7

Administrative ortdr'lto.
Series of 2011

I2

SUBJEGT: GUIDELIiIES ON THE ISSUANCE OF

DSWD CERTIFICATION DECLARING A CHILD
LEGALLY AVAILABLE FOR ADOPTION

l.

Rationale
Republic Act (R.A.) No. 9523 also known as "An Act Requiring a Certification
from the Department of Social Welfare and Development (DSWD) to Declare
a Child Legally Available for Adoption as Prerequisite for Adoption
Proceedings, Amending for this Purpose Certain Provisions of R.A. No. 8552,
othenryise known as the Domestic Adoption Act of 1998, R.A. No. 8043,
othenruise known as the lnter-Country Adoption Act of 1995, Presidential
Decree No. 603 otherwise known as the Child and Youth Welfare Code", was
enacted on March 12,2009 as an expeditious alternative method of protection
and assistance to every child who is abandoned, surrendered or neglected so
that the child's full emotional and social development are enhanced for their
best interest and welfare.

As such, with the influx of children being administratively declared legally

available for adoption by the Department in lieu of the judicial process, there
is a need to put in place the necessary guidelines, policies and procedures for
the petitioners' guidance and information paving the way for the expeditious
issuance of the needed Certification declaring that a child is legally available
for domestic adoption under R.A. No. 8552 and inter-country adoption under
R.A. No. 8043.

Moreover, applicants

for voluntarily committed children shall secure

Certification to declare a child as legally available for adoption but will no

longer be required to undergo posting and necessary publication.
il.

Mandate and Legal Bases

Republic Act No. 9523 and its lmplementing Rules and Regulations (lRR)

ilt.

Obiective
institutionalize a mechanism to ensure a continuous and expeditious
procedure in declaring a child legally available for adoption.

To
IV.

Definition of Terms
For purposes of these guidelines, the following terms shall be operationally
defined as follows:

1.

A Child Legally Available for Adoption - shall refer to a child in whose

favor a Certification was issued by the DSWD that he/she is legally
available for adoption.

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2.

Abandoned Child shall refer to a child who has no proper parental

care or guardianship, or whose parenUs has/have deserted him/her for
a period of at least three (3) continuous months.

3.

Adoption Resource and Referral Office (ARRO) - shall refer to an

office at the Department's Central Office, which will manage the
adoption process, including the administrative declaration and issuance
of the Certification of an abandoned, surrendered, dependent or
neglected child as legally available for adoption.

4.

Adoption Resource and Referral Unit (ARRU) - shall refer to a unit in

the Department's Field Offices and manned by social workers trained
on adoption and other alternative family care program, which will
process the requirements for the issuance of the Certification of a child
as legally available for adoption by the DSWD.

5.

Birth Simulation - shall refer to the tampering of the civil registry

making it appear in the birth records that a certain child was born to a
person who is/are not his/her biological parenUs, causing such child to
lose his/her true identity and status.

6.

Certification - shall refer to a document signed by the DSWD Secretary

or his/her duly authorized representative, administratively declaring that
a child is legally available for adoption.

7.

Child - shall referto a person below eighteen (18) years of age or a

person over eighteen (18) years of age but is unable to fully take care
of him/herself or protect him/herself from abuse, neglect, cruelty,
exploitation or discrimination because of physical or mental disability or
condition and is the subject for issuance of a DSWD Certification as
legally available for adoption.

8.

Child Caring Agency (CCA) or institution - shall refer to a private nonprofit institution or government agency, duly licensed or accredited by
the DSWD that provides twenty-four (24) hour residential care services
for abandoned, neglected or surrendered children.

9.

Child-Placing Agency (CPA) shall refer to a private non-profit

institution or government agency, duly licensed or accredited by the
DSWD that receives and processes applicants to become foster or
adoptive parents and facilitate placement of children eligible for foster
care or adoption.

10.

Conspicuous Place - shall refer to a place frequented and seen by the

public, such as but not limited to provincial/city/municipal halls and
Barangay Halls in the locality where the child was found, whereby the
Notice of the Petition shall be posted for information of any interested
person/s.

11.

Department
shall refer
Development.

to the Department of Social Welfare

and

Page 2 oI 18

12.

Dependent Child - shall refer to a child without a parent, guardian or

custodian or one whose parents, legal guardian or custodian for good
cause desires to be relieved of his/her care and custody and is
dependent upon the public for support.

13.

Designated

Lawyer

to

the Legal Officer under

(MOA)
assigned at Program Management
Memorandum of Agreement
shall refer

Bureau (PMB) ARRO concerns under the technical supervision of

Legal Service to review/examine the veracity of the Petition if sufficient
in form and substance.

14.
15.

- shall refer to the Field office of the Department.

Foundling shall refer to a person whose facUs of birth is/are
Field office

unknown.
16.

shall refer to a child whose parental

authority of his/her biological parenUs and/or relatives has been
judicially terminated due to substantial and continuous or repeated
neglect, abuse or exploitation and that the child is ordered committed
Oylhe court to the care and custody of the DSWD or to a licensed child
lnvoluntarily Committed Child

caring/placing agency or individual.

17.

18.

19.

Legal Guardian - shall refer to a person appointed by the court to

represent and protect the interests of a child in legal actions.
Licensed Social Worker - shall refer to a person who passed the
government licensure examination for Social Workers as required by
Republic Act 4373 and has an existing valid license as a Social Worker
from the Philippine Regulation Commission (PRC).
Neglected Child - shall refer to a child whose basic needs have been
deliberately unattended or inadequately attended within a period of
three (3) continuous months. Neglect may occur in two ways, either
physical or emotional neglect.

(a)

There is physical neglect when the child is malnourished, ill clad,

and without proper shelter. A child is unattended when left by
him/herself without proper provision and/or without proper
supervision.

(b)

There is emotional neglect when the child is maltreated,

raped/sexually assaulted, seduced, exploited/trafficked,

overworked, or made to work under conditions not conducive to

proper development and good health; or are made to beg in the
streets or public places; or when children are in moral danger, or
exposed to gambling, prostitution, and other vices'

20.

Newspaper of General Circulation shall refer to any ordinary

newspaper, either broadsheet or tabloid, that is published, edited and
circulated in the city/municipality and/or province where the
requirement of general circulation applies.

Page 3 of 18

V.

21.

shall refer to the duly notarized Application for the issuance

of a Certification to declare a child legally available for adoption,
containing facts and circumstances necessary to establish the
abandonment, neglect or dependence of a child.

22.

Photograph - shall refer to a photo in original form, not super-imposed

or retouched or edited in any photo editing software.

23.

Secretary shall refer to the Secretary of the Department of Social

Welfare and Development or his/her duly authorized representative.

