AP Module PDF

Thirdware Learning Services
MFG/PRO
Accounts Payable
Contents
1. AP Control File
2. Accounts Payable Process Flow
3. AP Implementation
1.
AP Implementation Process
4. Voucher
1. Voucher Maintenance
2. Modifying Vouchers
Continued
2
Contents
3. Voucher Confirmation Auto
4. Voucher Confirmation Manual
5. Recurring Vouchers
6. Recurring Voucher Maintenance
5. Account Payable Payments

6. Aging Reports
Continued
3
Contents
7. Payment Selection Automatic
8. Payment Selection Manual
9. Automatic Checks
10. Manual Checks
11. Prepayments
Continued
4
Contents
11. Check Status
12. Check Reconciliations
13. Check Voids
14. AP Interface to General Ledger
15. GL Transaction Summary, Vouchers
16. GL Transaction Summary, Payments
Continued
5
Contents
17. Multi-Entity AP
18. AP and Multiple Domains
19. AP GL Reconciliation
20. Delete or Archive AP History
21. Accounts Payable Reports
AP Control File
Continued
7
AP Control File
Next Batch
general ledger journal transaction
Batch numbers are used to
is created by the system.
identify a group of transactions

that were entered all at the same
time.
Voucher Open Qty/Amt

This is the default setting for the
Voucher Open Qty field in Voucher
Next Voucher
Maintenance. Can be used to
The next voucher reference
speed up voucher entry if
number.
suppliers normally consolidate PO

receipts on one invoice.
Next Journal
The next number to use when a
Continued
8
AP Control File
AP Summarization Level
Level 2 creates AP transactions
This field determines the level of
summarized by batch, account,
detail used by the system when
sub-account, cost center, and
Accounts Payable (AP)
project.
transactions are posted to the

general ledger (GL).
Level 1 created detailed
Level 3 creates detailed individual

AP transactions with separate GL
references for each document.
transactions by entity, account,

sub-account, cost center, and
project, with one distribution line
for each AP transaction.
Continued
9
AP Control File
Ship-To
Check Form
The ship-to address determines
The Check Form determines the
the taxable status and the tax
payment method for a voucher.
rates used during voucher tax

calculations.
Exchange Tolerance
Enter an amount indicating the
Default Bank
maximum difference allowed
The bank code identifying the
between the amount owing and
bank from which you normally
the amount paid when payments
make Accounts Payable
are processed in a currency
payments.
different from the currency of the

original voucher.
Continued
10
AP Control File
Ship-To
Check Form
The ship-to address determines
The Check Form determines the
the taxable status and the tax
payment method for a voucher.
rates used during voucher tax

calculations.
Exchange Tolerance
Enter an amount indicating the
Default Bank
maximum difference allowed
The bank code identifying the
between the amount owing and
bank from which you normally
the amount paid when payments
make Accounts Payable
are processed in a currency
payments.
different from the currency of the

original voucher.
Continued
11
AP Control File
Enter Vouchers Confirmed
Use Payment In Process
Controls the default status of
Acct
vouchers created in Voucher
A field indicating whether
Maintenance.
payments are to post to the cash
Release Recur VOs
account or the payment in process

account.
Confirmed
Indicates the default Confirmed
status for vouchers released from
recurring vouchers in Recurring
Voucher Release.
External Voucher
References Allowed
Determines numbering system
and level of user flexibility in
entering voucher numbers.
Continued
12
AP Control File
Use Expensed Item Var
Assigned-To field is required when
Accts
entering unconfirmed vouchers in
Determines whether Accounts

Payable rate and usage variances
for non-inventory items are posted
to variance accounts or to the
regular Expensed Item Receipts
Voucher Maintenance.
Use Draft Management

Specifies whether Draft
Management is used in Accounts
Payable.
account.
ERS Packing Slip Error

