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Academic Regulations

Undergraduate Programmes in

B. Tech.

B.

Pharm.

BHMCT
Effective from Academic Session 2011-2012
(Re-priented with Ammendments in July-2013)

S IK S HA O A NU S AN D HA N University
(A Deemed University Declared U/S 3 of the UGC Act, 1956)
Bhubaneswar, Odisha, India
(1)

CONTENTS
Sl. No.

Subject

Page No.

01

Introduction

02

Academic Calendar

03

Admission

04

Residence

05

Attendance

06

Conduct and Discipline

07

Change of Branch

08

Course Structure

09

Additional Credits

10

Registration

11

Grading System

12

Assessment of Performance

13

University Examinations

14

Publication of Result

15

Graduation Requirement

16

Temporary withdrawal from the Institute

17

Relaxation

APPENDICES
Sl. No.

Subject

Page No.

Rules relating to residence requirements

II

Rules regarding attendance

III

Rules regarding conduct and dscipline

IV

Rules for change of branch

11

Guidelines for the award of letter grades

12

VI

Rules relating to Summer Quarters

12

(2)

ACADEMIC REGULATIONS
for
Undergraduate Programmes in
Engineering/Pharmacy/Hotel Management
1.

Calendar shall provide for a total of about 90 working


days in each semester excluding the End Semester
Examination.

Introduction:

1.1 This Regulation will govern the provisions for imparting


courses of instructions, conducting examinations
and evaluation of students performance leading to
degree in the following disciplines. It will be effective
from the session 2011-2012.

3. Admission
3.1 Admission to all courses will be made in the First
Year level, through a Common Admission Test
(SAAT) conducted by Siksha O Anusadhan
University every year.

(a) Bachelor of Technology Degrees (B.Tech.)


(4 years programme)
1)

Civil Engineering

2)

Computer Science and Engineering

3)

Electrical Engineering

4)

Electrical & Electronics Engineering

5)

Electronics & Instrumentation Engineering

6)

Electronics and Communication Engineering

7)

Information Technology

8)

Electrical Instrumentation & Control Engineering

9)

Mechanical Engineering

3.2 Besides the successf ul SAAT candidates a


specified % of students may be admitted to a
programme through AIEEE/other State Level/
National Level Examination as approved by
Academic Council & Board of Management.
3.3 In special cases the Institute may admit students
to a course on transfer from other Institutes. Such
admission may be made at any level considered
appropriate by the Academic Council except at first
year level. Such admission shall be governed by
the decision of the equivalence committee of the
University.
3.4 Provisions of this Regulation do not prevent the
University from allowing students enrolled in a
University in India or abroad to attend specified
subjects in one or more semesters without leading
to any degree on certain terms and conditions to
be specified by the Academic Council and approved
by the Board of Management.

(b) Bachelor of Pharmacy Degrees (B. Pharm.)


(4 years programme)
(c) Bachelor of Hotel Management & Catering
Technology Degrees (BHMCT) (4 years
programme)
1.2 The provisions of this Regulation shall also be
applicable to any new discipline that may be
introduced from time to time and added to the list.

3.5 All students admitted to any of the courses including


those accepted under clause 3.4 above shall be
required to pay at the time of admission and also in
subsequent semesters, prevalent tuition fee and
other fees as prescribed by the University till they
are on roll.

1.3 The Board of Management (B.M.) may, on the


recommendation of the Academic Council (A.C.),
change any or all parts of this Regulation at any
time considered appropriate.
2.

3.6 The University reserves the right to cancel the


admission of any student, and ask him/her to
discontinue his/her studies at any stage of his/her
career on grounds of unsatisfactory academic
performance, irregular attendance in classes or
indiscipline activity.

Academic Calendar

2.1 The academic session is divided into two semesters


each of approximately 18 weeks duration: an
Autumn (Odd) Semester (July - December) and a
Spring (Even) Semester (January - May).
2.2 The schedule of academic activities for a session,
inclusive of dates for registration, mid-semester and
end-semester examinations inter-semester breaks
etc., as laid down in the non-negotiable Academic
Calendar for the session & approved by the
Academic Council is to be followed. The Academic

3.7 The University reserves the right to fill up the vacant


seats, if any, in any discipline in the beginning of
the semester on a suitable basis.
3.8 Lateral Entry for Diploma holders: 10 % of
sanctioned strength in Engineering, Pharmacy &

(3)

HMCT would be filled up through SAAT by


candidates satisfying the following eligibility criteria.

