Resolution of The NEDIANS Helping Hand

This resolution may be cited as The NEDIANS Helping Hand resolution 2016.
1. Definitions: - in this resolution
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Member means the elected member of the society.

CRs means Class representatives of Departmental Classes.
Council means the constituent body of the elected members.
Council of the Director means the council of this society headed by the Director.
Faculty Council means council of the director headed by faculty coordinator.
Director means the Director of the society.
Assistant Director means the Assistant Director of this society.
Treasurer means the Treasurer of this society.
Secretary means the secretary of this society.
Faculty Coordinator means the coordinator of the society nominated from the faculty

of the university.

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2.

University means The NED University of Engineering and Technology.

Government means government of the Sindh.
NGO means Non-Governmental Organization.

Name

The Name of the Society will be called

3.

Objectives

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Work for the welfare, in particular of the needy patients.
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Help needy students to continue their education despite of financial constraints
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Work to create awareness in prevention of diseases.
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Work in joint cooperation with community for different welfare projects
And or as determined by the Council of Director
4.

Membership
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Membership of the Society will be open to all without any discrimination i.e. color, cast,
creed. religion or sect.
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This Society is conferred with a responsible to carry out a membership drive in the
beginning of every academic year and complete it within 20 days of its commencement.
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Membership of the society will be free of cost
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Each Member will be elected for the period of one year

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Any post of this society can be hold by a by member of this society for maximum of two
terms
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No payment will be made to any of the member or office bearer of this society. These
posts are
5.

Functioning of the society

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Executive Office.
The Society shall be administered by a Director, Assistant Director, Special Woman Director
Secretary and Treasurer. A quorum of the society meeting will be 5 members.
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The Director.
Director is the highest office of this society. He/she is conferred with a responsibility to look
after the overall matters of this society
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The Assistant Director.
He/she is responsible to perform duties as determined by the council of the Director. He/she is
deemed to act as The Director in the absence of the Director after he/she is permitted by the
faculty coordinator
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The Secretary.
Secretary is the official record holder of this society. He/she is responsible to keep record of this
societys meetings and decision made in the meetings. He is not answerable to the Director in
order to maintain the transparency in the official matters.
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The Treasurer.
The Treasurer on its behalf, shall be responsible for the administration of the Societys funds
and assets, and for books of accounts of the Society. The Treasurer shall cause proper books of
accounts to be kept with respect of all sums of money received and expended by the Society.
He/she is expected to maintain transparency in performing his duties.
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Special Woman Director.
She is responsible to build good working relation with GCRs and to deal with the matters
especially to the woman development

6.

Affiliation
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The Society can affiliate itself with other organizations in order to cooperate and work
in a better way
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Affiliation to any of the organization required an approval of the Council of Director as
well as Faculty Coordinator

7.

General Meetings

An Annual General Meeting of the Society shall be held each year. Notice of the AGM shall be issued to
all members of the Society not less than four weeks in advance specifying the business of the Meeting.
The business of the AGM shall include:
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a statement of the results of the ballot for Executive Committee members for the
ensuing year.
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receipt of the Committees report on the activities of the Society during the preceding
year.

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receipt of the Societys statement of accounts for the year together with a report of the
independent examination of the Societys accounts
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approval of the statement of accounts.
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appointment of the Independent Examiner of the Societys statement of accounts for
the forthcoming year.
A Special General Meeting may be convened at the request of the Executive Committee with prior
written notice issued at least 1 day beforehand. A quorum at such a meeting shall be not less than of
the membership.
8.

Finance
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All income and property of the Society shall be applied solely towards the promotion
and execution of the objectives set out in Clause 2 above. No officer or member shall receive
disbursements from the Societys funds unless it is by way of reasonable out-of-pocket expenses
incurred on the Societys behalf.
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The Society shall keep its funds at the Universitys Bank and appoint three authorized
signatories, the signatures of any two being required on cheques and other documents.
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The Annual Accounts shall be independently examined by an individual appointed under
clause 5 e)

Amendments to this Resolution.

The Resolution may be amended only at an annual general meeting in the presence of Faculty
Coordinator or his/her representative provided the appropriate notice has been given. Amendments
are only valid if supported by a two-thirds majority of those present.