Use Assigned-To Field
Determines whether the
Indicates the action to take if the

packing slip number is blank
during ERS Processing.
Continued
13
AP Control File
ERS Update GL Avg Cost
1 - shipment date of the receiver is
Indicates the action to take when
used as the voucher date.
creating vouchers in an average

costing environment.
Multi-entity Payments
Indicate whether accounts payable
ERS Voucher Date Option
(AP) payments against a voucher
Indicates the date to use for the
can be made by banks at other
voucher date in ERS Processing.
entities.
0 - receipt date of the receiver is

used as voucher date.
14
Accounts Payable Process Flow

Enter
Recurring
Vouchers
Release
Recurring
Vouchers
Enter
Vouchers
Supplier
Accounts
Purchasing
Receivers
Payments
Field
Service
Confirm
Vouchers
Reports
Review
Supplier
PrePayments
Review
Supplier
Accounts
Review
Voucher
Holds
15
AP Implementation
Enter / Verify:
Domain / Account Control File
Tax Codes and Rates
Credit Terms
Suppliers and Remit Tos
Company Address
Currencies and Exchange Rates
Banks
Control Files
Enter Opening
Balances and
Verify Aging
Delete
Unposted
Transactions
Continued
16
AP Implementation
Starting Point for AP:
Check Domain/Account Control to ensure that the
correct account defaults are set up.
Verifying tax codes and rates.
Checking credit terms
Continued
17
AP Implementation
Entering company shipping addresses and supplier
addresses
Setting up banks
Initializing control program values.
18
1. Print an AP aging report from your existing system.
2. In Voucher Maintenance (28.1), record open invoices
and credits in detail or just enter open balances by
period. Enter the invoice number from your existing
system as the voucher number. Make sure you enter
correct invoice dates and terms.
3. Print and verify supplier balances using QAD SEs AP
aging reports. Make any corrections.
Continued
19
4. Delete the unposted GL-AP transactions. These
transactions were already recorded in your general
ledger when you entered the AP account balances.
5. If you have been using the Purchasing module, delete
any outstanding receivers that have been invoiced and
are included in these supplier balances. Use Uninvoiced
Receipt Delete/Archive (28.22).
20
Voucher
Voucher Process Flow
Maintain Vouchers for:
Supplier Invoices
Credit Returns
Rebates and Discounts
Loading Supplier Balances
Prepayments
Miscellaneous Expenses
Recurring Vouchers
Confirm
Voucher
Run AP
Reports
21
Voucher Maintenance (28.1)

Voucher Maintenance (28.1) is comprised of the following
screens:
The introductory screen, sometimes called the header.
The Receiver Auto Selection screen, displayed when the
Auto Select field is set to Yes.
The Receiver Selection screen, displayed when the Auto
Select field is set to No.
Continued
22

The Receiver Matching Detail screen, displayed only if
you reference a PO that has been at least partially
received.
The Distribution screens, where you can modify the GL
entries for AP, tax, and other amounts.
The voucher trailer screen, which displays transaction
totals and other information.
Continued
23
Continued
24
Continued
25

Batch
This field is used internally to track
vouchers entered in the batch is
vouchers entered at the same
correct. Control totals have no
time. Leave the field blank for the
financial impactthey are used
system to assign the next number
only to verify data entry.
from Accounts Payable Control

(28.24).
Voucher
Leave the field blank for the
Control
system to assign the next number
The top control total is used to
from Accounts Payable Control.
ensure that the sum of all

Continued
26

Order
Effective
After entering a purchase order
Date the voucher should affect the
number, press Enter to add
GL. Usually system date.
another number or press End to

continue to the next frame.
Tax Date
Multiple Purchase Orders
Optional field. If you enter a tax
belonging only to the same
date, the system calculates taxes
Suppliers can be entered.
based on the rate for the ship-to

address for the tax effective date,
Supplier
if a rate is defined.
Enter the supplier with which this

payment is associated.
Continued
27

Remit-To
Defaults from PO if PO mentioned
Suppliers address for receiving
or it defaults from the Ship-To field
payments. Remit-to addresses are
in the Accounts Payable Control.
set up in Remit-To Supplier
Currency
Maintenance (2.3.13). This is only

necessary if the supplier's remit-to
Enter the currency used to pay the
address is different from the
voucher. A pop-up window
address in the PO.
displays the default exchange rate

for the effective date, or you can
Ship-To
enter a fixed rate.
Enter an address code, usually

one of your company addresses.
Continued
28

Bank
Enter the bank from which you
expect to pay this voucher.
Defaults from the Supplier
Terms
Used to calculate invoice
discount/due dates.
Maintenance.
Disc Date
Invoice
The discount date for this voucher.
The supplier invoice number
Payments made before this date
associated with this voucher. in
are subject to an early payment
the Accounts Payable Control.
credit terms discount.
Continued
29