The Institute may permit a few students of B.Tech.

3.8.1Pass in 3 years diploma course in Engineering /


HMCT (after 10+2) with at least 60% marks in
aggregate from State Council of Technical Education
and Vocational Training (SCTE&VT), Odisha or
equivalent; or passed in three year degree in
Science with mathematics as one of the subjects
with 60% marks in aggregate from a recognized
University. The admission will be done to the third
semester degree courses specific to the diploma
discipline of the candidate.

their fulfilling the prescribed conditions, to change

degree in a particular branch of study subject to


over to another branch, after 2nd semester of
continuous studies. Detailed rules governing the
change of branch are given in Appendix-IV.
8.

A student would be conferred with the B.Tech./


B.Pharm./BHMCT Degree on successful completion
of study of the duration as specified and fulfill the

3.8.2Pass in 2 years diploma course in Pharmacy (after


10+2) with minimum 60% of marks in aggregate
from Odisha State Board of Pharmacy (OSBP) or
SCTE&VT Odisha or equivalent for admission to
the third semester degree course.
4.

requirements in credits, for different categories of


subjects as given in the following table below.

8.1 (a) B. Tech. (8 Semesters)

Residence:

Subject Category

The University is essentially a residential one and


unless otherwise exempted/permitted, every
student shall be required to reside in, and be a
boarder of a Hostel to which he is allotted.
The rules that a student must follow during his/her
stay in a Hostel of the University are mentioned in
Appendix-I.
5.

Attendance:

Min

Max

Basic Science

30

35

Basic Engineering

40

50

Professional Course

60

65

Professional Elective/

15

25

Humanities &Management

15

25

Project

10

10

Seminar/Viva

Total credits = 208


Minimum credits for award of degree - 200

Detailed rules regarding attendance are given in


Appendix - II.

7.

Required Credit

Free Elective

75% Attendance in all classes (Theory, Sessional,


workshops, etc.) is compulsory. A student may be
debarred from appearing at an examination on the
ground of unsatisfactory attendance.

6.

Course Structure:

8.1 (b) B. Pharm. (8 Semesters)


Required Credit
Subject Category
Max
Min

Conduct and Discipline:


Students shall conduct themselves within and
outside the premises of the University in a manner
befitting to the students of the University.

Basic Science

10

15

Basic Engineering

05

15

Professional Course

140

160

Detailed rules regarding conduct and discipline are


given in Appendix - III.

Professional Elective

15

10

15

10

10

Humanities &
Management

Change of Branch

Project

The students admitted to a Course leading to the


B.Tech. Degree in a particular branch will ordinarily
be required to continue in that branch of studies.

Seminar/Viva
Total 208

Minimum credits for award of degree - 200


(4)

8.1 (c) BHMCT (8 Semesters)


Subject Category

summer training for 4 weeks to 6 week duration.


preferably after 6th semester.

Required Credit
Min

Max

Basic Science

20

30

Basic Hospitality

40

50

Professional Course

60

70

Professional Elective/

15

25

Humanities & Management

20

30

Project

10

10

Seminar/Viva

Practical Trg.

20

20

The curricula for BHMCT course provides for 20


weeks of Industrial Training carrying 20 credits.
There will be two interim assessments to determine
the progress & quality of training. Final assessment
will be on the basis of seminar, report,
comprehensive viva by a committee taking the
training supervisor as a member.

Free Elective

9.

Additional Credits:
If a student has a Cumulative Grade Point Average
(CGPA) equal to or greater than 7.5 without any
backlog, he/she would be allowed to take additional
subjects within and/or outside his/her own discipline
to earn additional credits up to 10 credits. A student
would be allowed to register in an additional subject
only if he/she satisfies the pre-requisite & there is
no clash in the time table and the class size permits.

Total 208
Minimum credits for award of degree 200

For computing the CGPA the student has to declare


his/her contributing subjects at the beginning of a
semester (at the time of semester Registration).
Once a student has registered in an additional
subject, the grade obtained in that subject would
invariably be recorded in his/her grade card. The
credit contribution of these additional subjects for
the computation of CGPA, however, would be
considered as zero.

