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Article I - Name, Purpose and Authority

Section 1. The name of the organization shall be Aragon Robotics.

Section 2. The official colors of the organization shall be red and black, in accordance
with the colors of Aragon High School.
Section 3. The organization shall have its mission outlined in Article II Section 1 as
directly approved by the student council and indirectly by the school site administrator
and the governing board of the San Mateo Union High School District.
Section 4. The Bylaws set forth in this document are binding and must be followed by
all team members, officers, mentors, and faculty advisors. Bylaws may be amended in
accordance with Article X - Amendments to Bylaws.
Section 5. An up-to-date version of the Bylaws must be present on the Aragon Robotics
website and properly filed with Aragon Administration.
Article II - Team Structure

Section 1. Aragon Robotics will consist partially of the Aragon Robotics Team (ART),
and organization comprising two FTC teams. ART is primarily a place to utilize robotics
knowledge in a collaborative and competitive environment.
Section 2. Aragon Robotics will also consist of the Aragon Robotics Club (ARC), open
to all Aragon students and dedicated to building knowledge and excitement for robotics
to those who are not ready or able to join ART.
Article III - Team Members

Section 1. Members are responsible for the following:

Members must attend at least 50% of Aragon Robotics Team meetings
Members must attend all mandatory events (special exceptions made on
case by case basis by Leads, Mentors, and Faculty Advisors)
Members are required to be productive and contribute to the team (as
judged by Mentors and Faculty Advisors)
Members are required to check team communication daily and respond
promptly
Members must have attended at least one safety workshop
Section 2. Members may at any time propose Amendments to either the Bylaws or
Procedures.

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Article IV - Leads

Section 1. The following positions must be filled each year to fulfill the subsequent
responsibilities:
Captain
Must coordinate full team meetings, competitions, and other full
team events
Must register teams with FIRST and for individual events
Must oversee the work of all other Leads
Sub-team Captain[s] (as many as there are teams fielded in any given year)
Must coordinate meetings for the sub-team they are responsible for
Must manage the finances of their team
Club President
Must design a curriculum for the Aragon Robotics Club
Must arrange for Club participation in Team meetings
Lead of Internal Affairs
Must acquire funds through grants, sponsors, donors, and
fundraisers
Must create an itemized budget before the season begins
Must document all expenses
Lead of External Affairs
Must coordinate all full team events taking place outside of school
Must manage all Aragon Club responsibilities (ex. Club Fair, Food
Fair, etc.)
Section 2. The Leads team may exercise the following powers:
The Leads must approve all financial decisions
The Leads have the power to schedule weekly meetings
The Leads have the power create Procedures along with the Mentors and
Faculty Advisors
The Leads have the power to call mandatory meetings
Section 3. All members of the Leads team must attend monthly Leadership meetings.
Article V - Mentors

Section 1. Mentors are responsible for the following:

Section 2. Mentors may at any time propose Amendments to either the Bylaws or
Procedures.
Article VI - Faculty Advisor[s]

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Section 1. Faculty Advisors are responsible for the following:

Faculty Advisors must provide a meeting space for the Club at lunch and
Team after school
Faculty Advisors must be responsible for Aragon Administration and
SMUHSD related issues
Faculty Advisors are responsible for all team membership related issues
Section 2. Faculty Advisors may at any time propose Amendments to either the Bylaws
or Procedures.
Article VI - Amendments and Proposals

Section 1. Amendments to the Bylaws or Procedures must be submitted directly to the

Captain, who must place them on the agenda at the next monthly Leadership meeting.
Section 2. Amendments are to be voted upon by all Leads (regardless of presence at
the Leadership meeting) and require 67% approval to pass.
Section 3. Amendments will go into effect immediately following the vote, but will not
apply retroactively.

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Procedure for Adding New Team Members

All prospective team members must begin as active members of ARC. Should they wish
to join the team they must make their intentions known to the Leadership team by
October 15th, along with a list of their other teams, club, and other time commitments.
Applications will be evaluated at the soonest Leadership meeting, where all members of
the Leadership team will be able to confer, but final decisions will be made exclusively
by Faculty Advisors.
Applicants will be evaluated on:
Ability to meet the time commitment ART requires
Ability to meet Team Member responsibilities as described in Article III Section 1
Dedication to Aragon Robotics (as demonstrated during ARC membership)
Applicants will not be evaluated on technical experience.

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Procedure for Appointing New Leads

Adult and graduating members of the Leadership Team must confer in April to design
the new Leads Team. The new Captain must have held a position on the leadership team
previously; all other positions are open to any Team Member or previous Lead. In the
event of a disagreement during deliberation, Mentors, Faculty Advisors, and graduating
Leads have equal voting privileges. The new Leads Team must replace the old Team by
May 1st.

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Small Purchases (Less than $100)

Purchases less than $50 may be approved by Leads, Mentors, or Faculty Advisors;
purchases of any more must be approved of by Mentors or Faculty Advisors, who may
defer the decision until after a Leadership meeting. Once a purchase has been approved,
a Team Member may make the purchase using their own funds, then has one month to
present their Sub-Team Captain with a receipt and cleared credit card statement if
applicable. The Sub-Team Captain, working with the Lead of Internal Affairs, must log
the purchase and reimburse the Team Member within two months of receiving the proof
of purchase. If the Team Member does not wish to front the money they may discuss
acquiring a purchase order with the Lead of Internal Affairs.