are

required to sit for subjects with final examination which they
have registered for.

14.2.1

13
14
16.2.5
Students who failed to sit for the final examinations,

a)

with reasons acceptable to the Dean, will be given an I

(Incomplete) grade for the subject that semester and is required
to sit for a special examination session to change that status.

b)

without reasons or with reasons but not acceptable to the

Dean, will be given an XA for the subject that semester and is
required to repeat the subject.

c)

due to poor attendance record and are barred from

examinations, will be awarded with grade XB for the subject
that semester and is required to repeat the subject.
16.3
Announcements of the Provisional Examination Results.

16.3.1
Provisional Results of Pass or Fail may be released to

students after the University Examination Board meeting.

However the results are subject to the Senates approval.

16.3.2

16.4
Students who wish to appeal against their academic standing

may do so based on the Provisional Results.
Announcement of the Official Examination Results.

16.4.1

The Official Examination Results will be announced after the

endorsement by the Senate of the University.

16.4.2

The Official Examination Results can only be released to

students concerned if he does not have any outstanding
University fees.

16.4.3
The students results may be released to a third party agreed

by the student in writing and if the student has no outstanding

University fees.

17.0
ACADEMIC STANDING
17.1

Students academic performance and standing are evaluated using the

Grade Point Average (GPA).
17.2

The term Good Standing (GS) or Pass is given to students with

GPA >2.00.
17.3
Probation (PB) is for students with GPA< 2.00.
17.4

Students with PB status will be placed under Academic Probation Period

in the following semester.
17.5

The Academic Probation Period will end when the student achieves
GPA> 2.00.
17.6
Status of Probation (PB) is divided into three (3) categories

17.6.1

17.6.2

PB1- First Probation.

The student has acquired a GPA of less than 2.00 in a semester
for the first time.

17.6.3

PB3 -Third Probation.

The student has acquired a GPA of less than 2.00 but
maintained a CGPA above 2.0 after PB2. No appeal is allowed
after PB3 status if he still attains GPA <2.00 regardless of the
CGPA he has attained.
PB2- Second Probation.

The student has acquired a GPA of less than 2.00 in the
consecutive semester after he has obtained a PB1 status.
17.7

During the Academic Probation Period, the student is not allowed to

register more than 12 credit hours/credits. However, the Dean will have
the discretion of determining the number of subjects appropriate for the
student to register.
17.8
The status of Failed and Out (FO) will be given to students if they obtain:

17.8.1

GPA < 2.00 and CGPA <2.00 after two consecutive probation
periods or
17.8.2
GPA < 1.00 in any semester with the current CGPA < 2.00; or
17.8.3
CGPA < 1.00 in any semester ; or
17.8.4
GPA < 2.00 after PB3
17.9
Appeals for Re-assessment of Final Paper

17.9.1

Appeals for re-assessment of the final examination can

be made by filling in the Appeal on Examination Grade
form. The students answer scripts will not be re-checked but
only calculation of marks will be carried out. A payment of
RM50.00 per subject is required and the payment is not
refundable. Applications must be made to the respective
Deans office within 21 days of the announcement of the final
examination results.
15
16
17.10

Breach of the Examination Rules and Regulations

The subject attempted by the student who has been reported to have
breached the examination rules and regulations will be given the status
of IS pending the results of enquiries. If the reported breach is proven
and the student is penalised, the grade XM will be awarded to that
subject.
18.0

18.1

DEANS LIST
18.2

18.3
The respective Institute will issue a Deans List certificate to the students
receiving the awards.
Students with GPA > 3.50 and have not obtained less than C for any
subjects in the current semester. Students must have registered for a
subject load of not less than 12 credit hours/ credits.
Students results slips will carry the Deans List award notation.
19.0
GRADUATING

19.1
Graduation Requirements

19.1.1
Students are awarded the Diploma/Bachelors Degree when

they fulfill the following criteria:

a)

Passed all the required subjects and complete the minimum

credit to graduate for the academic programme;
b)
Obtained an overall CGPA 2.00 ; and
c)
Fulfilled all academic requirements to graduate.
19.2
Verifying study completion status

19.2.1

Students in their final semester are required to verify their

study completion status for graduation purposes.
20.0

20.1

DEFERMENT OF STUDY
20.2

Students who represent the University at an event at national or

international level may defer their studies. The deferment can be for
a maximum of two semesters and will not be included in the duration of
their studies.
Students with illness certified by a medical doctor and /or

specialist can apply for study deferment. The deferment can only
be for two semesters and will not be included in the duration of his
study.
20.3

Application for deferment is allowed for reasons other than medical ground.
The application can be made:
a)
before the beginning of the semester;
b)
before week 4 of the semester; or
c)
between week 5 to week 9

20.3.1

Students who deferred in (b) will have to pay their tuition

fees accordingly and the record of their subject registrations
will be nullified.

20.3.2

Students who deferred in (c) will have to pay the full tuition
fees; and his subject grades will be recorded as W.
20.4
Any applications to defer must not be based on:
a)
student performance;
b)
lack of preparation for examinations;

c)

dissatisfaction with the mode or method of delivery of

lessons.
20.5

Notwithstanding 20.3, first semester students are not allowed to defer

their studies except for medical reasons.
20.6

No application to defer shall be entertained when the examination

sessions have commenced.
20.7

The deferred semester will be included in the duration of a students

study. The maximum duration allowed for each deferment is one year
or two consecutive semesters provided that the student can still
complete his academic programme within the total duration of study
allowed. (Refer to 7.10 for maximum period of study)
20.8

Students instructed to defer his studies or have been suspended due to

disciplinary action will have the deferred or suspended semester included
in his duration of study.
20.9

Deferment for unregistered students.

Students who did not register their semester and/or subjects can be
deferred for a maximum of two consecutive semesters. If they still fail to
register in the following semester, they will be dismissed from the
University.
17
18
20.10
Change of Status from Deferment to Active in Study.

Students may apply to re-activate their registration status from Defer

toActive-In Study.

20.10.1 Any requests to activate the student registration status from

Defer to Active-In Study within the same semester, must

be made to the Dean of the institute. This must be done by

week 4.

20.10.2

21.0

21.1

For cases involving mental health, any requests to activate

the students status from Defer to Active-In Study must be
made to the Dean of the institute and must be accompanied
with the certificate of mental healthiness.
RE-ADMISSION
STUDIES
AFTER
WITHDRAWAL
OR
TERMINATION
OF
Only ONE re-admission is allowed for students:

21.1.1

21.1.2

who withdrew from an academic programme; or

who have been terminated by the University on academic
reasons.
21.2

Students whose studies have been terminated based on academic

reasons can appeal to the Dean of the respective institute within two
weeks after the official announcement of the provisional results.
21.3

A further appeal to the Senate may be possible. Decision made by

the Senate on appeals is final.
21.4

A student who has withdrawn or was terminated from an academic

programme may apply for re-admission after a semester.
22.0

22.1

GENERAL ALLOCATIONS
22.2

Provision to this rule is applicable to students entering University Kuala

Lumpur in the period this edition is enforced. However the University
reserves the right to require that the application of the terms amended
from time to time, for acceptable reasons.
Any mode and administrative procedure codes can be made to the

University rules under this provision. Such modes and administrative
procedures must be obeyed. However the Senate reserves the right to
make amendments to them from time to time as deemed necessary.
President/Chief Executive can consider appeals on any regulations

provided for herein and on his / her discretion allows for exemptions
where appropriate.
Approved with the latest revision on 20 May 2010 by the Universiti Kuala Lumpur
Senate and shall apply to all students in the diploma and bachelor degree
programmes from July 2010 semester onwards except otherwise provided.
22.3

19
20
Appendix 1
1.
Calculation of the Grade Point Average (GPA) is as shown below:

a)

The Grade Point Average (GPA) is defined as the total

grade point received by a student in a semester divided by the
number of credit hours/credit counted in that semester.

b)

The semester grade point is the total grade points from all
subjects taken in one semester

GPA =
Semester Grade Points

Total Credit Hours/Credit calculated for that semester
Example 1
Semester 1
Subject
Grade
Point
Credit

Value
Hours/

Credit

ABC123
A
4.00
3
DEF 456
C
2.00
2
GHI 789
B+
3.33
3
JKL 1011
D
1.00
3
MNO
B+
3.33
2

13

GPA =

35.6
13
Point Value
x Credit
Hours/Credit
(Grade Point)
12.00
4.00
9.99
3.00
6.66
35.65
= 2.74
2.
Calculation of the Cumulative Grade Point Average is shown below
The Cumulative Grade Point Average. (CGPA) is defined as the sum of

all the semester grade points divided by the total credit hours/credit
counted for all semesters.
GPA =
Total Semester Grade Points for All Semesters

Total Credit Hours/Credit calculated for all semesters
21
Subject
Grade
Point
Credit

Value
Hours/

Credit

ABC123
A
4.00
3
DEF 456
C
2.00
2
GHI 789
B+
3.33
3
JKL 1011
D
1.00
3
MNO
B+
3.33
2

13
Point Value
x Credit
Hours/Credit
(Grade Point)
12.00
4.00
9.99
3.00
6.66
35.65
Subject
Grade
Point
Credit

Value
Hours/

Credit

MFI 123
B
3.00
3
MIIT 012
B+
3.33
2
BMI 345
A
4.00
3
MSI 678
A
4.00
2
CTL 910
C+
2.33
2

12
Point Value
x Credit
Hours/Credit
(Grade Point)
9.00
6.66
12.00
8.00
4.66
39.66
Semester 2
CGPA up to
the second
semester =
(35.65 + 39.66)
25
= 3.01

Example 2
Semester 1
22
EXAMINATIONS RULES AND REGULATIONS
ACADEMIC OFFENCE
1.0
COMMISSION OF AN ACADEMIC OFFENCE
1.1

Academic offence is actions which would have the effect of unfairly

promoting or enhancing ones academic standing within the entire
community at an Institute of Universiti Kuala Lumpur.
1.2
There are two categories of academic offences.
1.2.1
Academic Misconduct
1.2.2
Examination Misconduct
1.3
The Academic Misconducts are as listed below, the list is however, not

exhaustive.

