nama company

Internal Use Only

M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

Rev. No.
5

1.Purpose
To establish and maintain a procedure for ongoing hazard identification, risk assessment and the implementation
of necessary control measures including routine and non-routine activities and facilities in all existing and new job.

2.Scope
This procedure is applicable for all routine and non-routine activities and facilities in SCM which also includes
activities carried out by the contractors, vendors and visitors whose work take place within SCM.

3.Definition Of Terms
3.1 Hazard
Hazard means source or situation with a potential for harm in term of human injury or ill health, damage
to property, damage to work place environment, or a combination of these.
3.2 Hazard Identification
Hazard identification means a process of recognizing that a hazard exists and defined its characteristics.
3.3 Risk
Risk means a combination of the likelihood and consequences of a specified hazardous event occurring.
3.4 Risk Assessment
Risk assessment means overall process of estimating the magnitude of risk and deciding whether or not the
risk is tolerable.
3.5 Tolerable Risk
Tolerable risk means risk that has been reduced to a level that can be endured by the organization having
regard to its legal obligation and its own policy.
3.6 OSH
OSH means management system in Occupational Safety and Health aims to minimize and continually reduce the
incidence of occupational injuries,illnesses and to integrate safe working practices into all areas of organization.

4.Related Standards
No
1
2

Standard Name
(EHS) Training, Awareness and Competence Procedure
(EHS) Accidents, Incidents, Non-conformance & Corrective & Preventive
Action

Standard No
M-BCR-0695
M-BCR-0700

5.Organization & Functions ( Dept Base )

5.1 EHS Department
EHS Department will ensure and monitor that all activities and facilities in the department either routine or
non-routine to be identified and assess for its significant hazard and risk.
5.2 Related Dept
To ensure all activities and facilities within his department has been identified & assess for its significant hazard
and risk.

Internal Use Only

Internal Use Only

M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

Rev. No.
5

6.Responsibilities and Authorities

6.1 EHS Manager
6.1.1 Responsible to ensure that identification of hazard and risk in all department is in accordance with this
procedure.
6.1.2 Responsible to approved the Hazard Identification, Risk Assessment and Risk Control (HIRARC) form.
6.1.3 Responsible to initiate reviewing of the HIRARC at least once a year.
6.1.4 Responsible to ensure that all significant hazard and risk have appropriate control measures in order to
reduce the risk to a tolerable risk.
6.1.5 Responsible to ensure that the objectives and target setting based from the significant hazard and risk result.
6.2 EHS Personnel
6.2.1 EHS Dept Personnel responsible to support & execute all the activities such as hazard identification, risk
assessment and risk control accordance to the procedure.
6.2.2 EHS Dept Personnel responsible to verify the HIRARC activities with Departmental EHS Incharger before
approved by the EHS Manager.
6.2.3 EHS Dept Personnel responsible to monitor and update the progress of hazard identification, risk
assessment and risk control done by the Departmental EHS Incharger.
6.3 Department Manager
6.3.1 Responsible to ensure that all activites and facilities within his/her department has been identified and
assess for its significant hazard and risk.
6.3.2 Responsible to checked the HIRARC form.
6.3.3 Responsible to ensure all significant hazard and risk have an appropriate control measures including set
up the departmental objectives and programs in order to reduce the risk to a tolerable risk.
6.4 Dept EHS In-charger
6.4.1 Responsible to establish the job list.
6.4.2 Responsible to identified the hazard and assess the risk for each job list established.
6.4.3 Responsible to monitor all the control measures propose in order to reduce the risk.
6.4.4 Responsible to review and update the HIRARC at least once a year or in the event of incidents or accidents.
6.4.5 Responsible to communicate the significant hazard and risk to the related person whose work with the task.
6.4.6 Compulsory to attend Meeting/ Training conducted by EHS Dept.

Internal
InternalUse
UseOnly
Only

Internal
InternalUse
UseOnly
Only
M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

Rev. No.
5

7. Procedure / Work Flow

7.1 EHS Personnel will announce to all department to identify the activities of HIRARC at their own department.
7.2 All Dept EHS Incharger are responsible to identify the activities and facilities carried out within their dept including
routine and non-routine into a Job List Form.
7.2.1 The input to be taken into consideration prior starting hazard identification and risk assessment includes
the followings:
(1) OSH requirements
(2) EHS Policy
(3) Records of incidents and accidents
(4) Non-conformance from monitoring and measurements system audit.
(5) Information from employees OSH consultation, review and improvement.
(6) Activities in the work place
(7) Inspection report by EHS Dept personal.
(8) Minutes of Safety & Health Committee Meeting
(9) External consultant site review report
(10 Accident statistics
(11) HQ audit report
7.2.2 Information on process and activities includes the followings:
(1) Site plan
(2) Process flow chart
(3) Chemical/Material Safety Data Sheet
(4) Inventory of hazardous material
(5) Manual/operating instruction of machineries.
7.2.3 The sequence of each job step shall be identified.
(1) Once a job task been chosen, it must be broken down into logical step.
(2) Limit the number of steps to manageable number.
(3) The basic job steps must be kept in their proper sequence to ensure a proper analysis.
7.2.4 The potential hazards for each basic job step shall be identified, such as:
(1) Physical hazards such as noise, heat, fire, broken glass, fall and cold.
(2) Chemical hazards such as corrosive chemical, toxic gases, noxious fumes, cullet dust and raw material
dust.
(3) Mechanical hazards such as forklift, moving part, robotic, transfer, indexes, loader and unloader.
(4) Ergonomic hazards such as manual handling and work station design.
(5) Biological hazards such as microbe from air conditioning and blood bone pathogens.
(6) Psychological hazards related to OSH issues at the work place such as stress from using machine,
overwork or using faulty equipment which carries a risk of injury.
(7) Electrical hazards such as shot circuit.

