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AIESEC HANOI

JOB DESCRIPTION BOOKLET

TABLE OF CONTENT
Selection process

Page 3

Sale Job Description

Page 4 5

Events/Projects Management Job

Page 6 8

Description
Human Resource Job Description

Page 9 - 10

Marketing Job Description

Page 11 - 12

Finance Job Description

Page 13 - 14

Contact Information

Page 15

Selection process
The selection process for all position will be held with
the same timeline showed below.

Application
Form Closing

Final
interview

23/09

29/09

28/09
Assessment
Center

Sale Job Description


Position: AIESEC Sales executive
AIESEC sales executive is an representative of AIESEC Hanoi to
companies/ organizations . As an AIESEC sales executive, you
connect AIESEC to companies/organizations and make them
more successful by partnership with AIESEC.

Who you will become after

Become an excellent salesman to have distinguish add-in


value for your future career.

Become a sales team leader or Vice President of AIESEC


Hanoi.

Taking this job, you will get

Having coaching for personal development provided by


leader.

Having trained sales skills by experienced AIESEC salesmen.

Learn practical sales skills through sales calls, sales meeting,


negotiation and benefit delivery.

Expose to business world and benefit from this network.

Having real team experience as an AIESECer: team meeting,


sharing and get feedback from teammates.
4

Taking this job, you will do

Doing analysis to look for potential partners

Contacting,

setting

meetings,

building

relationship

with

companies/organizations' representatives to find out theirs


needs then customizing, developing product to offer.

Following up for partnership realization to re-raise (looking for


long-term cooperation)

Deliver benefits to partners

Having real team work experience : team meeting, sharing


and get feedback from teammates.

Taking this job you need

Goal-driven

Willing to learn and aspire for self-development

Good presentation, interpersonal skills and communication


skills

Ability to work under high pressure

Ability to work independently and as a part of team

Career ladder

Sales in Project, Sales for NGO, sales for Company.

When becoming a sales senior, you can apply to sales leader


and Vice President of External Relations in AIESEC Hanoi
5

Events/Projects Management Job


Description
Position:
Incoming Global Community Development Program (Project

Management Team): Project Executive Member


Outgoing

Exchange

(Event

Management):

Organizing

Committee Event

Who you will become after

Become an experienced Project Executive: have skills and


knowledge

about

planning,

organizing

and

running

events/project, especially gain strong teamwork skill as well as


effective communication in English.

Organizing Committee President (Project Leader) or Vice


President of AIESEC Hanoi.

Taking this job, you will get

Having

coaching/mentoring/guidance

for

personal

development provided by leaders.

Having team experiences as an AIESECer: team meeting,


sharing and getting feedback from teammates.

Working with international interns from AIESEC Local Chapters


in different countries.

Being well-organized, able to handle high pressure and multitasking as well as have high sense of urgency thanks to ongoing and huge project workload.

Learning a lot by doing intensive projects with limited time.

Taking this job, you will do

For position in iGCDP:

Contributing your ideas to build up a project

Planning and arranging timeline for events in project.

Recruiting international interns for project

Doing intern services for international interns: pick up at


the airport, support interns in terms of getting used to
Vietnamese cultures.

Working with interns to finalize project detailed-content.

Executing projects as planned.

For position in OGX:

Contributing ideas to create promotion campaign and


events specially for promotion.

Set up and prepare for recruiting Vietnamese students to


go for Exchange ( are called Exchange participants EP if
pass)

Doing EP services and induction: meeting with EP, guiding


EP to prepare to go exchange, supporting EP while EP is in
other country, and the like.

Executing events as planned.


7

Taking this job you need

Interest in working in international environment.

Fluent communication in English.

Willingness to listen and to work as a member in a big team.

High sense of urgency and ability to work under pressure.

High responsibility.

Enough time for project (25 hours/week ~ 3.5 hours/day).

Career ladder

Event Co-ordinator or Project Executive.

When becoming senior, you can apply for Project Leader and
Vice President of Incoming Global Community Development
Program / Outgoing Exchange in AIESEC Hanoi.

Human Resource Job Description


Position: Team Member Program Executive
This position is built basing on the idea of a Human Resource
member in the organization with the responsibilities of managing
members performance; developing members competencies,

skills

and

knowledge;

enhancing

members

motivation;

maintaining AIESEC culture and developing leadership.

Who you will become after

Become an experienced HR executive to have distinguish


add-in value for your future career.

Become a team leader , project leader or Vice President of


AIESEC Hanoi.

Taking this job, you will get

Having

coaching/mentoring/guidance

for

personal

development provided by leader.

