amp Manual

EVENTS & SPORTS

CAMPS
CAMP MANUAL

CONTENTS
AIS SITE MAP ........................................................................................................................................... 4
ASC RESIDENCE MAP ................................................................................................................................ 5
ASC RESIDENCE (BLOCK 22) MAP ............................................................................................................. 6
INTRODUCTION........................................................................................................................................ 7
KEY AIS CONTACTS ................................................................................................................................... 7
CAMP MANAGERS INFORMATION ........................................................................................................... 8
GUEST RESPONSIBILITY ............................................................................................................................ 9
SWIPE ACCESS CARD (PROXIMITY CARD).............................................................................................................. 9
AIS FACILITIES AND SERVICES ................................................................................................................. 10
FACILITIES .................................................................................................................................................... 10
SPORTS SCIENCE AND SPORTS MEDICINE SERVICING............................................................................................. 10
WHATS ON OFFER AT THE AIS ............................................................................................................... 11
AIS TOURS (MAP REF # 25)............................................................................................................................. 11
AIS SHOP (MAP REF # 25) .............................................................................................................................. 11
AIS CAF (MAP REF # 25) ............................................................................................................................... 12
CATERING .................................................................................................................................................... 12
NATIONAL SPORT AND INFORMATION CENTRE (NSIC) (MAP REF # 17) ................................................................... 12
PARKING ................................................................................................................................................ 14
AIS VEHICLES AND TRANSPORT .............................................................................................................. 15
VEHICLE USE RULES ....................................................................................................................................... 15
THE ASC RESIDENCES (MAP REF # 16) .................................................................................................... 16
ASC RESIDENCES GENERAL INFORMATION ............................................................................................ 16
WHAT TO BRING TO THE AIS............................................................................................................................ 16
CHECK IN PROCEDURE .................................................................................................................................... 17
OUT OF HOURS ARRIVALS ............................................................................................................................... 17
CHECK OUT PROCEDURE ................................................................................................................................. 17
BED MAKING AND LINEN ................................................................................................................................. 17
DECLARATION OF MEDICATION ........................................................................................................................ 17
NOISE CURFEW ............................................................................................................................................. 18
BEHAVIOR .................................................................................................................................................... 18
DAMAGE TO PROPERTY................................................................................................................................... 18
SECURITY OF YOUR PROPERTY .......................................................................................................................... 18
CARE OF ROOMS ........................................................................................................................................... 18
MAINTAINANCE ............................................................................................................................................ 19
ROOFS, LEDGES, WINDOW SILLS ...................................................................................................................... 19

MESSAGES ................................................................................................................................................... 19
ACCESS AND MOBILITY ................................................................................................................................... 19
ASC RESIDENCE FACILITIES AND SERVICES.............................................................................................. 20
GROUP ACCOMMODATION FACTS .................................................................................................................... 20
LAUNDRY FACILITIES (MAP REF # 18) ................................................................................................................ 20
WHEELCHAIR ACCESSIBLE ROOMS .................................................................................................................... 21
COMMON ROOMS ......................................................................................................................................... 21
COURTYARD ................................................................................................................................................. 21
TELEPHONES AND INTERNET ACCESS.................................................................................................................. 22
RECREATION HUT .......................................................................................................................................... 22
ADDITIONAL SERVICES AND EQUIPMENT ............................................................................................................ 22
ITEMS FOR SALE @ RESIDENCE RECEPTION ......................................................................................................... 23
ASC RESIDENCE GENERAL RULES ............................................................................................................ 24
RESIDENCE RULES .......................................................................................................................................... 24
CHILDREN IN RESIDENCE ................................................................................................................................. 25
LATE NIGHT ACCESS TO RESIDENCES ................................................................................................................. 25
RULES FOR VISITORS ...................................................................................................................................... 26
THE AIS DINING HALL (MAP REF # 35) .................................................................................................... 28
OPENING AND CLOSING HOURS ....................................................................................................................... 28
HOW TO USE THE DINING HALL ........................................................................................................................ 28
DINING HALL MONITORS ................................................................................................................................ 29
DRESS CODE ................................................................................................................................................. 29
DINING HALL CONDUCT .................................................................................................................................. 30
ADDITIONAL MEALS ....................................................................................................................................... 30
MEALS FOR OFFSITE CAMP ATTENDEES ............................................................................................................. 30
SNACKS ....................................................................................................................................................... 30
ADDITIONAL EVENTS AND SPORTS CAMPS INFORMATION .................................................................... 31
MEDICAL TREATMENT .................................................................................................................................... 31
MEDICAL TREATMENT FOR CAMP GROUPS ......................................................................................................... 31
DRUG TESTING ARRANGEMENTS ........................................................................................................... 32
ANTI DOPING SEARCH AND DISCOVERY PROGRAM ............................................................................................... 32