24.

Social Case Study Report (SCSR) - shall refer to a written report as a

result of an assessment conducted by a licensed social worker as to
the ethno-cultural, economic, medical, spiritual and psychosocial
background, current functioning and facts of abandonment or neglect
of the child. The report shall also state the efforts of the social worker
to locate the child's biological parenUs, legal guardian/s, relative/s and
the intervention/services provided to child's parenUs, legal guardian/s
or relative/s.

25.

Voluntarily Committed or Surrendered Child - shall refer to a child

whose parenUs or legal guardian/s knowingly and willingly relinquished
in writing his/her/their parental authority through a notarized Deed of
Voluntary Commitment to the Department or any duly licensed or
accredited child placing or child-caring agency or institution.

Petition

Scope and Limitations

These guidelines shall apply to all surrendered, abandoned, neglected and

dependent children who can be issued a Certification that they are legally
available for adoption, either in a domestic or in an inter-country adoption
proceeding, except for the following adoption proceedings in court:

(a)
(b)
(c)
vt.

Adoption of an illegitimate child by any of his/her biological parent

Adoption of a child by his/her step-parent

Adoption of a child by a relative within the fourth (4th) degree of

consanguinity or affinity, which includes parents, grandparents,
siblings, uncle/aunt, first degree cousin.

General Policies

1.

lt is the policy of the State that alternative family care, protection and
assistance shall be afforded to every child who is abandoned,
surrendered, neglected or dependent. ln this regard, the State shall
extend such assistance in the most expeditious manner in the interest
of full emotional and social development of the abandoned,
surrendered, neglected or dependent child.

2.

The child's best interest and welfare shall be the

paramount
questions
relating to his/her care and custody. lt is
consideration in all
hereby recognized that administrative processes under the jurisdiction

Page 4 of

{8

of the DSWD for the declaration of a child legally available for adoption
is the most expeditious proceedings for the best interest of the child.
3

Upon finding the Petition meritorious, the Secretary shall issue the
Certification declaring a child legally available for adoption within seven
(7) working days from receipt of the recommendation. The Secretary's
Decision may be appealed to the Court of Appeals within five (5) days
from receipt of the Decision by the petitioner/s. Otherurise, the same
shall become final and executory.

4.

A Certification to declare a child legally available for adoption shall be

secured thru a Petition to be filed in the DSWD-Field Office where the
child was found or is presently residing.

5.

For a voluntarily committed child, the Application for Certification that

the child is legally available for adoption shall be filed in the DSWD
Field Office that has jurisdiction over the child within three (3) months
from the filing with the DSWD of the Deed of Voluntary Commitment
(DVC). The Secretary shall issue a Certification that the child is legally
available for adoption within threg (3) months from the filing with the
DSWD of the DVC.

6.

For an involuntarily committed child, the Secretary shall issue

Certification that the child is legally available for adoption within three
(3) months from such involuntary commitment.
7.

All DVCs must be duly signed by the biological parenUs and/or legal
guardian of the child, and notarized.

8.

Publication and posting of the Application is not a requirement for the

issuance of a Certification for voluntarily committed children. The basis
is the notarized DVC supported with Social Case Study Report, birth
certificate, photograph upon admission to the agency and most recent
photograph of the child.

9.

lf a child has already been registered as foundling, the Certificate of

Foundling should be attached to the Petition as supporting document.

10.

The parenUs or legal guardian who has interest in claiming back a

voluntarily committed child may file a Petition for restoration of parental
authority with the DSWD within three (3) months after signing the DVC.
ln cases where a Petition for the issuance of a Certification that a child
is legally available for adoption has been filed with the Department, the
petitioner shall seek the approval of the Department on the restoration
of parental authority.

ln cases of involuntary committed children, the Petition to

restore
parental authority shall be filed before the court, which granted the
Petition for involuntary commitment.
11.

A Petition for declaration of abandonment of a child that has been filed

with a court on or before May 28, 2009 where judgment has not yet
Page 5 of 18

been rendered may be withdrawn at the option of the petitioner and be

filed before the Department for administrative process of certification,
provided said Petition complies with the law.

12.

Cases filed in court for the judicial declaration of abandonment and

DVC signed by parenUs or legal guardian prior to May 28, 2009 shall
be exempted from the issuance of the Certification.

13.

The Certification that a child is legally available for adoption shall be

issued only once and signed by the Secretary or his/her duly
authorized representative. The Certification shall be the primary
evidence that the child is legally available for domestic adoption under
R.A. No. 8552 and for inter-country adoption under R.A. No. 8043.

14.

lnvoluntarily Committed Children (lVC) with court order

terminating the parental authority of their parenUs or guardian for the
purpose of adoption issued after May 28, 2009 shall secure a
certification from the DSWD. Original copy of the court order together
with the certified true copy of other supporting documents presented in
court for the proceedings should be submitted to the Department as
basis for the issuance of Certification.

15.

A Central Depository and national databank of children legally available

for adoption shall be maintained and updated by the Department of
Social Welfare and Development thru its Adoption Resource and
Referral Office (ARRO) for record keeping, monitoring and other
purposes.

Cases

of

All agencies concerned in the implementation of the law shall maintain,

preserve and protect the documentation of the children legally available
for adoption.

16.

ln case of a sibling group, only one (1) Petition shall be filed with only
one (1) Petition/Application Number to be assigned by the DSWD Field
Office. However, each child shall be issued his/her individual
respective Certification.

Vll.

lmplementing Procedures

The following procedures shall be undertaken for implementation of this

guideline, from the turn-around period of case management to the process in
securing a Certification to declare a child legally available for adoption.

A.

Turn-around Period of Case Management

1.

For Abandoned or Dependent Child

Upon the child's admission to the DSWD Center/lnstitution or Child

Caring Agency or referral of same to Provincial/City/Municipal Social
Welfare and Development Office, the social worker shall undertake the
following to gather information and documents pertinent to the case.

Page 6 of 18

Within the 1't month to 2nd month shall:

(a)

Secure colored photo of the child (at least two (2) pcs. 2x2 and
whole body, 3R in size);

(b)

Secure a certified true copy of Birth Certificate from the Local

Civil Registrar, if available;

(c)
(d)

Conduct home visit to last known/given address of parenUs;

Send-out letter through registered mail with return card to last

known address of parenUs or legal guardian;

ln case the parenUs, legal guardian/s or relative/s of the

child accepted the letter but failed to appear on the
specified date, the social worker should indicate such
circumstance in the SCSR and proceed with the filing of
the Petition and attach the file copy of the letter.