1.3.1
Plagiarism:

Plagiarism consists of, but is not limited to, copying portions

of the writing of others with only minor changes in wording,

with (a) inadequate footnotes, quotes, or other reference forms

of citation or (b) only a list of references. Paraphrasing without

appropriate citation is also plagiarism.

1.3.2

With group work, where individual members submit parts of

the total assignment, each member of a group must take
responsibility for checking the legitimacy of the work submitted
in his/her name. If even one part of work contains plagiarised
materials, penalties will normally be imposed on all group
members, equally.

1.3.3

Fraud and forgery

The commission of fraud and forgery include but not limited
to falsification of University academic records, including
attendance records, regarding oneself or others, forging the
signature of academic officers on any official University forms,
altering or changing an examination results or like document
so as to mislead other or causing false information to be
presented at an academic proceeding.
Collusion
Collusion is when a student or students collaborate with
another student or students as an individual or group with the
intention of cheating to gain a mark or grade to which they are
not entitled. Students who allow another to copy their work
are also committing collusion and both copier and the provider
of the work are liable to be penalised.

1.3.4

Abuse of Resources
Infringing upon the right of other students to fair and equal
access to any University library materials and comparable or
related academic resources. This may include, but not limited
to, theft, mutilation, unreasonably delayed responses when
materials are requested by the University Library Management
or not returning materials upon deadline.
Attempting deliberately to prevent other users access to their

work or to prevent other users access to the Universitys
computer system, depriving them of resources, and degrading
the systems performance, or copying or destroying files or
programmes without consent.
2.0
EXAMINATION RULES AND REGULATIONS
2.1

CONDUCT DURING EXAMINATION

Students must adhere strictly to the examination rules and regulations as
listed below

2.1.1

Check the examination schedule and take note of examination

serial number and dates well in advance.

2.1.2

Bring the Identity Card, Student Card and the Examination

Entry Slip to the examination venue. A student will not be
allowed in if he did not bring any of these documents.

2.1.3

Be present outside the Examination Hall or venue at least

fifteen (15) minutes prior to the commencement of the
examination.

2.1.4

Enter the examination hall after the announcement made by

the Chief Invigilator fifteen (15) minutes prior to the
commencement of the examination. Candidates are required
to enter the hall using the assigned entrance/s.

2.1.5

Candidates who arrive within the first thirty (30) minutes

after the examination has commenced, will be allowed to take
the examination. However, no additional time will be given to
this candidate.

2.1.6

Candidates who arrives more than thirty (30) minutes after

the examination has commenced will not be allowed to take
the examination.

2.1.7

Candidates are strictly prohibited from bringing into the

examination hall any of the following: books, papers, pictures,
notes, programmable calculator, and handbag, handphone
23
24
or any other devices or equipments, unless allowed by the

Chief Invigilator.

2.1.8

Candidates are not allowed to bring or consume food and

drinks in the Examination Hall. Candidates are not allowed
to drink, eat or smoke in the Examination Hall.

2.1.9

Upon taking their seats in the examination hall, candidates are

required to:

2.1.9.1

Check their pockets, pencil case, calculator sleeve and their

persons to ensure that they have not mistakenly brought in
items which are not allowed to be brought into the
examination hall; if there are such items, they have to be
removed from the candidates by the invigilators.

2.1.9.2

Switch off their handphones (if they had brought them in due
to security reason); and

2.1.9.3

Produce their Identity Card, Student Card and their

Examination Entry Slip and place them on the top right hand
corner of the table throughout duration of the examination
for inspection by the invigilators.

2.1.9.4

Candidates without a valid Identity Card/Student Card or

Examination Entry Slip will not be allowed to take the
examination unless they have a written approval from the
Examination Unit, Academic Affairs Department.

2.1.10

2.1.10.1

Ten (10) minutes prior to the commencement of the

examination, candidates are allowed to:

2.1.10.2

fill-in particulars in the examination attendance slip on the

cover of the examination answer booklet and other
information as required or as advised by the Chief Invigilator.

2.1.10.3

ensure that the correct question paper is supplied, with

sufficient pages as stated before attempting to answer the
questions.

2.1.10.4

immediately inform the invigilators present in the event that

the candidate has been supplied with an incorrect examination
paper.
Read and follow the instructions on the COVER PAGE OF

THE ANSWER BOOKLET SHEET only, write examination
student number/serial number on the answer booklet,
answer sheets and other attachments submitted as or part of
the answer.

2.1.11

Candidates are strictly not allowed to either answer the

questions before the announcement of the commencement
of the examination nor to continue writing after the
announcement made by the invigilators on the expiry of the
examination duration.

2.1.12

Candidates are not permitted to leave the examination

hall within the first thirty (30) minutes after the commencement
of the examination and fifteen (15) minutes before the
completion of the examination.

2.1.13

2.1.14

Candidates are not allowed to receive any books,

papers, pictures, notes, programmable calculator and other
materials or devices through anyone unless the Invigilator
authorizes them.

2.1.15

Candidates are not permitted to render or receive any form

of assistance on matters that pertain to the examination, when
the examination is in progress.

2.1.16

2.1.17

2.1.18

Candidates must adhere to the instructions of the invigilators.

2.1.19

Blank, used and spoiled answer sheets and/ or answer

booklet cover sheet are not allowed to be brought out of the
examination hall.

2.1.20

Items that are loaned to students by the University for

purpose of use during the examination must be returned to
the invigilators at the end of the examination.

2.1.21

Candidates must remain seated in the examination hall unless

allowed otherwise by the Invigilator.

2.1.22

Candidates must leave the examination hall in an orderly

manner.
Any form of communication among candidates as well as

between candidates and other parties is strictly prohibited.
Candidates who fall ill or are not able to continue with the
examination must report to the Invigilator.
At the end of the examination period, the answer booklet
cover sheet and/ or the answer scripts must be arranged and
tied as instructed.
25
26
3.0
EXAMINATION MISCONDUCT
3.1

An examination misconduct is any attempt to give or obtain assistance in a

formal academic exercise (for example: an examination) without due
acknowledgment by the organiser)
3.2

A student is said to have committed a breach of the examination rules or

regulations if he has committed any of these actions:

3.2.1

Bringing in or possessing any unauthorised materials or

devices in examination venue. These unauthorised materials
or devices may include, but not limited to:

a)

Bringing a bag, writing paper, books, manuscript or other than

the specified material;

b)

A mobile telephone or other communication devices or any

type of playback devices, (If these are allowed into the
examination hall due to safety reasons, such devices must
be switched off and placed under the candidates seat for the
duration of the examination);
c)
Written or printed notes of any kind or size;
d)
Writing on any part of the body or items of clothing;
e)
Writing on a ruler or any other instruments;

f)

A calculator or a hand-held computer where these are not

permitted or where calculators are supplied by the University
for the examination

g)

Use of stored memory capability of a calculator or other

electronic devices where this is not permitted.

3.2.2

Giving or receiving or possessing any material which is related

to the examination questions during the conduct of
examination.

3.2.3

Referring and using any prohibited reference materials

in or outside the Examination Hall/Room for the purpose of
cheating during theexamination.

3.2.4

Communicating to other candidates for the purpose of

cheating during the examination.

3.2.5

Soliciting, obtaining, possessing, or distributing to another

person an examination document prior to or subsequent to the
administration of the examination.

3.2.6

Altering or changing an examination or comparable

document so as to mislead other users or the reader.

3.2.7

Substituting for, arranging for substitution by another student,

or otherwise representing oneself as another person during
an examination session or comparable circumstances.

