Submitted By:

Shan Fiaz
Submitted To:
Sir Qasim
Roll No.
15305
Class:
BBA 6th

Human Resource Management

Govt. College University Faisalabad, Sahiwal Campus

Absenteeism
Introduction
Absenteeism refers to unauthorized absence of the worker from
his job. Absenteeism can be defined as failure of employees to
report for work when they are scheduled to work. Employees who
are away from work on recognized holidays, vocations, approved
leaves of absence allowed for under the collective agreement.

Definition of Absenteeism
Absenteeism is the term generally used to refer to unscheduled
employee absences from the workplace.

Objective:
To find out the various causes of absenteeism and how they effect
their organization and how can control it and to provide
suggestions to reduce the absenteeism.

Typ e s o f Ab s e n t e e i s m
There are two types of absenteeism and these are as under.

Vol u n t a r y Ab s e n t e e i s m :
An employee deliberate or habitual absence from work and
without valid reason.

Involuntary Absenteeism :
Employee can be absent from work for several reasons such as
illness, death in the family, and the personal reasons for absence
are unavoidable and understandable, many employers have sick
leave policies that allow employees a certain number of paid
absent days per year for these.

Causes of Absenteeism
Excessive workload on the employees:

More burden on employees is causes for absenteeism because if

more or burden of work on the employees it become the causes
of absenteeism due to it absenteeism occur.

Ill heath of employees:

It also a causes for absenteeism because if organization not take
care of their employees then it occur facility of medi care is
available at organization.

Poor working environment:

It is causes of absenteeism because if organization not provides
the good environment to the employees can be bored form their
job if there not good air condition or computer systems are slow
or this type of environment.

Low level of wages:

Due to it absenteeism occur because if organization takes more
work form their employees and the low wages to the employees
then it become the problem of absenteeism

Long hours of work:

It also the causes of absenteeism because if the organization take
more work from the work like if their duty is 7 hours and
organization take 8 or 9 hours extra time it can be the causes of
absenteeism.

Lack of canteen services, rest room etc:

If there organization not has the facility of canteen and rest room
for the employees where the employees can gup shup and get
relaxation due to it absenteeism occurs.

Effect of absenteeism
Labour absenteeism is a harmful to the both employees and
the management.
Normal workflow in the organization is disturbed because
due to absenteeism normal work is disturbed from it.

 Overall production in the factory goes down due to

absenteeism because absence of employees it decrease the
work and decrease the productivity of organization.
Some worker in not trained to employee to meet the
production schedule due to it other workers are not well in
their work and not achieve the production schedule.
When number of employees absent themselves there is
pressure of other employees who are present

How can control Absenteeism

We can control absenteeism through using some approaches and
these are as under.

Disciplinary Approach:
Many employees use a disciplinary. People who are absent the
first time and receive the oral warning, but subsequent absence
bring written warnings, suspensions and dismissal.

Positive Reinforcement:
Positive reinforcement include such method as giving cash,
recognition, time off or other reward for meeting attendance
standards. In which organization give the benefits to the
employees and use the positive step for controlling absenteeism
through courtesy words.

Combination Approach:
Combination approach ideally reward desired behaviours and
punish undesired behaviors. This approach uses policies offenders
and develops various programs and reward for outstanding
attendance.

No Fault Policies:
Here the reasons of absence do not matter but the employees
must manage their time rather than having managers make
decisions about excused and unexcused absence. Once
absenteeism exceeds normal limit, then disciplinary action up to
and including termination of employment can occur.

Paid time off programs:

Some employees have a paid time off program in which vocation

time, holidays, and sick leave for each employee are combined
into a PTO account. Employee use days from their account at their
direction for illness, personal time, or vocation. If employees run
out of days in their accounts then they are not paid to for any
additional days missed

Attendance Reward:
It is the good step for controlling the absenteeism because if
every employees have good attendance percentage then
organization give reward to those employees and other
employees also influence it who are absent from their job

SU GGE ST ION S AND R EC OMME N DATION S

Absenteeism is a serious problem for management because itinvolves heavy
additional expenses. The management should take thefollowing measures to
reduce the rate of absenteeism:-

Provide Incentives
An incentive provides an employee with a boost to their
motivation and avoids unnecessary absenteeism. Incentives like
two hours of bonus pay for every month of perfect attendance
can improve a lot.

Em ployee Assistance Program

If you confront an employee about his or her frequent
absenteeism and you find out that it is due to personal problems
refer them to EAP.

Sickness Reporting
Tell employees that they must phone in as early as possible to
advise why they are unable to make it to work and when they
expect to return.

Return to Work Interv iew

When an employee returns to work then ensure that they have a
return to work interview.

Bradford factor
Can also be used to identify and cure excessive absenteeism.

Conclusion
To conclude, employees dissatisfaction towards jobs and welfare
measure, hedic work schedule stress, health problem are some of
the major causes o absenteeism. This can be reduced by the
management by implementing various employee satisfactory
changes in the organization. People are the major assets of any
organization and taking care of their welfare and satisfaction is
their duty as awhole apart from earning profit