THE DIRECTORATE

Central Student Government

Directorate Enactment No. 008
An Act Providing for the 1996 Local Government Code
Of the Central Student Government
WHEREAS, the CSG underwent a major structural overhauling last year, and from thereon, College
Councils and other student organization have become part and parcel of the whole
system of governance;
WHEREAS, there is a need to establish a set of operating guidelines which shall govern the
relationship between the Central Government, the College Councils, and the student
Organization;
WHEREAS, there is XU-CSG shall set parameters and direction as general framework in overseeing
student activities, and that these activities shall be directly handled by the College
Councils and student organizations (Sec. 2, Art. IV of the 1994 CSG Constitution);
WHEREAS, there is a need to clearly define the processes that will facilitate the close monitoring
and coordination of all activities as well as other operations of the student
Government;
BE it enacted by the Directorate is session assembled:
TITLE ONE: BASIC PRINCIPLES
Chapter 1 The Code: Policy and Application
Section 1

Title.
This enactment shall be known and cited as the 1996 Local Government Code of the
Central Student Government.

Section 2

Declaration of Policy
a. It is hereby declared the policy of the Central Student Government that its
political subdivision (College Councils and co-curricular organizations) shall
be part and parcel of the whole system of governance to enable them to fully
participate in the CSGs decision making process, and thus making them
potent and effective partners in the attainment of the CSGs goals and
objectives. Toward this end, the CSG shall provide for a more responsive and
accountable government structure instituted through a system of
centralization of programs and devolution of powers where Councils and
student organization shall be given substantial powers, authority,
responsibilities, and resources.

This process shall proceed from the Central Government to the College
Councils and lastly, to the student organizations.
It is also the policy of the CSG to ensure the accountability of other
government units through the institution of effective mechanisms of
auditing.
b. It is likewise the policy of the CSG to require all College Councils to conduct
periodic consultation with the CSG and their respective constituent before
any project or program is implemented in their respective jurisdiction.
Section 3

Operative Principles of Devolution

The formula and implementation of policies and measures in the College Councils
and Student organization shall be guided by the following Operative Principles:
a. There shall be an effective allocation among different Councils and student
organizations of their respective powers, functions, responsibilities and
resources;
b. There shall be established in every Council and student organizations an
accountable, efficient and dynamic organization structure and operating
mechanism that will meet the priority needs and service requirement of its
members;
c. Councils and student organizations shall ensure that their acts are within the
scope of their prescribed powers and functions;
d. Councils and student organization may group themselves, consolidate or
coordinate their efforts, services, and resources through the CSG Directorate
for the purposes commonly beneficial to them;
e. As mandated by the CSG Constitution, the capabilities of Councils, especially
the student organizations shall be enhanced by providing them with
opportunities to participate activity in the implementation of the CSGs
programs and projects;
f. Effective mechanisms for ensuring the accountability of Councils and
student organizations to their respective constituent shall be strengthened
in order to upgrade continually the quality of local leadership;
g. The participation of the extra-curricular organizations through their Council
of Extra-Curricular Organizations (CECO) in governance, particularly in the
delivery of student services, shall be encourage to ensure the viability of
their participation as an alternative strategy for the CSG structures
sustainable improvement; and
h. The CSG shall ensure that the decentralization of all government functions
contributes to the continuing improvement of the performance of Councils
and student organizations and the quality of the services and activities given
to their respective members.

Section 4

Scope of Application
This code shall apply to all College Councils, co-curricular student organizations and
to some extent, other pertinent student offices which are accountable to the
studentry which in this case, are the Crusader Yearbook and the Publication. The
Publication shall still enjoy all the privileges granted it by Republic Act 7079

(Campus Journalism Act) and by its charter. The Yearbook Office shall continue to be
governed by the Yearbook Charter. However, as part of the CSGs police power, both
shall be covered by auditing procedures which shall be extensively discussed in
Title Three (Local Fiscal Administration).
Section 5

Rules of interpretation
In the interpretation of the provisions of this, Code, the following rules shall apply:
a. the general welfare provisions of this code shall be liberally interpreted to
give Councils and student organizations an upper hand in accelerating the
welfare and interest of their respective members,
b. councils and student organizations shall maintain rights, obligations, powers
and functions vested upon them by their respective charters and consistent
with the provisions of the CSG Constitution,
c. in case of further doubts, any resolution or measure that empowers the
Council to collect funds from its members shall be construed strictly against
the Council or student organization enacting it, and liberally in favor of the
paying members,
d. in case of further doubts, the 1994 CSG Constitution remains the final
recourse to settle all disputes arising from the interpretation of this code.

