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In third-party process the delivery of the goods required by the customer is not done by sales organization where
customer orders. Instead, the request of the goods is forwarded to an external vendor who sends the material directly
to the customer.
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Create PO Automatic indicator is not marked in TAS. ALES is an item category for third-party processing where this
indicator is marked.
ITEM CATEGORY DETERMINATION
Item category TAS will be determined automatically for standard order (OR) and item category group BANS (third-party
item). Item category group can be found in material master, Sales: Sales org.2 view.
SCHEDULE LINE CATEGORY CS
Data: Order type = NB, Item Category = 5 and Acct.AssgntCat = X is the data for Purchase requisition. If it is filled like
above the purchasing requisition will be created automatically as standard purchasing requisition (NB), with item
category S and acc.assign cat X. The mapping of item category (from 5 to S) can be found in IMG: MM->Purchasing>Define External Representation of item categories. The definition of account assignment category can be found
inIMG: MM->Purchasing->Account assignment->Maintain acc.***. categories
SCHEDULE LINE CATEGORY DETERMINATION
Double click on the requisition number and you will be taken to the purchase requisition document. The other way is to
go to schedule line where you can find the purchase requisition number.
If third-party item has more than one schedule line with confirmed quantity > 0, then purchase requisition is created
for each schedule line.
It is wise to have the vendor determined in source of supply at this stage of the process (i.e. source list)
MANUAL PURCHASE ORDER
The purchase requisition needs to be converted into purchase order in MM (t-code me21n). The purchase order
document type is NB (standard order), item category S, that must be assigned to account. Thus account assignment
category needs to be given. In this example it is X (automatically taken during conversion from purchase requisition,
as it was defined in item category CS).
The definition of acct assignment category can be found in IMG: MM->Purchasing->Account assignment->Maintain
acc.***. categories:
Note: There is also a third-party account assignment category created in the system and its definition looks as follows:
The mapping of item categories: IMG: MM->Purchasing->Define External Representation of item categories:
If all above prerequisites are set up correctly, purchase order will be created when sales order is saved. Then, it can be
found in document flow in sales order.
GOODS RECEIPT
Since during third-party processing goods are moved directly from the vendor to the customer, inventory management
is not affected by this event. However, if sales department would like to document and enter delivery to the customer
in the system it is possible depending on settings in customization. If account assignment category 1 is used in item
category definition, goods receipt is not possible, as the goods receipt indicator is not set for this account assignment
cat. If account assignment category X is used, goods receipt is possible.
The goods receipt posting (t-code migo) would have the following effects:
The goods receipt is posted directly to consumption and the consumption quantity is updated
The order value is posted to a GR/IR clearing account for invoice verification purposes
G/L accounts
The vendor account in subledger accounting, as well as the liabilities account (general ledger)
CUSTOMER BILLING DOCUMENT
Once invoice receipt has been entered, the customer can be billed as well (t-code vf01). Since an outbound delivery
doesnt exist for the third-party the invoicing will be order based. In the item category TAS definition, the billing
relevance indicator is set to F by default. That means: relevant for order-related billing document: status according to
invoice receipt quantity. That is, the system allows invoicing the order only when vendors invoice has been processed
in invoice verification.
The customer invoice is created for the quantity specified in the vendor invoice. The setting in the copy control for the
third-party item category from sales document to billing document specifies that the quantity from the invoice receipt
is transferred to the billing document instead of the order quantity (billing quantity indicator in copy control is F)