.
.
(e)

(f)

(g)

ln case of a registered mail, which has not returned after

one month, the social worker may proceed with the filing
of the Petition and attach the registry receipt.

lf the given address is insufficient, the social worker

should still send a registered mail to such address. The
registry receipt should be attached to the Petition.

Secure a Police Report or barangay certification from the locality

where the child was found or a certified copy of Tracing Report
from the Philippine National Red Cross (PNRC), National
Headquarters. The report should contain the facts and
circumstances of abandonment or neglect, e.9., date, time,
place and approximate age of the child when found and should
states that despite due diligence, the child's parents could not
be found;
Facilitate publication in one (1) newspaper of general circulation.
Publication should preferably contain the child's photo, name,
sex, current age of the child and approximate age of the child
when found, if available as well as date, place and time when
the child was found, including the name, office and contact
number of the petitioner. The whole copy of the newspaper
containing the announcement should be attached to the Petition
or Affidavit of Publication from the publisher that the case was
publish in their newspaper and the content of the publication;
and

Facilitate local or national radio or TV announcements on three

(3) different airing dates (as much as possible, in three (3)

different stations within one month); Secure a certification
written on the station's letterhead as prescribed, certified by the
TV/Rad io P rog ram an nou nce r lT raffic M anager/Traffic Clerk. The

announcement should mention

the child's name, sex,

Page 7 of

{8

currenUapproximate age as well as the date, place, and time

when the child was found. ln case of TV announcements, the
child's photo should preferably be featured.
On the 3'd month the socialworker shall:

a.

Prepare a comprehensive Social Case Study Report (SCSR)

using the prescribed format hereto attached as Appendix K,
which should include the following data, if available:

a.1. Factual details about abandonment

or neglect by parenUs
or other primary caregivers/legal guardians;

a.2. Assessment

of the bio-psychosocial development of the

child;

a.3.

Quality of parenting/child rearing patterns of the child's

biological parenUs;

a.4. Family composition and historical background of parents,

work history and family relationship;

a.5. Psychosocial

intervention and services rendered to the

child's biological family;

a.6.

Current functioning of the child, physical and emotional

response and behavioral manifestations to abandonment
or neglect;

a.7.

Efforts of the social worker

child's biological family; and

a.8

Name and signature of the social worker who prepared

the SCSR with his/her license number and validity date

to locate and assess

the

ln cases where there is/are information/s in the Social Case

Study Report needing proof to substantiate the veracity of such
information, submit additional requiremenUs to support the
report (e.9., Marriage or Death Certificate of the child's biological
parenUs, medical/psychological/psychiatric report, valid
identification with signature of the parent to verify the signature
in the DVC and other related Affidavits or Certification)

b.

File a Petition for issuance of Certification supported with a

comprehensive SCSR and complete documentary requirements,
as enumerated under items a to g, page 7 of the guidelines.
Only one Petition shall be filed for sibling group.

c.

Apply for a Certificate of Foundling at the Local Civil Registry

where the child was found with the certified true copy of the
Certification declaring the child as legally available for adoption
and the child's profile as supporting documents.

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ln case of a legitimate child but has been abandoned by one of the

parents and the other parent would want to give up the child for
adoption, the petitioner, in behalf of the parent who executed the DVC
shall file a Petition for Certification with the Department.

For an illegitimate child, only the mother's consent is necessary for

processing the Certification.
The petitioner shall be responsible for paying the cost of notarization of
the Petition and publication to locate the parents/relatives, except for
independent placement where the person who has actual/physical
custody of child shall shoulder the same.

2.

For Surrendered Child

ln all proceedings for adoption for voluntarily committed cases, series

of counseling shall be provided by trained social workers to the
biological parenUs or legal guardian to ensure that they are fully
informed of the consequences of their decision to give up the child.
Within the 1"t month to 3'd month upon admission/referral of the child in
an agency/institution, the social worker shall:

a.

Facilitate the signing of Deed of Voluntary Commitment (DVC) in

notarization, if
three (3) copies (all original) and
parenUs/guardian, after going through counseling, decide to
give-up the child for adoption;

b.

Secure a certified true copy of Birth Certificate of the child from

the local civil registrar;

c.

Conduct home visit to relatives at his/her/their given address/es

to assess the capacities in performing their roles to the child;

d.

Secure most recent colored photo (whole body, 3R in size) and

photo of the child upon admission (whole body, 3R in size), if
available; and

e.

Prepare a comprehensive Social Case Study Report (SCSR)

using the prescribed format hereto attached as Appendix K,

its

indicating the following:

Support services extended to biological parents of the

child and assessment on the capacities of the parents in
relation to their roles to the child;

Series of counseling sessions provided to prevent the

parenUs in giving up the child for adoption;

o
f.

Decision of the parenUlegal guardian as a result of items

1 and 2 above.

File an Application for issuance of a Certification

Page 9 of 18

3.

For Neglected Child

For cases of substantial and continuous or repeated neglect, the social

worker shall facilitate temporary placement and appropriate
intervention to the child and his/her family. A Petition for involuntary
commitment of the child shall be filed in court.
Within three months after the court granted the involuntary commitment
of the child, an Application for issuance of Certification shall be filed to
DSWD Field Office, supported by the court's decision and certified
copy of documents presented in court.
B.

Process in Securing a Certification from the DSWD

1.

Who shall file the Petition?

The Head or Executive Director of a licensed or accredited childcaring or child placing agency or institution managed by the
national or local government, non governmental organization or
provincial, city or municipal social welfare and development
officer of local government units can file a Petition in behalf of an
individual who has actual/physical custody of a minor to declare
such child legally available for adoption

2.

Where to File?

The Petition/Application together with the complete supporting

documents shall be filed by the petitioner/applicant with the Field
Office of the DSWD where the child was found, surrendered or
abandoned.

ln cases where the child was physically transferred outside the

region where he/she was found, the Head of the DSWD
Center/lnstitution, Child Caring/Placing Agency or P/C/MSWDO
shall file the Petition/Application with the DSWD Field Office
where the DSWD Center/lnstitution, Child Caring/Placing
Agency or P/C/MSWDO is located and where the individual has
transferred. Said DSWD Field Office shall fonruard the Notice of
the Petition to the DSWD Field Office of the region where the
child was found for posting.

3.

When to File?

For abandoned and dependent children, the Petition shall be

filed after but not less than three (3) continuous months from the
time of abandonment or dependence of said child.
For voluntarily committed children, the Application shall be filed
within three (3) months after the signing of Deed of Voluntary
Commitment.

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For involuntarily committed children, the Petition shall be filed

within three (3) months after the judgment granting the

involuntary commitment by the court.

4.

How to File?