Chapter 2 General Powers and Attributes of College Councils and Student Organizations
Section 6

Student Government Offices

Council shall endeavor to establish council offices where CSG Departments and
Commissions, as far as practicable, be given spaces. All council offices shall become
satellite offices of the CSG and shall be adequately provided with available
communication facilities to connect them to one another to facilitate the
implementation of vital projects, and other concerns.

Section 7

CSG Committees in College Councils to bear the name CSG

All CSG Committees in college council offices bear the name Central Student
Government. College Councils may, basing on the rules established by A.O No.2
(April, 1995) use the same title.

Section 8

General Welfare
Every Council and student organization shall exercise the powers expressly granted,
those necessarily implied therefrom, as well as powers and those which are
essential to the promotion of the general welfare. Within their respective
jurisdictions, councils and student organizations shall ensure and support, among
other things, promote safety and health enhance the right of student and teachers
alike to balanced ecology, maintain peace and order, and preserve and advance the
welfare and interest of the students.

Section 9

Basic Services and the Four Areas of Concern

a) Councils and Student organizations shall endeavor to be self-reliant and

shall continue exercising the powers and discharging the duties and
functions currently vested upon them. They shall also discharge the
functions and responsibilities of CSG Departments and special committees
that maybe created form time to time devolved to them pursuant to this
code. Councils and students organizations shall likewise exercise such other
powers and discharge such other functions and responsibilities as are
necessary, appropriate, or incidental to efficient and effective
representation, and delivery of the basic student services. In as much as
Councils are autonomous in the areas of internal functions, finances,
membership and traditional College Activities, the XU-CSG of which they are
a part, shall collectively represent the students on matters pertaining to
their general interest and welfare enumerated herein.
b) Such as basic student services include, but are not limited, to the following:
i.
Academics
ii.
Student Services/Welfare
iii.
Formation/Involvement
iv.
Sport
1. For a co-curricular organization
(i.) Periodic survey of availability of instructional materials such as textbooks,
lab equipments, research materials, and other academic paraphernalia will
be done so as to make the Department be aware of the need to acquire
such materials. Teacher evaluations will be constantly done in close
operation with the faculty so as to assess the quality of classroom
instruction and to effect reforms and gain improvement. Co-curricular
organizations are also mandated to embark on activities that are in-line
with their nature, that is, those that enhance classroom instruction.
Fieldtrips and other academic-related projects are very much encouraged.
Co-curricular Presidents are mandated to meet with their respective
Faculty Chairpersons, to discuss matters form time to time. Anything that
needs further action that cannot be solved in the Department level shall be
raised to the College Council Level.
(ii.) Organizations are encouraged to constantly consult with their members
regarding their complaints and grievance so that these matters can be
raised to the authorities concerned. This can be done effectively during
General Assemblies.
(iii.) Organizations are encouraged to embark on activities that will enhance
the spiritual development of their members. These include masses,
recollections, prayers sessions and other activities which cover social
involvement.
(iv.) Organizations are encouraged to map out some activities that will develop
skills of their members in the arena of sports. This could also spark
camaraderie, competition, and fair play among members.
2. For an Extra-curricular Organization
(i.) Academic-related activities of extra-curricular organizations can be best
done through small-group study and tutorial sessions where
upperclassmen members can assist lower classmen members.