Due Date
accounts payable (AP) amounts
If this date is left blank, the credit
for this supplier.
terms and invoice date entries are

used to calculate it.
Discount Account
Enter the general ledger (GL)
Exp Date
account code used to track early
The date you plan to pay this
payment discounts.
voucher.
Account
Enter the general ledger (GL)
account code used to track
Entity
Specify the entity to which AP
posts.
Continued
30

Remark
Type
General remarks pertaining to the
Specify an optional code used to
transaction. Becomes the
classify vouchers by type for
description for the GL journal
reporting (for example, to track
entries for the AP and AP Discount
different kinds of cash
accounts.
expenditures). On 1099 reports

(US), voucher types are also used
Supp Bk.
The supplier bank to use for this
voucher. Defaults from the
to classify payments. The voucher

type is not related to the supplier
type.
supplier record, if a supplier bank

is referenced there.
Continued
31

Check Form
Specify the check method you
Check forms 5, 6, or 7 are printed
expect to use to pay this voucher.
AP draft formats that include a due
This field defaults to the suppliers
date and the bank address.
check method.
Separate Check
Check forms 1 or 2 apply for
printed checks
Check forms 3 or 4 are used for
Specifies whether a voucher

should be paid on a separate
check.
electronic funds transfer

Continued
32

Auto Select
Determines whether to display the
Receiver Automatic Selection
Screen, where you can enter
selection criteria to match against
Hold Amount
Reflects any amount in dispute or
on hold for some other reason.
Non-Disc Amount
multiple receivers.
When the terms indicate an early
Prepay Amount
This field displays any amount
prepaid on the voucher.
payment discount is available, this

discount normally does not apply
to the entire invoice-add-on
charges such as freight, duty, and
taxes are not usually discountable.
33
Continued
34
Continued
35

Voucher Open Qty.
Determines the value of the fields
Invoice Qty and Invoice Cost for
each of the retrieved receivers.
Select All
Determines the default status of
each receiver displayed in the
Receiver Selection Maintenance
Yes - For each receiver the system
frame. If you set the field to Yes,
defaults the uninvoiced receipt
all receivers are selected by
quantity to Invoice Qty and the
default.
purchase order net unit cost to

Invoice Cost.
No - These fields default to zero.
Continued
36

Non-Disc Amount
When the terms indicate an early payment discount is available, this
discount normally does not apply to the entire invoice-add-on
charges such as freight, duty, and taxes are not usually
discountable.
Continued
37
Continued
38
Continued
39
Continued
40

AP Rate Variance
AP rate variance occurs if there is a discrepancy
between an items PO cost and its invoice price.
AP rate variances can be caused by a variety of things,
the most common being errors made during PO entry or
incorrect quotes received from suppliers.
Continued
41

The variance displays in the Receiver Matching
Maintenance frame. The formula is:
AP Rate Variance = (Invoice Unit Cost PO Unit Cost) x
Invoice Qty
Continued
42

AP Usage Variance
The Ext Usage Var field displays the total AP usage and
rate variance for the receiver.
AP usage variance occurs if there is a discrepancy
between an items PO receipt quantity and its invoice
quantity.
Continued
43

The formula is:
AP Usage Variance = (Invoice Qty Received Qty) x PO
Unit Cost
Continued
44
Continued
45

GL Distribution
The voucher distribution screen displays entries for GL
accrual and variance accounts.
Distribution lines are recorded automatically, based on
receiver quantities invoiced and invoice cost.
These system-calculated lines are marked as type R.
Normally, they post to PO Receipts and variance
accounts. These entries cannot be changed.
Continued
46

When GL transactions have been posted, and if the
accounting period is still open, you can change the
distribution on a voucher.
This process also changes the GL.
The distribution cannot be changed if the voucher has
been paid.
Continued
47
Continued
48

Hold Amount
GL transactions are created until
Specify an amount on hold for this
the voucher is confirmed.
voucher that should not be paid.
Assigned-To
Hold amount can be less than or

equal to the voucher total.
Identifies the employee

responsible for confirming the
Confirmed
voucher. The Assigned-To code
Indicate whether the voucher is
must reference an existing record
authorized for payment. Creating a
from Employee Maintenance
voucher without confirming it is
(2.7.1).
called Voucher Registration. No

