IMPLEMENTATION

From the recommendations that we have suggested to SL Hardware, there are

methods or ways to implement the new ordering, payment and managing inventory
processes, how much the implementation and when is the best way for the
implementation to take over.
IMPLEMENTATION OF INVENTORY MANAGEMENT SYSTEM
Inventory Management System DESKERA Inventory Software
Maintain central repository for all products across all chain of stores.
Deskera Inventory provides 360 view of the inventory function allowing
finance and operations to have a complete view of product information, stock
levels, and operations so that products and stocks can be effectively
managed.

Deskera

Inventory

provides

purchasing,

receiving,

stock

management functionality, along with full recipe and product costing

capabilities. It has a procurement module of its own, and can also interface
with existing purchasing modules of a retail store.
1. Item Master Management
Maintain a central repository of all details related to stock, products and
inventory items across the chain of stores with Deskera Inventory
Management Software. Our Inventory Management Software integrates
these details with the existing ordering system for simple viewing and
ensures that all changes are updated in real time and no data is
duplicated. With Deskera Inventory, you can create a product catalog,
which maintains a storehouse for all products offered across stores, as
well as stock consumption and service offering processes.

a) Manage Product Catalog

Item Master enables you to manage all your products across a
chain of stores by allowing you to simply create, edit, activate, or
deactivate them. Deskera Inventory eliminates unnecessary data
entry by importing and exporting item details in CSV format. With
Deskera Inventory you can maintain comprehensive details of all
inventory items such as item code, UOM, cycle count, and many
more.
b) Manage Recipe
Recipe provides functionality for adding, replacing, archiving and
cloning of recipe core items. Recipe eliminates unnecessary
data entry by exporting recipe details in CSV format. Recipes
can be approved or rejected according to sale of product or
choice of management.
2. Stockout Management
Optimize inventory levels by adjusting safety stock to their optimal level.
Stockout Management enables you to view the real status of what items
are wasted, expired, damaged, or used in sampling processes. This
allows management to monitor resource waste and resources used in
non-sale scenarios. This information is essential in order to track
inventory and plan optimization of stock performance.

a) Enhance Accuracy Without Delay

Your employees can work faster and provide you with greater
visibility into your warehouses and distribution centers using
Deskera intuitive technology packaged with innovative form
factors.
3. Stock Management
Automate and dynamically all stock operations, from orders and receipts
to inter-store stock transfer, daily audits and more.
Deskera Inventory enables stakeholders to get the right product at the
right place at the right time. It maintains a central repository of all details
related to stock, products and items across the chain of stores. Deskera
Inventory allows users to manage all stock operations, from orders and
receipts to inter-store stock transfer, daily audits and more. A single view
of all stores inventory helps the user to plan for stock movement across
various stores.

a) Inventory Optimization
Deskera Inventory enables you to control stock levels and
movement of stock in all the stores of your organization, and it
also provides seamless reconciliation of business operations to
maintain consistency throughout your organization. Goods Order
provides an interface to capture orders from the clients existing
centralized ordering system and view expected vs. actual receipt
details, as well as update the inventory levels.
b) Store Management
Automate and dynamically manage all stock operations such as
inter-store stock transfer, stock issue, stock adjustment and auto
shipment for complete information about stock status and
movement. It helps you manage stock allocations to multiple
stores across locations with the centralized purchasing system
c) Track Inventory Movement
Inter-Store Stock Transfer Entry facilitates stock transfers in all
the stores of your organization. It maintains stock transfer and

stock issue forms, with fields capturing detailed information from

each store and updating the system post transfer. Personnel in
charge get a single view of all the stores to plan for stock
transfers.

Supply Chain Management System DESKERA Customers and Vendors

Management Software
1. Customer Management Software
Our customer management systems provide short order cycle times,
custom configurations and comprehensive support while ensuring fast
delivery, high quality and accurate invoices.
Deskeras SME (small and medium enterprise) clients grow their
business and increase their efficiency when they use our Customer
Management module. DESKERA helps companies across the world
evolve alongside current market trends. Improve customer satisfaction by
ensuring accurate pricing, configuration viability, material needs and
reducing rework. Moreover, you can maintain comprehensive, detailed
information about your customers, including opening balance information,
payment terms, shipping address, billing address, contact information
and more.

a) Add New Customer

Maintain comprehensive customer details including preferred
delivery mode and opening balance, as well as credit terms with
our system and increase your profits.
b) Edit Your Customers Details
Maintain and edit detailed customer information while confirming
quotations, making sales orders, verifying credit, allocating
inventory, picking and shipping products, and processing
invoices.
c) Export Customer List
Export your customer list from our software in a PDF or CSV file
format for easy viewing and editing as a spreadsheet, or for
mailing and printing.
d) Customer Classification
Separate your most profitable customers with a variety of
metrics including credit period, credit limit, number of orders
placed, and pricing and product needs.
2. Vendor Management Software
Make an informed purchase decision with an effectively managed and
standardized vendor information base.
With Deskeras Vendor Management, you can maintain comprehensive
information about your vendors including payment terms, shipping
address, contact information and more. It is easy to create new customers
and establish their opening balances. Use graphical representations of
your key vendors based on transaction amounts to ensure proper
prioritization.

a) Add Vendors to the System

Maintain comprehensive vendor details of opening balance,
preferred delivery mode, as well as credit terms, with automatic
migration of financial transactions.
b) Flexibility to Modify Vendor Details
Enjoy the freedom to modify vendor details such as contact
information, preferred delivery mode, credit terms, vendor
category, UEM and payment criteria.
c) Multiple Vendor List Export Format
There is ease of use with your existing system by effortlessly
exporting vendor lists in convenient file formats such as PDF,
CSV, and others, in order to view, mail and print information.