(ii)

As members of the Council of Extra-Curricular Organizations (CECO)

which has an elected representative to the CSGs Directorate,
organizations from time to time shall meet to discuss matters that affects
them most so that these concerns can be forwarded to the appropriate
authorities.
(iii.) Organizations are encouraged to treat their members to periodic
formation seminars which include Leadership Training Seminar (LTS) and
other formative sessions. Assistance of the CSG and the Office of Student
Affairs (OSA) could be had.
(iv.) The involvement of members in sports-related activities is very much
encouraged.
3. For College Councils
(i.) College Councils are in-charge of monitoring the surveys done by the cocurricular organizations on the availability of academic paraphernalia. The
results of these surveys will be forwarded to the Deans Office so that
appropriate and immediate action could be done. The CSGs Department of
Academic Affairs (DoAA) and the College Departments will be provided
copies of these surveys to serves as references. The council is also incharge with coordinating all student-initiated academic-related activities
of the College. Councils are likewise in-charge of followingup the results
of teacher evaluations with the Dean so as immediate and effective
measures can be done.
(ii) Councils are encouraged to hold regular consultations with the general
assembly and the Co-curricular Presidents so that complaints and
grievances that may arise from these sessions may be raised to the proper
authorities for action. However, matters of great concern that cannot be
solved at the College Level shall be forwarded to the Central Student
Government through its four Departments corresponding to the four areas
of concern for further discussions in the appropriate policy making bodies
of the University. All activities and programs, prior to implementation, will
have to be presented and consulted with the general assembly of the cocurricular representatives.
(iii) Councils are encouraged to embark on formative sessions wherein the
general membership can actively involve themselves. All activities of the
councils should speak mass involvement among their members.
(iv) Councils are encouraged to hold periodic sports-related activities to
enhance the skills of their members. They shall be in-charge of
coordinating all necessary preparations for any annual major sports event.
Section 10

The CSG Departments, Secretary and the Undersecretaries/ Four Areas

Committee Heads
(i) Council shall establish parallel committees corresponding to the four areas
of concern. These committees will be implementing arms of the CSG
Departments. The committee heads, granted the title of Undersecretaries,
shall regularly meet with their respective CSG Department Secretaries. They
shall be appointed by the College Council President at least (15) days after
one assumes office. The names of these personnel shall be immediately
submitted to the CSG President.

Planning, implementation, monitoring and evaluation of planned activities

will be done together as a Department during the beginning of the school
year. All Council activities that are in line with the four areas will have to be
consulted with and approved by the Committee Undersecretaries prior to
implementation.
(ii) Responsibilities and functions of the Undersecretary
a. College Council Undersecretaries are appointed by their respective
College Council Presidents.
b. The Undersecretaries are responsible for bringing with them the
four areas of concern of their colleges. These concerns will be
translated into plans during the bi-annual CSG planning session.
c. The undersecretaries will submit to their respective Secretaries their
Plan of Action (PoA) for the semester/year. The secretary is tasked
to monitor the implementation of these plans. Activities must always
be responsive to the actual needs of the students.
d. The councils plan need not necessarily come from the CSG. They are
granted the freedom to initiate activities which the seem fit.
However, the Secretary will have to be consulted and informed of
these plans. They will be included into integrated GPOAs upon which
the Departments will base their operations for the year.
e. Undersecretaries are required to keep files of their letters, memos,
and other
pertinent papers. These files will be done in
duplicate: one for the CSG office and one for the Council.
f. Undersecretaries are required to attend all meetings called for by the
Secretary. Monthly written reports are to be submitted to the
Department Secretaries.
g. The Undersecs are required to hold weekly consultations with BOTH
their respective Council Presidents and Department Secretaries to
ensure that their work be within the context of the CSGs plans and
objectives.
h. All activities of the Four Area committees in their Colleges will bear
the name of their
Department and of the XU-CSG.
Section 11

Conformity of the Council and the Student Organizations activities with CSG
Programs
The student council shall initiate and implement activities that are in conformity
with the needs and objectives of the student government. The Directorate shall
formulate with the CSG President a General Program of organizations shall be also
responsible for the direct implementation and area of jurisdiction, in close
cooperation with the CSGs executive units. (Sec2.2b, Art. 6 1994 CSG
Constitution)