AIS SITE MAP

ASC RESIDENCE MAP

ASC RESIDENCE (BLOCK 22) MAP

INTRODUCTION
Welcome to the Australian Institute of Sport.
Thank you for choosing the AIS as your training centre. We hope that the
facilities and services meet your expectations and that your camp is a rewarding
and enjoyable one.
To help you achieve the most out of your camp and to assist in maintaining a
harmonious environment around the AIS, we are pleased to provide you with this
AIS Camp Manual.
The AIS Camp Manual contains important information about AIS rules and
policies that apply to your camp, and serves as your guide to the AIS. We kindly
ask that you read the information carefully and ensure that you relay relevant
details to the attendees, athletes, coaches and officials of your camp. We also
suggest that you keep the AIS Camp Manual on hand for easy reference
throughout the duration of your visit.
Should you have any queries please do not hesitate to contact your Events and
Sports Camps (ESC) coordinator.
We wish you all the best with your camp and hope you achieve your camp
objectives.

KEY AIS CONTACTS

Events and Sports Camps (General Contact Numbers)
Phone
Mobile

02 6214 1036 (Business Hours - 9am-5pm)

0409 831 903 (Weekends 8am-10pm)

Residence Reception
Phone
Available

02 6214 1388
7.30am-10pm (Monday-Friday)
8am-10pm (Weekends and Public Holidays)

Site Security
Phone
Available

02 6214 1616
24/7

CAMP MANAGERS INFORMATION

Upon arrival each attendee will be issued with a swipe access card. The cards
will allow access to the ASC residence reception area, each camp attendees
accommodation block and room, afterhours access to residence areas, access to
the common laundry and to the AIS dining hall.
Access to most of our training facilities will not require swipe access. For access
to restricted areas you will be issued a camp managers access card. Cards are
programmed and tracked for the duration of your program. Please ensure that
camp participants only access the specific AIS facilities indicated in the program.
Collection of your camp manager card is from the site security office located next
to the ASC residence reception.
For younger groups, the camp manager and camp officials may be provided with
block master keys. If any camp attendees are locked out of their rooms the block
master key will allow access to an individuals room. Block master keys will be
issued during check in.
Before your arrival all AIS camp participants are required to complete a
registration and indemnity form. Completed forms should be returned to your
ESC Coordinator prior to the start of your camp or handed in at residence
reception upon check-in. The registration and indemnity form displays the ASC
Anti-Doping Search and Discovery Program AIS Domestic Guidelines. Please
ensure all camp participants read these guidelines before signing their form.
Camp attendees under the age of 18 will need a parents or guardians signature
on these forms.
As a group your meal times (as shown on your program and on the information
boards at both ASC residence reception and the dining hall entry) have been
coordinated with AIS kitchen staff. Please adhere to these times.
Please ensure that all camp participants adhere to the rules of the ASC
residences, dining hall and facilities as detailed in this manual and as advised by
AIS staff. Failure to comply may result in the removal of the group from site. As
group manager, it is your responsibility to ensure your group behaves
appropriately at all times at the AIS.
At the conclusion of your camp you may be asked to complete an evaluation
form. This form provides Events and Sports Camps with feedback on your camp
and facilities which is used to make improvements for future camps.
Filming and photography within the ASC residence and dining hall is not
permitted at any time without prior approval. To discuss filming or photography in
the ASC residence or dining hall, please contact your ESC representative.

GUEST RESPONSIBILITY
As a temporary resident of the AIS you will be expected to observe the rules and
regulations as they relate to the ASC Residences, AIS dining hall and AIS
facilities. These rules are outlined in this information pack. When on site you are
expected to;
Respect the right and property of others.
Respect the property, equipment, facilities and programs of the AIS and the
Australian Sports Commission (ASC).
Refrain from actions which endanger the health, safety and welfare of any
member of the AIS community or guests.
Comply with the normal standards, rules and regulations of the AIS as well as
with the Federal and ACT Government laws.
Maintain the good name of the AIS in the public forum.
On arrival at the AIS all guests are required to complete our registration and
indemnity form agreeing that you will comply with the code of ethics of the AIS.
Failure to comply with the conditions of that agreement, or in the event of any
breach of discipline or misbehavior on your part, may result in your rights as a
visiting athlete or official being terminated.

Swipe Access Card (Proximity Card)

Each guest will receive a Swipe Access Card (Proximity Card) on arrival. This
card gives each participant access to the ASC Residences, the dining hall and
designated AIS facilities. It will also be used for identification purposes and
should be kept with you at all times.
The cards are programmed to operate for the duration of the camp and become
invalid at its completion. These cards must be handed into Residence Reception
at upon checkout prior to 10am. Any lost or unreturned cards attract a $40 fee.