8.2 The curricula for the different degree programmes


as proposed by the respective Board of Studies
(BOS) shall have the approval of the Academic
Council. The Board of Studies would prepare the
syllabus of each subject containing the scope of
studies and detailed instructions to be imparted.
8.3 All subjects would have a lecture-tutorial-practical
component (L-T-P) to indicate the contact hours.
All subjects would have a credit count C. Teaching
of subjects would be reckoned in terms of credits.

10. Registration:
10.1 Every student of the B.Tech./B. Pharm./BHMCT is
required to register at the commencement of each
semester on the day fixed for and notified in the
Academic Calendar.

Some subject may have another subject as prerequisite. A student who has qualified in all the prerequisite subjects would be allowed to register in
the subject.

10.2 Registration of students for the First (Autumn)


Semester will be done at the time of admission.
For all other semesters the registration will be done
under the supervision of the Head of the Department.

8.4 The curricula to be followed in the first two semesters


by students of all B.Tech. programmes shall be
common as approved by A.C. from time to time.
The course work from 3rd to 8th semester may be
different for the respective disciplines and would be
detailed out in the curriculum and syllabi for each
of the disciplines as approved by the A.C.

10.3 A student who does not register on the day


announced for the purpose may be permitted, in
consideration of any compelling reason, late
registration within the specified working days on
payment of late fee as prescribed by the Institute.
Normally no late registration shall be permitted after
10 days from the scheduled date.

8.5 Every student admitted to a discipline is required


to register in an Non-credit Extra Academic Activity
(EAA) / Extracurricular activity such as NCC & NSS
& sports, music, drama, cultural programme,
debate, or yoga, and obtain a satisfactory grade to
qualify for the degree.

10.4 Only those students will be permitted to register


who have:
a)

8.6 Industrial Training and Field work:


b)

Industrial Training for B. Tech. & B. Pharm students


is optional. A student, if desires, may undergo

(5)

Cleared all Institute and Hostel arrear dues of


the previous semesters,
Paid all prescribed fees for the current
semester, and

c)

Not been debarred from registering for a


specified period on disciplinary or any other ground.

Performance

10.5(a) To be able to register in the second year (at the


end of the first year) a student must pass in at least
30 credits of 1st year (1st & 2nd semester taken
together.)
(b)

(c)

To be able to register in 3rd year (at the end of 2nd


year) a student / must pass in at least 70 credits of
2nd year & 1st year taken together (30 credits of 3rd
& 4th Semester for lateral entry).

Letter grade

Grade Point
per Credit

Excellent

Ex

10

Very good

Good

Fair

Average

Fail

In addition, there shall be one transitional grade I


which can be used to indicate Incomplete
assessment in the following situation.

To be able to register in 4th year (at the end of 3rd


year) a student must pass in at least 110 credits of
3rd year 2nd year & 1st year taken together
(70 credits for lateral entry).
A Student failing to satisfy the above conditions,
even after going through supplementary exam and/
or Summer course will not be allowed to register for
higher semester. There will be a year back for him.
He will be allowed re-admission to repeat only those
subjects where he has failed & register for the same.
He may be exempted from attending classes for a
theory subject with F grade.

i)

Attendance Shortage

ii)

Fail in laboratory/ project/seminar/viva etc.

iii) Fail in internal assessment.


A student with I grade if allowed, can register the subject in
summer quarter/regular semester to clear it.
A Student who has satisfied the attendance
requirements and passed in the internal assessment
but has failed in end semester examination or has
not been able to appear at the University examination
(end term) due to some reason, will be awarded F
grade.

10.6 Promotion Status


10.6.1 Promoted (P):

11.2 A Semester Grade Point Average (SGPA) will be


computed for each semester. The SGPA will be
calculated as follows:

When a candidate has cleared every registered


course of both odd & even semester of the academic
year he/she comes under P status.
10.6.2 Promoted with backlogs (XP)

SGPA =

When a candidate has cleared the subjects for


registration to higher class as per clause 10.5 above
but has F or I grade in certain subjects, he comes
under XP status.

c 1 ci gi / c 1 ci

where n is the number of subjects registered for


the semester, ci is the number of Credits allotted
to a particular subject, and gi is the grade points
per credit carried by the letter corresponding to the
grade (including F grade) awarded to the student
for the subject. SGPA will be rounded off to the
second place of decimal and recorded as such. The
SGPA would indicate the performance of the student
in the semester to which it refers.