Section 12

Power to Generate and Apply Resources

Councils are not allowed to collect additional membership fees during enrollment
period during any other period during the academic year without the approval of
the Directorate. The Directorate Resolution Requesting the Finance Office to collect
Php 20.00 for the SOF) will apply up to a considerable time when there is a need for
fees to be changed. Councils and organizations have the power to apply their

resources and assets for productive, developmental, and welfare purposes, in the
exercise or furtherance of their functions and thereby ensure their development
into self-reliant organizations and active participant in the attainment of the CSGs
goals and objectives.
Section 13

Authority to Negotiate and Secure Grants

Council and co-curricular organizational presidents may, upon the authority of the
organizations officers, negotiate and secure financial grants or donations in kind, in
support of the basic services or activities enumerated under section 9 hereof, from
the CSG and the OSA without necessity of securing clearance nor approval from the
CSG. However, solicitations from companies and offices outside the University
structure shall need the approval of the Asst. DSA for Welfare as these activities are
bound to the Universitys rules and regulations. Also refer to the Administrative
Order nos. 2 & 3 of the CSG President (released April and July 1993 respectively)
The Council President shall, within fifteen (15) days upon signing of such grant
agreement or deed of donation, or solicitations, report the nature amount, and
terms of such assistance to the Commission on Audit (COA) Student organizations
aside from Councils, the Publication and the Yearbook will submit for the abovementioned requirements to the OSAs Asst. DSA for Welfare.

Section 14

Loan Privileges and Financial Assistance Granted by the CSG to College

Councils and Student Organizations
The guidelines for the grant of loan privileges and financial assistance to Councils
and Student Organizations are regulated by A.O. No. 3 (July 27, 1995)
1. Loan Applications and mode of payment
a. Until expressly ordered by the CSG President, other student
organizations aside from the College Councils are not granted loan
privileges.
b. Council loan applications should be submitted to the Department of
Budget and Finance (DBF) Secretary at least one (1) week before
release. All loan applications will have to be approved by the CSG
President.
c. Loans shall not exceed two thousand pesos (Php 2,000.00).
d. New applications will not be approved unless previous and existing
loans have been
cleared.
e. The time-frame for loan payments shall not exceed three (3) weeks
after the loan approved. However, upon the Councils request, a one
(1) week grace period may be granted by the Department after
which payment must be promptly made. Violation of these rules
shall suspend the Councils loan privilege. Only the CSG President
can lift the levied restriction.
2. Non-loan Financial Assistance
a. All college councils and organizations are granted this privilege.
b. Only projects that are in consonance with the XU-CSGs objectives
and programs (based on the four areas of concern) will receive
financial assistance.

c. Organizations who were granted their request must submit to the

DBF Secretary within two (2) weeks, liquidation reports following
the liquidation procedures of the department. (Please refer to
appendix A.O.3 and DBF guidelines.)
Section 15

Liability for Damages

Local government units and their officials are not exempted from liability for death,
injury, destruction or defacement of office and University property. The accident
insurances coverage, as abided annually by CSG-Prequalification, Bidding, and
Award Committee (CSG-PBAC), will be responsible for liabilities that will arise from
death or fatal injury sustained by a student or faculty member. Expenses due to
damage done to the University property by any Council and student organization
and its officials will be paid for by the officers themselves and shall not be taken
from the Student Organizational Fund (SOF).
Chapter 3 Intergovernmental Relations

ARTICLE ONE The Central Student Government and the Local Government Units
Section 16

CSG Supervision over Councils and Student Organizations

a. Consistent with the basic policy espoused in the 1994 CSG Constitution that
College Councils shall abide by the CSG Constitution and that the CSGs
Programs shall be implemented by the Councils and Student Organizations,
the CSG President shall exercise general supervision over Local Government
Units to ensure that their nets within the scope of their prescribed powers
and functions.
The President shall exercise supervisory authority over College Councils and
Student Organizations. Councils and student organizations shall appoint an
adviser who shall advice them on merely technical matters. Advisers have no
direct control of any magnitude over these groups internal affairs. The
College Councils are not under any control of the Office of Student Affairs
unless those explicitly mentioned in this code. Councils are to report directly
to the CSG Directorate.
b. CSG Departments and Commissions with project implementation functions
shall coordinate with one another and with the councils and student
organizations concerned in the discharge of these functions. They shall
ensure the participation of local government units both in the planning and
implementations of said CSG programs.
c. The President may, upon request of the local government unit concerned,
direct the appropriate CSG department of committee to provide financial,
technical, or other forms of assistance to the local government unit. Such
assistance shall be extended at no extra cost to the local government unit.