Filing of Petition for lnvoluntarily Committed Child

4.1.1 For Abandoned or Dependent Child

The following procedures shall be undertaken for abandoned or
dependent child to be able to secure the Certification after three (3)
continuous months of abandonment or dependence:

a.

b.

Filing

of a

Petition

to the DSWD Field Office

using the

prescribed format hereto attached as Appendix D, together with

two sets of complete supporting documents (see Appendix C),
one set original and one set photocopy.

The Adoption Resource and Referral Unit (ARRU) shall review

and examine if the Petition is sufficient in form and in substance,
together with other documentary requirements, within three (3)
working days upon receipt thereof. The duplicate set
(photocopy) of documents shall be maintained at the DSWD
Field Office.

The Petition shall have

control number, which shall be

assigned by the ARRU, indicating the region and year when the
Petition was filed before a number, which begins with 001 (e.g':
FO r-2009-001).

The Petition shall contain the following information

using

Appendix D:

i.
ii.

Petitioner's information (e.9., Name, age, citizenship, civil

status, position, name of agency and address)
lnformation about the subject minor (e.9., name, age, name
and
duration of his/her placement with the same)

and address of child's present location/custodian

iii.

lnformation about the social worker who prepared the child

study report (e.9., name, license number with validity
period of the license, position and agency)

iv.

Facts of neglect, abuse and/or abandonment as reflected in

the social case study report

v.

Activities done to locate the child's family/relatives (e.9.,

Home visit, media publication, returned registered mail,
police blotter or Barangay certificate or certificate of tracing
report from Philippine National Red Cross)

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vi. Date when the photos were taken

(upon

abandonmenUadmission and recent photo)

The Petition should be sufficient in form and

substance,
othenryise it shall be returned to the petitioner within three (3)
working days upon receipt of the Petition without prejudice to its
re-filing. The petitioner should re-file the Petition immediately
required
inconsistencies/completion
upon correction
documents.

of

of

The Petition shall be fonvarded to the Regional Director, who

shall order the posting through the P/C/MSWDO to post the
Notice of the Petition, using the prescribed format hereto
attached as Appendix F, in the locality where the child was first
found. The CCfuCPA may hand-carry the order of posting to the
concerned P/C/MSWDO.
d.

The Notice of Petition shall be posted for information of any

interested person in conspicuous areas in the city/municipality
where the child was found, such as but not limited to the
city/municipal hall, health center, barangay hall, police station
and post office, for five (5) consecutive days upon receipt of the
order.

The Notice of Petition shall be legible with 2x2 photograph of the

child upon admission/abandonment in a legal size paper. The
content of the notice shall have translation in local dialect to
ensure that the public in the locality understands the content of
the notice. For sibling group, only one Notice of Petition shall be
prepared.
Certificate of Posting, using the prescribed form hereto attached
as Appendix G, shall immediately be issued by the authority who
effected the actual posting. Such certificate of posting shall be
submitted to the local Social Welfare and Development Office
which will transmit the same to the Regional Director, after the
S-day period of posting has been completed. Fastest means
such as priority mail, fax or e-mail shall be maximized or the
CCA may pick-up and hand-catry the certificate of posting to the
Regional Director to ensure compliance with the prescribed
period for the issuance of the certificate of posting (within the
day after the period of posting).
f.

Within five (5) working days from the completion of posting, the
Regional Director, upon finding merit in the Petition, shall render
his/her recommendation on the Petition. Within two (2) working
days from the time he/she signs the recommendation, the
Regional Director forward the same with original supporting
documents to the DSWD-Central Office.

g.

Within four (4) working days from receipt of the Regional

Director's recommendation, the Adoption Resource and Referral
Office (ARRO) shall enter the Petition in the databank and
Page 12 of 18

review the contents of the Petition and the completeness of

supporting documents,

and endorse the same to

the

Department's desig nated lawyer/Leg a I Service.

h.

Within two (2) working days from receipt of the Petition, the
Department's designated lawyer/Legal Service shall ensure that
the Petition is sufficient in form and substance and that all
requirements thereof have been complied with, and return the
documents to ARRO. The ARRO shall then prepare the
transmittal of the documents to the Office of the Secretary thru
the Undersecretary for Operations and Capacity Building Group
(OCBG) for the issuance of Certification.

lf the Petition is insufficient in form or substance, it shall be

returned to the petitioner by the ARRO immediately without
prejudice to its re-filing. For a Petition that is thus re-filed, the
Notice therefor must be posted again.

However, if the inconsistencies/lacking documents may be

cured without materially affecting the Petition, the dossiers will
not be returned to the petitioner. lnstead, the petitioner shall be
required to comply with the requirements without need of having
to re-file a Petition. The reckoning date shall start from the
completion of required documents.

Within two (2) working days from the receipt of the ARRO's
recommendation, the Secretary or his/her duly authorized
representative shall issue two (2) original copies of Certification.

The Certification shall have the Secretary's seal and a control

number, indicating the year of issuance. The control number
shall begin with the current year and with 001 (e.9.: 2009-001).
Prescribed Certification template is hereto attached as Appendix
H. The Certification signed by the Secretary or his/her duly
authorized representative shall be foru,rrarded to the ARRO.

lf the child is for local and inter-country adoption matching, the

original copy of Certification shall be retained with ARRO. ARRO
shall inform the concerned petitioner once the Certification is
signed and sends a copy of the same thru fax or e-mail for their
information.
lf the child is independently placed to an individual who seeks to
legalize the adoption, one original copy of Certification shall be
fonryarded to the petitioner for the child's placement, while the
other original copy shall be maintained with the ARRO for
records purposes.

lf

necessary, a certified true copy of the Certification shall be

forwarded to the petitioner to be attached in filing for the
issuance of a Certificate of Foundling or Certificate of Live Birth
(delayed registration), whichever is applicable with the Local
the locality where the child was
Civil Registrar

of

Page

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'18

found/abandoned. The cost for its filing shall be shouldered by

the petitioner.
The Certificate to be issued by the Department shall be the sole
basis for the issuance of a Certificate of Foundling or Certificate
of Live Birth (delayed registration), whichever is applicable by
the Local Civil Registrar. The child's profile, using format hereto
attached as Appendix l, shall be attached to the Certification for

the local civil registrar to determine whether to issue a

Certificate of Foundling or Certificate of Live Birth (delayed
registration) to the child.

k.

The decision of the Secretary in declaring a child legally

available for adoption shall be appealable to the Court of
Appeals within five (5) working days from receipt of the decision
or Certification by the petitioner, otherwise same shall become
final and executory.

4.1.2. For Neglected Ghild

The following procedures shall be undertaken within three (3) months
after the judgment by the court granting the involuntary commitment:

a.