3.2.8

The above list is not exhaustive and other instances of

academic offence may occur. Their identification will require
prudent review by the Academic Disciplinary Committee. The
above definition and examples apply to all schools and
institutes in Universiti Kuala Lumpur.
3.3

Candidates who have been alleged to breach any part of the Examination
Rules and Regulations will be referred to the Academic Disciplinary
Committee.
4.0
PENALTY
4.1

For academic misconduct, the penalty can be any one or a combination

of two or more of the following penalties ranging from:
a)
reprimanding students in writing;
b)
re-doing of assignment with reduced marks;
c)
Students work is given 0 mark;
d)
reducing 50% marks for students coursework;
e)
Suspension for one semester;
f)
Expulsion from the University
4.2

For examination misconduct during examinations; if the student is

found to have committed a breach of the examination rules and
regulations, the student can be imposed with any of the following
penalties

(a)

Given F grade for that particular subject and suspension from

the University for one semester; or
(b)
Expulsion from the University.
4.3

If the penalty to be imposed is suspension or expulsion, the decision

must be endorsed by Senate
Approved with the latest revision on 20 May 2010 by the Universiti Kuala Lumpur Senate and shall
apply to all UniKL students in the diploma and bachelor degree programmes from July 2010 semester
onwards unless otherwise provided.
27
28
1.0
PRINCIPLES
1.1
The Student Code of Conduct was drawn based on
a)
The laws of the country
b)
The official national philosophies, mainly

i)

ii)

The National Principles (Rukun Negara), that are:

Belief in God
Loyalty to King and Country
The Supremacy of the Constitution
The Rule of Law
Courtesy and Morality
The National Education Philosophy,
Education in Malaysia is a continuous effort to further develop
individual potentials in a general and integrated manner
in order to create an intellectually, spiritually, physically and
emotionally strong individual who believes in God and strictly
adheres to her/his respective religious teachings. These
efforts are meant to inculcate praiseworthy values such as
being knowledgeable, skilled, morally strong and responsible.
This will surely contribute to the well-being, racial harmony
and prosperity of the country and nation.
1.2
The universal norms of national culture.
1.3
The concept of emphasizing on the prevention of wrongdoing
2.0
OBJECTIVES
The Universiti Kuala Lumpur Students Code of Conduct (hereafter

referred to as the Code) was formed with the following objectives:
2.1

To provide a guideline to UniKL students as to how they should behave

and to explain the type of disciplinary action that would be taken if they
break the provisions of the code.
2.2

To develop a disciplined community of students with high moral

consciousness, that possesses qualities like compassion, high aims,
mutual respect and a love for the environment.
2.3
To instill a sense of harmony / peace among all residents of UniKL
3.0
THE USE OF THE CODE (APPLICATION)
This code applies to students of UniKL, especially within the UniKL

campus. It is not meant to replace the provisions made by the laws of
the country. Whatever action that is taken under the provisions made by
this Code is not meant to substitute the action that should be taken
under the provisions made by the countrys law. Even though legal action
has been taken in accordance with the countrys law, action can still be
taken under the provisions of the Code.
4.0
DEFINITION OF TERMS
4.1
President refers to the President of the Universiti Kuala Lumpur
4.2

Dean refers to an Officer appointed by the University as the head of

Campus.
4.3
University/UniKL refers to the Universiti Kuala Lumpur
4.4
IPTS means Institusi Pengajian Tinggi Swasta
4.5

Code refers to the UniKL Student Code of Conduct, inclusive of rules

and regulations or present and future laws implemented by UniKL
4.6

Campus refers to any area, or areas, developed or otherwise where

UniKL operates, and which includes buildings and properties.
4.7

Student refers to a local or foreign person who is officially registered

to study in any UniKL Certificate, Diploma, Under Graduate or Post
Graduate programmes that involve the application of this Code.
4.8

The Chief Registrar of IPTS refers to the Chief Registrar of IPTS, who
was appointed by the Minister of Education under the provisions of the
IPTS Act 1996.
4.9

Disciplinary Action Committee or DAC refers to a Committee appointed

by the Dean and chaired by the Deputy Dean for Academic to handle
students disciplinary cases and to make the relevant decisions
pertaining to punishments and actions.
4.10

Disciplinary Council or DC refers to a committee appointed by

the President to manage issues pertaining to Disciplinary matters and to
decide on dismissal cases recommended by the Disciplinary Action
Committee.
4.11

Appeal Committee refers to a committee at branch campus appointed

by the Dean to manage any appeal issues by the student pertaining to the
sanction decided by the DAC.
29
30
4.12

Appeal Council refers to a committee at Chancellery appointed

by the President to manage any appeal issues by the student pertaining
to the decision for dismissal referred by the DAC and sanctioned by the
DC respectively.
4.13

Disciplinary Action Committee Secretariat refers to the Head of Student

Affairs Department to initiate disciplinary action and hearing for Major
Offences and to handle cases for Minor Offences.
4.14

Disciplinary Council Secretariat refers to the Head of Student Affairs

Division to initiate disciplinary action for dismissal cases only.
4.15

Minor Offences refer to offences whereby if a student is found guilty of

the offence, the said student would receive a warning or reprimand or
fine.
4.16

Major Offences refer to serious offences, whereby, if a student is

convicted he or she can be deprived of the use of UniKL facilities, or be
suspended or even dismissed from the university.
4.17

Prima facie refers to a case that appears to have some evidence in

support of the allegation made against the offender.
4.18

UniKL Campus / Premises refer to all UniKL campuses nationwide

and UniKL branch campus shall refer to a specific branch campus of
UniKL.
4.19

UniKL resident refers to an individual whose activities involve learning

or working in UniKL including students, course participants, trainers,
UniKL staff and employees of other organizations who work in UniKL.
4.20

UniKL Staff refers to the permanent employees of UniKL who are not
students, contract employees or consultants.
4.21

UniKL authority/ies refers to the following UniKL staff empowered to

enforce this Code :-
i.
ii.
iii.
iv.
v.
vi.
vii.
4.22
International Students refer to students who are non Malaysian.
Management of UniKL;
DAC, DACS, DC and DCS
Dean, Deputy Dean, Heads of Department or Units or equivalent
Managers, Deputy Managers and Assistant Managers
Executives
Lecturers, Assistant Lecturers and Tutors
Security consultant and staff
4.23

Offensive items refer to letters, pictures, remarks, words, prints,

publications, writings, comments, things or items that may offend
certain quarters of the public or any reasonable person.
5.0
RESPONSIBILITIES
5.1

The student should bear the responsibility to always observe good

behaviours, concentrate fully on the programme of study, and attend all
compulsory activities and abide by UniKL regulations.
5.2

The student shall uphold UniKLs name, goodwill and integrity at all times
and shall subject to all the rules, regulations, codes, requirements and bylaws of UniKL.
5.3

The student shall not act in any manner that constitutes or appears to
constitute contempt of UniKL authority of an official body or an officer of
UniKL.
5.4

No student shall conduct himself, whether within or outside the UniKL

campus, in any manner that is detrimental or prejudicial to the interests,
well-being or good name of any of the students, staff, officers or
employees of UniKL, or to public order, safety or security, or to morality,
decency or discipline that may smear the good name of UniKL.
5.5

No student nor organisation, body or group of students, shall make in

relation to any matter pertaining to UniKL or to the staff in their capacity
as such or to himself in his capacity as a student there of, any
representation or other communication, whether orally or in writing or in
any other manner, to any public officer or the press or the public in the
course of any lecture, speech or public statement or in the course of any
broadcast by sound or vision.
6.0
AUTHORITY
6.1

The President has the power to make final decisions pertaining to student
discipline and conduct, including the enforcement of the code.
6.2

Dean is an officer authorised to act on behalf of the President, empowered

to make decisions pertaining to student discipline and conduct, including
the enforcement of the code except decision to terminate student and
decision on students appeal after dismissal.
6.3

Any UniKL Authorities is authorised by the President to enforce the rules

of this Code against any students who is caught or deemed or reported to
breach or be in default or in violation of the Code or suspected to breach,
disobey, default or contravene the Code.
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7.0

ATTITUDE DESIRED IN A STUDENT

In line with the principles outlined above, some of the traits or attitudes that
are desired in a student are as given here:
7.1

Strive to develop oneself

Students shall strive to develop and improve their positive talents or
abilities and to attain leadership abilities.
7.2

Strive to become a balanced and harmonious individual

Students shall strive to become balanced and harmonious individuals
in terms of intellect, spiritual aspects, physical ability, philosophy of life
and good behaviour.
7.3

Strive to develop ones intellectual capacity

Students shall strive to develop their intellectual capacity, especially in the
following aspects:
a.
Creative and innovative thinking
b.
Logical and analytical thinking
7.4

Strive to widen ones knowledge

Students shall strive to widen their knowledge to bring about truth and
benefit to society.
7.5

Strive to develop spiritual capacities

Students shall strive to become dutiful individuals with sense of
responsibility towards religion, race and the country by observing the
following:
a)
Faith in religion
b)
Integrity of the soul
7.6

Strive to portray good behaviour/character

Students shall strive to portray the best possible behaviour, which should
display the following qualities:
a)
Observation of the norms and values of society
b)
Mutual respect
c)
Readiness to serve
d)
Polite and disciplined
7.7

Strive to improve physical well-being

Students shall strive to be physically fit and healthy to enable them to
live independently in a society.
7.8

Strive to practise a matured and harmonious philosophy of life

Students shall strive to practise a philosophy that is both matured and
harmonious in nature. Students should always observe tolerance for
others and have mutual respect for one another in order to achieve integrity
in a multiethnic, multicultural and multi religious community.
Students shall also observe the philosophy to enable them to live in

peace, and ready to meet and overcome tests and challenges of life.
7.9

Wealth Creation and Entrepreneurship

In line with UniKLs ideals, the students shall endeavour to create wealth
by entrepreneurship.
8.0
RULES
A.
General Rules
8.1
Obey the laws of the country
8.1.1
Students are required to obey Malaysian laws at all times.

8.1.2

In the event that a student shall be found guilty of a crime

by any court of law in Malaysia or in any other country,
regardless of the severity of the punishment as a result of
such guilt, the student shall be considered to have breached
the rules of UniKL and such breach shall be determined as a
major offence.

8.1.3

Any kind of work, business or similar activity whether full-time

or part-time by an International Student which is prohibited by
the Immigration Act 1959/63 or by any other statute.

8.1.4

The student is also prohibited in participating in any kind of

activity that could affect or jeopardize his or her study.
8.2
Obey the UniKL code

8.2.3

Students must obey all UniKL Codes that are being enforced
now and hereinafter.

8.2.4

It is an offence for a student to break any UniKL Code or act

in contravention of the Code. An offence is deemed major or
minor depending on the seriousness of each offence and
shall be determined by the DAC.

