DATE SEED COFFEE

CHAPTER 2

2.1

: ADMINISTRATION PLAN

INTRODUCTION TO THE ORGANIZATION

Date Seed Coffee is a beverage business that sells a new kind of beverages because from our
observation, we have seen that this type of product or business has really taken a lot of
interests and has a lot of potential of attracting customers. Hence, we believe that even as a
new comer our product can still compete with all our competitors.

2.1.1 Vision
Date Seed Coffee vision is to achieve maximum company growth in Malaysia by
inspiring people to discover high quality date seed coffee, therefore promoting a
healthy lifestyle which is in line with Sunnah.

2.1.2

Mission

Date Seed Coffee mission is to offer a nutritious beverage to customers at a

reasonable cost and providing good-tasting drinks that can give satisfaction to the
mutual benefit of our customer.

2.1.3

Objective

To introduce caffeine free coffee to customers as well as giving them a pleasurable

feeling when having our nutritious drinks.

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2.1.4

Logo and Descriptions

DATE SEED COFFEE

: Our Company Name

EST. 2015

: Establish in 2015

SHADOW

: Keep Moving Forward and Never Turning Back

CIRCLE

: Unity

BROWN COLOR

: Corporation and team spirit

DATE SEED

: Our Product

HEART SHAPE

: Spread Love on Sunnah

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2.2

ORGANIZATION CHART

CEO

HAFIZAH BINTI
HADRAN

Administration

Marketing

Production

Financial

Manager

Manager

Manager

Manager

RABIATULADAWI
YAH BINTI
JAAFAR

NUR AIMI BINTI

AMIRAH ATIQAH

MOHD DARUS

BINTI BADRUL
MUHAMMAD

HISHAM

ZABID BIN
IBRAHIM

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2.3

ADMINISTRATION PERSONNEL

2.3.1

List of Administration Personnel

POSITION

NUMBER OF STAFF

CEO

Administration Manager

Operation Manager

Marketing Manager

Financial Manager

TOTAL

Table 1: List of Administration Personnel

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2.3.2

Schedule of Tasks and Responsibilities

NAMES & POSITION

CEO

DUTIES & RESPONSIBILITIES

Plan activities of the company

Act as leader of the company & responsible to

coordinate the subordinate

Ensure all works done by the subordinates follow

HAFIZAH BINTI HADRAN

the timetable & quality of work that have been

stated in the policy

Prepare the financial statement of the company
Approve or reject the budget from other

department
Monitor the companys flow of cash & financial

instrument
Plan and evaluate a new marketing plan
Ensure sales target that have been set by the

company can be achieve

Monitor activities of sales, advertisement and

promotions
Monitor activities related to the process and

production of the product

Prepare the production budget
Look for suppliers to supply inventories and raw

MANAGEMENT MANAGER

materials
Generating an organizational system and

RABIATULADAWIYAH BINTI JAAFAR

integrating operation for high efficiency

Appointing the appropriate staffing structure and

FINANCIAL MANAGER
AMIRAHATIQAH BINTI
BADRULHISHAM
MARKETING MANAGER
NUR AIMI BINTI MOHD DARUS

OPERATION MANAGER
MUHAMMAD ZABID BIN IBRAHIM

financial resources.

Table 2: Schedule of Tasks and Responsibilities

2.3.3

Schedule of Remuneration

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POSITION

NO

MONTHLY
SALARY
(RM)

General
Manager

3,000.00

14.75

330

2655.25

Administration
Manager

3,000.00

14.75

330

2655.25

Operation
Manager

3,000.00

14.75

330

2655.25

Marketing
Manager

3,000.00

14.75

330

2655.25

Financial
Manager

3,000.00

14.75

330

2655.25

TOTAL

SOCSO
CONTRIBUTION
(RM)

EPF
CONTRIBUTION
(RM)

TOTAL
AMOUNT
(RM)

15,000.00

13,276.25

Table 3: Schedule of Remuneration

2.3.4 Compensation and Benefit for Workers

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2.4

EPF: taken at 11% from our staffs basic monthly salary.

SOCSO: taken at RM 14.75 from the basic monthly salary.

BONUS: Given to workers based on their achievements, annually.

WORKING DAYS: Five working days with two days off per week for each of our staff.

FESTIVE HOLIDAYS: All major festive holidays will be given.

PUBLIC HOLIDAYS: Staffs are allowed to have a day off on every public holiday.

ANNUAL LEAVES: Every staff is entitled to have 15 days of annual leaves per year.

LIST OF OFFICE EQUIPMENT

Item

Quantity

Telephone

Printer

Punch Card Machine

Computer

Cash Counter Machine

Price / per unit

(RM)

Total Cost
(RM)

80.00

80.00

300.00

300.00

250.00

250.00

1750.00

7,000.00

396.00

396.00

8,026.00

TOTAL

Table 4: List of Office Equipment

2.5

LIST OF FURNITURES AND FITTINGS

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Item

Quantity

Price / per unit

(RM)

Total Cost
(RM)

File Cabinet

150.00

150.00

Rack

632.00

632.00

Office Table

250.00

1000.00

Office Chair

100

500.00
TOTAL

2,282.00

Table 5: List of Office Furniture and Fittings

2.6

OFFICE LAYOUT

2.7

ADMINISTRATION BUDGET

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ITEMS

Land & Building

FIXED ASSET
(RM)

MONTHLY
EXPENSES /
WORKING
CAPITAL (RM)

OTHER EXPENSES
(RM)

120,000.00

Van

8,800.00

Office Equipment

8,026.00

Office Furniture & Fittings

2,282.00

Salaries ( EPF & SOCSO )

15,000.00

Monthly Bills (Electric,

Water, Phone)

13,032.00

Packaging

3,949.00

PRE-OPERATION
EXPENSES
Development cost

60.00

Other pre-operating &

incorporation costs

320.00

TOTAL

139,108

31,981.00

380.00

Table 6: Administration Budget

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