ARTICLE TWO Relations of the College Council with the Co-curricular Organizations
Section 19

Powers

of the Council President over Co-curricular Organizations

The extent of authority of the Council President over the co-curricular organizations
be that of supervision only to ensure that their acts are within the scope of their
prescribed powers and functions.
ARTICLE THREE Inter-Council/Co-curricular Relations
Section 20

Cooperative Undertakings among Local Government Units

Councils and student organizations may through appropriate resolutions, group
themselves, consolidate, or coordinate their efforts, services, and resources for
purposes commonly beneficial to them. In support of such undertakings, local
government units involved may, upon the approval of their respective officers,
contribute funds, equipment, and other kinds of property or assign personnel under
such terms and conditions as may be agreed upon by the participating local units
through a Memoranda of Agreement (MoA).
ARTICLE FOUR Creation of Councils

Section 21

Common Provisions
a. Authority to create Local Government Units (LGUs) A council may be
created by a Directorate enactment after receipt of a petition; subject to such
limitation and requirements prescribed in this rule.
b. CreationI.
The creation of a council shall be based on the following verifiable
indicator of viability and project capacity to provide services;
i.
Membership which shall be the total number of members
within jurisdiction of the council being created.
II.
Compliance with the foregoing indicators shall be attested by the
University
Registrar.
c. Plebiscite
I.
I. No creation of councils shall take effect unless approved by a
majority of the votes cast in a plebiscite called for the purpose in the
Local Government Unit or LGUs directly affected. The plebiscite shall
be conducted by the CSG Electoral
Commission (ELECOM) within
30 days from the effectivity of the enactment prescribing such
action, unless said enactment fixes another date.
II.
The CSG ELECOM shall conduct an intensive information campaign
in the LGUS concerned at least ten (10) days prior to the plebiscite.
The ELECOM may seek the assistance of the CSG information agency,
the Crusader Publication, and other interested parties.
d. Beginning of Council Existence when a new council is created, its existence
shall commence upon the qualification and election of its president and a
majority of its officers, unless some other time is fixed by the enactment
creating it.
e. Procedure for Creation or Conversion
1) Petition interested parties shall submit the petition, in form of a
resolution
requesting the creation of a college council, and
furnish copies thereof to the OSA, CSG President, the original College
council, and to the CSG Directorate.

2) Comments to the Petition the OSA, the original college council and
the CSG President shall submit to the directorate its comments and
recommendations on the petition for the creation of the proposed
college council.
3) Documents to support petition the following documents shall be
attached to the petition for creation.
a. Certification by the University Registrar as to the population
of the proposed Council;
b. Charter
c. Such other information that the petitioners may deem
relevant for consideration in the petition. All costs incurred
in the production of the required documents shall be borne
by the petitioning organization or party.
TITLE TWO: ELECTIVE OFFICIALS
Chapter 1 Qualifications and Election
Section 22

Qualifications
As prescribed by the 1995 Omnibus Election Code of the XU-CSG, the following
qualifications shall apply:
a. Qualifications for Elective Positions. No student shall be allowed to run for
an elective position unless he /she satisfies the requirements.
b. Candidates holding Appointive Office. Any person holding an appointive
position or elective office in the CSG executive, in the directorate, or in the
college council and co-curricular organizations who is seeking for reelection
for higher level of office, shall resigned from his/her office upon the
application for candidacy.
c. Certificate of Candidacy. No person shall be eligible for any elective office
unless he/she:
c.1. Files a sworn certificate of candidacy within given time.
c.2. Undergoes a pre-election seminar on the new CSG structure and its
basic systems and laws which will be conducted by the CSG
Constitutional Commission (ConCom).

Section 23

Disqualifications
The following persons are disqualified from running for any elective position:
a. Those removed from office as a result of violations identified in Section 1,
Article IX of the 1994 XU-CSG Constitution.
b. b. Those who are running for the same position which disallow two
consecutive terms.
c. Those with administrative cases filed with office of Student Affairs.