IMPLEMENTATION OF ORDERING MANAGEMENT SYSTEM

Order Management System DESKERA Sales and Billing Management
Software
Eliminate your companys bottlenecks and streamline your business
processes. Deskera helps you move quickly, from sales quotes to approved

orders, and to order fulfilment, ensuring timely invoicing and smoother

payment processes.
Sales and Billing Management Software helps in planning, and incorporates
the records of products and services provided for a customer, and maintains
history of previous transactions. To keep the process clear and simple, you
have the functionality to keep products grouped into single invoices. The
software gives you control over the entire sales and billing process by giving
you access to sales orders, invoice creation and payments in the
convenience of one central suite. We make the entire process simple by
connecting invoice with sales orders and allowing credits and refunds to be
given to customers whenever you need.

a) Create Cash Sales

Ensure accurate recording of payments, with easy generation of
receipts in multiple currencies. The product is fully compatible
with all barcodes and POS printer systems.
b) Easy Creation of Sales Order
Reduce paperwork and turnaround time by providing customers
with quick sales orders with included payment terms. Record

keeping is easy with easy access of complete sales data for

quotes and purchase orders.

c) Automate Invoice Creation

Automatically apply discounts and finance chargers, and
accurately calculate sales tax with our system on a recurring or
one-time basis.
d) Create Credit Notes
Easily generate credit notes for customers to use against sales
invoices.
IMPLEMENTATION OF PAYMENT MANAGEMENT SYSTEM
Point-of-Sales MYOB Retail Manager
Retail Manager is an advanced Point of Sale and retail business
management solution. Advanced retail management and point of sale system
gives you a clear snapshot of how your business is performing at anytime. Its
simply the smarter way to run your retail business.
a) For fast sales processing
Processing sales takes just a few seconds with MYOB Retail Manager.
The sales screen option a can be customized to suit your needs:

Customize your payment types and charge the order they appear

in
Skip fields to speed up the processing of sales
Hide or lock fields you dont want your staff to access.

Retail Manager handles discounts, credit notes, gift vouchers, returns,

quotes, sales order and customer special orders. You can also record
sales using multiple tender types, such as taking part payment by cash.
b) Reach your customers the easy way
You can create customer contact groups and then use these groups to
email promotional material, print mailing labels and bar code labels.

Email connectivity drastically cuts down the time it takes to send

transaction documents to your customers and suppliers. With MYOB
Retail Manager you can streamline this time-consuming process and
simply email your orders, invoices and statements. You can also email
special offers, newsletters, brochures and promotions.
The ability to print customer bar code labels lets you create membership
cards for loyalty programs.
c) Produce reports at point-of-sale
With a few mouse clicks, MYOB Retail Manager creates comprehensive
reports to give you more insight into how your business makes profits and
cash cow. It gives you the information you need to make the decisions
that will turn your business into a success.
Identify whats selling and whats not
Report comprehensively on margins - where youre making money
Understand how efficient your sell-through process is
Identify what youve marked down and when
Manage your GST reporting more easily.
Payment Wages with Electronic Funds Transfer (EFT)
MYOB Payroll gives you the power to process even the most complex of
payrolls, in just minutes. Integrated Malaysian payroll and leave management
solution gives you the power to process even the most complex of payrolls, in
just minutes. MYOB Payroll generates all the reports youll need to keep
management and tax requirements compliant, effortlessly.
MYOB Payroll generates all the reports you need to keep management
happy, ensures youre paying staff the correct amount as well as keeping up
date with all the latest tax requirements, effortlessly.
a) Flexible, comprehensive reports at your fingertips
You can view pay slips, monthly reports on tax, earnings and deductions
and also summary reports. You have the option to view reports on screen,
send to printer or export them to disc for use in spreadsheets, other
databases or email.
Reports you will be able to generate includes:

Payroll reports staff payroll ledger, pay slips, payroll register,

payroll listing and payment advice

Statutory reports (which includes taxation and other reports to be
submitted to the statutory authorities) monthly remittance report
(e.g. CP39, Borang A, Borang 8A, CPF payment advice, etc.) and
yearly report (e.g. CP159, EA Form and IR8A) printed in the format

which conform to the country specific requirement

Human resource reports staff details, anniversary listing
(showing anniversary of birthdays or service years), leave balance
summary, leave transaction summary and staff listing by

department
Office link reports standard letters in word document which can
be customized by user and printed with employees information

using the office link function

Audit rail report.

b) Simplified and flexible payroll process

MYOB Payroll gives you the flexibility and variety for you to

manage multiple payroll frequencies and multiple rates of pay.