Filing of Petition to the DSWD Field Office, together with the

original copy of the Court Order re: Termination of Parental
Authority and certified true copy of other supporting documents
presented in court may be done within the three (3) months,
provided that no adoption matching shall take place within the
said period.

b.

The ARRU shall review the Petition together with other

supporting documents within three (3) working days, upon
receipt thereof.

c.

The Regional Director shall render his/her recommendation on

the Petition within two (2) working days and shall transmit the
same to the ARRO within two (2) working days from the time the
Regional Director signs the recommendation.

d.

Upon receipt, the ARRO staff shall enter in the databank and
review the documents within three (3) working days before
fonruarding the same to the Secretary or his/her duly authorized
representative for approval and signature in the Certification.

e.

ARRO shall carry out the same procedure as stated in letter i of

page 13 under filing of Petition for abandoned or dependent
child.

Page

{4 of l8

4.2

Filing of Application for Voluntarily Committed/Surrendered

chitd
The following procedures shall be undertaken within three (3) months
after the signing of the DVC by the parenUs or legal guardian to be able
to secure the Certification:

a.

Filing of Application to the DSWD Field Office, together with two

sets of complete supporting documents, as enumerated in

Appendix C (1 set original and 't set photocopy). Filing may be
done within the three (3) months after the signing of the DVC,
provided that the child has not yet been matched to PAPs.

b.

The ARRU shall review and examine the Application together

with other documentary requirements within three (3) working
days, upon receipt thereof. The duplicate set (photocopy) of
documents shall be maintained at the DSWD Field Office (FO).

lf the documents submitted to support the Application for

issuance of Certification such as the notarized DVC, Social
Case Study Report, birth certificate, photograph upon admission
to the agency and most recent photograph of the child is lacking
in form and substance, same shall be returned immediately to
the applicant without prejudice to its re-filing.
Publication

and posting of Application for issuance

Certification

is not a

requirement

for

of
voluntarily

comm itted/surrendered child ren.

c.

lf the documents submitted is sufficient in form and substance

the Regional Director shall render his/her recommendation on
the Application and the completeness of supporting document
within two (2) working days and shall transmit the same to the
ARRO within two (2) working days from the time the Regional
Director signs the recommendation.

d.

Upon receipt, the ARRO staff shall enter in the databank and
review the sufficiency of information and completeness of
documents within three (3) working days before forwarding the
same to the Secretary or his/her duly authorized representative
for approval and signature in the Certification.

e.

ARRO shall carry out the same procedure as stated in letter i of

page '13 under filing of Petition for abandoned or dependent
child.

5.

Restoration of Parental Authority

The parenUs or legal guardian of a voluntarily committed child seeking to

reclaim parental authority over the child may file a Petition with the
Department within three months from the time the parents/legal guardian
signed the DVC. The Petition shall be granted only if the Department is
satisfied, after a thorough assessment, that the parenUs or legal guardian
Page 15 of

{8

is/are in a position to adequately provide for the needs of the child. After the
three (3) months reglementary period has lapsed, the petition for restoration
of parental authority shall be filed before the court.

For involuntarily committed child, the Petition for restoration of parental

authority may be filed by the parenUs or legal guardian before the court, which
granted the involuntary commitment, provided that the child has not yet been
adopted.

6.

Appeal

lf the Certification has been issued, parenUs of the child may appeal in the
Court of Appeals within five (5) working days from the receipt of the
Certification, othenvise the decision shall become final and executory.

vll.

nstitutional Arran gements

A.

DSWDCenters/lnstitutions, Child-CaringAgencies, CommunitybasedNon-governmental Organizations (NGOs) or Provincial/City/Municipal

SocialWelfare and Development Offices shall:

1.

Ensure proper case management in accordance

to

standard

turn-around time, focusing on the following:

1.1

Conduct series of counseling and support services to

parenVs or legal guardian of the child to prevent
relinquishing the child for adoption;

1.2

Accomplish

and submit all pertinent documentary

requirements on time;

1.3
2.

Provision of psycho-social services to the child ages five

(5) years old and above prior to the issuance of his/her
Certification and placement;

lmmediately inform/notify the P/C/MSWDO on cases of

independent placement upon receipt of the Prospective

Adoptive ParenUs' intention to legalize the adoption to be able to

assist them in the issuance of DSWD Certification;

B.

3.

Facilitate capability-building activities to enhance the social

workers' knowledge, attitude and skills (KAS) on Certification,
adoption, foster care and other alternative family care services
and related laws/issuances;

4.

Maintain an updated databank of children being endorsed to

DSWD-Field Office for issuance of Certification.

DSWD Field Office

The DSWD Field Office shall operate and manage its ARRU. The unit shall be
under the direct supervision of the Chief of the Operations Division and shall
be headed by a Social Welfare Officer (SWO) lll and complemented by two

Page 16 of

{8

(2) SWO ll trained on adoption and other alternative family care and one (1)
Administrative Staff, which shall be drawn from the staff of the Field Office.
The ARRU staff shall perform the following.
1.

Act on the Petition/Application for issuance of Certification within the

number of days stipulated in this guidelines;

2.

Ensure sufficiency and completeness of documents in form and

substance and has consistency of information with all other documents
prior to submission to the DSWD Central Office;

3.

Follow-up immediate submission

d iscrepa ncies from petitioners;

Prepare/submit quarterly report every sth day of the first month of the
succeeding quarter and other reports as instructed by the Secretary on
cases received for issuance of Certification to the ARRO;

5.

Conduct orientation and technical assistance to concerned offices and

agencies in relation to the implementation of RA 9523 and child
placement services and conduct quarterly meetings, dialogues together
with local government and non-government agencies, child caring and
child placing agencies, family courts, hospitals to discuss adoption and
other alternative family care concerns for efficient and effective service
delivery;

6.

Facilitate capability-building activities to enhance the social workers'

knowledge, attitude and skills (KAS) on Certification, adoption, foster
care and other alternative family care services and related
laws/issuances at the regional level;

7.

Conduct monthly monitoring of cases of children to ensure expeditious

movement of cases in all DSWD Centers and lnstitutions, LGU and
NGO child caring/placing agencies;

8.

Conduct annual regional program review and evaluation workshop on

adoption, other alternative family care services and on the
implementation of RA 9523;

9.

Keep files of issued Certification, Petition/Application and its supporting

documents;

10.

Maintain an updated list of CCAs/CPAs with valid license and

accreditation for ready and accessible reference in checking of

of lacking documents and

noted

authority of the petitioners coming from the CCA/CPA; and

11.

Maintain an updated data bank of adoption-related cases.

c.