AIS FACILITIES AND SERVICES

Facilities
While staying at the AIS you may want to use our world class training facilities.
These include:
- Basketball, Netball and Volleyball Courts
- 50 and 25m Pool
- Recovery Facilities (Spa/Plunge Pools)
- Conference/Function Facilities and Meeting Rooms
- Football and Multi Use Fields
- Combat Training Hall (Wrestling Mats and Fitness Room)
- Athletics Complex
- Indoor Synthetic Pitch
- AIS Arena
- Gymnastics Training Hall
- Commercial Gym
- AIS Strength and Conditioning Gym
- Archery Centre
Each facility is close to change rooms and amenities. Please note that AIS
sports programs are the primary users of these facilities. All bookings are
subject to availability around each AIS program. For further information on prices
and how to book facilities please contact your ESC coordinator.

Sports Science and Sports Medicine Servicing

If your visit to the AIS is likely to include access to Sports Science and Sports
Medicine services, please contact your ESC camp coordinator for information on
servicing prices and how to book.
The AIS departments can offer a wide range of Sport Science and Sports
Medicine lectures and practical sessions in the following areas:
-

Nutrition
Strength and Conditioning
Movement Science
Physiology and Testing
Physiotherapy
Recovery
Psychology

Please note that all AIS services are subject to availability and that sessions and
costs may depend on size of the group.
http://www.ausport.gov.au/ais/sssm

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WHATS ON OFFER AT THE AIS

During your stay at the AIS you may like to access some additional services that
are available. These include:
-

Access to a tour of our world class Sports Science Hub

AIS Athlete presentation or Trivia Night
Trained by the best session conducted by an AIS scholarship athlete
Fitness sessions with our elite training staff
Sports Experience within in our elite training facilities
Onsite catering, snacks, lunch and dinner packs
Transportation services and bus hire

If these or any other additional services are required for your camp, please
contact your ESC camp coordinator for more information.
Please note that all services are subject to availability and that sessions and
costs may vary depending on the size of your group.

AIS Tours (map ref # 25)

Our 90 min tours run daily at 8.30am, 10.00am, 11.30am, 1pm and 2.30pm. We
can also run specialised evening tours.
These tours are guided by an elite athlete visiting world class facilities including
gymnastics hall, swimming complex, basketball/netball hall, volleyball courts and
athlete gym.
Your tour includes Sportex, the hands-on interactive exhibit where you can
challenge your athlete guide to sports such as rowing, basketball, rock climbing
and downhill snow skiing.
For further information and bookings please contact your ESC coordinator or our
tour department direct (02) 6214 1010.
http://www.ausport.gov.au/ais/visit/tours

AIS Shop (map ref # 25)

While staying at the AIS you may want to check out our great range of AISbranded apparel, toys, souvenirs, accessories and more. Make your way to the
AIS shop located in the sports visitors centre.
The AIS Shop is open Monday to Friday 9am -5pm, Saturday, Sunday Public
holidays 10am - 4pm

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For further information on our products or to shop online please go to the link at
http://www.ausport.gov.au/ais/visit/shop or call (02) 6214 1007

AIS Caf (map ref # 25)

Take time out in the caf at the AIS and enjoy great coffee, friendly service and
delicious treats served inside or outside in the shady courtyard. The AIS caf has
a range of salads, gluten free products, sandwiches and hot food options
available.
The AIS caf is located in the Sports Visitors Centre and is open 8.30am 4pm
during the week and 10am 4pm on the weekend.

Catering
While staying at the AIS you may want to hold a dinner, function or conference
event. If you require onsite catering for your event, our expert catering team
Alliance Catering can assist.
Alliance Catering are dedicated to providing our clients, staff and athletes with
quality catering options and will meet all of your catering needs.
For further information and to get a copy of our catering compendium please
contact your ESC coordinator.

National Sport and Information Centre (NSIC) (map ref # 17)

The National Sport Information Centre (NSIC) is Australias premier information
resource centre for sport. We invite your camp to take advantage of the fantastic
resources and services on offer.
Researching or studying?
Use our staff and library resources to help you. The NSIC has a comprehensive
collection of books, journals, videos and online resources available. The NSIC
also provides access to computers and photocopiers at no charge.
Need to relax?
Visit our Sports Lounge to use the iPads, read the daily papers and the latest
magazines, or chill out on a couch and watch TV.
Get the team together in the Interactive Sport Technologies Room, a large room
which contains 2 plasma TVs, a Playstation 3, and a Wii, with all the latest
sporting games. You can also watch footage from our extensive audio visual
collection in the room.