Section 24

Manner of Election
All electoral processes shall be referred to the 1995 Omnibus Election Code of the
XU-CSG.

Section 25

Term of Office
a) The term of office of all CSG elective officials elected after the effectivity of
this Code shall be one (1) year, starting from noon of June 1 or such other
date as may be provided for by law. Provided, That all CSG elective officials
shall serve until noon of June 1, a year after.
b) No CSG elective official shall serve for more than one (1) term in the same
position. Voluntary renunciation of the office for any length of time shall not
be considered as an interruption in the continuity of service for the full term
for which the elective official concerned was elected.
Chapter 2 Vacancies and Succession

Section 26

Permanent Vacancies in the Offices of the CSG President, and Vice President
The rules that shall apply in this matter shall be Article X of the 1994 XU-CSG
Constitution.

Section 27

Permanent Vacancies in the Offices of the Council President and Vice

President
If a permanent vacancy occurs in the office of the President, the President shall
appoint a person in an acting capacity to complete the unexpired tenure of
the Vice-President. The same procedure shall apply to all other vacancies.

Section 28

Temporary Vacancy in the Office of the Council/Co-curricular President

a. When the Council/ co-curricular President is temporarily incapacitated to
perform his/her duties for physical or legal reasons such as, but not limited
to, leave of absence, travel, and suspension from office, the next high ranking
officer shall automatically exercise the powers and perform the duties and
functions of the local chief executive officer concerned, except the power to
appoint, suspended, or dismiss other officer and staff which can only be
exercised if the temporary incapacity exceeds thirty (30) working days.
b. Said temporary incapacity shall terminate upon submission to the
appropriate officers of a written declaration by the local chief executive
concerned that he/she has reported back to office. In cases where the
temporary incapacity is due to legal cases, the local chief executive
concerned shall also submit necessary documents showing the said legal
causes no longer exist.
c. When the incumbent local chief executive is on-leave or for any other
reasons wherein he isnt capable of exercising ones duties, he may designate
in writing the officer-in-charge or the said office. Such authorization shall
specify the powers and functions that the officer appointed shall exercise in
the absence of the local chief executive except the power to appoint, suspend
and dismiss council officers and staff. A copy of the Leave of Absence (LOA)
must be forwarded to the Council President, or to the Directorate Convener,
as the case maybe.
d. In the event, however, that the local chief executive concerned fails or
refuses to issue such authorization, the Vice-President or the next-highest
ranking officer, as the case may be, shall have the right to assume the

powers, duties, and functions of the said local chief executive, subject to the
limitations provided in subsection (c) hereof.
Chapter 3 Disciplinary Actions
Section 29

Grounds for Disciplinary Actions

An elective official may be disciplined, suspended, or removed from office on the
basis listed in Section 1, Article IX of the 1994 CSG Constitution.

Section 30

Form and Filing of Administrative Complaints

A verified complaint against any erring local elective official shall be prepared as
follows.
a. Any complaint against any council officer shall be filled before the office of
the Chief
Commissioner, XU-CSG Constitutional Commission.
b. A Complaint against any elective officer of a co-curricular organization shall
be filed
before College Councils Deputy Commissioner of the XU-CSG
Constitutional Commission whose decision may be appealed to the office of
the Chief Commissioner.
The CONCOM shall forward its findings to the Directorate. The Directorate
shall in turn submit its recommendations to the CSG Constitutional
Commission (ConCom) who shall have the sole power to decide on what
kind of disciplinary actions will be applied.

Section 31

Notice of Hearing
a. Within seven (7) days after the administrative complaint is filed, the
ConCom shall require the respondent to submit his verified answer within
seven (7) days after receipt of such answer of the respondent.
b. When the respondent is an elective officer of a student organization, such
hearing and investigation will be conducted in the place where he renders or
holds office. For council officers, the venue will be the Council office.
c. However, no investigation shall be held within fifteen (15) days prior to any
election and no prevented suspension shall be imposed prior to the fifteenday period immediately preceding elections, it shall be deemed
automatically lifted upon the start
of aforesaid period.