10.6.3 Not promoted (year Back) - (X)


When a student does not satisfy the criteria under
10.5 for registration into higher class he comes under
X status.
10.7 Back paper registration - A student can register for
maximum 4 (four) subjects of previous semester(s)
as back papers along with all papers of current
semester. However in supplementary exam, a
student can appear for maximum six back papers.

11.3 Starting from the second semester at the end of


any semesters, a Cumulative Grade Point Average
(CGPA) will be computed for every student as
follows:

11. Grading system:

cg /
c
CGPA =
c 1 i i c 1 i

11.1 As a measure of students performance a grading


system using the following letter grades and
corresponding grade points per credit, shall be
followed :

Where m is the total number of subjects the


student has registered from the first semester

(6)

12.2 The subcomponents and their weightage assigned


for a theory subject is given below:

onwards upto and including the semester S, ci is


the number of Credits allotted to a particular
subject(s) and gi is the grade point per credit carried
by the letter corresponding to the grade (including
F grade) awarded to the student for the subject.
CGPA will be rounded off to the second place of
decimal and recorded as such.

Subcomponent

Weight (Marks)

Quiz and / or
Teacher's
Assessment (TA) Assignment

Internal
Assessment
(40 marks)

Attendance

The CGPA would indicate the cumulativ e


performance of the student from the first semester
upto the end of the semester to which it refers.

Mid-Semester
Examination

For determining the inter se merit ranking of a group


of students, only the rounded off values of the
CGPAs will be used.

5
30

End-Semester Examination
(60 marks)

The CGPA & SGPA will be communicated to every


student at the end of every semester.

60

Marks for attendance in a subject(s) shall be


awarded as follows:

11.4 When a student gets the grade F in any subject


during a semester, the SGPA and the CGPA from
that semester onwards will be tentatively calculated,
taking only zero point for each such F grade. After
the F grade(s) has/have been substituted by better
grades during a subsequent semester, the SGPA
and the CGPA of all the semesters, starting from
the earliest semester in which the F grade has
been updated, will be recomputed and recorded to
take this change of grade into account.

% of Attendance

Mark

65 - 74

75 - 79

80 - 84

85 - 89

90 and above

For assigning marks in Teachers Assessment (T.A)


performance in quiz, tutorials, viva voce, attendance
etc., are to be considered. There will be one midsem exam of 2 hr. duration carrying 30 marks.

11.5 When a student gets the grade I for any subjects


during a semester, the SGPA of that semester and
the CGPA at the end of that semester will be
tentatively calculated ignoring this subject. After the
I grade has been converted to appropriate grades,
the SGPA and CGPA for that semester will finally
be recalculated after taking this into account.

12.3 The marks are then converted to letter grade


following the guidelines given in Appendix V.
12.4 Practical will be evaluated on the basis of the
following components, the relative weightage (out
of 100) are as follows:
i)

12. Assessment of Performance:


12.1 There will be continuous assessment of a students
performance throughout the semester. When a
subject is taught by more than one teacher of one
or more departments, a senior teacher from
amongst the teachers teaching the subject would
be nominated by the Head of the department to act
as co-ordinator. He in consultation with other
teachers will :
(i) prepare the course plan for the subject.
(ii) co-ordinate instructions & progress of teaching
in the subject to ensure f ull cov erage of
syllabus.
(iii) set questions for internal test in consultation
with the teachers.
(iv) compile internal assessment marks of all
sections, review & rationalize in consultation
with all teachers and forward them to exam
section.

ii)

Experiment work planning, execution,


day to day progress, regularity etc.

50

Report

10

iii) Quiz/Viva

20

iv)

20

Lab. Test

12.5 Performance in the various activities involved in the


project would be assessed individually at the end
of a semester as per the curriculum. The student is
required to submit a written report. The Head of the
Department would appoint a project evaluation board
for the purpose of assessment.
The different components of evaluation and the
weights assigned to these components are :

(7)

i)

Supervisors assessment

40%

ii)

Project Report/Thesis

20%

iii) Evaluation Boards assessment:

40%

A student is required to give a seminar on the project


work done & the evaluation board would conduct
viva-voce normally before stating of the end semester
examination.

14.2 A student must obtain a minimum 15 marks (out of


40) in internal assessment and 20 marks (out of
60) in the end semester examination to pass in a
theory subject.

12.6 The Head of the Department would constitute the


Viv a-Voce Board(s) f or conducting the
comprehensive viva-voce examination as per the
requirement of the curriculum.