Internal
InternalUse
UseOnly
Only

Internal
InternalUse
UseOnly
Only
M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

Rev. No.
5

7.3 Once, the job and facilities has been identified, the Dept EHS Inchargers shall identify and evaluate the hazard
and risk for each sequence of the work task in the HIRARC Form (EHS-FF-EHS-07), which also included the
existing risk control measures.
7.4 EHS Department Incharger will evaluate the Probability/Likelihood of the injury or illness
Probability Index
Descriptions
Could happen frequently (Five times or more per year)
Very Likely
Exposure are excessive
could happen occasionally (Less than Five time a year)
Likely
Exposure are not adequately control
Could happen, but only rarely (One in 2 years)
Unlikely
Exposure are controlled and likely to remain so.
Could happen but probably never will (Less than one within 5 years)
Highly Unlikely
Exposure are negligible
7.5 Evaluate the Severity Index of the possible injury or illness.
Severity Index
Descriptions
Death
Bed ridden
Fatality
Loss amount more than RM25K
Permanent or Partial Disability or MC more than 14 working days
Chronic Disease
Major
Loss amount between RM10K to RM25K
Normally reversible
Affected work performance, MC less than 14 working day
Minor
Temporary rashes, Allergy
Loss amount between RM1K to RM10K
Not affecting work performance
First aid case
Negligible
Loss amount less tan RM1K
7.6 The classification of OSH risks are as per the risk matrix table below:
Probability
Severity
Very Likely
Likely
Unlikely
Highly Unlikely
Fatality
16
15
13
10
Major
14
12
9
6
Minor
11
8
5
3
Negligible
8
4
2
1

Internal Use Only

Internal Use Only

M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

Rev. No.
5

7.7 The Significant Hazard and level risk that have been prioritized/rank will be addressed as follows:
Score
Level of Risk
Action to Control
Significant
Objectives and the corresponding management program shall be
15-16
Not Tolerable
developed and established to control and prevent the risks.
Operational control procedure shall be established and developed.
Significant
Operational control procedures or other relevant specification shall be
11-14
High
developed and revised to manage the risk.
Significant
7-10
Medium
Communicate hazard to affected people
Less Significant
3-6
Low
Routine procedures, SOP
Not significant
1-2
Acceptable
Team Leader/Worker to control

7.8 The hard copy of the HIRARC Form shall be prepared by Dept EHS Inchargers (with consultation of the supervisors/
employees) and checked or agreed by Department Manager.If Manager disagree, the Dept EHS Inchargers will have to re
the HIRARC Form or Information and resubmit.

7.9 The HIRARC Form shall be send for approval EHS Manager upon agreement by the department Manager.If the EHS Man
disagree,the Dept EHS Inchargers also should revise related information and resubmit to EHS again.
7.10 Information from the HIRARC shall be integrated into the current operation of SCM through:
7.10.1 Identification of training needs of existing employees and new employees orientation or employee transfer.
7.10.2 Input for determination of facility requirements for example in the provision of lighting, ventilation and engineering
control such as local exhaust ventilation and enclosures at the work place.
7.11 These HIRARC shall be kept as record by the department and EHS will kept one of soft copy compilation.
7.12 The HIRARC process shall be reviewed from time to time by Department EHS Incharger and after the event of
accident / incident occurred.

8.Standard Application / Post Management / Additional Contents

8.1 Major Control Item
8.1.1 Job List
8.1.2 Hazard Identification, Risk Assessment & Risk Control
8.2 Potential Failure Mode
8.2.1 All activity & facility has not been identify thus each sequence of the job step hazard & risk has not been
capture thus the risk has not been evaluated.
8.2.2 Action plan to implement in order to reduce the risk to a tolerable risk has not properly maintained &
monitor for it's effectiveness.

Internal Use Only

Internal Use Only

M-3-00-AE-015 REV 3

Drafting Date : 8th September 2010

Standard No.
M-BCR-0693

Drafter : Mohd Rosly Abd Jalil

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

8.3 Current Control Method

Review the HIRARC process at least once a year or after the event of accidents/incidents.
8.4 Corrective Action / Trouble Shooting
Conduct internal audit once in Six months.
8.5 Record Retention Time
8.5.1 Job List to be kept for 7 years
8.5.2 HIRARC to be kept for 7 years.