8.2.5

Notwithstanding the discretion of the DAC to determine the

nature of the offence, it is considered a major offence if a
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student commits the same minor offence more than three

times within six (6) months, or if the student commits three
different minor offences within one (1) month.
8.3

Cooperation with the UniKL authority(s) when disciplinary action is

taken
The Student shall :-

8.3.1

cooperate with the UniKL Authorties in all kinds of

disciplinary action, whether on behalf of ones own self or
others, when summoned, questioned,requested to provide
evidence by the UniKL Authorities.

8.3.2

obey the directives given by UniKL lecturers, executives or

staff who are authorized with a particular duty.

8.3.3

not obstruct, detain, interfere or prevent in any way, or cause

a delay, interrupt, or hinder any UniKL staff or Authorities from
carrying out their duties and responsibilities.

8.3.4

not permitted (whether individually or in a group) to

deliberately refuse to answer questions, or show a lack of
cooperation in any other way, when UniKL Authorities carry
out investigations or perform other duties related to student
conduct and offences.

8.3.5

not refuse to communicate with UniKL Authorities on matters

pertaining to rules, guidelines or laws or anything of a similar
nature that aims to safeguard the interests, peace and discipline
in UniKL.

8.3.6

not refuse to be checked or questioned by the security unit or

by other parties acting under the directive of UniKL or any of
UniKLs Authorities.

8.3.7

not make false confession during an investigation by UniKL

Authorities or any false statement or evidence during
examination in chief, cross examination or re-examination by
the Disciplinary Prosecuting Officer.

8.3.8

not cause any circumstances to exist or make any false entry

in any book or record, or make any documents containing
false statement for any reason whatsoever shall be in
contravention with this Code and shall be said to fabricate
false evidence.

8.3.9

not cause any evidence to disappear or be destroyed or

be faked with the intention to screen the offender from any
punishment or to be intended for a consequential punishment
for an innocent person.

8.3.10

be obligated to inform the UniKL Authorities of such offence

in the event that he/she shall have information of any offence
being made or shall be made by any student or UniKL staff.
No student shall withhold any information of a crime or offence
or any evidence.

8.3.11

not refuse or contravene any legitimate order, instruction,

direction or requirement given or made by any officer or
employee of UniKL authorized to such instruction of the UniKL
Campus.
8.4
Reasonable Care and Safety

8.4.2

Students are responsible for their own safety in all aspects

whether they are inside or outside campus premises.
Reasonable care shall be practised to ensure that personal
items are not damaged, lost or stolen. UniKL shall not be
responsible for any incidents or matters that arise out of
students carelessness.

8.4.3

Students shall exercise due care and are responsible for the
safety of all UniKL properties when being used and are
prohibited from damaging any property belonging to UniKL.

8.4.4

No students shall use toolbar equipment that could cause

danger to persons or properties in the campus.

8.4.5

Negligence in handling machineries, toolbar, equipment,

furniture or other property of UniKL that had been entrusted
to him/her to the extend it results in a loss for UniKL or injury
to any person or damage to any property belonging to UniKL
or any other person shall tantamount to an offence under this
Code.

8.4.6

Failure to adhere to the safety rules or cause damages to

safety equipment shall tantamount to an offence under this
Code.

8.4.7

Students shall not do anything within or outside campus

premises that could ruin or cause damages to the interests,
peace, safety or reputation of UniKL.
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8.4.8

Students with access to poisonous material or substances

as prescribed by UniKL for permitted usage, shall not act in
any manner that may likely to cause hurt or injury to other
person, or knowingly or negligently act or omits to handle the
poisonous material or substance with reasonable care shall
be in contravention with this Code as being negligent.

8.4.9

Students who do, with fire and any other combustible matter
including explosive substance, acting negligently or rashly as
to endanger human life or property, or to be likely to cause
hurt or injury to any person or being, negligently fails to guard
against any probable danger shall be guilty of an offence
under this Code.
B.
Appearance
8.5
Attire

8.5.1

Students must be decently dressed when in lecture halls,

administration offices, labs, on practical trainings, library,
religious places and any place within UniKL Campus
compounds at all times.

8.5.2

Students must be neatly attired and shall not wear indecent

clothing, including attires that are flimsy, see-through, with
slits, tight fitting or revealing.

8.5.3

Students must always dress in a proper manner. No worn-out

jeans or shirts, _ jeans length, miniskirts, shorts, slippers or
display of offensive items are allowed.

8.5.4

Female students must dress neatly and appropriately (e.g.

wear long gowns, slacks with blouse) at all times in campus.

8.5.5

Female students must dress in a manner that does not attract

unwarranted attention or invite danger.

8.5.6

Students must dress appropriately and wear shoes at all

times while being in the dining area. Night dresses, sarong,
pelekat, shorts and sleeveless attires are prohibited.

8.5.7

Students shall observe modesty and decency in their attire

and dress so as not to attract undue attention to themselves
while in UniKL campus and premises.

8.5.8

Without prejudice to the existing Rules, the Dean may issue

orders, policies or directives as it deems fit for the purpose of
ensuring the decency of the students and any orders, policies
of directives shall be a continuance to this Code.
8.6
Personal hygiene and grooming
8.6.1
Students must always maintain personal hygiene.
8.6.2
Students hair must be neatly groomed.

8.6.3

Male students should not keep long hair. As a guideline, the

hair should not reach the collars.

8.6.4

Students are prohibited to have strange or improper haircut

or hairstyle including Mohican style, punk or skinhead except
for tie-up or using hair bands.

8.6.5

Students are prohibited to have extreme use of jewelry and

accessory. The guidelines are as follows:

a.

Male students are PROHIBITED from wearing any kind of

earrings or practice body piercing and having tattoos.

b.

Female students are PROHIBITED from wearing earrings on

any other body parts except earlobes, practice body piercing
or adorn themselves with tattoos. Nose rings are only allowed
for Indian (female) students
C.
Indecent Behaviour
8.7
Coupling

A student is not allowed to be in a pair with a partner in a secluded or hidden

place or behave in a manner that may cause suspicion of a possible sexual

activity.

8.8
Indecent Behaviour

8.8.1

No student shall conduct himself, whether within or outside

the Campus, in any manner that is detrimental or prejudicial
to the interests, well-being or good name of any of the
students, staff, officers or employees of the University, or to
public order, safety or security, or to morality, decency or
discipline that may smear the good name of the University.

8.8.2

Students shall not act, display or perform any behaviour that

can be categorized as indecent or perform sexual activities
between students or between student and non-student of an
opposite sex or be alone with a partner in a suspicious manner
or in a discreet location out of wedlock.
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8.8.3

Students shall not perform sexual activity between unmarried

students or between student and non-student of same sex
or co-habitation between students of different sexes or
indulge in homosexual or lesbian or gay behaviour.

8.8.4

Students shall not display behaviour that is deemed as

indecent or lewd in public.

8.8.5

Students are prohibited to be pregnant or cause pregnancy

out of wedlock tantamount to a breach of the rules of this
Code.

8.8.6

Students shall not commit or behave indecently that may

cause public nuisance including but not limited to utterance
or act of obscenities or chaos that may embarrass UniKL or
any of its staff and students.

8.8.7

No Students shall be allowed to engage in a business or profit

making by indecent manner.
D.
Specific Rules
8.9
Behavioural

8.9.1

Students must be well behaved and well mannered at all times

towards all people.

8.9.2

Students must never show disrespect, display or act or use

words that are rude, impolite or vulgar to any party in UniKL.

8.9.3

Students shall not do anything that endangers the life and

safety of his/her own or others.

8.9.4

Students shall not steal or attempt to steal, cheat or attempt to

cheat, or conspire or attempt to conspire to steal any property
of UniKL or properties belonging to any person.

8.9.5

Students shall not do anything to a student or UniKL resident

or behave in such a manner that could be interpreted as a
deliberate attempt to defame the good name of the said
student or to UniKL.
Students shall not perform an act of fraud or forgery.
8.9.6

8.9.7

Students shall not damage any property which is not his/her

own.

8.9.8

Students should not be involved in any activity or displayed

any behaviour within or outside UniKL campus that could ruin
the good name of UniKL including attending political rallies
or demonstration or involved in any group, legal or illegal., that
may cause embarrassment to UniKL or any of its staff and
students shall tantamount to an offence under this Code.

8.9.9

Students shall not act in any manner that constitutes or

appears to constitute a threat or intimidation or is injurious,
physically or mentally, to the well-being and safety of any other
students or any members of staff of UniKL or the security and
harmony of Campus life in UniKL.

8.9.10

Students should not disrupt or in any manner interfere with, or

cause to be disrupted or in any manner interfered with, any
teaching, study, research, administrative work, or any activity
carried out by or under the direction of or with the permission
of UniKL, or do any act which may cause such disruption or
interference shall be an offence under this Code.

8.9.11

Any prevention, obstruction, or interference with, or cause to

be prevented, obstructed or interfered with, any officer or
employee of UniKL or any person acting under the direction
or permission of such officer or employee, from carrying out
his work, duty or function, or do any act which may cause
such prevention, obstruction or interference shall be an
offence under this Code.

8.9.12

Any prevention or obstruction, or cause to be prevented or

obstructed, any student from attending any lecture, tutorial or
class, or from engaging in any legitimate activity, or do any
act which may cause such prevention or obstruction shall be an
offence under this Code.