DSWD Central Office

The DSWD Central Office through the Program Management Bureau (PMB)
shall manage and supervise the Adoption Resource and Referral Office
(ARRO). There shall be one (1) SWO lV, at least four (4) SWO lll, one (1)
Page

{7 of {8

Consultant Lawyer, one

(1) Legal Assistant and at least three (3)

administrative staff.
The ARRO staff shall perform the following.

1.

Monitor the turn-around time

of the issuance of Certification

and

determine the existence of children legally available for adoption;

2.

Review and examine Petitions/Applications for issuance of Certification

and other supporting documents submitted by the ARRU;

3.

Certify that

4.

Provide regular technical assistance to ARRU in DSWD Field Offices

on the implementation of adoption program and other alternative
parental care services;

5.

Conduct annual national program review and evaluation workshop on

adoption, other alternative family care services and on the
implementation of RA 9523;

6.
7.

Maintain a data bank of children issued Certification;

requirements pertaining to Petition/Application for

Certification have been complied with before endorsing the same to the
Office of the Secretary;

all

Perform other functions as maybe defined by the Secretary or the

Head of PMB in relation to adoption program and the implementation of
RA 9523.

Vlll.

Effectivitv
This Administrative Order shall take effect immediately.
lssued ttris 19$ day

of '-l*l'v

,2o11in Quezon City, Philippines.

AZON JULIANO.SOLIMAN
Secretary

Page

{8 of {8

APPENDICES

Process Flow on the lssuance of Certification for Abandoned, Neglected or

Dependent Child

B
C
D
E
F
G
H
I
J

Process Flow on the lssuance of Certification for Surrendered Child

K
L

Checklist of Documentary Requirements

Petition
Media Certification
Notice of Petition
Certificate of Posting

Certification Declaring a Child Legally Available for Adoption

Child's Profile
Sample letter of application to the Secretary (for voluntarily committed
cases)
Suggested format of a comprehensive Social Case Study Report
Content of Newspaper Publication, Radio and TV Announcements

ItDSWD CERTIFICATIOil PROCESS

(Petition)

L____.

R6$ixd

Dit6r$d do6the

Pefl,ffl &d k$E

(5 daytsl

I'ldi*

of

hdirg

'(2 days)

fOdRRt, kasn{t cwunelddin b

d Certificdim

PiTBARRO hr b$,arxe

@h2d4r)

ltE lrgalOffiBoittes hd
|egdcqnFquicilBrds ha birt
comred l.fr ad eido{se [E s*ne

buePiIB(l &yl

PiA

endorses& OCBG

Uldersc,

*rir*id

fl eyl

OCBG

e. ---

{f daY}

! hhasbdPatyffes*r**'i I
ided*m d ic Seoetav lfft tE Cout ol:
App"*
!
L-:

$rilhin

5srtiry d.F

frion rlcraFi0{!

(hckimotherlhetrdd

!-.-----.----.---.

U*hrseIey ersmee b OSEG hr

surdllr

.-**'yt

Ifn Seaetry

iEsles

Ccitrc# detkiE

IlEibIixs

(2dffi1

iI
Ttafiytd C*ffic* dld

be

Anfiotrtr

fr.radede

tpdcanbtftdbne*{l &v}
tfmlsoawl&g &7a

,5&

tc

_--_.,__-_t_.-_

APPENITXB

iD$I[D CERIIFIGATIOI{ PROCEES

{Application}

CHILD

Pti{B erdqses to OCBG Undersec.

OCBG Undersecretary

e*-*
i
i

i
ilumberof wrkiqg days

15

drys

Secreary wi0r tre Ccx.rrt of Appeals

$ittin 5 mrking

days from receipt of

othemiseSnal and

debion

executory)

initial

{t day}

enduse to OSEC for signafure

(1 day)

-****--*i

i tnteresteOpartyfileappealontreoeclslonotttre

tu

i (

j-------

The Secrdary issues Cert'ficate dechdrg tto dtiH legalf

avaihble for adoptbn, if petlion is medtotiom

(2day$)

i:
Ihe signed

Cetific&

ARRO forvraded

shall be hrwaded to ARRO

$e s[red Certifuation
Pdilioners

fi

day)

(f thy)

to Applicants]

Legend Colors:
Red

- Per RA 9523

Blue

- Per proposed Guideline of DSWD based on

provision of RA 9523

Green Steps included to complete the process flow

per operational structure/directive in the last meeting
with Secretary Corazon Juliano-soliman on May 25,
2A11.

* Steps nos. 2 & 3 were broken down into 3 and 2 days

respectively to consist the five day period per RA 9523.

** Section 5 of RA 9523 provides for 7 days for the

$ecretary

to issue certification however, per current

practice, steps nos. 7-15 were assigned with number of

days totaling to 8 days for the process of issuance at

the DSWD-CO.

APPENDIX C. Checklist of Documents for lssuance of a Certification

Checklist for Voluntarily Committed (Su rrendered) Child ren

Child's Name
Age _

Date of Birth

Classification of Adoption (Pls. Check only one)

Regular/Agency AdoPtion
Pre-ldentified Placement
Foster-Adopt

tr
tr
tr

Documents Required:
Letter of Recommendation addressed to FO Regional Director
Updated Social Case Study Report (with SW's PRC License No. and validity date)
Original or Certified Machine Copy of Notarized Deed of Voluntary Commitment
Birth Certificate (Certified True Copy from LCR or SECPA, whichever is available)
Original and recent whole body photograph
D
Original photograph of the child upon relinquishment/admission to agency
Other Attachment/s:

tr
tr
tr
tr
tr
tr

Checklist for Abandoned, Neglected and Dependent Children

Child's Name
(Approx.) Age

(Given) Date of Birth

Classification of Adoption (Pls. Check only one)

Regular/Agency Adoption
Pre-ldentified Placement
Foster-Adopt

tr
tr
tr

Document Required.
Notarized Petition
tr
Updated Social Case Study Report (with SW's PRC License No. and validity date)
tr
Written certification from radio / TV station that case was aired in 3 different dates
tr

tr
tr

tr
tr
tr
tr
tr
tr
tr

One (1) original newspaper publication (whole copy of newspaper or Affidavit of

Publication)
Either one of the following:
o Police Report
o BarangayCertification
o Certified copy of a tracing report issued by PNRC
Returned registered mail (lf Address is Available)
Birth Certificate/Certificate of Foundling, certified true copy from LCR or SECPA (lf the
document is available) or Child's Profile
Child's original recent photograph
Original photograph of the child upon abandonment
Certified copy of the Notice of Petition
Original copy of the Certificate of Posting
Other AttachmenUs:

APPENDIX D: Petition
REPUBLIC OF THE PHILIPPINES
(Logo/Letter Head of Petitioner)
(Address of Petitioner's Office/Agency)

IN RE:

PETITION FOR ADMINISTRATIVE

DECLARATION OF MINOR
(Name of Child) AS LEGALLY AVAILABLE FOR
ADOPTION

Admin Proc. No. (Field Office)-2009-001

(Name of Head)
HEAD
(Name of Agency/l nstitution)

Petitioner
---

x------------

PETITION
Petitioner unto this office most respectfully alleges:

1.