Continued
49
Modifying Vouchers
IfyouChange
Result
CreditTerms
YoumustclearDue Date/Disc
Datefields
Taxable Amounts
Youmustmanually updateTax
lines.
VouchersinclosedGLPeriods
Youcanonlymodifyheader
information,notamountsor
accounts.
Continued
50
Modifying Vouchers
Points to be considered while modifying a voucher:
While modifying the credit terms on an existing voucher,
clear the Due Date and Disc Date fields (Shift + ?) so
that the dates are recalculated automatically.
Item current costs are updated when the voucher is
confirmed.
If the GL period is closed or the period is closed to AP
transactions, only voucher header can be modified.
Continued
51
Modifying Vouchers
If distribution amounts for taxable lines are modified, the
tax lines are not automatically recalculated; you must
update them manually.
Continued
52
Voucher Confirmation Auto (28.6)
53
Voucher Confirmation Manual (28.7)
54
Voucher Confirmation
GL transactions are created when the voucher is
confirmed. AP supplier balances are also updated.
Both voucher confirmation functions should be
password-protected. In Voucher Confirmation - Manual
(28.7), the Hold Amt field should also be passwordprotected.
If a voucher was entered as unconfirmed in a GL period
that is now closed, you must run an automatic
confirmation to confirm it in the current GL period.
55
Recurring Vouchers
Recurring vouchers simplify the processing of routine
payables with fixed amounts, such as monthly rent.
Recurring vouchers look like regular vouchers, but they
are merely templates; they do not have an effect until
they are confirmed and released to a regular voucher.
Recurring vouchers:
Cannot be verified against PO receipts.
Cannot be paid and one which do not appear on aging.
Continued
56
Recurring Voucher Maintenance (28.8.1)
Continued
57
Recurring Voucher Maintenance (28.8.1)

Interval
released.
Frequency at which amounts
Start
associated with the recurring
First date that regular vouchers
voucher are payable. The Interval
can be generated from this
code is used to select recurring
recurring voucher. The default is
vouchers for release.
the system date.
Nbr Per Voucher
Expire
Number of intervals between

releases of this voucher. Controls
how many interval periods must
pass before a voucher is next
Last date that regular vouchers

may be generated from this
recurring voucher.
Continued
58
Accounts Payable Payments
Print Aging
Select
Vouchers for
Payment
Print
Automatic
Checks
Reconcile
Checks
Void Checks
Record
Manual
Checks
Review
Payment
Selection
Register
Voucher
Reopened
Review
Payment
Register
59
Aging Reports
AP Aging By Due Date Report
AP Aging By Voucher Date Report
AP Aging By Invoice Date Report
60
Payment Selection Automatic (28.9.4)
61
Payment Selection - Manual (28.9.5)
62
Payment Selection
28.9.4 Payment Selection - Automatic can be used to
select a list of vouchers based on the selection criteria
entered.
28.9.5 Payment Selection - Manual can be used to
manually select vouchers or to de-select vouchers
previously selected by 28.9.4 Payment Selection Automatic.
63
Automatic Checks
64
Automatic Checks
65
Manual Checks
Continued
66
Manual Checks
Used in case where payments cannot be processed as
automatic checks. For example payments which do not
go through the voucher system.
When a Voucher is associated with the payment, the
manual check is marked with type VO
When no voucher is associated with the payment, the
maual check is marked with type N.
67
Prepayments
PO:
EnteramountprepaidonthePO
Enterthevoucherfor
prepayment
Payprepaymentvoucher
Whenyoureceivethe
invoice:
Voucherallthereceiversfromthe
PO
Addanegativeamountprepaidon
PO
Addanegativevoucherdistribution
linetotheprepaidexpenseaccount
68
Check Status
Status=Blank
Check
Reconciliation
CheckVoid
Status=Cancel
Status=Void
ManualorAutomatic
Check
Delete/Archive
Continued
69
Check Status
All payments are recorded in the system with a check
type and check status.
The following codes are used during check voids,
reconciliations, and on some reports.
The check types are:
MN for manual checks
AU for automatic
Continued
70
Check Status
The check status codes are:
Blank for open (printed or in transit, but not
reconciled)
CANCEL for reconciled checks
VOID for voided checks
Check Status report (28.9.17) can be used to review
check status.
71
Check Reconciliations
Check Cancellation Maintenance (28.9.13) is used to
reconcile checks whenever a bank statement is
received.
This process marks the check as closed and sets the
check status to CANCEL.
Checks can be reconciled quickly using Multi-Entry
option.
Continued
72
Check Reconciliations
Continued
73
Check Voids
74
AP Interface to General Ledger
GeneralLedger
Purchasing TypeIC
POReceipts
AccountsPayable TypeAP
Unposted
Transaction
File
Post
Transactions
toGL
Accounts
ConfirmedVouchers
Payments
PrintVoucherRegister
PaymentRegister
AP GLTransactionsReport
75
GL Transaction Summary, Vouchers

