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Current Process Script

Script Name:
Script No.:

Version :

Goods Issue
1.02.02

Created by:

Creation date:
Priority:

Script Owner:

Critical = 1, Imp. = 2, Nice


to hv = 3

Main process:
Sub process:
Action:
Integrators:

Sales and Distribution


F.G .Stock Management
Goods Issue
1.03.01 Despatch processing

(Cross reference to As-Is script numbers within or outside the Process must be completed)

Variant #

Variant #
1
2
3
4
5.

323365609.doc

Description
Stock Issue from BSR/MWH
Stock Issue from Retail Location
Stock Issue from C&Ss Location
Stock Issue from M&B RWH locations
Stock issue for Sample from BSR/RWH/Retail Locations

Confidential

1.0

Variant #

Worksteps
Describe each workstep noting any validation rules, the frequency of each step, and who will perform the step.

No.

Workstep

Workstep Description

Issue of Goods
(from MWH
/BSR)

As per the orders received from the Logistic


Deptt. (serially managed) , stock is packed
priority-wise/location-wise/party-wise. In some
cases, packed stock details sent to concerned
staff for re-confirmation (in case of any change
in dispatch plan or short packing). Stock is
scanned & scanned file uploaded by billing
deptt. & matched with manual prepared packing
list before preparing invoice through Logic
software.
If stock is issued to any party who provide their
own barcodes to be pasted on box, then their
barcodes are also pasted while packing of stock.

Frequen
cy

Who/R
ole

Daily

Despatch

Daily

Despatch

Trading & Excise Invoice contains following


information :
Please see attachments
Along with invoice, packing list & detailed
packing list is attached in which carton-wise
packing details is provided to the receiving party.
(Format attached)
Stock updating

The stock is automatically updated once the


invoice is generated.
In case if invoice need to be cancelled, then
billing deptt. takes approval from commercial
deptt. for cancellation & then cancel the invoice.
Stock quantity is automatically updated once
invoice is cancelled.
The stock is verified manually with RG1
register / manual stock register being maintained
as per location on daily/weekly and monthly.

323365609.doc

Confidential

Variant #

Worksteps
Describe each workstep noting any validation rules, the frequency of each step, and who will perform the step.

No.

Workstep
Stock Issue
from Retail
Locations

Stock updating

Workstep Description

Who/R
ole

At retail store, stock is issued as per customer


selection. Retail location where Logix software
is installed, bill is issued after scanning the
barcode. Where Logix software is not installed,
manual bill is raised.
Bill copy attached.
The stock is automatically updated once the bill
is generated.
In case if invoice need to be cancelled, then
store incharge can cancel the invoice but can
not delete it from the record. Stock quantity is
automatically updated once invoice is cancelled.
The stock is verified with manual stock register
being maintained at location on fortnightly basis.

323365609.doc

Frequen
cy

Confidential

Daily

Despatch

Variant #

Worksteps
No.

Workstep
Issue of Goods
From C&S
Godown

Stock updating

Workstep Description

Who/R
ole

Daily

Despatc
h

C&S sends the order to logistic deptt. through


channel head in prescribed format. Once order
is approved by Channel Head & Accounts
Deptt., then stock is packed as per order.
Packed stock details sent through email (in
Excel file) to HO for preparing bill. Bill is
prepared at HO and PDF file of Bill & packing list
is sent to C&S through email.
C&S takes out the print of Bill & Packing list and
dispatch the goods.
The stock is automatically updated once the bill
is generated.
In case if invoice need to be cancelled, then
billing operator to take approval from Accounts &
Commercial Deptt. with proper reason. Once
the approval is given, then only invoice is
cancelled but not deleted from the record. Stock
quantity is automatically updated once invoice is
cancelled.
The stock is verified with manual stock register
being maintained at location on fortnightly basis.

323365609.doc

Frequen
cy

Confidential

Variant #

Worksteps
No.

Workstep
Issue of Goods
From M&B
Regional
Godown

Workstep Description

Frequen
cy

Who/R
ole

Daily

Despatc
h

Approved packing order received at RWH from


Logistics Deptt. Once the order is packed,
scanned file sent to HO for billing. Billing is done
as per details recd. PDF file of bill & packing
list. Bill is prepared at HO and PDF file of Bill &
packing list is sent to RWH through email.
RWH takes out the print of Bill & Packing list and
dispatch the goods.
If stock is issued to any party who provide their
own barcodes to be pasted on box, then their
barcodes are also pasted while packing of stock.

Stock updating

The stock is automatically updated once the bill


is generated.
In case if invoice need to be cancelled, then
billing operator to take approval from Accounts &
Commercial Deptt. with proper reason. Once
the approval is given, then only invoice is
cancelled but not deleted from the record. Stock
quantity is automatically updated once invoice is
cancelled.
The stock is verified with manual stock register
being maintained at location on monthly basis.

323365609.doc

Confidential

Variant #

Worksteps
No.

Workstep
Sample Issue
(MWH/RWH/Re
tail Location)

1.

Workstep Description
If any salesman sample is issued from BSR,
then the same is issued through Logix software.
Stock is issued from Fresh Godown to Sample
godown. Stock issued as samples is not
reflected in RG-1, RG-1 always shows total
quantity which is including samples pairs.
Sample issue requisition is received from the
respective channel head through Logistics
Deptt. Samples are normally issued on
returnable basis. If not returned, then either
billed to the respective channel head or the
person in whose name pair is issued or in case
of any waiver, necessary approval taken by the
competent authority.
At some trading/retail locations, sample is
issued on returnable delivery challan for which
separate challan book is maintained at each
location. Stock is issued to the concerned
official and signature is taken on challan. Manual
tracking of returnable samples is followed by
Dispatch deptt.

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Additional explanation/description of Current Process Variant

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Inputs

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Outputs

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323365609.doc

Confidential

Frequen
cy

Who/R
ole

Specify the periodicity of he processl

Frequency/Periodicity of the process


.

Systems currently used

Specify any legal or internal requirements. Internal requirements may be for corporate reporting or could be an internal measurement..

Legal & Internal Requirements


Laws & Taxation.
List any known requirements for change or simplification related to this business transaction.

Issues/Concerns

Provide information on performance measures & level of performance

Performance Measures

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People Interviewed

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Other Comments

323365609.doc

Confidential