That the petitioner is of legal age, Filipino, (civil status) and a resident of
(Address) and is presently the Head of the (Name of Agency/lnstitution), a
(licensed/accredited child caring/placing agency) with office address at
(address);

of Child), who is (age of child) is presently under

(Name of agency/ institution) located at (address of

2. That the subject minor, (Name

the care and custody

agency/ institution).
3.

of

That a Social Case Study Report prepared by (Name of Social Worker), a

licensed social worker of the (Name of Agency/lnstitution), copy of which is
attached as Annex "A" and made an integral part hereof shows that on (e.g.) April
5, 2008 at around 9:00 in the morning, a certain Mrs. Dela Cruz, a concerned
citizen found an approximately 3 years old boy crying along 18th Avenue,
Barangay San Roque, Cubao Quezon City. The finder turned over the minor
to the Barangay Officials of San Roque, Quezon City for proper action. Minor
stayed at the Barangay Hall for two days; however no one came to claim and
take his custody. Hence, minor was referred to DSWD-NCR Crisis

lntervention Unit and subsequently endorsed to the Reception and Study

Center for Children (RSGC) for proper case management on April 8, 2009.

4.

That efforts had been made to locate the parents or relatives of the child through
airing of the child's case over (e.9.) several radio stations on three (3) different
dates such as: DZEM "BlP sa Hapon" on May 18, 2008, DZEC "I Radyo Natin"
on July 28,2008 and Veetias Serbilis sa Garitas on August 10, 2008, copies of
the tri-media certification hereto attached as Annexes "B" to "B-2".
That child's case was reported to the Office of Barangay San Roque, Quezon City
where the child was found, on (date of blotter) and blottered with the Philippine
National Police, Quezon City District, Cubao Police Station (PS7) Camp

Panopio, EDSA corner P. Tuazon Blvd. Gubao, Quezon City on (date of

blotter), copies of the certification/report are attached as Annexes "C to C-1".

That the child's name, photograph when found and the circumstances of
abandonment has been published in "Pilipino Star Ngayon", a newspaper of
general circulation on November 02, 2006, copy of the publication is attached as
Annex "D".
5.

That the child's most recent photograph and a photograph upon admission to the
center/abandonment are attached as Annexes "E to E1".

6.

That the social worker facilitated securing the child's Birth/Foundling Certificate on
(date) to ascertain his/her identity, copy of the Bi(h/Foundling Certificate is
attached as Annex "F";

7.

(lnclude other annexes/information, if necessary, such as AffidaviUs, Death

Certificate of parenUs (if applicable), Assessment Report of child's biological
family/relatives, Notarized Deed of Voluntary Commitment signed by the
parent of a legitimate child whose other parent cannot be located, etc.)

8.

That the subject minor (name of child) was abandoned by his/her parenUs for
(number of years/months) and his/her identity could not ascertained and his/her
whereabouts are unknown;

9.

That the subject minor being an abandoned child, needs to be declared legally
available for adoption.
WHEREFORE, premises considered, it is most respectfully prayed to this Office
that a Certificate be issued declaring the child (name of minor) as legally available
for adoption.

April 2,2009, Quezon City, Philippines.

HEAD
Name and Signature of Petitioner

this

of

20- in
day
SUBSCRIBED AND SWORN to before me
No.A/alid
Tax
me
her
Community
the City of Quezon, Philippines. Petitioner exhibited to
lD
issued
at

No.

on

NOTARY PUBLIC

Doc. No.
Page No.
Book No.
Series of

APPENDIX E: Media Certification

REPUBLIC OF THE PHILIPPINES
(Logo/Letter Head of Media Publication Company)
(Office Address)

MEDIA CERTIFICATION

This is to certify that the case of herein below described minor/s has been aired over the
TV/Radio Program (name of station), on (date and time aired).

"Tinatawagan

ng pansin ang mga

o kamag-anak ng batang
taong gulang
tinatayang

magulang

(pinangalanang) si
noong
nung srya ay !nrwan sa
Mangyari po lamang na makipag-ugnayan kay (pangalan ng social worker) sa
(pangalan at lokasyon ng ahensya) o tumawag sa telepono bilang
. (PIease include other information necessary to the case,
if available)."

This Certification issued upon request of (Name of Petitioner's Agency) for purpose of
filing the Petition to declare said minor/s as legally available for adoption, as required
under RA 9523.

Announcer/Anchor

Date

APPENDIX F: Notice of Petition

REPUBLIC OF THE PHILIPPINES
DEPARTMENT OF SOCIAL WELFARE AND DEVELOPMENT
Field Office
(Field Office Address)

lN

RE:

PETITION FOR ADMINISTRATIVE

DECLARATION OF MINOR
(Name of Child) AS LEGALLY AVAILABLE FOR
ADOPTION
Admin Proc. No. (Field Office)-2009-001
(Name of Head)
HEAD
(Name of Agency/l nstitution)

Petitioner

x--------------

2x2 piclure of
the minor
when found/
abandoned

NOTICE OF PETITION
Notice is hereby given that, a petition for administrative declaration of
minor (Given Name of Minor/A.K.A.), (approximate age) when found on (date
and time) at (exact place) as legally available for adoption is filed at the
DSWD-NCR, 389 San Rafael cor. Legarda Sts., Quiapo, Manila.

Any interested party may file their opposition to determine why the
petition should be denied at the above office or at the nearest Local Social
Welfare and Development Office, within 5 days from the time of posting

April 13, 2009, Manila, Philippines.

Regional Director

APPENDIX G: Certificate of Postinq

REPUBLIC OF THE PHILIPPINES

(Logo/Letter Head of Petitioner)
(Agency Address)

lN

RE:

PETITION FOR ADMINISTRATIVE

DECLARATION OF MINOR
(Name of Child) AS LEGALLYAVAILABLE FOR
ADOPTION

Admin Proc. No. (Field Office)-2009-001

For:

(Name of Regional Director)

(Field Office)

CERTIFICATE OF POSTING
TO WHOM IT MAY CONCERN:

This is to certify that the notice of petition with the picture of minor
(name) who is being petitioned to be declared as legally available for
adoption has been posted on April 14-18, 2009 at the (City/Municipal
Hall/Post Office/Bgy. Hall/Police Station/Health Center), in compliance with
RA 9523.
(Date and Place lssued), Philippines.