8.9.13

Students shall not organize, incite or participate in the boycott

of any examination, lecture, tutorial, class or other legitimate
activities carried out by or under the direction or with the
permission of UniKL or boycott any of he staff of UniKL.
8.10
Making disturbances and nuisance
The Students shall not :

8.10.1

make any sound or noise or cause the sound or noise to be

made that causes disturbance to any party in campus.
do any act or illegal omission which causes injury, obstruction,
8.10.2
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danger or annoyance to the public, or to the people in general

within the vicinity of UniKL campus compound.

8.10.3

voluntarily cause disturbances to any lawful assembly engaged

in the performance of religious worship or ceremonies or
destroy, damage or defile any places of worship or any object
held sacred by any class of persons with knowledge that such
damage or destruction shall be regarded as an insult to their
religion.

8.10.4

cause or promote to cause any disharmony, disunity or feelings

of enmity, hatred or ill-will, or prejudice, by words or by writing
or by conduct or by influence on any grounds.

8.10.5

own or use or have in his or her possession, custody or control,

any loudspeaker, loud-hailer, amplifier, or other similar
appliance.

8.10.5

invade the privacy of any party whether physically or

electronically that may cause nuisance to the other party.
8.11
Cleanliness on campus

8.11.1

Students shall observe cleanliness and neatness of the

campus including the hostels, lecture halls, buildings or other
constructions, roads or any area within the campus.
8.12
Smoking, Drunkenness and Intoxication
8.12.1
A Student shall contravene this Code if the student:-
8.12.1.1
is smoking cigarettes in UniKL campus.

8.12.1.2

is in possession of cigarettes, lighters, matches or other

inflammable materials within UniKL campus which is labeled
as fire prone area.

8.12.1.3

is in a state of intoxication or intoxicated in UniKL campus

and premises.

8.12.1.4

consumes liquor or any substance that shall intoxicate the

student or injects or inserts any intoxicated substance in any
manner into his/her own body or into the body of others
anything that could cause paranoia, drunkenness, inebriation
or any elements of intoxicated state. No student shall consume,
drink or devour or possess or in his custody, any liquor or any
drink with alcoholic substance within the campus.

8.12.1.5

is under the influence or consumes, by way of injection

or smoking or in any other method of application into the
students body, any intoxicating substances, poison or
anything similar or addicted to prescribed drugs that may
cause intoxication state stipulated in section 8.12.3 above.

8.12.1.6

smokes pipes or any substance that is similar to smoking

including but not limited to smoking opiums or cannabis or
glue and adhesives sniffing or any other substances that may
or may not cause disorientation and intoxication.

8.12.2

Students are not allowed to possess, distribute, sell or

consume liquor or other drinks that do/do not contain alcohol
that could cause intoxication, while being in the campus
premises.

8.12.3

Students are not allowed to posses other substances that

may caus hallucination, intoxication, delusion, delirium
including but not limited to glue and adhesives, liquefied or
solid substances which include hallucinating or intoxicating
entity, or any other substances are prohibited and no
students are allowed to own, possess, withhold, suppress,
consume, sell, distribute or use such substances at any time
without and outside UniKL campus.
8.13
Gambling

8.13.1

A student or an establishment, organisation body or student

group organises, manages or conducts or helps to organize,
manage or conduct or join in any gambling, betting or lottery
activities within or outside UniKL shall be an offence under
this Code.

8.13.2

No Student shall purchase, abet to purchase or conspire to

purchase any lottery tickets, lucky draw tickets, or tickets from
any sources which promotes gambling or any element of
gambling.

8.13.3

No student and no organisation body or group of students

shall organise, run or assist in organising, managing or running,
or participating in any gaming wagering, lottery or betting
within or outside UniKL campus.
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8.14
Use of Violence
The Students :-

8.14.1

or any establishment, organisation body or student group is

prohibited from performing, organising, managing or helping
to conduct, or joining in any activity that involves violence,
black-mail, molest, disturbance of peace and others towards
any party, student or non-student, within or outside the
campus.

8.14.2

shall not involve directly or indirectly in any ragging or

bullying or abusive activities or anything similar to it within or
outside the campus.

8.14.3

shall not employ violence, attack or threaten to attack or

cause injury or threaten to cause injury to any UniKL residents
or non-residents within the UniKL premises.

8.14.4

shall not rioting or behaving wildly or quarrelling or fist fighting

or fighting or using physical violence on any UniKL residents
anywhere or on non-residents within UniKL premises.

8.14.5

shall not outrage the modesty or attempt to outrage the

modesty of, any party within campus premises or UniKL
residents anywhere, or non-residents within the campus
premises.

8.14.6

shall not initiate, participate, conspire to initiate or participate

or support any activity that may invite conflict, argument or
hostility and a fight between any person or students.

8.14.7

shall not cause any bodily pain, disease or infirmity to any

person, whether grievous or otherwise, and whether caused
with or without weapons or dangerous means or any
instruments which is used as weapon of offence or by means
of fire or corrosive substances or poison or explosive
substance or other means that causes bodily pain, disease or
infirmity to any person.
8.15
Offences against Property

8.15.1

Students shall not damage in any manner or cause to be

damaged, or demolish, destroy, wreck or vandalise any
property belonging to any person or UniKL or do any act which
may cause such damage or tamper, interfere with, move,
or in any manner deal with, any substance, object, article or
property whatsoever, or knowingly do any act or cause any act

to be done in the UniKL Campus, so as to cause or be likely to
cause any obstruction, inconvenience, annoyance, loss or
damage to any person

8.15.2

Students shall not disrupt, disturb, transfer, seize, steal or take

or violate, vandalise or damage any object, article, things or
properties which may cause obstruction, difficulty,
inconvenience, trouble, mess or filth to any person or things.

8.15.3

Students shall not dishonestly take or attempt to take, keep or

attempt to keep or move any property of UniKL or belonging to
persons or other parties in order to such taking in the campus
without consent.
E.
Academic
8.16
Academic Integrity

8.16.1

8.17
Use of lecture materials

8.17.1

8.18
A student must adhere to the academic integrity. Students

are prohibited from indulging in any form of academic
cheating like copying or allowing others to copy, plagiarism
or similar activities and so on during examination, lab work,
essay or research paper, thesis and so on. Please refer to the
Academic Offence section
A student can only use the lecture or teaching materials that

had been given to him/her in UniKL for the purpose of his/her
academic study. He /she is prohibited from copying in any
form all or parts of the material for publication or distribution
with or without payment unless a written consent has been
obtained from the UniKL authorities.
Attendance

8.18.1

Where a student is required to attend any lecture, tutorial

class or other instruction relating to his course of study, he
shall not absent himself there from without the prior
permission from the Head of Academic or its
representative, as the case may be, unless the circumstances
do not permit such prior permission to be obtained and there
is reasonable cause or excuse for the absence, in which case
the student shall, as soon as possible thereafter, satisfy the
Head of Academic or its representative, as the case may be
with regard to the absence and obtain approval in respect
thereof.
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8.18.2

Where a students course of study entails his appearance for

an examination and he is not otherwise debarred from
appearing for such examination, he shall not fail to appear for
such examination without the prior permission from
the Head of Academic or its representative, as the case may
be, unless the circumstances do not permit such prior
permission to be obtained and there is reasonable cause
or excuse for the absence, in which case the student shall,
as soon as possible thereafter, satisfy the Head of Academic
or its representative, as the case may be with regard to the
absence and obtain approval in respect thereof.

8.18.2

Where a students course of study entails his appearance for

an examination and he is not otherwise debarred from
appearing for such examination, he shall not fail to appear for
such examination without the prior permission from the Head
of Academic or its representative, as the case may be unless
the circumstances do not permit such prior permission to be
obtained and there is reasonable cause or excuse for the nonappearance, in which case the student shall, as soon as
possible there after satisfy the Head of Academic or its
representative, as the case may be with regard to the absence
and obtain approval in respect thereof.
F.
Prohibited Items
8.19
Pornographic materials

8.19.1

No student or any establishment, body or student group is

allowed to possess, or supervise, or in control, let, hire,
distribute, exhibit, circulate, produce, re-produce any
pornographic or obscene materials that include any articles
or materials which are considered objectionable by the public
at large within campus or outside campus premises.

8.19.2

No student or any establishment, body or student group is

allowed to share, distribute, or display any pornographic
materials in campus. No student is allowed to take part or to
receive profits from any business in the course which he
knows or has reason to believe that such is a pornographic or
obscene objects or acts.

8.19.3

No student is allowed to deliberately indulge in watching or

listening or publicating any pornographic materials in campus.

8.19.4

No student and no organisation body or group of students,

shall distribute, circulate or exhibit, or cause to be distributed,
8.20
circulated or exhibited or be in any manner concerned with

the distribution, circulation or exhibition of any obscene article
within the UniKL campus. A student shall be deemed to
distribute, circulate or exhibit an obscene article, regardless of
whether such distribution, circulation or exhibition is to only
one person or to more than one persons and regardless of
whether or not such circulation, distribution or exhibition is for
payment or for any other consideration.
Drugs and poisons

8.20.1

No student shall have in his possession or under his custody

or control any dangerous or controlled drugs or poison without
valid prescription from a medical officer.

8.20.2

No student shall give, supply, provide or offer or propose to

give, supply, provide or offer any controlled or dangerous drugs
or poison to any person.

8.20.3

No student shall consume orally or smoke or inhale, or

introduce into his body by injection or in any other manner
whatsoever, any dangerous drugs or poison.