Having trained HR knowledge and skills by experienced


AIESECers.

Having deeper organization understanding through tracking


and developing activities for members and leaders.

Being well-organized and able to handle high pressure and


multi-tasking as well as have high sense of urgency thanks to

on-going and huge workload.

High

self-motivation

by

supporting

development and connection

and

seeing

people
9

Taking this job, you will do

Management: checking attendance of meetings and update


in Tracking system; collecting tracking material from other
functions; analyzing members performance and report to
team leaders and Vice Presidents.

Development: working with Human Resource coordinator to


support other functions learning plan and track trainings
execution.

Culture maintaining: building ideas to maintain/improve


organizations

culture;

running

events

to

constantly

communicate AIESEC culture to members

Having real team work experience : team meeting, sharing


and get feedback from teammates.

Taking this job you need

Detail-oriented, High self-motivation, High responsibility

Willing to learn and aspire for self-development

Good communication skills

Ability to work under high pressure

Interested in Human resource

Career ladder

When becoming a senior, you can apply to team leader in


iGCDP or OGX and Vice President of Talent Management in
AIESEC Hanoi.
10

Marketing Job Description


Position:

Organizing Committee Online Promotion and Delegation

Member of Marketing and Communication Team

Who you will become after

Become an experienced Marketing Executive: have skills and


knowledge about marketing, branding, and working with
media; organizing and running events/project promotion,;
especially gain strong teamwork skill as well as effective
communication in English.

Organizing Committee President (Project Leader) or Vice


President of AIESEC Hanoi.

Taking this job, you will get

Having

coaching/mentoring/guidance

for

personal

development provided by leaders.

Having team experiences as an AIESECer: team meeting,


sharing and getting feedback from teammates.

Working with clubs, unions from others university, forum, etc

Communicate effectively with delegates, attendees of


projects or events.

Being well-organized, able to handle high pressure and multitasking as well as have high sense of urgency thanks to ongoing and huge project workload.

11

Learning a lot by doing intensive promotion with limited time.

Taking this job, you will do

Running

promotion

Communication

as

campaign
a

with

consultant:

VP

Marketing

building

and

Promotion

Campaign, managing Online channel during promotion time,

Mainly responsible for communicating with delegates in


promotion events, selection rounds and induction time.

Work with media to brand AIESEC

Taking this job you need

Interest in designing poster, banner, website,..

Basic computer technic skills

Fluent communication in English (both in spoken and written


manner. .

High responsibility.

Enough time for project(25 hours/week ~ 3.5 hours/day)

Career ladder

When becoming senior, you can apply for Project Leader and
Vice President of Marketing and Communication team in
AIESEC Hanoi.
12

General
Position: Budget Manager

Budget Manager will be mainly responsible for

Supporting

Vice

President

of

Finance

on

Finance

management of all Local Chapter activities

Building the master budget and actual budget, recording,


consulting and controlling for Local Chapters operations

Ensuring Financial sustainability of Local Chapter Hanoi

Ensuring Financial Accountability & Transparency in Local


Chapter Hanoi

Who you will become after

Become an excellent Budget Manager to have distinguish


add-in value for your future career.

Become an Accountant

Become Vice President of AIESEC Hanoi.

Taking this job, you will get

Having coaching for personal development provided by


leader.

Having trained Finance knowledge and skills by experienced

AIESECers.

Improving skills of budgeting, event management, planning


and prioritizing, plan tracking, critical thinking

Having real team experience as an AIESECer: team meeting,


sharing and get feedback from teammates.

13

Taking this job, you will do

Budgeting: Planning, Consulting, Controlling budget, as well as


reporting and reviewing budget at the end of each events,
months, quarters and years

Tools,

Financial

resource

and

document

management:

Standardize, revise and implement the operational budget


template, the process, policy, tracking tools between Finance
and the other functional teams. Furthermore, Local Chapter
house management, document management and Price list
building are the tasks of Budget Manager

Team work experience: join team meeting, sharing and get


feedback from teammates.

Finance education: Training Organizing Committees, Local


Chapter about Financial knowledge: Local Chapter Finance
policy, Finance tracking tools, Financial report

Taking this job you need

Resilience; Detail-oriented; Integrity

High commitment

Critical thinking

Problem solving

Career ladder

When becoming a senior, you can apply to become Vice


President of Finance in AIESEC Hanoi

14

CONTACT INFORMATION
For further questions

Email: hanoi@aiesec.net
Website: http://www.aiesechanoi.org

Facebook: http://www.facebook.com/AIESEC.HN

GOOD LUCK!

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