(Name of Authorized Person)

(Designation)
(Name of place where the notice was posted)

APPFNDIX H: Ce*ification

Control No.

CERTIFICATION

This is to certiftr that child,

(!km60lChfldl

as

of
tDcd)

is legally available for adoption,

(PeffUon/ApFfi

cofnn ito,)

pursuant to the provisions of Republic Act 9523.

lssued on

day

of

, Quezon City, Philippines.

DS\AJD Secretary

$ecretary's Seal

APPENDIX l: Child's Profile

CH!LD'S PROFILE FORM

Note: The child's profile form is only

applicable to the foundling cases. The filled up child's profile form

should be attached to the Certificate of A Child Legally Available for Adoption issued by the Secretary of the
DSWD when applying for a Certificate of Foundling, for reference of the Local Civil Registrar Office.

Given Name:

Approximate Age:
Given Birth Date:

Present Address:

Sex

Age when Found:

Date when Found:

Time when Found:

Place where Found:

Color of the Eyes:

Color of the Hair:
Distinct Body Features or Marks:

Condition of the Child when Found:

Name/ Address of Finder:

Occupation of Finder:
Name of lnformanU Address/ Telephone Number and Date:

Prepared By: (Name of

Signature
Name
Position
License Number
Validity

SocialWorker)

Noted By: (Name of Petitioner)

Signature
Name
Position
License Number
Validity

APPENDIX J: Letter of Recommendation to the Secretary

Petition/App ication
I

FOR

o. (Field Office)-2009-00

HONORABLE GORAZON JULIANO-SOLIMAN

Secretary, DSWD

THRU :

DIREGTOR PATRICIA B. LUNA

Program Management Bureau

FROM :

THE REGIONAL DIRECTOR

DSWD-FO

DATE

This has reference to the case of (Name of the Child), 3 years and 7 months old, which
was filed to us by (Name and Agency of Petitioner/Applicant) on (Date When Filed) for
purposes of issuance of a Certification to Declare him/her Legally Available for Adoption,
with DVC signed and notarized on April 1, 2009 at (place of notarization)/Petition
notarized on April 1,2009 at (place of notarization).
After review of the attached supporting documents submitted by the (Petitioner/Applicant),
it was assessed to be sufficient in form and in substance.
ln view of the above, I hereby recommend that a Certification be issued to declare (name
of minor) as legally available for adoption so as to facilitate his/her permanent placement.
Anticipating your favorable action on this matter.

(Name of the Regional Director)

Encl

: a/s

Cc

: (Name and Address of Petitioner/Applicant)

APPENDIX K: Suqqested Format of a comprehensive Social Case Studv Report

SOCIAL CASE STUDY REPORT

l.

ldentifying lnformation

.
.
.
.
.
.
o
.
.
.
ll.

Name
Sex/Age
Date of Birth/Found
Place of Birth/Found
Date of DVC/Cour1 Order of Declaration of Abandonment
Source of Referral
Present Whereabouts
Date of Admission
Family Composition
Sources of lnformation

Circumstances of Referral - lndicate circumstances surrounding the referral and

admission o the Child to the Child Caring Agency e.g. referring parties, reasons for
admission.

lll.

Description of Child Upon Admission - This should cover physical appearance,

personality, habits and other significant observations about the child. lt should be
specific, accurate and factual.

lV.

Medical and Development History of the Child - This consists of information on

types of immunizations received and dates given, previous illness, treatment and
medication and when available, the results of any special medical evaluation.

V.

Current Functioning

of the Child - This

should cover the child's physical,

of the child e.g. school,

psychological, social developmental functioning/activities

center, foster home.

Vl.

Description of the Child's Present Environment - This includes environment of the

child. Significant adults/ children interacting with him/her, and disposition of the child
towards his adoption. Description of foster familyi center where the child came from
and his/her functioning/ relationship with foster family/center personnel from the time of
admission to child's discharge for placement. Stage of development which child went
through (by month). Describe mental development, motor development.

a.

On placement and separation from the child:

i.

lnformation on how the following reacted to the separation/ placement of

the child:

.
.
o
.
b.

Birthparents/ birth relatives

Caregiver / Foster parents
Prospctive adoptee himself/ herself
Prospective Adoptive Parents (PAPs)

lnformation regarding the grieving process undergone by:

Birthparents/ birth relatives
Caregiver / Foster parents
Prospective adoptee himself/ herself
Prospective Adoptive Parents (PAPs)

.
.
.
o

c. lnformation regarding grief resolution of:

. Birthparents/ birth relatives
. Caregiver / Foster parents
. Prospective adoptee himself/ herself
. Prospective Adoptive Parents (PAPs)
Vll.

Background lnformation on Ghild's ParenUs/Family

This tackles pertinent background information on birth family such as.

a)

Physical Description

Physical appearance

of

birthmother/ father, body built, height,

complexion, hair, eyes, nose, disability/ deformity

Heath History (physical and mental)

b)

Education/ Occupation/ lncome and Earnings

c)

Psychological background

.
.

Characteri trait
Hobbies, interest, talents
Quality of intra-familial relationship

Family dynamics (birthparent's relationship with their children and

siblings relationship) relatives

Childhood experiences of birlhparents (positive/ negative that may have

an impact on quality of parenting)
Assessment of mental ability - Ievel of intelligence/ personality
Negative history of substance/ alcohol abuse, sexual abuse, domestic
violence, imprisoned parenVs criminal record
Quality of child rearing

.
.
d)

Surrounding circumstances leading

to the child's being given up

for

placement.

.
o

lnability to care for the child due to poverty

Born out of an illicit affakl incesU rape

:.

ffifyJi3'##"#"i'when

.
Vlll.

Evaluation

chird was born (emotiona,y immature)

Physical disability/ illness of the child warranting further interventions

Serious life threatening illness

Summary statement on why the child's needs to be declared legally

available for adoption and permanent placement.

lX.

Recommendation - Summary statement to indicate the type of family that would be

suitable given the parenting needs of the child.

APPENDIX L: Content of Newspaper Publication. Radio and TV Announcements

1.

Full name of the child, if available. lf not, indicate an "alias", e.g. Baby Girl or Baby
Boy;

2.

Approximate age when found;

3.

Date and time when Found;

4. Place where the child was found (indicate the exact address and
circumstances of abandonment)

the

5.

Name of parent/s and/or biological family, if available;

6.

Complete name of person and agency to be contacted; and

7.

Photograph of the child upon abandonment (for newspaper publication and TV

announcement)

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