Annexes / Attachment
Attachment 1: Hazard Identification, Risk Assessment and Risk Control Flow.
Attachment 2: Job List Form.
Attachment 3: Hazard Identification, Risk Assessment and Risk Control (HIRARC) Form.

Rev. No.
5

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nama company

Standard No.

Title : Planning for Hazard Identification, Risk

Assessment & Risk Control Procedure

M-BCR-0693

Rev. No.
5

Hazard Identification, Risk Assessment and Risk Control Flow Chart

Related Department

EHS Dept

Related forms and notes

Phase

Plan
Dept EHS Inchargers To Identify
Activites & Facilities at their own
department Into Job List Form (such
as OSH Requirement, Info of
Process,sequence of each job,potental
hazard & job facilities

EHS Personnel will annouce HIRARC

Identify to all department EHS
Incharger

Fill Up Job List Form

(EHS-FF-EHS-06)

EHS Inchargers Fill In HIRARC Form

Fill Up HIRARC Form
(EHS-FF-EHS-07)

Evaluate Probabilities / Likelihood

Do
Evaluate The Severity (Risk
Classification) such as Fatality,Major or
Minor Accident

OSH Risk Rank Matrix Table

Classification such as :Very Likely ,
Unlikely (Probabilty) and severity
(From Negligence to Fatality)

Not Approved

Significant Hazard Matrix Table

Classification such as :Not
tolerable,high,medium,low or
acceptable.
Check

Agreed

Not
Agreed
Checked and
Agreed
By Dept Mgr

Intergrated Information In HIRARC

Action

Keep Record All HIRARC Document

Yearly Review OR Any Process Change

or Accident / Incident occur

Approved By
EHS Mgr

Approved

EHS Compile all Department HIRARC

Document Soft Copy

Page
1/1

ted forms and notes

Fill Up Job List Form

(EHS-FF-EHS-06)

ll Up HIRARC Form
(EHS-FF-EHS-07)

nama company
Form No

EHS-FF-EHS-06

Rev. No

Rev. Date

04/05/2005

JOB LIST
DIVISION

DEPT
PREPARED

SECT
CHECKED

APPROVED

Signature
Name
Date
No

Name of Job/Facilities

Person who does

the Job

Frequency
(R/NR/F)

Name of Supervisor
Manager

EHS-FF-EHS-06
1
04/05/2005

VED

e of Supervisor/
Manager

nama company

Form No.

EHS-FF-EHS-07

Rev. No.

Revision Date

08/09/2010

HAZARD IDENTIFICATION, RISK ASSESSMENT AND RISK CONTROL

Division

PREPARED BY
(DEPT - EHS PIC)

Name of Job/
Dept

CHECKED BY
(MANAGER)

APPROVED BY
(EHS MGR)

Avtivities
Signature

Section

Title Person who does the job

Name

Name of Supervisor/PIC
Date

SEQUENCE OF
BASIC JOB STEP

HAZARD IDENTIFICATION

HAZARD

RISK RANKING
Score

Level

15 - 16 Not Tolerable
11 - 14 High
7 - 10 Medium
3 - 6 Low
1 - 2 Acceptable

CURRENT

RISK ASSESSMENT

RISK CONTROL
EFFECTS

PROB.

SEV.

RISK
RANK

PROBABILITY
Probability Index Description

OTHER

RECOMMENDED

ACTION

COMPLETION

REQUIREMENTS

ACTION

BY

DATE

SEVERITY
Severity Index

Could happen frequently (5 or more per Year)

FATALITY
Exposures are excessive.
MAJOR
Could happen occasionally (Less than 5 per Year)
LIKELY
Exposure are not adequately controlled.
MINOR
Could happen, but only rarely (One in 2 Year).
UNLIKELY
Exposure are controlled and likely to remain so.
Could happen but probably never will (Less than.NEGLIGIBLE
HIGHLY UNLIKELY One within 5 Year).
Exposures are negligible.
VERY LIKELY

RISK CONTROL
LEGAL AND

Description

HAZARD LIST

Descriptions

Death, Bed ridden, Loss amount > RM25K 1) Physical hazard :Noise,Heat,Fire,Broken Glass,Fall & Cold
Permanent/Partial disability, Chronic Diseas 2) Chemical hazard :Corrpsive chemical,toxic gases,noxiou
Loss amount between RM10K to RM25K.
fumes,cullet dust or raw material dust.
Affected work performance, MC < 14 days. 3) Mechanical hazard : Forklift,moving parts,robotic,transfe
Temporary rashes, Allergy, Loss amount
4) Ergonomic hazard : Manual handling and work station d
between RM1K to RM10K
5) Biological hazards : Microbe from air conditioning,blood
Not affected work performance, First aid ca panthogens.
Loss amount less than RM1K.
6) Psychological hazard:Stress from using machine,overwo
7) Electrical Hazard : Short Circuit