14.3 A student failing to secure 15 marks in internal


assessment component in a theory subject shall
be awarded with I grade in that subject. He/ she
has to clear it through Summer quarter.

12.7 Any change of mark due to omission or mistake at


any stage can only be incorporated after due
recommandation by the HOD & Dean and approved
by Vice-Chancellor.

14.4 A student failing to secure 45 marks (out of 100) in


a practical/sessional subject(s) shall be awarded
with I grade in that subject. He/She has to clear it
during a subsequent regular semester.
Any fractional mark secured by a student in any
component (Theory/Practical) is to be reunded off
to the next higher value.

13. University Examination:


13.1 The Controller of Examinations of the University will
conduct the End-Semester examination only for the
theory subjects.

14.5 A student failing to secure 75% in attendance will


be declared attendance shortage & will be awarded
I grade. He/She has to clear it through summer
quarter. A student with zero or very low attendance
will not be allowed to register for the subject in
summer quarter. He/She has to repeat the subject
in a regular semester.

13.2 i) A student will be allowed to appear at an


examination, only if he/she has:
a)

Requisite attendance in every subject.

b)

Paid all Institute and Hostel dues of the


semester

c)

Not been debarred from appearing at the


examination as a result of disciplinary
proceedings.

14.6 Students with F grade in a subject can appear at


the supplementary examination, normally held in
July every year. Maximum number of subjects one
can appear in supplementary exam is 6 (six). This
will be in addition to the number of subjects in
summer quarter.

13.3 Students will be permitted to appear at the


examinations in only those subjects for which they
have registered at the beginning of the semester
and have not been debarred.

14.7 A Summer Quarter will be conducted during the


summer vacation. The regulation governing the
Summer Quarter is given in Appendix - VI.

13.4 All the requirements for a laboratory course are to


be completed within the deadline before the start of
the end-semester examination. If a student due to
any genuine reason like illness cannot complete a
particular Lab. course, the teacher may allocate
additional time for completion of such class / labs /
sessionals prior to the commencement of the end
semester examination.
14

Maximum Number of subjects one can attend in


summer quater is 4 (four).
14.8 The scripts after correction of all Quizzes, midsemester examinations, etc., would be shown to
the students within one weeks from the date of tests/
examinations. The scripts of the end-semester
examinations may be shown within 15 days from
the date of publication of results on request & on
payment of necessary fees for re-addition.

Publication of Result :

14.1 There will be a Co-ordination Committee consisting


of senior teachers from relevant disciplines. The Coordination Committee shall review the performance
of the students and make necessary
recommendations for publication of results.

15. Graduation Requirement:


15.1 In order to qualify for a B.Tech./B.Pharm./BHMCT
Degree of the University Covered under this
Regulation, a student must :

The following rules along with award of letter grads


as per Appendix - V shall be used for award of
grades. Hard cases are to be considered by the
Co-ordination Committee f or necessary
recommendation.

a)

(8)

Complete all the credit requirements for the


degree as laid down in the prescribed
curriculum of the discipline with a minimum
grade D scored in every theory subject. &
minimum, C grade in every pratical / sessional
subject.

b)

Have cleared all dues of the Institute, the


Hostel, the Library and the Department.

A student is not allowed to skip one semester and


take admission in the higher semester for any
reason as stated above or due to Rustication.
Skipping one semester amounts to withdrawal for
one year. He/She will be permitted to take readmission at the point from where he/she has been
allowed temporary withdrawal, provided;

15.2 The minimum total credit requirements that has to


be satisfactorily completed for the award of a degree
will be as per clause 8. If a student clears the
minimum credit requirements but has F grade in a
professional elective / free elective subject, he can
be considered for award of degree without that
elective subject. Relaxation for only one such
subject is allowed.
15.3 Normally a student should complete all the
requirements consecutively in 8 (eight) semesters
for the B.Tech./ B.Pharm./BHMCT degree. For
lateral entry students it will be 6 (six) semesters.

a)

That he/she applies to the Dean within 15 days


of the commencement of the semester or
from the date of illness, stating fully the reasons
for such withdrawal together with supporting
documents and endorsement of the parents/
guardian.

b)

That inclusive of the period of withdrawal, the


student is likely to complete the requirements
for the degree within the time limits as
specified in clause 15.3.

c)

That there are no outstanding dues towards


Hostel/ Department/ Library/Sports/ NCC/
NSS etc..