Section 32

Preventive Suspension
a. Preventive suspension may be imposed:
1) By the ConCom, if the respondent is a Council elective officer
2) By the Council President, basing on the decisions of the ConCom if
the respondent is an elective officer of a co-curricular organization.
b. Preventive suspension may be imposed at any time after the issues are
joined, when the evidence of guilt is strong, and given the gravity of the
offense, there is great probability that the continuance in office of the
respondent could influence the witnesses or pose a threat to the safety and
integrity of the records and other evidence; Provided, that, any single
preventive suspension of officers shall not extend beyond thirty (30) days:
Provided, further, that in the event that several administrative cases are filed
against an elective official, he cannot be preventively suspended for more

than thirty (30) days within a single year on the same ground or grounds
existing and known at the time of the first suspension.
c. Upon the expiration of the preventive suspension, the suspended elective
officer shall be deemed reinstated in office without prejudice to the
continuation of the proceedings against him, which shall be terminated
within sixty (60) days from the time he was formally notified of the case
against him. However, the delay in the proceeding of the case is due to his
fault, neglect, or request, other than the appeal duly filed, duration of such
delay shall not be counted in computing the time of termination of the case
d. Any abuse of the exercise of the power of preventive suspension shall be
penalized as abuse of authority.
Section 33

Form and Notice of Decision

a. The Investigation of the case shall be terminated within sixty (60) days from
the time he/she was formally notified of the case against him/her. Within
ten (10) days after the end of the investigation, the ConCom shall render a
decision in writing starting clearly and distinctly the facts and the reasons
for such decision. Copies of the said decision shall
be
provided
the
respondents, the DSA and all interested parties.
b. The penalty of suspension shall not exceed the unexpired term of the
respondent nor shall the said penalty be a bar to the candidacy of the
respondent so suspended as long as he meets the qualifications required for
the office.
c. The penalty removal from office as a result of an administrative
investigation shall be considered a bar to the candidacy of the respondent
for any elective: provided, That the disqualification shall not extend further
than one (1) school year to hold any office of honor or trust in the CSG, the
College Council or any co-curricular and extra-curricular organization.
d. Elective officers that have committed University policy violations that are
punishable by University procedures shall be levied the same penalty stated
in Subsection (c).

Section 34

Administrative Appeal
Decisions in Administrative cases may, within fifteen (15) days from receipt thereof,
appealed of the following:
a. The XU-CSG ConComs Chief Commissioner. Decisions of the Chief
Commissioner shall be final and executory.
An appeal shall not prevent a decision from becoming final or executor. The
respondent shall be considered as having been placed under preventive suspension
during the pendency of an appeal in the event he wins such appeal.

TITLE THREE: LOCAL, FISCAL ADMINISTRATION

Chapter 1 General Provisions
Section 35

Scope
This title shall govern the conduct and management of financial affairs, transaction,
and operations of local government units shall be governed by the following
fundamental principles:

Section 36

Fundamental Principles.
The financial affairs, transactions, and operations of local government units shall be
governed by the following fundamental principles:
a. Council and student organization SOFs shall be spent solely for
governmental organizational purposes;
b. Every officer of the local government unit whose duties permit or require
the possession or custody of local funds shall be property bonded, and such
officer shall be accountable and responsible for the said funds and for the
safekeeping thereof;
c. Local governments shall formulate sound financial plans, and the local
budgets shall be based on functions, activities, and projects, in terms of
expected results;
d. Local budget plans and goals shall, as far as practicable, be harmonized with
the CSGs plans, goals, and strategies in order to optimize the utilization of
resources and to avoid duplication in the use of fiscal and physical
resources.
e. Councils shall ensure that their respective budgets incorporate the
requirements of the four committees and other units and provide for
equitable allocation of resources among these component units; each
committee head shall submit a budget proposal with project descriptions for
his Committee to the Council President;
f. The local government units shall endeavor to have a balanced budget in each
fiscal year operation.
Chapter 2 Local and Other Special Funds

ARTICLE ONE Receipts, Safekeeping, Disposition and Auditing of Local Funds

Section 37

Remittance of Council/Organization Moneys to the Local Treasurer

Officers of the local government authorized to receive and collect moneys arising
from revenue-earning activities or receipts of any kind shall remit the full amount
received and collected to the treasurer of such local government unit which shall be
credited to the particular account or accounts to which the moneys in question
property belong. Any officer of the local government unit whose duty permits or
requires the possession or custody of SOF or any other funds shall be accountable
by the nature of their duties, may likewise be similarly held accountable responsible
for organizational funds through their participation in the use or application
thereof.

