Application: Oracle Fixed Assets

Title: Mass Addition

Content

About Asset Mass Addition.3

Steps Required for Asset Mass Addition.2
1. Create Invoice in Account Payables...3
2. Run Create Accounting Program to Transfer to General
Ledger6
3. Query the Journal in General Ledger and Post the Journal...8
4. Run Mass Addition Create Program.11
5. Prepare Mass Addition in Fixed Assets13
6. Run Post Mass Additions Program in Fixed Assets.21
Test Case.24
7. Query Asset in Asset Work Bench24

Accounting Entries.27

About Asset Mass Addition

Mass Additions

Process of transferring fixed asset related data from accounts payables to fixed assets is called
mass additions
Mass Additions - Definition
Transferring the assets information from other systems like payables, projects to fixed assets is
known as Mass addition. By using Mass Addition process we can add assets automatically from
other systems to Oracle assets.
Mass Addition- Business scenario
In organization, generally when Purchase department purchases an asset, they will send the
particular information to Payable department for recording. In Payable department, based on the
PO information they will raise invoice and they has to share this information with Asset
department. With the help of Mass addition Payable department can share the asset information
with Asset department
Mass Addition- Overview
With Mass Additions process we can add new assets or cost adjustments from other systems to
Assets automatically without re-entering the data.
For example, you can add new assets from invoice lines brought over to Oracle Assets from
Oracle Payables, or from CIP asset lines sent from Oracle Projects.
Mass Addition - Process:
1. Create a Invoice with distribution lines with asset clearing account
2. Validate & approve the invoice, Create Accounting
3. Transfer the invoice lines from payables to GL by using Transfer Journal Entries to GL
program.
4. Mass Additions Create and Mass Additions Create Report programs in Payables
5. In Oracle Assets create Prepare Mass Addition.
6. Create Post mass addition program. By using this program, the assets lines will convert
as Assets. System will generate a unique number to the asset.
Mass Addition - Technical Info:
While transferring the invoice information from Payables to assets, the data will be stored in FA
Mass Additions interface tables. We can see the data stored in interface tables from assets
application. Assets are added to Oracle Assets by Manual or Mass Addition process will be
stored in the FA_MASS_ADDITIONS table. This table separates the main Oracle Assets tables,
so that you can review and approve the Mass Additions before they become the actual asset
additions.

Mass Additions

Mass Addition - Process related Reports

Mass Additions Create Report: By running this report we can see the mass additions created
from invoice distribution lines in Payables for the book that we selected. The Mass Addition
Create Report shows the assets that have been successfully created from the process which will
aid the reconciliation between Asset created and Asset Purchased.
Mass Additions Posting Report: This report gives an audit trail of the assets that Assets created
from mass additions. It sorts by transaction type and asset number. This report divides mass
additions by transaction type; mass additions that became assets, and those added to existing
assets
Delete Mass Additions Preview Report: With the help of this report we can review mass
additions with a status of Delete only and it verifies that you deleted the correct mass additions
before you submit the Mass Additions Delete program. It is sorted by the total cost for each
book, source system, and supplier, and prints totals for each of them.

Mass Addition Accounting Entries

When creating Asset Invoice in Payables
Asset Clearing A/c.Dr $ 10000
Liability (Payables) A/c.Cr $ 10000

When Mass Addition Process completed

Asset Cost A/c....Dr $ 10000
Asset Clearing A/c.Cr $ 10000

Step-1 Create Invoice in Account Payables

Application: Account Payables
Mass Additions

Nav: Invoice Entry Invoice

1.
2.
3.
4.
5.
6.

1.
2.
3.
4.

Select operating
Select supplier
Enter invoice number
Enter the invoice amount
Enter line amount
Click on distribution

Enter the invoice amount

Enter the asset clearing account
Select asset book
Save it and close this window
Mass Additions

1. Validate the invoice and do create accounting

Mass Additions

Step-2 Run Create Accounting Program to Transfer to General Ledger

Application: General Ledger
Nav: View Request Submit New Request
1. Select create accounting program
Mass Additions

2. Select primary ledger

3. Click on OK

1. Click on submit

Mass Additions

Mass Additions

Step-3 Query the Journal in General Ledger and Post the Journal
Application: General Ledger
Nav: Journal Entry
1. Enter primary ledger
2. Select source as payables
3. Click on find

1. Place the curser at unspotted journal click on review journal

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1. Click on post

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Step-4 Run Mass Addition Create Program

Application: Account Payables
Nav: View Request Submit New Request
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1.
2.
3.
4.

Select mass addition create program

Enter general ledger date
Select corporate book
Click on OK

1. Click on submit

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Mass Additions

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Step-5 Prepare Mass Addition in Fixed Assets

Application: Fixed Assets
Nav: Mass Additions Prepare Mass Additions
1. Select corporate book
2. Click on find

1. Place the curser at invoice number

2. Click on open
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1. The queue status is new

2. Change the queue status new to on hold
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1. Change the queue status new to on hold

2. Save it

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Mass Additions

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1. Again Place the curser at invoice number

2. Click on open

1. The queue status is now on hold

2. Change the status on hold to post

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1. Select asset category

2. Enter expense account
3. Enter the location
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4. Click on done

1. Thaw invoice queue status is post

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Step-6 Run Post Mass Additions Program in Fixed Assets

Application: Fixed Assets
Nav: Mass Additions Post Mass Additions
1. Select corporate book as parameters
2. Click on submit

1. Place the curser at mass addition posting report

2. Click on output
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1. Here we can see the mass additions posting report

2. Copy the asset number
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Atep-7 Query Asset in Asset Work Bench

Application: Fixed Assets
Nav: Asset Asset Work Bench
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1. Enter the asset number

2. Enter the asset book
3. Click on find

1. Here we can see the asset details

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Accounting Entries
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While Recording Asset Invoice in Account Payables

Asset Clearing A/c....Dr $ 10000
Liability A/c (Payable).Cr $ 10000

When this Invoice Information Transferred to Fixed Asset

Asset Cost A/c..Dr $ 25000
Asset Clearing A/c.Cr $ 25000

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