Academically weaker students may be granted time


up to 14 semesters for 4 year (12 semesters for
lateral entry) courses.
A student, whose academic records at the end of
any semester clearly indicate that he/she will not
be able to qualify for the degree for which he/she
had been admitted within the limits of time specified
above, shall have to discontinue studies and leave
the Institute when asked to do so.

16.2 Skipping one semester amounts to loss of one year.


The student will not be allowed make up the loss in
summer quarter. He has to repeat the subject in a
regular semester as year back.

16. Temporary Withdrawal from the Institute:

17. Relaxation:

16.1 A student in an undergraduate degree course of the


University may be permitted to withdraw temporarily
for a period of one year from the programme on
grounds of prolonged illness or acute problem in
the family which compelled him/her to stay at home.
The duration of temporary withdrawal may be
maximum up to three years.

The Academic Council may, under exceptional


circumstances, consider any case of a student and
relax the relevant provision of these Regulations
based on the merit of the case. The grounds on
which such relaxation is granted shall invariably be
recorded and cannot be cited as precedence.

(9)

Appendix-I

RULES RELATING TO RESIDENCE REQUIREMENTS


(Vide Clause 4 of the Regulation)

Following are the rules governing residence requirements


of students.
1. All students must abide by the rules and regulations
of the Hostel as may be framed from time to time.
2. The Dean/Warden may permit a student to reside
with his Parent/Guardian within a reasonable
distance from the Institute. However, this permission
may be withdrawn at the discretion of the Institute,
at any time considered appropriate without
assigning any reason.
3. No married accommodation shall be provided to any
student of the undergraduate courses.
4. No student shall come into or give up the assigned
accommodation in any Hostel without the prior
permission of the Dean.
5. A student shall reside in a room allotted to him/her
and may shift to any other room only under the
direction/permission of the Warden.
6. Students shall be required to make their rooms
available whenever required for inspection, repair,
maintenance or disinfecting and shall vacate the
room when leaving for the vacations/holidays.
7. Students shall be responsible for the proper care of
furniture, fan and other fittings in the rooms allotted
to them and shall generally assist the
Superintendent/Warden in ensuring proper use, care
and security of those provided in the Hostels for
common use of all students.
8. Students will be responsible for the safe keeping of
their own property. In the event of loss of any
personal property of a student due to theft, fire or
any other cause, the Institute shall accept no
responsibility and shall not be liable for payment of
any compensation.
9. Engaging personal attendants, keeping pets and
use of appliances like electric heater, refrigerators
etc., by a student in the Hostel are prohibited.
10. The mess of each Hostel shall function as a single
integrated unit and shall not, under any
circumstances be sub-divided into any kind of
groups or sub-groups.

4.

5.

6.

the faculty advisor and the Head of the Department


to the Dean, with the supporting documents. The
decision to grant or condone such leave shall be
taken by the Dean after considering the
recommendation of a committee/ medical Board
constutued for the purpose.
A student residing in a hostel must intimate his/her
absence to the Superintendent/Warden of the Hostel
in which he/she is residing, before availing of any
leave. Failing to do so will be considered as an act
of indiscipline and will be dealt with as per rule.
A student shall be eligible to appear at an
examination in a subject (theory/practical) provided
he/she has attended at least 75% of classes in
that subject.
A student not having requisite attendance in a theory
subject shall not be allowed to appear at the end
semester (University) examination in that subject.
He can register the subject for summer quarter to
clear the attendance shortage provided he has
attended certain minimum no. of classes for that
subject.
A student with zero or less than certain % of
attendance in a subject will have to re-register the
subject in a regular semester with next regular batch
of students. He/She will not be allowed to register
the subject for summer quarter.
A student who has been absent for a short period
on health ground requiring hospitalization and has
duly informed the Dean in this regard or due to
participation in academic/co-curricular activities in
the interest of the University/Institution with prior
permission of the Dean, may be allowed to appear
at the semester examination with a minimum 65%
of attendance. The Dean shall constitute a Board
consisting of not less than three faculty members
to scrutinize all such cases. All medical cases have
to get certificate from the Medical Superintendent
of Sum Hospital regarding illness. The committee
will also recommend the cases with certain
minimum attendance to be allowed for summer
quarter.
Appendix-III

RULES REGARDING CONDUCT AND DISCIPLINE


(Vide Clause 6 of the Regulations)

Appendix-II

Following rules shall govern the conduct & discipline of


the students of the University.