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The NSIC is open from 8.30am 5pm Monday Friday. Our friendly staff are
always willing to help.
If you require afterhours access this can be arranged with your ESC camp
coordinator.
When it is time to return home?
Dont forget that you can always become a member of the Clearinghouse for
Sport,
and
access
our
online
services
and
resources
at:
https://secure.ausport.gov.au/clearinghouse/about
For further information please contact your ESC camp coordinator.
More than just a library, the National Sport Information Centre is Australias
premier information resource centre for sport. Along with a comprehensive
collection of sports books, magazines, videos/DVDs and images, the National
Sport Information Centre also provides access to sport research databases,
audiovisual facilities, photocopiers and the internet.
The NSIC is open from 8.30am 5pm Monday Friday. If you require
afterhours access this can be arranged with your ESC camp coordinator.
For further information please contact your ESC camp coordinator.
http://www.ausport.gov.au/information/nsic

13

PARKING
There are four main parking areas for visitors as indicated on the AIS Site Map
included in this manual. Their locations are:
Car Park 3 - located adjacent to the Track and Field facility; in front of Canberra
Stadium and at the end of Battye Street. This car park can accommodate buses.
Car Park 4 - located adjacent to the playing fields located on Masterman Street.
Car Park 5 - located across from the AIS Arena and at the corner of Leverrier
Street and Battye Street. This car park can accommodate buses.
Car Park 29* - located at the northern end of the site, behind the ASC residence,
off Leverrier Street. This is the staff car park and is available for residential
guests. This car park is not suitable for buses.
* The AIS also has a secure caged area in car park 29 which is locked from
11pm 6am.

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AIS VEHICLES AND TRANSPORT

Events and Sports Camps can offer your group the use of our 12 or 21 seater
bus.
ESC can also assist you with transport to and from the airport or various
locations in Canberra by providing drivers.
Please contact your ESC coordinator for details about availability, prices and how
to book our vehicles.

Vehicle Use Rules

Any damage incurred to the Events and Sports Camps 12 or 21 seater vehicles
whilst under hire must be paid for by the hirer. The cost of any damage is capped
at $2000 which is the standard excess that applies.
Vehicles parked illegally (eg. in walkways, emergency exits) will be booked and
the camp liable to pay. Vehicles should be collected and returned to the car
parks in front of AIS security (next to ASC Residence Reception).
Vehicles returned after hours (ie. at night or over the weekend) should be parked
in front of AIS security (next to ASC Residence Reception).
The 21 seater bus is classified as a heavy vehicle. Therefore a 100km speed
limit applies when driving the vehicle. At no time should this limit be exceeded.
All drivers of this vehicle must have a minimum of a light rigid (LR) license.
Any mechanical difficulties with the vehicle should be reported to NRMA by
telephoning 131111 (the NRMA membership card is included in the vehicle
pack). Please report any problems/defects with vehicles (eg. flat battery, tyre
leaks etc.) to your ESC coordinator.
Fuel is the responsibility of the hirer. Vehicles must be returned fully fuelled, if
not, a refueling charge will apply. The 12 seater bus Unleaded Fuel and 21
seater bus Diesel.
A passenger limit applies to the Events and Sports Camps vehicles:
- Coaster - 21 persons (Light rigid bus license)
- Commuter - 12 persons
Vehicles should be returned in a clean and tidy state, and full of fuel or the hirer
will be liable for cleaning and fuel costs.

15

THE ASC RESIDENCES (MAP REF # 16)

Our friendly Reception team are on duty from 7.30am to 10pm Monday to
Friday (8am 10pm Saturday and Sunday).
In addition to coordinating arrivals and departures for all guests, our Reception
team provide a variety of information and administration services to assist you
and your group during your stay.
We encourage you to fill out a guest comment card at our Reception on
departure to provide us some feedback about our services and facilities so we
can aspire to serve you better.
http://www.ausport.gov.au/ais/visit/stay

ASC RESIDENCES GENERAL INFORMATION

What to bring to the AIS
When you arrive at the ASC residences you will be required to make your bed.
We provide fresh linen and a towel, and all rooms are serviced on a weekly
basis.
We also recommend that you bring:
-

toiletries including shampoo, conditioner, and toothpaste (not included in

rooms).
additional soap (soap is supplied in your rooms)
a hat and sunscreen
camera
iPod with earphones
autograph book
alarm clock (if you have early sessions)
suitable sporting attire including bathers, training equipment, wet weather
gear and non marking shoes
A spare towel if you intend to use the AIS pool or recovery facilities
money for expenses including phone cards, washing powder, AIS
merchandise, snacks etc
medication requirements including Ventolin inhalers (see declaration of
medication page 15)

16

Check In Procedure
Check-in at the ASC Residences is open from 1.00pm daily.
If you require an earlier check-in please request this through your ESC coordinator
who will liaise with Residence to determine if it is possible.
When you check in, please ensure that all indemnity forms have been completed,
signed and presented to our residence staff for review.
After your group has been checked in by our friendly staff we will brief you on the
rules and regulations of the AIS residence and campus.

Out of Hours Arrivals

If you are arriving to the AIS after 10 pm and before 7.30am you may be required
to check in with our site security office if our reception is closed. The site security
office is located next to the ASC residences. If you are arriving after 10 pm or
before 7.30am please inform your ESC coordinator who will liaise with our
security office to ensure youre out of hours check in is as smooth as possible.

Check Out Procedure

The check-out time for the ASC Residences is 10.00am on the day of departure.
Please note that a storage area for luggage can be arranged if your camp runs
past the checkout time on the day of departure and we are unable to provide you
with a late checkout.