8.20.4

Nothing in this rule shall be deemed to prevent a student from

undergoing any treatment by or under the prescription of a
medical practitioner registered in the Medical Act, 1971.

8.20.5

Any student who is found under the possession or influence

of any dangerous drugs or poison shall be guilty of a disciplinary
offence.

8.20.6

The Head of Student Affairs may instruct and compel any

student suspected of addiction or consumption of any
substance within the definition of dangerous drugs and poison
for a urinal test.

8.20.7

Any students refusing or declining to undergo the test

mentioned in sub-rule 8.20.6 above, shall be guilty of a
disciplinary offence.
8.21
Weapons and dangerous substances

8.21.1

Students shall not possess, or supervise, or in control of any

dangerous weapons or explosive substances. Weapons are
defined according to the Fire Arms Act 1971.

8.21.2

Notwithstanding the Fire Arms Act 1971, definitions of weapons

and dangerous substances shall include any object that causes
bodily harm and damage to properties.
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G.
UniKL Facilities Rules
8.22
Prohibition to be in restricted areas on campus

8.22.1

Students are prohibited to be or loiter in prohibited areas

without valid official business including staff quarters,
workshops or other lecture halls, UniKL security booths, dining
hall kitchen, administration office, security office or other
places unless under proper supervision by UniKL authorities or
consent by UniKL authorities.

8.22.2

Students are not allowed to intrude into equipment, places or

buildings where they are prohibited from either physically or
electronically.
8.23
In-out Procedures

8.23.1

Student must dress neatly and appropriately when going for

outside visits.

8.23.2

Main gate for all UniKL campus shall be closed at 12.00 p.m.
and will be open at 06.00 a.m. daily. No vehicles are allowed
to enter the campus within the said period except with the
permission of the UniKL Authorities.

8.23.3

For security purposes, visitors are only allowed to enter all

UniKL premises between 06.00 a.m. to 09.00 p.m. daily.
8.24
Student Pass

8.24.1

Students must carry and display their student pass at all

times while being in campus premises.

8.24.2

Students are prohibited from wearing or using another

persons pass for any reason whatsoever. Likewise, no student
shall be allowed to compel any other person to wear, use,
utilize or exploit his student pass at any time.
8.25
Road and Traffic Rules

8.25.1

(1)

Written Authorisation for Students with Motor Vehicle in

UniKL Campus
A student who intends to keep, has in his possession or
owns any motor vehicle in UniKL Campus, shall in the first
instance, apply for and obtain from the Head of Student
Affairs a written authorisation in respect thereof the
application and the written authorisation shall be in such form
as the Head of Student Affairs may, subject to paragraph (2),
determine.

(2)

Application for such permission shall be made by the student

in writing specifying the description of the motor vehicle
and shall be accompanied by the current motor vehicle
license and the current third party risks insurance policy in
respect of the motor vehicle and a valid driving license in
respect of the applicant; the application shall also set out any
disciplinary offence in respect of which lie may have been
found guilty at any time.

(3)

The written authorisation of the Head of Student Affairs

shall be given in such form as he may direct and shall at all
times be displayed conspicuously on the motor vehicle.

(4)

Such written authorisation shall be renewed annually and the

provisions of paragraph (1) and (2) apply mutatis mutandis to
an application for such renewal.

(5)

The Head of Student Affairs may refuse to grant authorisation

under this rule or revoke any authorisation granted under this
rule if he is satisfied that it would not be in the interest of the
University for the student to hold such authorisation.
Registration of the Motor Vehicle
8.25.2
The Head of Student Affairs shall cause to be maintained a

register of all motor vehicles kept, possessed or owned by
students in the UniKL Campus in such form as the Head of
Student Affairs may deem fit.
Speed Limit
8.25.3.
No student shall drive a motor vehicle in UniKL Campus at a

speed in excess of that indicated by a traffic sign.
Motor Vehicle to be Driven on Authorised Motorway
8.25.4
No student shall drive a motor vehicle on any place other

than on that part of the road which is used as a carriageway
for the passage of motor vehicles, in particular, no motor
vehicle shall be driven by a student on the pavement, sidetable, grass verge, footpath or other place, whether alongside
the carriageway or otherwise, which is not ordinarily intended
or specifically provided for the passage of motor vehicles.
Unauthorised Parking
8.25.5
No student shall park any vehicle at any place or in any

manner so as to cause danger, obstruction or inconvenience to
any other person or vehicle.
47
48
8.25.6.
Motor Vehicle Driven on Unauthorised Pathways
No student shall drive or ride any vehicle on any corridor,

verandah, five-foot way, courtyard or in any part of any
building.
Parking
8.25.7.
Where a parking bay is allotted for a particular motor vehicle

no student shall park a different motor vehicle in such parking
bay.
Pillion
8.25.8.

(1)

A student driving a two-wheeled motorcycle shall not carry

more than one person on such motorcycle.

(2)

No student shall carry a person on a two-wheeled motorcycle

unless such person is sitting astride the motorcycle behind
the driver on a properly designed seat securely fixed to the
motorcycle.

(3)

A student shall not allow himself to be carried on a twowheeled motorcycle driven by any person, whether a student
of paragraph (1) or (2).
Traffic Directions and Signs
8.25.9.
A student shall comply with all traffic directions and with all
traffic signs.
Production of License when requested
8.25.10
Any student who is driving or is in charge or control of a

vehicle shall carry with him a valid driving license issued to
him under the Road Traffic Ordinance, 1958 and his
matriculation card and shall produce same for inspection by
an authorised person whenever required to do so.
Obstruction to Traffic
8.25.11
A student shall not conduct himself any manner, or do any act,

which obstructs or interferes with the smooth and orderly
movement of traffic within UniKL Campus.
8.25.12
Road Traffic Act, 1987 (Act 333)

(1)

(2)

The provisions of the Road Traffic Act, 1987 (Act 333) and all
subsidiary legislation made hereunder shall apply to students
within UniKL Campus irrespective of whether the roads within
UniKL Campus are public or private.

8.26

Disciplinary Actions by the UniKL Authorities with regards

to Traffic Offences

(1)

The UniKL Authorities may at its discretion in lieu of taking

disciplinary proceedings under Part 10 of this Code, impose
a summary disciplinary punishment of a disciplinary
reprimand or a fine not exceeding Ringgit Malaysia Five
Hundred only [RM500.00]authority upon any student who
commits a traffic offence under this Part in the presence of or
within the sight of such UniKL Authorities.
Provided that before such punishment is imposed on the

student, the UniKL Authorities shall inform him of the
disciplinary offence committed by him and give him an
opportunity to make, on the spot, oral representations thereon
to such UniKL Authorities.

(2)

Upon imposition of the punishment referred to in paragraph (1),

the UniKL Authorities shall forthwith deliver to the student a
written notice of such imposition in such form as the Dean of
Student Affairs may direct and where the punishment imposed
is a fine, the provisions of the rules herein shall apply.

(3)

The provisions of this rule shall apply notwithstanding any

other provisions to the contrary in these Rules.
Nothing is paragraph (1) shall derogate from the liability within

UniKL Campus of any student or other person for any offence
under the Road Traffic Act, 1987 or Road Traffic Ordinance,
1958 or any subsidiary legislation made hereunder.
8.27
Accommodation Rules
8.27.1
8.28
Dining Area Rules

8.28.1

Students must obey UniKL accommodation rules.
Students must wear appropriate attire while being in dining

area.
49
50

8.28.2

Students must be polite and maintain good manners while

being in the dining area.
8.29
Library Rules
8.29.1
Students must obey all UniKL library rules.
H. Group Activities
8.30
Gatherings

8.30.1

All planned gatherings must obtain prior written approval from

UniKL. The gathering must adhere to the rules and
requirements set by UniKL and any planning, facilitating,
organising, attending or joining any gatherings or meetings
on campus premises that have not been granted approval
by the UniKL or picketing or demonstrating without approval in
UniKL Campus or premises shall tantamount to an offence.

8.30.2

No student, and no organisation, body or group of students

shall, without the prior permission of the Dean or of a person
authorised in writing by the Dean to grant such permission,
organise convene or call, or cause to be held, organised,
convened or called, or be in manner involved in holding
organising, convening or calling, or in causing to be held,
organised, convened or called, or in doing any act towards
holding, organising, convening, or calling , any assembly of
more than five persons in any part of UniKL Campus on any
land or in any building belonging to or under the possession or
control of UniKL or used for the purposes of UniKL.

8.30.3

In granting the permission referred to in paragraph 8.30.2 the

Dean or the person authorised by him to grant such permission
may impose such restrictions, terms or conditions in relation to
the proposed assembly.

8.30.4

No student shall knowingly attend or participate in an assembly

held in contravention of paragraph 8.30.2 or 8.30.3.
8.31
Student Activities

8.31.1

All students group activities must originate through student

organisations which are recognised by UniKL.

8.31.2

Students are not allowed to facilitate, organise or join any off

campus activities whether as groups or as student bodies
without obtaining prior approval or written permission from
UniKL, and shall adhere to all directives and rules imposed by
UniKL.

8.31.3

Students are not allowed to facilitate, organise or join any

student activities through any student bodies without prior
written approval or directive from the relevant UniKL
authorities.

8.31.4

Students are not allowed to invite any outside participation

into the UniKL Campus premises for any student body
activities without obtaining written approval or directive from
UniKL Authorities.

8.31.5

Students are not allowed to manage, collect or help to collect

any money or donation in campus for oneself or for others
without obtaining written approval or directive from UniKL.