RULES REGARDING ATTENDANCE


(Vide Clause 5 of the Regulations)

1. CONDUCT AND DISCIPLINE.


With a view to keep the reputation & image of SOA
University high, the students of the University are
required to maintain discipline in the campus and
are required to;
(a) Show due respect to their teachers, Warden
& Superintendents of Hostels and show proper
courtesy to other members of the staff of the
University.

Following are the rules relating to attendance in classes:


1. Satisfactory attendance in all classes (Theory,
Sessional, Workshops etc.) is compulsory. A
student may be debarred from appearing at an
examination on the ground of unsatisfactory
attendance.
3. For absence exceeding one week, a prior application
for grant of leave will have to be submitted through
( 10 )

(b)
(c)
(d)

(e)

Maintain good rapport and friendly relationship


with fellow students;
Behave affectionately with the new students
admitted every year.
Do not indulge in any acts of ragging. Ragging
in any form is banned by law. Any Act of
physical or mental harrasment to junior
students individually or in group, is considered
as an Act of ragging and calls for strict
disciplinary actions including expulsion from
the University and Police action. Honble
Supreme Courts decisions on ragging and
subsequent directions from UGC are to be
strictly adhered to.
Wear formal dress inside the campus.

2. ACTS OF MISCOUNDUCT & INDISCIPLINE


The following acts will be considered as the acts of
indiscipline.
(a) Furnishing false statement of any kind for
admission or for award of prizes etc.
(b) Furnishing false statement to the Disciplinary
Committee, or willfully withholding information
relevant to an enquiry.
(c) Displaying lack of courtesy and decorum;
resorting to indecent behavior anywhere within
or outside the campus.
(d) Willfully damaging or stealthily removing any
properly belonging to the University/Institutions/
Hostels or of fellow students.
(e) Possession, consumption or distribution of
narcotic products and alcoholic drinks or drug.
(f)
Smoking, Chewing Tobacco.
(g) Possession of fire arms or lethal weapons in
the Institute premises/hostels, examination
halls etc.
(h) Organising or participating in any group activity,
except purely academic and scientific
programmes, in company with others in or
outside the campus without prior permission
of the appropriate authority.
(i)
Organising or participating in any activity that
has potential for driving fellow students along
lines of religion, caste, home state, batch of
admission, hostel or any other unhealthy
criterion.
(j)
Indulgence in any kind of political activity
including displaying posters or placards of
political parties within the Institute/University
premises.
(k) Forming society/association/organization
without permission of appropriate authority.
(l)
Inviting any outsider to conduct a meeting
without permission of the appropriate authority.

3.

4.

5.

(a)

(b)

(c)

( 11 )

(m) Addressing the press without permission.


(n) Involvement in agitation of any kind which may
lead to breach of peace.
(o) Mutilation and or unauthorized possession of
library books and journal.
(p) Adoption of unfair means in examinations.
(q) Resorting to noisy and unseeingly behavior,
speedy driving inside the campus or disturbing
studies of fellow students.
(r) Absence from the Hostel without permission
from Hostel Superintendent.
(s) Interference with the University/Institutes
administration.
(t) Indulging in activities detrimental to the
reputation of the University.
(u) Indulging in any other acts which the Authority
feels as breach of discipline.
USE OF CELL PHONE
Use of mobile phone inside campus, classroom,
Laboratory, Examination hall is strictly prohibited.
A fine upto Rs. 2,000 /- may be imposed for use of
mobile inside the campus.
DRESS
Uniform dress may be prescribed for 1 st year
students. They must wear such uniform inside the
campus. Formal dress (full pant, full shirt & full shoe)
is the dress code for all other students. T-shirt, Jean
pant are strictly banned inside the campus. A fine
up to Rs. 2,000/- may be imposed to any body who
is found without formal dress.
PENALTIES
For any act of indiscipline and depending on in the
severity of the offence a student may be awarded
any of the following punishments by the competent
authority.
Monetary Fine For offences like misappropriation
of money damage to University property, use of
mobile, mass absence in a class, wearing odd
dress etc., monetary fine may be imposed.
Record of Reprimand An official warning to
students, not to repeat any act of indiscipline.
This will be noted on the students permanent record
but not on any outgoing semester report or
transcript. However parents shall be informed in
writing & undertaking may be taken from the student/
guardian.
Conduct Probation An official warning that one
more act of indiscipline might lead to rustication/
expulsion of the student from the Institute/University.
It shall be noted on the permanent record and shall
find place in the Semester Report so long as the
student is on Conduct Probation. The student has
to give an undertaking to this effect.