Section 38

Depository Accounts
Local treasurers shall maintain depository accounts in the name of the
organization, or the council with banks. Earnings of each depository account
shall accrue exclusively thereto.

Section 39

Separation of Personal Money from Public Funds

Local treasurers and accountable officers shall keep personal moneys separate and
distinct from local student funds in their custody and shall not make profit out of
student money or otherwise apply the same to any use not authorized by this code
and the organizations charter.

Section 40

Prohibitions against Advance Payments

No money shall be paid in full on account of any contract under which no services
have been rendered or goods delivered.

Section 41

Submission of Detailed Statements, Income and Expenditures

On or before the fourteenth (14th) of October of each year, local treasures shall
submit to their respective presidents a certified statement covering the
income and expenditures of the first semester. Final reports will be submitted to the
CSG Commission on Audit on the 20th of the same month. For the second semester
auditing the procedures shall follow. However, the dates will be changed to the 19th
of March and the 22nd of the same month, respectively.

Section 42

The Commission on Audits Authority over All Local Government Units

As mandated by the 1995 XU-CSG Constitution, the CoA shall be responsible for
auditing and validating all financial transactions entered into by the XU-CSG, the
College Councils and co-curricular student organizations on campus on a semestral
basis. This provision shall include the Crusader Yearbook and Publication, both of
which utilize student funds for their operations.
A. Objectives (as promulgated by the Directorate in June 3, 1995)
1. To check whether financial statements are presented fairly and in
accordance with the Generally Accepted Accounting Principles
(GAAP).
2. To ascertain that disbursements of cash are authorized, legitimate,
and properly recorded.
3. To ascertain that all inflow of cash are properly recorded.
4. To ascertain that cash accounts are properly classified in the
statements.
5. To ascertain that cash balance shown by the records is actually on
hand or deposited in the organizations bank account at the close of
the semester. (Refer to Sec. 40)
6. To ascertain that receivables represent valid and legal claims against
third parties in the amounts indicated in the accounting records.

B. General Approach
1. Identify all the funds and the Person-in-charge.
2. Trace the balance per count to the balance per record.
3. List unusual items for discussion with appropriate P-I-C.
4. If funds are deposited in the bank, obtain bank confirmation.
5. Check clerical accuracy of statements prepared.
6. Check if the statements are presented in the standard form.
7. Give suggestions for better internal control.
8. If receivables are present, determine whether receivables have been
properly classified and described in the Balance Sheet.
9. Submit a consolidated report for the CSG President to act upon.
Section 43

Spot Auditing/Auditorial Visitation

The CoA, upon the directive of the CSG President can undertake spot auditing of
local government units; Provided, that, these specific local government units will be
informed at least three (3) days before the spot auditing be done.
The books, accounts, papers, and cash of local treasurer or other accountable
officers shall at all times be opened for inspection by the Commission on Audit to its
duly authorized representative.
In case an examination of the accounts of a local treasurer discloses a shortage
in cash, which should be on hand, it shall be the duty of the examining officer
to seize the documents, notify the Commission on Audit, the President, and the local
Auditor.
The local treasurer, on the basis of the CoAs investigation, shall be automatically
suspended from the office by the President.

Section 44

Posting of the Summary of Income and Expenditures

Local treasurers and auditors shall, within ten (10) days from the end of every sem,
post on the bulletin board provided by the CoA a summary of all revenues collected
and funds received including the appropriations and disbursements of such funds.
Such will also be done after the fiscal year.

Section 45

Official fiscal Year

The official Fiscal year of local government units shall be the period beginning with
first day of March and ending with the same date.