ORDER LETTER

An order letter is a business letter which confirms the details of a purchase of services or goods
from one party to another. Also, such terms as a letter of order or a PO (purchase order) can be used. The
purpose of an order letter is to give the necessary instructions to the seller to fulfill an order successfully.
The paper track of a particular transaction starts with it.
Since an order letter serves as a legal proof of an agreement, it should be written carefully. A
customer should provide detailed information about their order, such as the model number, quantity, size,
color, the payment terms, etc. When another party receives the letter, they will start processing the order
and, if all necessary details are mentioned, dispatch the merchandise as soon as possible.
Example :

154 Green Avenue

Newyork, USA
January 5, 2010
Ms. K. Hutchinson
Beller Company, Inc.
424 Park Avenue
New York, New York 10021
Dear Ms. Hutchinson :
Thank you for sending your catalog so promptly. It arrived within a few days of my request. Please send
me the following items by parcel post :
1 copy Emmet and Mullen,
High School Algebra @ $7.50 $ 7.50
25 copies Pinehurst,
Plane Geometry @ $8.75 $ 218.75
Total $ 226.25
I am enclosing a money order for 226.25. If there are additional charges, please let me know.
Please mail the books to the address given above.
Very truly yours,

Brandon Michael

INQUIRY LETTER

Inquiry Letter is a letter written to request information and/or ascertain its authenticity. A letter of
inquiry deals with various matters like job vacancies, funding, grants, scholarships, projects, sales, preproposals and others. The term is common in various business setups as it implies fund request or preproposal information. Owing to this usage, the term may be considered exclusive to these setups alone.
Example

The Virtual Community Group, Inc.

17 Park Road
Rural Town, NH
January 2, 2011
Jane Smith, Executive Director
Xavier Foundation
555 S. Smith St.
Washington, D.C. 22222
Dear Ms. Smith,
I am writing to inquire whether the Xavier Foundation would invite a proposal from the Virtual
Community Group, Inc., requesting an investment of $50,000 per year over two years to support our
Enterprise 2000 initiative. This grant would provide part of the funds needed for us to train at least 1200
low-income entrepreneurs in rural New Hampshire in the computer skills they need to create sustainable
businesses as we enter the twenty-first century. Your literature indicates that the Xavier Foundation is
searching for innovative ideas to improve the lives of the rural poor; we believe Enterprise 2000 falls well
within your area of interest.
Information technologies are a promising solution to one of the primary obstacles facing the small rural
enterprise: the geographic distances which inhibit networking with other businesses, and which segregate
them from a larger marketplace. The Internet and other networks are now making it possible for
entrepreneurs even in the most remote locations to communicate and do business on a region-wide,
national, or even international basis. Working in conjunction with other organizations, Enterprise 2000
gives program participants technical skills training adapted to individual need; and, in collaboration with
organizations which recondition and redistribute used computers, we also assure that they obtain the
necessary computer hardware, at low or no cost.
We believe that broadly-implemented technical skills programs such as Enterprise 2000 have the potential
to transform the lives of many struggling entrepreneurs, and change the economic landscape of
impoverished rural communities. Unlike many poverty alleviation initiatives, all of the Virtual Community
Group programs are predicated on the assumption that these entrepreneurs already have 90% of what it
takes to compete in the marketplace -- intelligence, ambition, initiative, and talent. After two years of
experimentation and program development, the Virtual Community Group has fashioned a superb, easily
replicable model in Enterprise 2000, and established a high degree of credibility among community groups,
policy makers, and funders. With your support, we can make that 10% difference in the lives of these hardworking people and the future of our rural communities.
Please feel free to call me with any questions. I look forward to hearing from you soon.
Sincerely,

Executive Director

Dandelion, Inc.
Toys Company
Jalan Perintis Kemerdekaan No.99, Jakarta Timur-Indonesia,
Phone: (021) 788765
Email: admin@dandelion.com
Number:30
Appendix: MHM
To
Tony sucipto
Head Of Company
Central Toys Shop
Jalan Soekarno Hatta No.88 Bandar Lampung, 35145
Dear Anggun,
Our company named PT. Dandelion, Inc. engaged in the field of toys company would like to
offer you our product for your shop with a cheaper price than the other companies, with a
very modern machine quality and warranty. The products we offer to you are as follows:
Name Of Item and Color: Barbie Doll and Blue, Pink, Black
Types of goods: Cody
Production year: 2014
Price: 20000 rupiahs
Payment: (depending on your company wants cash or credit)
I hope you are interested in the products which we offer. We also will give a 5% discount for
the first purchase to you if you want to buy our products. For more information, you can
contact us to Jalan perintis Kemerdekaan, Jakarta Timur or call Phone number (021) 788765.
Thank you for your attention.
Best regards,
Yusuf Rayhan

R.B DAVIES
162 Mehdi Way. Lahore
Pakistan
April 12nd, 2014
The Manager
Star Light Hotel
Wogan Avenue, Syshey. Australia
Dear sir,
Six members of our staff will be coming to Australia on business
from 17th April to 21st April.
Would you therefore please reserve the following
accommodation for five nights :
6 single rooms with showers
for a group senior executive from my company
A small converence room
to accommodate up to 20 people from 19th to 21st April.
We also use of the hotels telex facilities.
Please bill this accommodation to me at my private address as above.
Although the group will arrive in Australia by plane at 10.13 am.,
we have meetings until the late afternoon and will probably
check in at about 7 p.m. Please confirm this booking.

Yours faithfully,
Sucikhatin