8.31.6

Students are not allowed to participate in any anti-government

activities or anti-UniKL activities.
8.32
Relations with external bodies (not part of UniKL)

8.32.1

(a)

Students must adhere to clause 47(1) of the IPTS (Private

higher learning institutions) Act 1996 that prohibits:
(i)
whether or not it was established under any law and
(ii)
whether in or out of Malaysia
An individual, while being a student of a private higher

learning institution, from becoming a member or having
alliances with any political party, labour union, establishment,
association, organisation, body or group, unless permission
has been granted by the Chief Registrar of the IPTS:

(b)

Establishments, associations, organisations, bodies or groups

of students of private higher learning institutions from having
alliances or any other relations with any political party, labour
union, organisation, body or group, unless permission has
been granted by the Chief Registrar of the IPTS:
(i)
whether or not it was established under any law; and
(ii)
whether in or out of Malaysia.

(c)

An individual, while being a student of a private higher learning

institution, and any establishment, association, organisation,
body or student group of private higher learning institutions
that states or does anything that can be considered as:

(i)

showing support or sympathy to or objections against any

political party or labour union or
51
52

(ii)

8.33
Illegal groups

8.33.1

showing support or sympathy to any illegal establishment,

association, organisation, body or group.
A student is not allowed to establish or become a member of

or have alliances in any way with any illegal groups such as
gangs or other groups of a similar nature within or outside the
campus.
I.
Publications
8.34
Document publication

8.34.1

A student and an establishment, body or student group

cannot publish, share or distribute any documents within or
outside the campus without prior written approval from the
UniKL.

8.34.2

A student is not allowed to do live or recorded broadcasting

illegally.

8.34.3

A student or an establishment, body or student group IS

NOT ALLOWED to publish, share or distribute any brochures,
leaflets (pamphlets) or publications that contain slander,
instigations or grievances, including but not limited to
electronic publications in the internet, against UniKL or UniKL
Residents.

8.34.4

Dissemination of information through facilities such as e-mail

and the Internet that are provided by UniKL must adhere to
the UniKL Code.

8.34.5

No student, and no organisation, body or group of students,

shall:
a)

make or cause to be made or do any act towards making or

causing to be made; or

b)

fly, exhibit, display or in any manner make use of or cause to

be flown, exhibited, displayed or in any manner made use of, or,

c)

own or have in his or its possession, custody or control; any

flag, banner, placard, poster, emblem or other device which is
conducive to the promotion of immorality, indiscipline,
disorder, disobedience or contravention of these Code.

8.34.6

No student and no organisation, body or group of students

shall publish distribute or circulate any document within or
outside UniKL Campus provided however the Dean or its

representative authorised in writing, may give the consent for
such publication subject only to the conditions that may be
imposed as the Dean or its representative deems fit for such
particular consent.
The permission required under this rule shall be in addition to

any license, permit or any other form of authorisation which
may be required under any other written law.
8.35
Other Matters

8.35.1

Students are not allowed to conduct any business activities

within campus premises without prior approval.

8.35.2

Students are obligated to report an illness that is contagious

and dangerous, to the Medical Officer of UniKL. Failure to do
so shall tantamount to a breach of this Code.

8.35.3

Students shall not hinder or disturb any teaching, learning,

research, administration or any activities that are being
conducted under the directive or with the approval of UniKL.

8.35.4

Any act of contravention with any current laws of Malaysia

including any by laws, enactments or statutes passed by the
Malaysian Parliament or regulation imposed by the Malaysian
authorities by any student shall tantamount to an offence
under this Code. In furtherance thereof, any act by any
student that may in any reasonable persons opinion is
uncommon with the natural act of any reasonable person
shall also be determined as an offence under this Code.

8.35.5

Any act of criminal in nature penalised under the Penal Code

(F.M.S. Cap. 45) (Act 574) or the Dangerous Drugs Act, 1952
shall tantamount to a major offence.
8.36
Compoundable offences

8.36.1

Violation of rules in the Student Code of Conduct that

originates from committing offences under the following
clauses:
(a)
Attire
(b)
Personal hygiene and grooming
(c)
Smoking
(d)
Making noise that could cause disturbance
53
54
(e)
Campus cleanliness
(f)
Student pass
(g)
Traffic
shall subject to a compoundable offence.

8.36.2

UniKL Authorities is authorised to compound any student for

breach of any of the offences relating to the above
immediately in the event such breach is committed within the
sight or hearing of the UniKL Authorities.

8.36.3

For the purpose of immediate compounding by UniKL

Authorities regulated under 8.36.2 above, all compounds
issued by any of the UniKL Authorities shall be made via a
prescribed form and upon issuance of such form containing
details of the offender, nature of the offence, time and date,
the student or offender so compounded shall acknowledge
such form and pay to UniKL Authorities the prescribed fine.

8.36.4

In the event the student shall be a repeat offender of any of

the compoundable offences or that the student shall be an
offender to any of the compoundable offences for more than 3
times, the student shall be referred by UniKL Authorities to
the DAC.
9.0

PRINCIPLE FOR DETERMINING WRONGDOING

In determining whether a wrongdoing has been proven or not, the
principle of innocent until proven guilty is used.
10.0

PROCEDURES FOR DISCIPLINARY ACTION

When Chairman of the Disciplinary Action Committee (DAC) receives a
report from any UniKL Authorities or Examination Secretariat or Police or
others (incident report) regarding a disciplinary misconduct or a violation
of any rule or finds that a student has committed an offence, the DAC
shall immediately inform the Disciplinary Action Committee Secretariat
(DACS) to record such report. DAC shall reside to ascertain the type of
offence, whether minor or major or serious major.
10.1
Disciplinary action procedures for misconduct

10.1.1

10.1.2

When the DAC has established a prima facie for disciplinary

misconduct case by a student, the DAC shall decide the
category of the offence.
In the event the offence is an offence compoundable under
section 8.36.4 of this Code, the DAC may immediately decide
or impose appropriate sanction, subject always to the guilty
plea by the offender.

10.1.3

However, in the event the offence is such that it is not

compoundable under Section 8.36, the DAC shall instruct the
DACS to issue a letter to the said alleged offender and/or
student to attend the DAC hearing. If the alleged offender
shall plea guilty then an appropriate sanction will be imposed.
If the said student shall plea not guilty then the case shall
proceed to a trial.

10.1.4

DACS shall notify the alleged offender the time and date for
the trial and shall act as secretary and recording officer during
the trial.

10.1.5

If the accused/student does not attend the hearing or

questioning session when asked to do so, the session will be
proceeded without the student.

10.1.6

In a DAC hearing session, the accused student has the right

to bring any evidence, witness, a friend or a representative
from the Student Representative Council to help him/her in
the questioning session. The accused student or his/her
assistant must be given the opportunity to question any
witness on his/her own behalf or on behalf of the accused
student. No documented testimonials can be used against
the accused unless he/she had already been given a copy
of the document or had already been granted access to it.
The chairman of the Disciplinary Action Committee must
ensure that the panel proceedings are conducted in an
amicable manner.

10.1.7

The accused student shall be granted a grace period of 2

weeks after the decision made by the DAC to appeal
regarding the matter to the Appeal Committee.

10.1.8

The Appeal Committee may reconsider the decision made by

the DAC to re-classify the misconduct from a minor to a major
offence or vice-versa if there are valid reasons

10.1.9

to do so and/or reconsider the decision for the punishment

and/or the outcome of the trial.

10.1.9

Notwithstanding herein stated, in the event the charge for

the alleged offender indicates the punishment of suspension
or dismissal, the findings by DAC of the trial shall be
forwarded to the Disciplinary Council (DC) for decision. DC
may proceed with the recommendation of the DAC or
otherwise recall all proceeding records for examination and
recall witnesses and the DACS for confirmation.
55
56

10.1.10

Upon satisfaction therefrom, the DC shall decide either to

dismiss or to recommend other punishment to DAC. All of the
DCs findings and decision shall be recorded by the Disciplinary
Council Secretariat (DCS).

10.1.11

In the event DC shall endorse the recommendation of DAC or

the DC is satisfied that the punishment for such offence by
the alleged offender shall be dismissal, DC shall instruct DCS
to immediately issue a suspension or dismissal and/or
expulsion notice to the offender.

10.1.12

The offender is given a grace period of 2 weeks after the

decision made by the DAC to appeal regarding the matter to
the Appeal Committee at UniKL branch campus level.
(Excluding suspension and dismissal cases).

10.1.13

The offender is given a grace period of 2 weeks after the

decision made by the DC to appeal regarding the matter to
the Appeal Council at the UniKL Chancellery. (Only for
suspension and dismissal cases).
10.2
Disciplinary action procedures for misconduct
For the procedures for the offences stated below, the following steps will
be taken in addition to the existing procedures for disciplinary action.
When a student or DAC Secretariat receives a statement of

acknowledgement from any UniKL authorities or Examination Secretariat
or Police or others that there is strong evidence that the accused
student had committed the offence, the university can immediately
suspend the student from all activities for two (2) weeks, while waiting
for the case to be brought to the DAC and for a decision to be made on
the punishment. The DAC must convene and come to a decision as
quickly as possible after the 2 weeks suspension period. If the student is
convicted, the mandatory punishment which is expulsion from the
university should be recommended or issued to The Disciplinary Council.
The cases that fall under this category are:
Indecent behaviour
To be pregnant or cause pregnancy out of wedlock.
Actions that endanger own life or life of others
Does anything that endangers the life and safety of his/her own or others
Use of Violence
A student in any establishment, body or student group is

prohibited from performing, organising, managing or helping to
conduct, or joining in any activity that involves violence, black-mail,
molest, disturbance of peace and so on towards any party, student
or non-student, within or outside the campus.

o Involved directly or indirectly in any ragging or bullying or abusive
activities or anything similar to it within or outside the campus.

o Employ violence, attack or threaten to attack or cause injury or
threaten to cause injury to any UniKL residents or non-residents
within the UniKL premises.

o Rioting or behaving wildly or quarrelling or fist fighting or fighting or
using physical violence on any UniKL residents anywhere or on non residents within UniKL premises.

o Outrage the modesty or attempt to outrage the modesty of, any
party within campus premises or UniKL residents anywhere, or non residents within the campus premises.