Bed Making and Linen

Fresh linen is supplied for guests staying at the AIS however it is the
responsibility of the guest to make their bed upon arrival. Please discuss this
with your group to ensure that they are aware and that they know how to
make their bed. You are supplied with two flat sheets, a doona, a pillow and
pillow case and a towel.

Declaration of Medication
When you arrive at the AIS you will be required to declare any medication you
are bringing onsite. This is to ensure that all medication is recorded and listed
for any ASADA representatives conducting athlete drug testing.

17

Noise Curfew
Many athletes are involved in heavy training and/or competition schedules and
require plenty of rest. A 9.30pm noise curfew exists throughout the entire ASC
Residences.
The building design does create some problems in that normal conversations
can be amplified throughout a block, so please keep this in mind after 9.30pm

Behavior
Please remember that as camp managers and officials, you are responsible for
the behavior and welfare of your group, not AIS staff. Please ensure that all
members of your group are fully aware of their responsibilities during their stay at
the AIS.
As the camp manager your duty of care must ensure that supervision of athletes
and students is observed at all times. This extends to all areas at the AIS
including the dining hall and training facilities.

Damage to Property
Breakages or building defects should be notified to ASC Residences reception
immediately after check in. Willful damage to any part of AIS property will be
paid for by the offender.

Security of Your Property

Always lock your room, and while your clothes are washing or drying in the
laundry, stay with them. Dont leave valuables lying where they can be seen. It
is also recommended not to keep large sums of money in your room.
Doors should not be chocked open at any time.

Care of Rooms
All camp attendees are responsible for the tidiness and care of their rooms.
Rooms will be cleaned professionally once a week with cleaners commencing
from 8:30am. Floors and basins must be kept clear of clothes and other gear so
that cleaners can operate effectively.
Sheets and pillow cases will be laundered once a week. Used linen is to be
placed neatly on the floor of your room on your blocks linen change day. Fresh
linen will be placed in your room.

18

Any food in rooms is to be kept in sealed containers or in the refrigerator.

Maintainance
Please advise residence reception of any mantenance requirements as soon as
discovered so these can be rectified during the maintenance departments
operating hours. Whilst all efforts are made to fix things on the day, if reported
after 3:30pm it may only be attended to if it is an emergency, or will have to wait
untill the following morning (or next business day for weekends and public
holidays).

Roofs, Ledges, Window Sills

No person is permitted to climb out of windows, onto roofs and ledges or use
common rooms balconies or the lawn for sunbathing. Please do not use ledges,
roofs or window sills for hanging clothes, footwear or any personal items.

Messages
Messages for residents will be available at Residence Reception.

Access and Mobility

Please note that all single and bunk rooms at the AIS are accessed by some
stairs. Flat accommodation at the AIS is generally wheelchair accessible. If you
or anyone in your group has special access needs or mobility limitations, please
discuss with your camp manager or ESC contact prior to arrival to at the AIS.

19

ASC RESIDENCE FACILITIES AND SERVICES

Group Accommodation Facts
There are three styles of accommodation at the ASC residences single
rooms, bunk rooms and self-contained flats. Along with the first-class sporting
facilities and the opportunity to interact with AIS athletes, you are sure to have
a unique experience within our accommodation
Facilities at the residences include cable television, games/recreation room,
healthy buffet-style meals, extended dining hours, free parking, telephone for
incoming calls, wheelchair access and free laundry facilities.
All single/bunk rooms include:
-

fridge
built-in cupboard
fan
heater
sink
mirror
king single bed/or bunk bed
bed linen and towel.

Each block of 12 single rooms has a common room with a television

lounge area, ironing board and iron. Toilet and shower facilities are
shared.
Our self contained flats comfortably cater for up to four guests. Most
apartments contain:
-

kitchen
bathroom
washing machine, drier, iron and ironing board
king single beds for four people (no double beds are included)
linen and bedding
television
internal phone
heater and fan.

Laundry Facilities (map ref # 18)

The ASC Residences has a laundry for visitors containing washing machines,
dryers and a washing tub. Please remove your washing from the machines as

20

soon as the cycle is complete so that others can use them. Access to the laundry
is via your swipe access card.
Use of the machines is free, but you must provide your own detergent. This is
available for purchase from ASC Residences reception. Do not leave your
property in the laundry and do not remove property that does not belong to you
from the laundry.
Extra Towels can be purchased from residence reception for $2.60 per towel.
Please note that all lost/missing towels are charged at $16 each.

Wheelchair Accessible Rooms

The ASC Residences includes wheelchair accessible rooms for camp groups.
The complex includes 15 wheelchair accessible 4 bed flats. If you require
wheelchair accessible rooms please contact your ESC coordinator at the early
stage of your booking process.

