BUSINESS WRITING REPORT

FINAL EXAM
Instructor:

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Results:

Class:
Period:
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INSTRUCTION: Please read each problems carefully and prepare the

necessary document. You are given 1 hour to finish this exam.
Part I.MULTIPLE CHOICE. (20 Points)
1. A document which is most commonly used for internal communication between
coworkers or members of a department. It may be used as an external
method of communication if, for example, you need to communicate with
clients or other business associates.
a. Business Letter;
b. Memorandum;
c. Business Reports;
d. Love Letter.
2. This is the part of a business letter where the author should signal the ending of
the letter. Among the suggested examples are: Very truly yours, Very
sincerely yours, and Very respectfully yours.
a. Complimentary Close;
b. Enclosure notation;
c. Salutation;
d. Courtesy copies;
3. The part of the memorandum which focuses on the subject and purpose. Such
part should clearly answer: What is this memo about? What should people do,
learn or realize after reading the memo?
a. Heading;
b. Opening;
c. Closing;
d. None of the above.
4. This is the part of the Memo where the actions or request of the letter should be
clearly reiterated. This should mention the necessary steps, relevant dates
and deadlines.

a. Closing;
b. Opening;
c. Body;
d. Subject line.
5. This type of Memo format does not use much formatting. The addressee is the
name of the person or group to receive the memo, and it does not require a
title or salutation, and the subject line is traditionally written in all capitals.
a. Standard Memo;
b. Inter-office Memo;
c. Memorandum of understanding;
d. Simplified Memo.
6. An informal message, especially one sent between two or moreemployees of the
same company, concerning company business.
a. Inter-office memorandum;
b. Standard memo;
c. Simple memo;
d. Memorandum of agreement.
7. Reports longer than one page are usually attached with a staple or paper clip in
the upper left corner. Such reports are called:
a. Bound report;
b. Unbound Report;
c. Top bound report;
d. Left bound report.
8. The part of the report which shows the sources of quotations or other
information cited therein.
a. Documentation;
b. Title Page;
c. Table of Contents;
d. Indexes.
9. References cited in the report are listed in what order?
a. Alphabetical order of publishers names;
b. Alphabetical order of authors names;
c. Alphabetical order of the Book Title;
d. Chronological order based on the date of publication.
10.The part of a Report which usually conveys to the reader a concise label
identifying its subject.
a. References;
b. Bibliography;
c. Title Page;

d. Table of Contents.

Part II. PROBLEMS. Prepare a draft of the following memorandums. (30

points)

Problem I.SIMPLIFIED MEMO

March 18, 2015
Manny Pacquiao
Student Leadership Program Committee Chairman
Dallas Johnson to Present the Assembly
Dr. Dallas T. Johnson telephoned to say that he will be pleased to address the
special student assembly on March 20 on the topic "Teenage Drug Abuse".
Dr. Johnson will use slides to present data on the incidence of drug use
among teenagers. He will use a short film to highlight differences in attitudes
and behavior before and after drug use.
Finally, a young adult who has undergone treatment at the Drug
Rehabilitation center will tell us about her struggles with drugs.
This assembly should be very interesting, but sobering.
Juan F. Ramirez
sld

Problem II.Standard Memorandum

To: All Staff and Interns
From: Ana Lucily, Executive Assistant to the President
Date: March 15, 2015
Subject: Dishes in the Sink
It has come to our attention that there has been a pile of unwashed dishes that
accumulates in the sink by the end of each week. It has gotten so bad that washing
ones hands in the kitchen sink becomes an uncomfortable undertaking. Therefore,
we are introducing a new policy that mandates that employees wash their dishes as
soon as they are done with them, keeping the sink clear for other uses.
If you do not have the time to wash your lunch container or coffee mug, leave it by
your desk until you are ready to wash it. Even two or three dirty plates will
encourage every person thereafter to leave their unwashed, food-stained dishes
and silverware in the sink. Conversely, studies have shown that when a sink is
empty, people are more likely to wash their dishes immediately.
Thank you for your cooperation!

Best,
Ana Lucily