Drugs and poisons

o Possesses, or supervises, or is control of any drugs or poisons. Drugs
are defined according to the Dangerous Drugs Act 1952.

o Gives, supplies, distributes or offers or makes preparation to give,
supply, distribute or offer any kind of drugs or poisons to any person.

Weapons and dangerous substances
Possesses, or supervises, or is control of any dangerous weapons

or explosive substances. Weapons are defined according to the Fire
Arms Act 1971.
Demonstration
Be involved in any activity or displaying any behaviour within or outside

UniKL campus that could ruin the good name of UniKL including
attending political rallies or demonstration or involve in any group, legal or
illegal, that may cause embarrassment to UniKL or any of its staff and
students
57
58
Illegal groups
A student is not allowed to establish or become a member of or have

alliances in any way with any illegal groups such as gangs or other
groups of a similar nature within or outside the campus.
Police Case
Any act of criminal in nature penalised under the Penal Code (F.M.S.
Cap. 45) (Act 574) or Dangerous Drug Act, 1952 shall tantamount to a
major offence.
11.0

DISCIPLINARY ACTION
For misconduct classified as a minor offence:
The DAC can issue the following actions:
a.
Warning or Final Warning
Warning or Final Warning is defined as a verbal statement or

admonition uttered or written to a student regarding his/her
misconduct. A written statement of the warning will be issued
to the student soon after.
Reference to Counselor
b.
The DAC can refer the student to the Counselor for a counseling
session if they fill that the student requires monitoring.
Fine / Penalty
c.
The DAC can impose a penalty on a student according to the

Penalty Amount which is approved by the UniKL. (Refer to
Penalty System)
Hostel Removal
d.
The DAC can revoke the student rights to use the residential
facilities.
For misconduct classified as a major offence:
The DAC can impose on a student, any one of the following or a combination
of any of the following punishments:
a.
If the punishment imposed on a student is in the form of a fine, then the

DAC will state the amount of the fine, which the student should pay within
the set period.
Fine not exceeding five hundred Ringgit (RM500.00)
59

b.
Payment for cost of damages caused to the universitys

facilities or to a third party that is claiming from the

university

The DAC will decide on the compensation amount after examining the

said damages.
The DAC will state the period and the terms of withdrawal of
usage rights to any or all of the facilities provided by UniKL.
Community Service not exceeding 100 hours
d.
Withdrawal of usage rights to UniKL facilities
The DAC will decide on the total number of service hours

based on the degree of seriousness of the offence committed
by the student.

e.

Suspension from the UniKL academic programme

f.

Expulsion from UniKL
The DAC will decide on the period and type of suspension from
the UniKL academic programme.
Expulsion is defined as the complete removal from the UniKL

academic programme, which means that the affected student
can no longer continue with his/her study at UniKL or join in
any activities that are conducted in UniKL. For this Dismissal
and suspension cases, the DAC must recommend the case to
the Disciplinary Council.
12.0
APPEALS AGAINST DISCIPLINARY ACTION
12.1

A student who is not satisfied with the disciplinary action or punishment

served on him by DAC can appeal in writing to the Appeal Committee or
the Dean within fourteen (14) days from the date of receipt of the letter
conveying the decision.
12.2

A student who is not satisfied with the disciplinary action or

punishment (suspension and dismissal) served on him by DC can
appeal in writing to the Appeal Council or the President of UniKL within
fourteen (14) days from the date of receipt of the letter conveying the
decision.
12.3

When an appeal is received by the Dean, he/she must instruct the

Appeal Committee to prepare all supporting documents related with the
case and conduct the appeal meeting within 5 working days.

c.

60
12.4

The Dean will make a decision based on the recommended review by

the Appeal Committee on the previous punishment.
12.5

When an appeal is received by the President, he/she must instruct the

Appeal Council to prepare all supporting documents related with the
suspension and dismissal case and conduct the appeal meeting within 5
working days.
12.6

The President will make a decision based on the recommended review

by the Appeal Council on the previous punishment.
12.7

The decision made by the Appeal Committee and Appeal Council are
final.
This Code was approved by the Management of Universiti Kuala Lumpur

on 10 January 2003 with the latest amendments on 7 December 2009
61
Appendix A
STUDENT DECLARATION
Date:
The President / Chief Executive officer
Universiti Kuala Lumpur
1016, Jalan Sultan Ismail
50250 Kuala Lumpur
Dear Sir,
I as named below declare that I:
1.

understand, appreciate, and will comply with all regulations stipulated

in this University Rules and Regulations (URR) handbook.
2.

am responsible and will be proactive in obtaining guidance and

advice from the lecturers, Student Academic Advisors, Co-ordinators,
Section Heads, administrative staff and the Administration of Institutes
for any form of predicaments.
3.

will take appropriate actions pertaining to the stipulated regulations

stated in this University Rules and Regulations (URR) handbook which
are (and not limited to):

a) to fulfill all the academic requirements stipulated in the curriculum of
the Academic Programme enrolled at the UniKL;

b) to attend lectures/practical training/industrial training/practicum/
clinical training specified by the University.

c) to complete the registration exercises in the programme enrolled

within the specified time;

d) to pay the stipulated amount of the Universitys fees within the
stipulated time.
4.

will be responsible to fulfill all requirements of my academic programme

and of my own progress towards the completion of those requirements.
5.

will avoid reproducing or imitating closely the work and/or opinion of

others obtained through prints or electronic materials without
acknowledging or disclosing their source(s).
STUDENT DECLARATIION
STUDENT DECLARATIION
62
6.

have read and understood the contents of the Universiti Kuala Lumpurs
Universiti Rules and Regulations Handbook and wholeheartedly agree to
abide by all the rules and prohibitions as stated in the manual.
7.

promised to abide by all further directives or prohibitions that are

issued from time to time by the UniKL authorities throughout my period of
study here.
8.

am aware and understand that disciplinary action can be taken against

me, if I am found to have committed any offence as detailed in the UniKL
Student Code of Conduct.
Thank you.
Yours faithfully
.
(signature)
Name :.
Identity Card No : ..
Programme :...

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UNIVERSITY RULES AND REGULATIONS HANDBOOK

ALL RIGHTS RESERVED

No part of this book may be reproduced, stored in a retrieval system or transmitted

Cover Page : UniKL Robot

UNIKL Rules & Regulations Handbook

ACADEMIC RULES AND REGULATIONS

UNIKL Rules & Regulations Handbook

UNIKL Rules & Regulations Handbook

Be responsible and proactive in obtaining guidance and advice from the

3. Take appropriate actions pertaining to the stipulated regulations stated in

UNIKL Rules & Regulations Handbook

The University Academic Committee is the committee elected by the Senate to

UNIKL Rules & Regulations Handbook

Examinations refer to form of evaluation based on a list of questions administered

UNIKL Rules & Regulations Handbook

THE ACADEMIC YEAR

The academic year is divided as illustrated in Table 1:

* Subject to amendment and applicable from academic year 2011.

Total Academic Week in the July Semester

ACADEMIC RULES & REGULATIONS

ACADEMIC RULES AND REGULATION

ACADEMIC RULES & REGULATIONS

UNIKL Rules & Regulations Handbook

Student status is based on the following conditions:

registered as a student with the University for the academic

paid for his tuition fees.

Registrations are opened until the Friday of the first week of

Late registrations are opened until the Friday of the second

If a student fails to register his academic semester within the specified

The deferred semester will be included in the duration of his

Deferment and termination of study is provided for in item 20.9.

A students semester registration will be revoked and

Students may add subjects before the end of week 1 of an academic

Subjects may be dropped before the end of week 4 of an

Students must apply to drop their subjects; not attending

Withdrawing Subjects (W).

Applications to withdraw registered subjects must be made

Subjects withdrawn within the specified period will be

Repeat Subject for Grade Improvement.

Students who received grade C- and D for a subject will be

Verification of Subject Registration

Students are responsible to verify the correctness of

After week 4, any corrections of subject registration record

subjects registered with the wrong subject codes; or

Corrections in 4.6.2 must be done with the approval of the Dean

ACADEMIC RULES & REGULATIONS

UNIKL Rules & Regulations Handbook

UNIKL Rules & Regulations Handbook

ACADEMIC RULES & REGULATIONS

The Academic Affairs must be informed of any corrections.

CHANGE OF ACADEMIC PROGRAMME

The approval to change from one academic programme to another

Students will be registered as a first semester student of the new

Details of all subjects attempted (credits, grades, GPA and CGPA)

The receiving institute shall decide which subject which may be

The maximum study duration is based on the new academic programme.

Students are required to take these subjects as a condition

UNIKL Rules & Regulations Handbook

University Compulsory Subjects.

Major foundation subjects are designed to provide students

These subjects are deemed compulsory by the University. All

International students are exempted from taking the Mata