Common Rooms
Common rooms are available for your use when staying at the AIS. Each block
includes 1 common room fitted with couch, ironing board and TV where you can
view all free to air channels, Fox Sports channels including ESPN and Euro
Sports and a variety of Movie Channels.
There is also a larger common room named Sweeteninies located in the ASC
Residences. The room includes a large flat screen TV and many comfortable
couches. If you would like to book Sweeteninies please contact your ESC
coordinator or see our friendly residence staff upon arrival.
Please ensure when you are using the equipment in our common rooms that you
obey the noise curfew from 9.30pm -

Courtyard
The courtyard within the ASC residences is a great place to muster groups as
well as participate in leisurely activities. We do ask that common sense and
safety first procedures are adhered to. Consideration for all residents should be
taken into account.
No ball games are allowed with the area. The cost of any damage incurred by
poor behavior will be met by the guests concerned.

21

Telephones and Internet Access

Phone lines are available in each room, however you will need to purchase a
phone card from ASC Residences reception to access this facility. A STD/ISD
public phone is also located in reception for your use.
These phone lines can also be used for internet and e-mail connection through
your own personal lap top computers. Internet access cards are also available for
purchase at reception.
Public wireless is not available in the ASC Residence rooms, however the
wireless network can accessed in the Residence courtyard.

Recreation Hut
The recreation hut contains stools and round tables, table tennis and pool tables,
a range of video games, a TV and DVD unit. The recreation lounge is open from
10am - 9pm each day.
Pool cues and table tennis equipment are available for hire at ASC Residences
reception. A refundable $20 deposit is required to borrow the equipment for 2
hours hire. Any damaged equipment will incur a loss of the deposit payment.
The recreation hut also includes a small ampi theater for 20 pax. This can be
used to watch movies as a group. Please see our residence staff during
operation hours to gain access.

Additional Services and Equipment

Extra towels (chargeable to group account, requires approval from group
manager)
Bed making (normally organised before arrival however if required, please
inform Reception, charges apply)
A wheelchair is available for temporary use if required
Storage of luggage on departure day (only for residents, limits apply, please
check with Reception)
Receipt of mail and couriered packages
Printing, copying and scanning documents.

22

Computer Lab (Located at the AIS Dining Hall - 6 PCs open from 6.30am
8.45pm)

Items for Sale @ Residence Reception

Miscellaneous: phone cards, discounted movie passes (Hoyts, Dendy for ACT
only), internet and TV cables
Snacks: Chocolates and Chips
Stationary: Stamps, Express Post bags, Canberra Times (weekends). If you
have a sudden need for general stationary, you can purchase a small range
from our stock.
Toiletries: toiletry bags, miniature toothbrush/paste, deodorant, washing
powder, razors, shower gel, shampoo and conditioner.
Towels: If your room towel needs changing you can swap old for new at
Reception. Charges apply for extra towels. Please note, towels may not be
taken out of the Residences. You will need to provide your own towels when
using our pool and recovery facilities.

23

ASC RESIDENCE GENERAL RULES

Residence Rules
1.

No alcohol is to be brought into or consumed within the ASC Residence.

2.

None of the following items are to be brought into the ASC Residences:
- Weapons
- Animals
- Illicit drugs
- Toxic substances
- Anything that is likely to cause injury to a person or damage to property

3.

Prohibited substances including illicit or performance enhancing drugs are

not permitted within the ASC Residences.

4.

Riding bicycles, skateboards and rollerblades within the perimeter of the

ASC Residences is not permitted.

5.

Fire equipment, such as extinguishers, hoses, room doors and door

closers, must not be used improperly.

6.

Smoking is not permitted anywhere within the ASC Residences (including

the courtyard). Please ask our friendly staff to direct you to our smoke
friendly areas.

7.

Rooms must be maintained at an acceptable level of cleanliness and

tidiness. Sheets and towels will be replaced on a weekly basis. Additional
towels are available from reception for a small fee.

8.

At all times residents remain subject to the general laws of the ACT.

9.

Aerosol cans such as deodorant and hair spray, as well as hair

straighteners can set off the fire alarms. Please use these responsibly to
avoid setting of the alarm. Please be aware that if fire alarms have been
set off deliberately or damaged in anyway a charge may be added to your
account.

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Children in Residence
The ASC Residences provide living and dining facilities for a wide range of
individuals and groups including live-in AIS residential athletes, visiting athletes,
parents of AIS athletes, staff and potential staff.
The ASC and the AIS does not exclude guests with family responsibilities;
however the ASC residences have been established for athletes and do not fully
cater for the needs of young children living within the residences.
Children under the age of seven (7) years will not be eligible to stay at the
ASC Residences except where all of the following criteria have are met:
-

The parent or guardian of the child needs to reside in residential facilities

because they are an athlete or coach attending the AIS as part of an
approved training program;

Alternative off-site accommodation is considered unsuitable in this case;

there is an available 'flat' within the residences that has been designated
by the ASC as being suitable for housing children;

The duration of the residential stay is a temporary, short term requirement;

The parent or guardian provides a constant and direct level of care and
supervision for the child or children acceptable to the AIS.