MYOB Payroll supports any combination of fortnightly and monthly
pay based on calendar month periods with the flexibility of defining

formulas for various payroll components.

MYOB Payroll tracks and manages your employee records,

earnings and deductions.

It accommodates any combination of incomes, deductions and
benefits, which can be set for one time or customized for specific

staff. It also handles multiple child relief option (Malaysia only).

In addition to year-to-date totals, MYOB Payroll keeps the pay slip

information for every pay slip ever issued through the system.
This is especially useful for audit and reporting purposes.
c) AutoPay submission, updates and patches

MYOB Payroll AutoPay function enables easy crediting of salary

and payment to statutory authorities via generation of a disc file.

This ensures timely and accurate payment.

CONCLUSION FOR IMPLEMENTATION

In conclusion, in order to solve the problems, SL Hardware needs to install two
types of softwares from DESKERA and MYOB. The combination of the two

aforementioned softwares consists of DESKERA Inventory Management,

DESKERA Customer Management, DESKERA Vendor Management, and
DESKERA Sales and Billing Management, MYOB Retail Manager and MYOB
Payroll.
SL Hardware can subscribe DESKERA Inventory Management, DESKERA
Customer Management, DESKERA Vendor Management, and DESKERA Sales
and Billing Management in one package. Moreover, SL Hardware can buy MYOB
Retail Manager and MYOB Payroll as both products come in separate products,
unlike DESKERAs products.
SL Hardware should install DESKERA and MYOB softwares by early 2017 as it
provides time for SL Hardwares workers to learn about the software. Before
installing DESKERAs softwares as DESKERA provides an on-site training for
those workers who will be using the software, SL Hardware can hire a consultant
to teach its workers over the weekend. DESKERA will provide training to SL
Hardwares workers about software functionalities, such as content management,
document management, and many more.
In order to familiarize the workers with MYOB Retail Manager and MYOB Payroll
softwares, SL Hardware can send their respective workers whose jobs are
related to sales and salary payment over the weekend to Kemahiran Progresif
(1242067-V), which is an authorized MYOB Training Centre in Kuala Lumpur. Its
services may include any or all of the following:
1. MYOB product demonstration
2. Installation of MYOB software
3. Installing upgrades
4. Setting up your MYOB software
5. Training and data conversion
6. Customising MYOB forms to suit your business
Cost
Product
DESKERA softwares
MYOB Retail Manager
MYOB Payroll

Price
RM 265.00 per month (subscription)
RM 999.00 per software
RM 1,499.00 per software

There are a few problems encountered by SL Hardware. The problems may create
even bigger problems in the future if it is not fixed now.
The first problem is related to the companys unorganized records keeping in which,
SL Hardware keeps all the records manually and store their files in file cabinets. The
second problem emphasizes on SL Hardwares salary payment where the owner of
the company still pays his employees manually. At the end of every month, hell give
his employees their salary in an envelope with every employees name written on it.
The third problem that SL Hardware encounters is related to its inventory
management. As of now, the company is still managing their inventory manually in
that, the workers check SL Hardwares stock by counting it one by one.
However, it is concluded that the major problem for SL Hardware is in the way they
pay their workers. Issues may arise regarding pay and wages, as the management
doesnt handle it efficiently. Moreover, there isnt an organized records specialized for
salary payment to SL Hardwares employees. Information may be lost if its only
recorded in books instead of electronically.

SL Hardware Marketing is owned by Andrew Koh Chu Yong. SL Hardware

will become a common standard hardware store that offers parts, materials, and advic
e to tackle any home improvement and lawn care. The primary focus will be to proces
s inventory, order and payment more efficiently in the future.

SL Hardware is located in Lot 1541A & B, Kampung Tapang, Jalan Hospital,

Kota Bharu, 15200, Kota Bharu, Kelantan. SL Hardware will focus on the sign
ificant customer groups such as personal home builders,
contractors, merchants, interior designers and renovators.
SL Hardware is owned by Andrew Koh Chu Yong and the company is a standard
hardware store that offers parts, materials and advice to tackle any home
improvement and lawn care.
SL Hardware is located in Lot 1541 A&B, Kampung Tapang, Jalan Hospital, 15200
Kota Bharu, Kelantan. SL Hardwares focus groups consist of personal home
builders, contractors, merchants, interior designer and renovators.
The main aim of SL Hardware is to have a more simple, efficient and organized
inventory, payment and ordering management systems and processes in order to
maximize their yearly profit. SL Hardware is ready to upgrade their systems in order
to achieve their aim.

, as well as the purchase of major factories and workers, inte

rnal company staff.
The main causes for the information systems within the comp
any to pay, order and inventory management. Any comments from t
he goods into the company to be sold out of the company, will be di
splayed in the information system of the flow of goods, to facilitate
management of goods, payment handling financial issues, reasonabl
e and effective to receive customer orders and timely shipments.