(d)

(e)

(f)

(g)

6.

DEBARMENT FROM
(i) Student activities.
(ii) Medal and Prizes.
(iii) Campus selection.
TEMPORARY RUSTICATION The student shall be
temporarily rusticated from the University/Institute
Hostels for a specific period and required to leave
the University immediately.
This shall be entered in the permanent record and
shall find place in the Semester Report.
Permanent Expulsion / Rustication from the
University/Institute/University Hostels :
This punishment shall be entered in the permanent
record and shall find place in the Semester Report
and the certificate. The student shall be debarred
from re-admission to the University.
The students awarded the punishment of temporary
rustication may at the discretion of the ViceChancellor be readmitted after the expiry of the
period of punishment on the recommendation of the
concerned Dean of Faculty on such conditions as
may be determined. No student will however be
entitled to re-admission as a matter of right.
The fact of punishment of Temporary Rustication shall
be recorded in the permanent record and shall be
mentioned in the outgoing Semester Report, till the
student is removed. It shall however be not mentioned
in the outgoing transcripts, issued after re-admission
of the student concerned. However, if any prospective
employer, institution etc. request for details about such
a student the penalty awarded to a student shall
normally be intimated to them only after obtaining the
orders of the Vice-Chancellor on the desirability of
furnishing such information to the party.
DISCIPLINARY AUTHORITIES :
i.
Minor Punishment : For offences or
misconduct in lesser proportion either in
Hostels, Class rooms or anywhere in the
campus, the W arden/Superintendent of
Hostels and the Dean of the Institute shall have
the authority to impose fine or to reprimand.
ii. Temporary Suspension: Temporary
Suspension limited to two weeks may be
awarded by the Dean on the recommendation
of Institute Level Disciplinary Committee.
iii. Major Punishment :
(a) All major acts of indiscipline which may have
serious repercussion on the students in general
and/or which may warrant a uniform and more
formalized nature of investigation shall be dealt
by a Standing Committee on Student Discipline
& Welfare constituted by the Academic Council.
The Committee shall recommend to the Vice
Chancellor for necessary action.

(b) All decisions of the Standing Committee shall


be placed before the Vice-Chancellor for
consideration and may be given effect to.
(c) Acts which may be considered as CRIMES
rather than acts of indiscipline such as acts
causing serious injury to fellow students or
others, causing major damage to Institutes
property, involvement in activities prejudiced to
National security or to that maintaining
communal harmony etc. will be reported by the
Dean of the concerned Institute to the Law and
Order authorities.
(d) Cases of adoption of unfair means in an
examination shall be dealt with by the
Examination Committee.
APPENDIX - IV

RULES FOR CHANGE OF BRANCH


(For B.Tech Programme only)
(Vide Clause 7 of the Regulation)

( 12 )

1.

A student admitted to a particular branch of the


B.Tech. course will normally continue studying in
that branch till completion.

2.

However, in special cases the Institute may permit


a student, admitted to the Institute to change from
one branch of studies to another after the first two
semesters. Such changes will be permitted, strictly
in accordance with the provisions laid down
hereinafter.

3.

Only those students will be eligible for consideration


for a change of branch after the Second (Spring)
Semester, who have a)

Completed all the credits prescribed in the first


two semesters of their studies, in their first
attempt, without having had to pass any course
requirement in the supplementary examination
and / or summer quarter.

b)

Obtained a CGPA, at the end of the Second


(Spring) semester, not lower than 8.5 for a
change from one branch of Engineering to
other branch.

4.

Application for a change of branch must be made


by intending eligible students in the form prescribed
for this purpose. The Dean will call for application
sometime in the Spring Semester of each academic
year and the completed forms must be submitted
to him by the last date specified in his notification.

5.

Students may enlist up to three choices of branch,


in order of preference, to which they wish to change
over. It will not be permissible to alter the choices
after the application has been submitted.

6.

Change of branch shall be made strictly on the basis


of inter se merit of the applicants. For this purpose
the CGPA obtained at the end of the Second (spring)