Any child between the age of 7 and 12 years (including child athletes
visiting the AIS for a period of less than 3 months) must be supervised and
cared-for by an adult at all times within the ASC residences, including in
the dining hall, and other on-site facilities. The ASC and the AIS will not
provide this supervision.

Anyone wishing to have a child resides in ASC residences must seek and
obtain ASC/AIS approval prior to their arrival. Please contact your ESC
coordinator to gain approval from ASC management.

Late Night Access to Residences

1.

At all times a security swipe card is required to move from ASC

Residences reception to your accommodation.

2.

The front doors to reception will be locked at 10:00pm each night through
to 7:30am the following morning (8:00am Saturday and Sunday).

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Residents entering or leaving between these times will need their security
swipe cards.
3.

A security guard is permanently stationed overnight at the ASC

Residences. Any instructions from the security guard should be obeyed.
The security guard is often patrolling the AIS site, and residents requiring
afterhours access may alert the guard by pressing the button located
beside the main door.

4.

Residents should note that they will need their swipe access key to gain
access to the ASC residences after 10pm. This is to ensure that the
blocks are secure, quiet and free of unwanted visitors. The security guard
will not access blocks or rooms for residents. We expect camp attendees
to be thoughtful and responsible in carrying their security swipe card and
keys for afterhours access.

5.

The gate between the laundry and residences is automatically locked

each evening between 10:30pm and 6:00am. Your security swipe card will
not allow access to the ASC Residences through the gate during this time
period.

Rules for Visitors

1.

All visitors to the ASC residences must sign in and out via residence
reception.

2.

Visitors cannot stay overnight in the ASC Residences.

3.

Visitors must leave the ASC Residences by 9pm. Visitors arriving after
9pm will not be granted entry nor will the guard contact the athlete/official.

4.

The behavior of visitors within the ASC Residences is the responsibility of

the manager/athlete/official they have come to visit and/or the
athlete/official whose security swipe card opened the door. Athletes and
officials must ensure that their visitors uphold the rules contained in this
manual and they must escort their visitors around the ASC Residences at
all times.

5.

Visitors must not leave their property in the camp participants room. All
property in a camp participants room is their responsibility and may be
subject to a search and possible seizure.

6.

No visitor will be granted swipe card access to a room.

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The purpose of these regulations is to maintain a safe environment for all

athletes and officials. We wish to avoid any dangers that may arise from allowing
free access to visitors to the site. Some degree of inconvenience to athletes and
officials is inevitable in order to achieve an acceptable level of security.

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THE AIS DINING HALL (MAP REF # 35)

The AIS Dining Hall is committed to providing all camp attendees with high
quality nutritious meals. When using the dining hall please respect that there are
many other groups and individuals using the facility.
Each group has been allocated meal times that are listed in your camp program.
Please adhere to these times, to ensure that all groups have an equal use of the
dining hall facility. While you are staying with us please contact your ESC
coordinator if you need to adjust your meal times.
Each groups dining hall meal time is listed at Residence Reception and at the
entrance to the dining hall facility. If you are unsure of your meal times please
contact your ESC coordinator or see our residence staff when you arrive.

Opening and Closing Hours

The AIS Dining Hall is open at the below times:

Breakfast

Monday Saturday
Sunday Continental
Sunday Hot

6.30am 10am
7am-11am
9am-11am

Lunch

Monday Sunday

12pm 1.45pm

Dinner

Monday Sunday

5.45pm 8.30pm

Please adhere to the times indicated in your program.

Access to the dining hall is by use of your swipe access card. Wheelchair
access is through the gate to the left of the turnstile. Please alert the Residence
Reception staff prior to entering the Dining Hall to unlock the gate.

How to use the Dining Hall

The AIS dining hall is a self serve buffet. The buffet has 2 sides. Side one is
allocated to AIS groups only. Side 2 is allocated to all camp groups. Please
ensure you stick to the correct side of the buffet as directed by the dining hall
monitor.
Upon entering the dining hall each guest will be asked to use the hand sanitisers
provided.

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Camp participants are requested to take small serves of food and return as
frequently as desired to limit food wastage. Wasted food is not only costly but
reduces the variety for those eating later. No food is allowed to be taken outside
the dining hall at any time.
Once you have finished eating each guest must take their cutlery, crockery and
any rubbish to the wash station located at each side of servery.
The dining hall is not a place to hold team meetings. Please ensure the facility is
only used for meals and socialising.
For information on dietary requirements, please speak with your camp
coordinator or Joanne Mirtschin, Food Services Dietician at the AIS on (02) 6214
1950.

Dining Hall Monitors

Dining hall monitors are located at the turnstiles to the facility. Our monitors
control access and the flow of people during meal times; they also provide
guidance with the appropriate locations for seating.
Please ensure that you listen and respect the guidance given by the monitors on
the day.
If you have any questions regarding the use of the dining hall please ask our
friendly dining hall monitors on duty.

