Software Project Management Plan (SPMP) Outline

for Modular Smart Pen

Prepared by: ITECH Co.

Date: February 17, 2016

I. Introduction
Project Overview
ITech Co. has come up with a technology to provide users with
more control over how they access, archive, share and edit important
information called the Modular Smart Pen. This smart pen offers more
functionalities than the current digital pens do as it comes with a variety of
detachable modules that expanded the regular smart pens features.
Project Deliverables
Several deliverables need to be produced and delivered during the
course of the project which include a 3D Model of the project and several
documents like Project Charter, Business Case and Project Management
Plan.
Evolution of the SPMP
This document is subject to changes. The assumptions,
dependencies and constraints for the project, the detailed time and
resource planning for each phase as mentioned in this SPMP can change
during the project. Changes in this information will lead to a new SPMP.
Reference Materials
o
o
o
o
o
o

Livescribe 3 Smartpen by Livescribe

Sky WiFi Smartpen by Livescribe
Neo Smartpen N2
Equil Smartpen 2
Echo Smartpen
Project Ara by Google

Definitions and Acronyms

Modules
PM

Retractable Components of the Smartpen

Project Manager

SCRUM
Smartpen

SPMP

Agile software development model based on

multiple small teams working in an intensive
and interdependent manner
Device which captures the handwriting or brush
strokes of a user, converts handwritten analog
information created using "pen and paper" into
digital data.
Software Project Management Plan

II. Project Organization

Process Model
The process model used for the Modular Smartpen project is the SCRUM
model.

Organizational Structure
Name

Organization/

Contact Information

Position
Jordan Segundo
Lovely Mae Ignacio

Angela Denise
Fernandez

ITech Project
Manager

jrdnsegundo@gmail.com

ITech Business
Analyst

lovelymaeignacio@gmail.com

ITech Designer

angeladenisefernandez@gmail.
com

09051001800
09468847142

09155232771
Seiji Soliweg

ITech Staff

soliwegseijiperas@gmail.com
09070871292

Organizational Boundaries and Interfaces

During the project, the project team interacts with several other groups.
These are:
The Advisor. She is present to give advices n how the project
should be done. She is also available for consultation by the group
members.
The Possible Users. They will be interviewed and give some
suggestions that would affect the functionalities of the product to
be developed.
Project Responsibilities

Name

Organization/

Role/Responsibilities

Position
Jordan Segundo

ITech Project
Manager

Managing and leading the

project team.
Developing and maintaining a
detailed project plan.
Monitoring project progress and
performance.
Managing project evaluation
and dissemination activities.
Develop corrective actions
when necessary.
Prepare reports on project plans,
status, progress, risks, deadlines
and resource requirements.

Lovely Mae Ignacio

ITech Business
Analyst

Develop and perform work flow

analysis to find out the
difficulties in reaching goals.
Provide project cost estimates.
Propose effective design
solutions to meet project goals.

Angela Denise
Fernandez

ITech Designer

Prepare design layouts and

sketches according to company
design standards.
Keeping of records and files.
Documentation of daily
activities.

Seiji Soliweg

ITech Staff

Making kick-off meeting

reports.
In-charge of materials needed
for team building activities.

III.Managerial Process
Management Objectives and Priorities
The management objective is to deliver the product in time and of
good quality. The PM together with the Project Team work together to
achieve this goal by respectively checking that progress is made as
planned and monitoring the quality of the product.
Assumptions, Dependencies, and Constraints
Possible assumptions for the project are the following:
Project plan may change as new information and issues come out
The team will be able to have all software needed in developing
the project
Project Team Members are always available as needed to complete
project tasks
Failure to deliver and do tasks within the time specified in the
project timeline will result in project delays.
Some constraints are also the following:
There is only a short and limited time to be able to deliver the
project.
Resources needed for the project may be limited or unavailable.
Not enough budget.
Lack of skill and knowledge on using some software needed for
the project of some team members.
Risk Management

The following are the possible risk to be encountered during the

development of the project and how they can be prevented.
1. Miscommunication
Prevention: Team members should not hesitate to ask and re
ask questions if things are unclear. Team members should have
a written copy of the tasks assigned to them every meeting.
Correction: When it becomes clear that miscommunication is
causing problems, the team members should gather in a
meeting to clear things up.
2. Time shortage
Prevention: Care is taken to plan enough spare time.
Correction: When tasks fail to be finished in time or when they
are finished earlier than planned the project planning is
adjusted
3. Illness or absence of team members
Prevention: Team members should warn their team leader or
the PM timely before a planned period of absence.
Correction: Work can be taken over quickly by someone else
or be distributed among the team members if a person gets ill.
Monitoring and Controlling Mechanisms
The monitoring of progress is done by the PM using the following means:
Project Kick-off Meetings
The project group meetings take place within the class
room or through chat. These meetings are meant to inform each
other of the progress made on various tasks and to assign new
tasks.
Progress Report
Progress report is done every Friday. This is meant to
inform and show the progress in the development of the project
and how things are going.
IV. Technical Process
Methods, Tools, and Techniques
Scrum Methodology will be used in the development of the
project. Tools to be used include Microsoft Project, Maya by Autodesk.
V. Work Packages, Schedule, and Budget

Work Packages
Work Packages for delivering the project are the following:
o Business Case and Project Charter
o Project Management Plan
o Project Requirements
o Physical Design of the Project
o Prototyping or 3D Modelling
o Research
o Meetings
o Reviews
o Presentation
Dependencies
The project requirements must be established and defined first
before the designing stage. However, it is unavoidable that the Project
Requirements might change during the Design Stage as new requirements
arise. Prior to the development of the projects 3D Model, a sketch of the
final product must be done.
Resource Requirements
The primary resource needed to complete the project is the human
resource. The distribution of roles and responsibilities are mentioned
above. Other resource include financial and development tools including
both hardware and software tools.
Budget and Resource Allocation
Salary
Office Operations/Supplies/Equipment
Miscellaneous
Total
Schedule

80,000.00
40,000.00
10,000.00
Php130,000.00