Vouchers have no GL effects until they are confirmed,
and recurring vouchers have no GL effects until the
vouchers released from them are confirmed.
An AP or expensed item rate variance occurs if the
items invoiced cost was different from the PO cost. It is
calculated as:
(Invoice Unit Cost PO Unit Cost) x Invoice Quantity
Continued
76

An AP or expensed item usage variance occurs if the
items invoiced quantity was different from the PO receipt
quantity. It is calculated as:
(Invoice Quantity Received Quantity) x PO Unit Cost
On expensed (memo) items, the system can post
variances to either expensed item rate and usage
variance accounts or to purchases expensed, depending
on the setting for the Use Expensed Item Var Accts field
in Accounts Payable Control.
Continued
77

On multi-entity vouchers, entries are created for the AP
intercompany account if no PO site was manually
specified in the PO header. These entries are also
created on multi-entity vouchers that do not reference a
PO.
On multi-currency vouchers, purchase gains/losses are
posted if currency fluctuations result in a variance
between the items PO cost and the suppliers invoice
cost.
78
GL Transaction Summary, Payments
Continued
79

PIPAccount=NoinAPControl(28.24)
Accounts Payable
(1)
Cash
100
100
(1)
(1) Payment
(2) NotGLEntryforReconciliation
PIPAccount=YesinAPControl(28.24)
Accounts Payable
(1)
Payment in Process
100
100
(2)
(1)
Cash
100
(2)
100
(1) Payment
(2) Reconciliation
Continued
80

The GL entries created for payments vary, depending on
the GL accounts specified in Bank Maintenance.
In QAD SE, you can choose not to update your cash
balance until the payment clears the bank by posting
payments to a payment in process (PIP) account.
When you reconcile payments against the bank
statement, QAD SE automatically credits the AP cash
account. This option is specified in Accounts Payable
Control (28.24).
Continued
81

When payments are made by draft, the Drafts Payable
account is used in place of the Cash account.
The GL effects of a payment vary depending on whether
an automatic or manual check is used.
When manual checks are for type N (non-AP) amounts,
you usually specify a debit account other than AP.
Check voids create entries to reverse the GL effects of
the voided payment.
Continued
82

An additional entry is created by automatic checks in
foreign currencies. Exchange gain/loss is realized
whenever the exchange rate changes between the
voucher and the payment.
As noted earlier, reconciliations create a GL transaction
only when the Payment in Process (PIP) option is used.
Continued
83
Multi-Entity AP
Multiple GL entities can be specified on all AP
transactions.
The system automatically calculates balancing entries
and posts them to the Intercompany Accounts Payable
debit and credit accounts specified in Entity Code
Maintenance (25.3.1.1).
Continued
84
Multi-Entity AP
GLTransaction(TypeAP)
PO# 99999
HeaderSite10000(=Entity1000)
LineItem 1
Site10000(=Entity1000)
ExtendedPrice$200.00
Tax15.00
Entity1000Entity2000
AP
322.50
PO Receipts
215.00
LineItem 2
Site30000(=Entity2000)
ExtendedPrice$100.00
Tax7.50
OrderTotal$322.50
Intercompany
107.50
PO Receipts
107.50
Intercompany
107.50
Continued
85
Multi-Entity AP
In the above example, a purchase order is created at site
10000. The first line item is shipped to site 10000
(assigned to entity 1000) but the second is shipped to
site 30000 (assigned to entity 2000).
AP is posted to entity 1000 because entity 1000
originated the PO. PO Receipts for the first line item are
also posted to entity 1000. However, PO Receipts for the
second line item are posted to entity 2000.
Continued
86
Multi-Entity AP
Since site 30000 is assigned to a different entity (2000),
mirror entries post the PO Receipts amount for the
second line item to the AP Intercompany account.
87
AP and Multiple Domains