Dress Code
All camp participants must be appropriately dressed when in the dining hall. The
guidelines are as follows:
-

Tops must be sleeved (i.e. singlet tops for males are not permitted).
Brief clothing and training gear is not permitted.
Footwear must be worn at all times.
Athletes must not come straight from training to the dining hall without
showering.
Athletes / officials are not permitted to wear caps/hats in the dining hall.
No bags are to be brought inside the dining hall. They are to be left
outside in the bag rack area. Any important equipment such as laptops or
phones is able to be brought in.

Anyone not observing these conditions will be asked to leave the Dining
Hall and return when suitably attired.

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Dining Hall Conduct

The following conduct must be adhered to:
- Residents and visitors must not sit on tables, or place their feet on chairs.
- At certain times there may be congestion in the dining hall. In these
situations non-resident guests are requested to give AIS resident athletes
priority and follow all instructions given to them by AIS staff and the dining
hall monitors.
- No food is to be removed from the dining hall during meal times.
Food is ordered to meet anticipated needs. Dining hall guests are permitted
to eat as much as they wish within the dining hall, but wastage is strongly
discouraged. Please take what you need, remembering that you may return
for extra serves.

Additional Meals
During your stay at the AIS you will receive 3 meals/night stayed. Any additional
meals past this amount will be charged at $15/meal.

Meals for Offsite Camp Attendees

If you require meals for outside attendees to your camp please provide the
name and details of the attendees to your ESC coordinator. These will also be
charged at $15/meal.

Snacks
While staying at the AIS you may want to organise nutritious snacks for your
group. Our kitchens staff and Nutrition team can provide the following snacks
for your group including:
-

Creamed Rice
Fruit Tub
K-Time cereal Bar
Muesli bar
Piece of fruit
Muffin
Yogurt
Up and Go
Up and Go Energize

If snacks are required please contact your ESC coordinator for information on
ordering and prices.

30

ADDITIONAL EVENTS AND SPORTS CAMPS INFORMATION

Medical Treatment
Please note the following with regard to any pre-existing or acute injuries or
illness encountered during camp at the AIS.
All incidents, illness, injuries, potential causes of injury or a dangerous
occurrence associated to visitors to the AIS site must be recorded on the incident
and injury report form. This form should be completed as soon as possible after
the incident and within 24 hours. You should contact one of the following areas to
complete an incident form:
-

AIS Aquatic Centre Staff

ASC Residence
AIS Site Security
AIS Tours
ESC Staff
Venue Operations Staff

Medical Treatment for Camp Groups

Any acute injury or illness incurred by a guest while on camp will be directed to
an offsite medical practice/hospital.
No bookings will be accepted at the AIS Sports Medicine office for commercial
groups.
Calvary Public Hospital - Emergency
Belconnen Way (cnr Hayden Drive)
Bruce ACT 2617
Tel: 02 6201 6111 (Switchboard 24 hrs)
Ginninderra Medical Centre
Nettlefold Street (cnr Coulter Drive)
Belconnen ACT 2616
Tel: 02 6112 7111
Belconnen Medical Centre
Shop 106,Westfield Shoppingtown Benjamin Way
Belconnen Australian Capital Territory
(02) 6251 8898

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Pre-existing injuries must be treated prior to arrival at the AIS. If any further
treatment for these injuries arises the athlete must be directed to an offsite
medical practice/hospital.
Please note when attending Hospital (emergency) all athletes must carry
their Medicare card. All International groups must have appropriate funds
to pay for any treatment. Travel insurance is highly recommended.

DRUG TESTING ARRANGEMENTS

Anti Doping Search and Discovery Program
The AIS has implemented an Anti-Doping Search and Discovery Program as one
of the elements of its strategy to combat doping activities in sport. The Program
aims to deter doping activities by AIS scholarship athletes, ensure AIS premises
are not used for doping activities and support and further develop the culture of
accountability amongst AIS scholarship athletes.
Under the terms of each AIS Scholarship Agreement and Sports Camps
Registration, Search and Discovery Personnel may, at any time and without prior
notice, enter any AIS Premises, conduct a search, and remove any material the
possession of which may be a breach of any ASC/AIS policy, any applicable antidoping policy of another organisation or any applicable law.
Only targeted searches will be conducted of rooms of camp participants.
Targeted searches may occur if the AIS receive information relating to the
possession, use or attempted use or trafficking of prohibited substances and
methods or the assisting, encouraging, aiding, abetting, covering up or any other
type of complicity involving an anti-doping rule violation.
Searches will be conducted by authorised Australian Forensic Services
personnel. In the event that a targeted search is conducted, the camp participant
should be present for the search.
More information and a copy of the Program guidelines could be found at
www.ausport.gov.au/ethics/antidoing.asp.

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