Domain where items are received can differ from the
domain where the PO and voucher originated
When you create a voucher for a PO received in a
different domain:
Quantities are updated at the receiving domain
Based on the invoice quantities on the voucher
Continued
88
AP and Multiple Domains

Note: Vouchers must be created at the domain where
their associated purchase orders originated.
89
AP GL Reconciliation
When GL is posted daily, you can verify the ending
balance for an effective date against the GL account
balance or the AP aging report by running an AP Aging
as of Effective Date report (28.17.6) or checking the GL
account balance for the effective date.
If GL is not posted daily, you check an effective dates
ending balance as follows:
1. Run an AP Aging as of Effective Date report (28.17.6) or
check the GL account balance as of the effective date.
Continued
90
2. Add this total to the total confirmed vouchers from the
Voucher Register report (28.3.1), as of the current date.
3. Subtract the combined total from the AP account total
from the Payment Register for the current date. (Print
the Payment Register with the Print GL Detail field set
to Yes to show the AP account total.)
This total should match the AP Aging as of Effective

Date report (28.17.6) total.
Continued
91
To make reconciling the AP balance easier, it is helpful

to only create AP entries in AP. To do this, set the AP
account Sub-Module Entries Only field to Yes.
Once GL has been posted, if the period is still open, you

can change the distribution on a voucher. This step also
changes the GL.
You cannot change the distribution if the voucher has

been paid.
92
Delete or Archive AP History
Continued
93
Continued
94

All historical activity is maintained on the system until
you choose to delete it.
Periodically, AP history should be deleted to preserve
database space.
Uninvoiced Receipt Delete/Archive (28.22)
removes receivers that were never matched with an
invoice (probably because the PO was never
referenced on the voucher).
Continued
95

receivers remain in the system unless you delete
them.
After deleting receivers, you can adjust PO Receipts
balances using a standard GL journal entry.
Closed AP Delete/Archive (28.23) removes records with
an Amount Open equal to zerothat is, vouchers that
are totally paid (closed), payments that are totally
applied, reconciled checks, and voided checks.
Continued
96

A good way of ensuring you do not delete items you
need is to first run the function with the Delete field set to
No.
This option simply prints the report. If the report is OK,
rerun the delete/archive with the Delete field set to Yes.
NOTE: Always do a backup before performing a
delete/archive.
97
Accounts Payable Reports

Voucher/Std Cost Variance Report
Voucher/PO Cost Variance Report
AP Aging by Voucher Date Report
AP Aging by Due Date Report
AP Aging as of Effective Date
AP Batch Report
Continued
98
Accounts Payable Reports

Unposted AP-GL Transactions Rept
Logistics Charge Variance Report
Open Logistics Charge Report
99

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5. Account Payable Payments

general ledger journal transaction

Batch numbers are used to

is created by the system.

identify a group of transactions

Voucher Open Qty/Amt

Maintenance. Can be used to

The next voucher reference

speed up voucher entry if

suppliers normally consolidate PO

Level 2 creates AP transactions

This field determines the level of

summarized by batch, account,

detail used by the system when

sub-account, cost center, and

Accounts Payable (AP)

transactions are posted to the

Level 3 creates detailed individual

transactions by entity, account,

The ship-to address determines

The Check Form determines the

the taxable status and the tax

payment method for a voucher.

rates used during voucher tax

maximum difference allowed

The bank code identifying the

between the amount owing and

bank from which you normally

the amount paid when payments

make Accounts Payable

are processed in a currency

different from the currency of the

The ship-to address determines

The Check Form determines the

the taxable status and the tax

payment method for a voucher.

rates used during voucher tax

maximum difference allowed

The bank code identifying the

between the amount owing and

bank from which you normally

the amount paid when payments

make Accounts Payable

are processed in a currency

different from the currency of the

Use Payment In Process

Controls the default status of

vouchers created in Voucher

A field indicating whether

payments are to post to the cash

Release Recur VOs

account or the payment in process

Assigned-To field is required when

entering unconfirmed vouchers in

Determines whether Accounts

Use Draft Management

ERS Packing Slip Error

Indicates the action to take if the

1 - shipment date of the receiver is

Indicates the action to take when

used as the voucher date.

creating vouchers in an average